Cost_Submitting_Instructions.pdf

This is a cost submission instruction document for the City of Tampa's Emergency Management Consulting Services contract opportunity in Florida. The City seeks emergency management consultants to provide services before, during, and after emergencies, including trainings, exercises, after-action reports, project management, and onsite expertise to prepare for, respond to, and recover from emergencies. The successful proposer must demonstrate rapid response capabilities, arriving onsite within three hours of notification and providing an initial scope of work and projected price within twenty-four hours. The proposer must exhibit experience in programmatic emergency management for a municipality of equivalent size and complexity to Tampa and possess expertise in the National Incident Management System (NIMS), Incident Command System (ICS), Homeland Security Exercise and Evaluation Program (HSEEP), FEMA Public Assistance Program, Hazard Mitigation Assistance, and relevant national, state, and county emergency management requirements.

Proposers must submit fully burdened labor costs for 2,080 estimated service hours, excluding travel time which will be billed separately to ensure federal and state travel guideline compliance. Positions must be categorized into two groups: (1) Manager/Leaders and (2) Professionals, Clerical and Field work, with further subdivision by EOC support and public assistance support where applicable. Proposers must provide position classifications, a list of employees by position with billable rates, and job descriptions for all employees. Example positions include Senior EM Consultant, Project Manager, EM Consultant, EM Planner, and PA Specialist; however, companies must submit comprehensive job descriptions and rate sheets to establish the positions and rates referenced in future task orders issued under the contract.