Attachment_18_-_Pricing_Schedule__Instructions.pdf

DJM‐13‐A32‐R‐0004 PRICING TEMPLATE INSTRUCTIONS Page 1

PRICING SCHEDULE INSTRUCTIONS

For Attachments 19 and 20

MAINTENANCE AND REPAIRS FOR VEHICLE BARRIERS

DJM-13-A32-R-0004

BASE YEAR AND FOUR 12-MONTH OPTION PERIODS

The Contractor shall provide all labor, supplies, equipment, and necessary materials to perform all operations in connection with providing Vehicle Barrier Maintenance Services for Crash and Non-Crash Rated Barriers and Gates for CONUS and OCONUS locations as stated herein and in accordance with the Statement of Work (SOW).

Line Items 0001, 1001, 2001, 3001 and 4001 will be executed by the Government IAW the SOW by task order.

Line Items 1002, 2002, 3002 and 4002 are estimated requirements and will be executed by the Government IAW the Statement of Work. Line Items 1003, 2003, 3003 and 4003 are estimated quantities for which the Contractor will be paid for actual work performed upon issuance of a task order.

I. BASE YEAR - 2-MONTH PERIOD OF PERFORMANCE:

Period of Performance: August 1, 2013 – September 30, 2013

CLIN 0001 INSPECTION/ASSESSMENT – FIRM FIXED-PRICE (FFP)

Provide operational Inspection and Assessment for various barriers as listed herein and IAW Statement of Work (SOW). See Section 1 of the SOW.

The CLIN 0001 Unit Price is a firm fixed-price to include all travel, labor, and reports required.

No repairs or materials are required under this CLIN.

Contract Line Item Number

(CLIN) 0001

Supplies/Services Estimated Quantity Unit

FFP

Unit Price

Total Extended

Price

0001 Inspection/ Assessment

119 Each Site

TOTAL PROPOSED PRICE FOR BASE YEAR (CLIN 0001 Only)

INSTRUCTIONS: See Attachment 19 and 20, Tab 3 titled Attachment 20 – BASE), for CLIN 0001. The Unit Price proposed for the base year is firm fixed priced and should include all costs including administrative. The extended total price will automatically be calculated based on the unit price proposed. The total extended price as proposed will automatically be populated into the Price Summary Table titled Attachment 20 - SUMMARY. The Offeror is prohibited from changing or manipulating the formulae in the attached spreadsheets.

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II. OPTION YEAR ONE - 12-MONTH PERIOD OF PERFORMANCE:

Period of Performance: October 1, 2013 – September 30, 2014

CLIN 1001 INSPECTION/ASSESSMENT – FIRM FIXED-PRICE (FFP)

Provide operational Inspection and Assessment for various barriers as listed herein and IAW SOW. See Section 1 of the SOW.

Number

(CLIN) 1001

Supplies/Services Estimated Quantity

Unit

FFP

Unit Price

Total Extended

Price

1001 Inspection/Assessment (As Required)

5 Each Site

TOTAL PROPOSED PRICE FOR BASE YEAR (CLIN 1001 Only)

INSTRUCTIONS: See Attachment 19 and 20, Tabs 4-7 titled Attachment 20 – Options 1, 2, 3 and 4 respectively for CLINs 1001, 2001, 3001 and 4001. The Unit Price proposed for each Option year is firm fixed priced and should include all costs including administrative. The extended total price will automatically be calculated based on the unit price proposed for CLINs 1001, 2001, 3001 and 4001. The sum total of the four option year periods will automatically be generated into the Price Summary Table titled Attachment 20 - SUMMARY. The Offeror is prohibited from changing or manipulating the formulae in the attached spreadsheets.

CLIN 1002 PREVENTIVE MAINTENANCE – FIRM FIXED-PRICE (FFP)

CLIN 1002A Unit Price is a firm fixed-price for Quarterly Preventive Maintenance for Crash Rated (CR) Barriers and includes all travel, labor, materials, and reports required. No repairs are required under this CLIN. See the SOW, Section 2.

CLIN

1002A

Quarterly Preventive Maintenance for Crash

Rated (CR) Barriers

Total Estimated Quantity

Each Site Visit

FFP Unit Price Total Extended Price

CLIN 1002AA

PM- Electrical Barriers (CR) (7 Sites x 4 Visits = 28 Units) 28 Each -$ -$

CLIN 1002AB

PM- Hydraulic Barriers (CR) (70 Sites x 4 Visits = 280 Units) 280 Each -$ -$

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CLIN 1002B Unit Price is a firm fixed-price for Semi-Annual Preventive Maintenance for Non- Crash Rated (NCR) Barriers and includes all travel, labor, materials, and reports required. No repairs are required under this CLIN. See the SOW, Section 2.

INSTRUCTIONS: See Attachment 19 and 20, Tabs 4-7 titled Attachment 20 – Options 1, 2, 3 and 4 respectively for CLINs 1002A and 1002B, 2002A and 2002B, 3002A and 3002B, and 4002A and 4002B. The Unit Price proposed for each line item for every Option year is firm fixed priced and should include all costs including labor, materials and administrative. The extended total price will automatically be calculated based on the Unit Price proposed for CLINs 1002, 2002, 3002 and 4002. The sum total of the four option year periods will automatically be generated into the Price Summary Table titled Attachment 20 - SUMMARY. The Offeror is prohibited from changing or manipulating the formulae in the attached spreadsheets.

Note: CLIN 1002A consists of 1002AA and 1002AB and 1002B consists of 1002BA and 1002BB.

CLIN 1003 REPAIRS – TIME AND MATERIALS (T&M)

Services under these Line Items are subject to the Service Contract Act and will be executed as needed by the Government through the issuance of a task order. It is estimated that the total cost to the Government for the work performed under a task order shall not exceed the ceiling price set forth in the task order without notifying the Contracting Officer and receiving a notification that the ceiling price has been increased. Payment will be IAW FAR Clause 52.212- 4, Alternate I.

See Section 3 of the SOW– Repairs are not part of CLINs 0001, 1001, 2001, 3001, and 4001 Inspection/Assessment; or CLINs 1002, 2002, 3002, and 4002 Preventive Maintenance.

TIME - Hourly rates shall be subject to the SCA WH requirements for the locality. The applicable wage determination will be identified in the task order issued for repairs by the Contractor. The SCA WH proposed shall be fully burdened. Payment will be made for actual hours utilized only.

For the purposes of evaluation, the Government will evaluate the Contractor’s proposed burden hourly rates using the attached spreadsheet titled Attachment 19 and 20 – Vehicle Barrier). The quantity of hours is estimated and are provided to facilitate evaluation and do not obligate the Government in any way. SAMPLE.

CLIN

1002B

Preventive Maintenance for Non- Crash Rated (NCR)

Barriers

Total Estimated Quantity

Each Site Visit

FFP Unit Price Total Extended Price

CLIN 1002BA

PM- Electrical Gates (NCR) (41 Sites x 2 Visits = 82 Units) 82 Each -$ -$

CLIN 1002BB

PM- Hydraulic Gates (NCR) (1 Site x 2 Visits = 2 Units) 2 Each -$ -$

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Number

(CLIN)

Supplies/Services Estimated Quantity

Unit

T&M Unit Price

Total Extended

Price

Labor Category Required by SCA (for evaluation purposes - See Attached Table

CLIN 1003A Engineering Technician IV (Lead Field Representative/Service Technician) or equivalent

6 Hour $

CLIN 1003B Engineering Technician II (Field Service Technician) or equivalent

CLIN 1003C Ground Support Equipment Worker (General Laborer) or equivalent

The first TAB displayed in Attachment 19 and 20, titled SCA Labor Rate Reference, contains the SCA rate by respective location. The pricing chart shall be completed in its entirety.

INSTRUCTIONS: See Attachment 19 and 20, Tab 3 titled Attachment 19 – Pricing Template and Tabs 4-7 titled Attachment 20 – Options 1, 2, 3 & 4 for CLINs 1003A, B & C, 2003A, B and C, 3003A, B & C and 4003 A, B & C in the separate tabs. The Contractor shall provide a Firm-Fixed-Price (FFP) Labor rate for each of the positions and locations identified. A fully burdened rate for each labor category shall be entered in the SCA Pricing Template for each Option year. The extended total price for EACH Option year will be automatically calculated based on the burdened rate entered into the spreadsheet for CLINs 1003, 2003, 3003 and 4003. A sum total will automatically be generated for each separate Option year, which should equal the sum total of the four option year periods. The final total will automatically be populated into the Price Summary Table, titled Attachment 20 - SUMMARY. The Offeror is prohibited from changing or manipulating the formulae in the attached spreadsheets.

MATERIALS - The Contractor will be reimbursed for supplies and materials, and incidental services, necessary to perform these requirements as stated in the SOW as negotiated and made part of a task order. Additional cost/mark-up on materials of work performed by subcontractor will not be accepted. The Contractor shall provide a copy of the original supplier’s invoice, tickets, sales slips or other documents identifying items purchased under the reimbursable line item.

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Note: For evaluation purposes only, zero cost has been entered for CLINS 1003D and 1003E.

Number

(CLIN) 1003

Supplies/Services Estimated Quantity

Unit

T&M Unit Price

Total Extended

Price

1003D Materials Per Task Order

Each Per Task Order

$0.00

1003E Other Direct Cost – see note below

Per Task Order

Each Per Task Order

$0.00

PER TASK ORDER $0.00

Note: TRAVEL will be reimbursed as an ODC for Repairs – Time and Materials, IAW Federal Travel Regulations. See Section 3.2.1 of the SOW.

OPTION YEAR ONE

TOTAL PROPOSED PRICE FOR CLIN 1001 $

TOTAL PROPOSED PRICE FOR CLIN 1002 (1002A through

1002B)

TOTAL PROPOSED PRICE FOR CLINs 1003A, 1003B, 1003C, $

TOTAL PROPOSED PRICE FOR CLIN 1003D $ 0.00

TOTAL PROPOSED PRICE FOR CLIN 1003E $ 0.00

TOTAL PROPOSED PRICE FOR OPTION YEAR ONE

The above information also applies to the following option periods:

OPTION YEAR TWO - 12-MONTH PERIOD OF PERFORMANCE

Period of Performance: October 1, 2014 – September 30, 2015

OPTION YEAR THREE - 12-MONTH PERIOD OF PERFORMANCE

Period of Performance: October 1, 2015 – September 30, 2016

OPTION YEAR FOUR - 12-MONTH PERIOD OF PERFORMANCE

Period of Performance: October 1, 2016 – September 30, 2017

III PRICING INSTRUCTIONS

A. SCA Pricing Template, Master Pricing Template, and Price Summary Sheet with CLINS are attached to and made part of the solicitation package under SF 1449:

B. Firm Fixed-Price (FFP) CLINs

1) CLINs 0001, 1001, 2001, 3001 and 4001 - Inspection/Assessment

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2) CLINs 1002A and 1002B, 2002A and 2002B, 3002A and 3002B, and 4002A and 4002B - Preventive Maintenance

C. Time-and-Material (T&M) CLINs 1003, 2003, 3003, 4003 - Labor Hours (Time)

1) The Contractor shall provide a Firm-Fixed-Price (FFP) Labor rate for each of the positions and locations identified. The proposed FFP Labor Rate shall comply with the requirements of the Services Contract Act (SCA). No further markups shall be allowed.

2) The SCA Directory of Occupation labor categories below shall be used as fixed labor rates for: the Lead Field Service Technician, Field Service Technician, and Ground Support Equipment Worker – or equivalent

a) 30084 Engineering Technician IV (Lead Field Representative/Service Technician) or equivalent

b) 30082 Engineering Technician II (Field Service Technician) or equivalent

c) 23382 Ground Support Equipment Worker or equivalent

3) Offerors shall include a breakdown of each rate proposed for the Basic Rate per Hour (Business Hours, Monday-Friday, 8:00 am-5:00 pm) and for a Non-Business Hours (Refer to Section 8.0 Business Hours of the SOW), for each job category/position proposed. All labor subject to a rate under this contract is required to be quoted as the number of labor hours multiplied by the applicable labor rate.

a) Direct labor includes all direct wages, directly chargeable to the contract. This shall be done separately for all sites. Please refer to attached table for applicable SCAs, TAB One.

b) Fringe benefits shall include all payments made directly to or for the job category/position which are directly charged to the contract, including but not limited to: (1) vacation pay, (2) sick leave, (3) health and welfare, and (4) life insurance. Please refer to applicable SCAs on the attached table, TAB One.

c) Fringe benefits do not include tax payments for Government-legislated fringe benefits such as Social Security or Unemployment Taxes.

d) Taxes included all Federal, state, and local taxes that are directly chargeable to the direct labor rate

4. The fixed markup comprised of Other Direct Costs, Indirect Costs, and Profit shall be included as part of the fully burdened FFP rate allowed for Task Order Labor Hours.

a) Other Direct Costs are defined as direct costs that are not identified

DJM‐13‐A32‐R‐0004 PRICING TEMPLATE INSTRUCTIONS Page 7 and included in other contract CLINs, e.g., costs associated with labor, or included in the Contractor’s Indirect Costs. All Contractor travel (non-local) that is directly billed under this contract as an ODC CLIN must be approved in advance in writing by the COR. See Section 3.2.1 of the SOW. Authorized Travel and Travel Costs shall be in accordance with the Federal Travel Regulation. Profit is not allowed. Local travel to perform services for a designated place of performance is defined as within a 50-mile radius.

b) Costs include costs associated with overhead or corporate G&A.

c) Profit.

Both the SCA Pricing Template and Price Summary Sheets must be completed in their entirety. Incomplete pricing information will be rejected from further consideration.

SCA Price adjustments – The FFP labor rates will be adjusted at the beginning of each renewal option in accordance with FAR 52.222-43 to reflect the Contractor’s actual increase or decrease in applicable wages and fringe benefits only. No adjustment to overhead (OH), general and administrative (G&A) or profit is allowed under the authority of FAR 52.222-43(e)

3) Materials (T&M) CLINs 1003D, 2003D, 3003D, and 4003D

The Contractor will be reimbursed for supplies and materials, and incidental services, necessary to perform these requirements as stated in the SOW as negotiated and made part of a task order. Additional cost/mark-up on materials of work performed by subcontractor will not be accepted. The Contractor shall provide a copy of the original supplier’s invoice, tickets, sales slips or other documents identifying items purchased under the reimbursable line item.

Materials means: (a) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the Contractor under a common control; (b) Subcontracts for supplies and incidental services for which there are not labor categories specified in the contract. When the Contractor furnishes commercial materials, the price to be paid for such materials shall be the contractor’s established catalog or market price adjusted for quantities and any modifications that may be required by the contract. A material handling fee shall include costs clearly excluded from the labor-hour rates.

4) Other Direct CLINs 1003E, 2003E, 3003E, and 4003E

5) Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s).