DMI-40-Form-LOI-Letter-of-Intent_SLBE_ADA.pdf
PDF 149 KB Posted
- Attached to
- Emergency Management Consulting Services
- Solicitation number
- 26-P-00222
- Issued by
- Hillsborough County, Florida
About this file
This is an Official Letter of Intent (DMI-40 Form) issued by the City of Tampa for use in its Equal Business Opportunity Program, specifically for documenting the involvement of Small Local Business Enterprises (SLBEs) and Auxiliary Disabled Businesses (ADBs) in contract bids and proposals. The form requires submission within ten (10) workdays after the notice of intent to award is posted, with failure to provide all letters within this timeframe potentially resulting in bid rejection or award delays. The form applies to the Emergency Management Consulting Services contract opportunity, which requires the successful proposer to deliver emergency management consulting services including training, exercises, after-action reports, and onsite expertise for emergency preparedness, response, and recovery. The selected contractor must demonstrate rapid response capabilities, including responding within one hour of City notification and being onsite within three hours, while providing an initial scope of work and projected price within twenty-four hours of arrival on site.
The Letter of Intent form requires identification of both the prime bidder/service provider and each SLBE subcontractor, including detailed company information and contact details for authorized representatives of both parties. The form mandates documentation of the specific scope of work or supplies to be provided by the SLBE, corresponding bid line items for unit price bids, the agreed-upon cost of SLBE work, and the SLBE cost expressed as a percentage of the total City contract amount. Both the prime contractor and SLBE firm must sign the letter of intent, and the prime contractor must provide the City with a copy of the executed subcontract agreement and/or purchase order prior to commencement of the SLBE's work. The Emergency Management Consulting Services opportunity requires the successful proposer to possess expertise in National Incident Management System (NIMS), Incident Command System (ICS), Homeland Security Exercise and Evaluation Program (HSEEP), FEMA Public Assistance Program, and other emergency management requirements applicable to municipalities comparable to the City of Tampa.
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Text version
City of Tampa Official Letter of Intent
(DMI-40 Form) A Letter of Intent is required for each SLBE listed on the Schedule of Subcontractors to be Utilized form (DMI 20 Form). Letter of Intent must be signed by both the Bidder/Service Provider and SLBE firm.
Bid/Proposal/Contract Number: __________________________________________________
Bid/Proposal/Contract Name: ___________________________________________________
A. To be completed by the Bidder/Service Provider
Name of Bidder: ___________________________________________________________ Address: _________________________________________________________________
Contact Person: ____________________________________________________________ Telephone: _____________________________ Fax: ______________________________ Email: ___________________________________________________________________
B. To be completed by SLBE
Name of SLBE: ___________________________________________________________ Address: _________________________________________________________________
Contract Person: ___________________________________________________________ Telephone: _____________________Fax: _______________________________________ Email: ____________________________________________________________________
C. Identify the scope of work to be performed or item(s) to be supplied by the SLBE. On unit price bids, identify to which bid line item the SLBE's work scope or supply corresponds:
D. Cost of work to be performed by SLBE: _________________________________________ E. Cost of work to be performed by SLBE as a percentage of total City contract amount: _______
Bidder/Proposer certifies that it intends to utilize the SLBE listed above, and that the work described above is accurate. Bidder/Proposer will provide the City with a copy of the related subcontract agreement and/or purchase order prior to the commencement of SLBE’s work. The SLBE firm certifies that it has agreed to provide such work/supplies for the amount stated above.
Bidder/Proposer: ____________________________________ Date: _______________ Signature and Title
SLBE Firm: _______________________________________ Date: ___________________ Signature and Title
1 | P a g e Rev. 01/26 DMI 40
Official Letter of Intent Instructions City of Tampa
Equal Business Opportunity Program
The Official Letter of Intent must be submitted to the soliciting department within ten (10) workdays after the notice of intent to award is posted. Not providing all letters of intent within the prescribed timeframe may cause a delay in the award or declare the bid to be non-responsive.
Bid/Proposal/Contract Number- Please record the bid/proposal/contract number provided by the City of Tampa's procuring department.
Bid/Proposal/Contract Name – Please record the bid/proposal/contract name provided by the City of Tampa's procuring department.
To be Completed by the Bidder/Service Provider: Please record the prime contractor or main bidder's detailed company information as indicated.
To be completed by the SLBE – Please record the SLBE subcontractor's detailed company information as indicated.
The bidder is to identify the scope of work to be performed or the item(s) to be supplied by the SLBE. On unit price bids, indicate the bid line item that the SLBE’s scope of work or supply corresponds to. – Please record the details of the services or supplies the SLBE will provide.
Cost of work to be performed by SLBE – Provide an agreed-upon estimate of the total price of work or supplies. (Unit prices are accepted if specific quantities have yet to be determined).
Bidder/Proposer—The signature of an authorized agent for the prime contractor or main bidder, with the date signed.
SLBE firm – Signature of an authorized agent for the SLBE subcontractor or supplier with the date signed.
Contract Confirmation – A copy of the executed subcontract agreement and/or purchase order with the SLBE must be filed with the City of Tampa immediately upon execution and/or prior to the commencement of work by SLBE.
2 | P a g e Rev. 01/26 DMI 40
| BidProposalContract Number: |
| BidProposalContract Name: |
| Name of Bidder 1: |
| Name of Bidder 2: |
| Address: |
| Contact Person: |
| Telephone: |
| Fax: |
| Email: |
| Name of SLBE 1: |
| Name of SLBE 2: |
| Address_2: |
| Contract Person: |
| Telephone_2: |
| Fax_2: |
| Email_2: |
| identify to which bid line item the SLBEs work scope or supply corresponds 1: |
| identify to which bid line item the SLBEs work scope or supply corresponds 2: |
| identify to which bid line item the SLBEs work scope or supply corresponds 3: |
| Cost of work to be performed by SLBE: |
| Cost of work to be performed by SLBE as a percentage of total City contract amount: |
| BidderProposer: |
| Date: |
| SLBE Firm: |
| Date_2: |
File details come from the government source that posted it. Updated .