DNR_Lodging_FAW_Elk_Capture.pdf
PDF 26 KB Posted
- Attached to
- DNR Lodging FAW Elk Capture
- Solicitation number
- 2000016730
- Issued by
- Norman County, Minnesota
About this file
This is a Request for Proposals (RFP) issued by the Minnesota Department of Natural Resources (DNR) for lodging accommodations during a Fish and Wildlife Elk Capture event in March 2025. The DNR seeks accommodations within 30 miles of Thief River Falls, Minnesota, requiring 160 room nights of single or double occupancy lodging. Responses must be submitted electronically through the SWIFT portal by February 20, 2025 at 4:00 PM. The shipping location is listed as DNR FAW Madelia Farmland Res in Madelia, MN, with a due date of February 25, 2025.
The RFP includes provisions for small business participation and diversity considerations, specifically targeting Minnesota-based small businesses and businesses owned by racial minorities, women, persons with disabilities, veterans, or those located in economically disadvantaged counties. The DNR will issue only one purchase order per vendor, with payment to be made after all services have been received and approved, with no partial payments allowed. Questions must be directed to the buyer, Valerie Fellows, and vendors must review all attachments including the Sample Contract, Solicitation Attachments, and Exhibit D Supplement 1 pricing sheet.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Addendum_1_16730.pdf | ||
| Solicitation_Attachments_16730.pdf | ||
| Solicitation_Content_16730.pdf | ||
| Vendor_Registration_Instructions.pdf | ||
| Exhibit_D,_Supplement_1_Price_Schedule_for_Lodging_Only.xlsx | XLSX spreadsheet | |
| How_to_Bid_Instructions.pdf | ||
| Sample_Contract_16730.pdf | ||
| Exhibit_D,_Supplement_1_Price_Skd_for_Lodging_Addendum_1.xlsx | XLSX spreadsheet |
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Text version
Event Description All responses should be submitted electronically through the SWIFT portal. If portal system problems arise, contact the SWIFT vendor helpline at 651-201-8100 option 1.
Purpose. The State of Minnesota Department of Natural Resources (DNR) intends to procure lodging accomodations for Fish and Wildlife Elk Capture to take place in March 2025, within 30 miles of Thief River Falls, Minnesota, as detailed in Exhibit C, including Exhibit C, Supplement 1.
Please be aware that there are attachments to this event. The vendor is responsible to review and comply with all requests that may be required in this event.
Failure to respond to latest event version may result in bid rejection.
DNR will be the determining factor if vendor meets specifications.
All questions must be directed to the buyer listed on this event.
DNR will only issue one purchase order per vendor. Payment will be made after all items have been received and approved. No partial payments
General Comments
- Responder, please review all attachments and complete Responders Declaration (labeled Solicitation Attachments) and price schedule and upload back into SWIFT. If problems arise, please contact the buyer Valerie Fellows by email at valerie.fellows@state.mn.us before the due date/time.
The complete specifications for this event will be found in the attachment titled Sample Contract within section Exhibit C.
Bidder should review attachments in this order:
Solicitation Content SAMPLE Contract Solicitation Attachments (bidder will be required to upload this back into SWIFT) Attachment Exhibit D Supplement 1 (bidder, this is your pricing sheet, you will be required to upload this back into SWIFT)
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman, Event Details
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: (218) 328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016730 Sell RFx 1 Event Round Version 1 1 Event Name DNR Lodging FAW Elk Capture Start Time Finish Time 02/13/2025 15:56:33 02/20/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: (218) 328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016730 Sell RFx 2 Event Round Version 1 1 Event Name DNR Lodging FAW Elk Capture Start Time Finish Time 02/13/2025 15:56:33 02/20/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: (218) 328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016730 Sell RFx 3 Event Round Version 1 1 Event Name DNR Lodging FAW Elk Capture Start Time Finish Time 02/13/2025 15:56:33 02/20/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 160 UOM: EACH Bid Qty: 160
Reserve Price: No
Description: Single or Double Occupancy Lodging for the Elk Capture event per dates and rooms needed below
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: (218) 328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016730 Sell RFx 4 Event Round Version 1 1 Event Name DNR Lodging FAW Elk Capture Start Time Finish Time 02/13/2025 15:56:33 02/20/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: (218) 328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016730 Sell RFx 5 Event Round Version 1 1 Event Name DNR Lodging FAW Elk Capture Start Time Finish Time 02/13/2025 15:56:33 02/20/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 160 UOM: EACH Description: Single or Double Occupancy Lodging for the Elk Capture event per dates and rooms needed below
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: DNR FAW MADELIA FARMLAND RES
35365 800TH AVE
MADELIA MN 56062-9744
United States
Quantity: 160 Due Date: 02/25/2025 Freight Terms:
Ship Via: Ground
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: (218) 328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016730 Sell RFx 6 Event Round Version 1 1 Event Name DNR Lodging FAW Elk Capture Start Time Finish Time 02/13/2025 15:56:33 02/20/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Natural Resources Department Contact: Fellows,Valerie Phone: (218) 328-8956
Email: Valerie.Fellows@state.mn.us
Event ID Format Type Page R2901-2000016730 Sell RFx 7 Event Round Version 1 1 Event Name DNR Lodging FAW Elk Capture Start Time Finish Time 02/13/2025 15:56:33 02/20/2025 16:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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