RHINO Q and A 01-19-2021.pdf
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- DJF-RHINO Federal contract opportunity
- Solicitation number
- Not on record
About this file
This document contains questions and answers regarding a federal solicitation for clothing and apparel. The solicitation seeks proposals to provide clothing and accessories to attendees of FBI training events held at Quantico, Virginia approximately six to ten times per year. Email submission of proposals is permitted due to the COVID-19 pandemic. Proposals are limited to 20 pages plus up to 20 additional pages of appendices, excluding resumes which may be included in an appendix. Past performance questionnaires rather than just CPARS reports must be provided. The deadline for proposals will not be extended. An onsite contractor representative is required only during training events at Quantico for returns and exchanges; there will be no reimbursement for assistance provided outside of scheduled events.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| RHINO Q-A 01-28-2021.pdf | ||
| RHINO Q-A 01-22-2021.pdf | ||
| RHINO-SF33-14c.pdf | ||
| FBI RHINO PRODUCT MATRIX v2.xlsx | XLSX spreadsheet | |
| FBI RHINO SOR.pdf | ||
| FBI RHINO CONSOLIDATION J-A.pdf | ||
| FBI RHINO Past Perf.pdf | ||
| FBI RHINO RFP.pdf |
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Text version
1. Submission – There appears to be conflicting requirements on how the proposal is submitted (p50 references hard copy submission while p 52 states email submission).
1. Please confirm email submission is permissible?
YES, DUE TO IMPACT OF COVID-19, EMAIL SUBMISSION IS PERSMISSIBLE.
SUBMISSIONS MUST BE RECEIVED BY TIME INDICATED.
2. Technical Volume - 20 page limit
1. Can we include additional information in Appendices (e.g. supplier commitment letters) that fall outside the 20 page limit?
2. Can required resumes be included as an Appendix outside of the page requirements?
3. Can our ISO Certificate be included as an Appendix outside of the page requirements?
ALLOWANCE FOR APPENDICES IN THE SUBMISSION, HOWEVER, THE
APPENDICES SHALL NOT EXCEED 20 PAGES COLLECTIVELY, 12 POINT FONT,
SINGLE SPACING. AN APPENDIX SHALL PROVIDE SUPPORTING
DOCUMENTATION TO THE PROPOSAL AND SHALL NOT TAKE THE FORM OF
ADDITIONAL PROPOSAL MATERIAL. THE PROPOSAL MAY NOT EXTEND BEYOND
THE 20 PAGE LIMITATION. RESUMES MAY BE SUBMITTED VIA AN APPENDIX
INSTEAD OF WITHIN THE 20 PAGE PROPOSAL.
1. Does the 20-page limit for Volume 3 include the contents of the 13-page type-on template, or is the offeror afforded 20 pages in addition to the template?
THE SF-33 AND REPRESENTATIONS & CERTIFICATIONS (SECTION K) ARE TO BE
SUMTTED VIA VOLUME 1. THE TECHNICAL PROPOSAL AND APPLICABLE
APPENDICES (SEE ABOVE) ARE THE ONLY PORTIONS OF THE OFFER THAT ARE
NOT PREPOPULATED FORMS/PAGES, AND THUS HAVE PAGE LIMITATIONS.
2. Would the FBI consider increasing the page limit for Volume 3 to 50 pages in addition to the 13-page template?
NO, HOWEVER, THE FBI WILL ALLOW A MAXIMUM OF 20 PAGES FOR
APPENDICES TO SUPPORT THE PROPOSAL, SEE ABOVE.
3. Would the FBI accept CPARS reports in lieu of Past Performance questionnaires?
NO. CPARS WILL BE USED IN ADDITION TO THE PAST PERFORMANCE
QUESTIONNAIRES.
4. Will the FBI consider extending the proposal due date to Feb 25, 2021, which would allow us to offer our best possible pricing?
NO. ALL OFFERS/PROPOSALS ARE DUE AT THE TIME NOTED IN THE RFP.
5. Due to COVID-19, will the FBI consider an electronic submission rather than physically delivering hard copies?
YES, DUE TO IMPACT OF COVID-19, EMAIL SUBMISSION IS PERSMISSIBLE.
SUBMISSIONS MUST BE RECEIVED BY TIME INDICATED. DUE TO THE PANDEMIC,
FBI OFFICES, INCLUDING THE ST. LOUIS DIVISION, ARE CLOSED TO VISITORS.
THUS, EMAIL, POSTAL MAIL, AND/OR FEDEX & UPS ARE ACCEPTABLE MEANS
FOR DELIVERING THE PROPOSAL.
6. On page 58 of the RFP under the Returns and Exchanges Section, it states, As outlined in the Statement of Requirements, the offeror will be evaluated on its proposal for processing returns & exchanges for attendees of the FBI National Academy and New Agent Trainings. It is estimated that the vendor will be required to have this presence at Quantico approximately six to ten instances per year, dependent upon factors such as appropriated funding.
On page 9 of the Statement of Requirements (SOR) under Personnel Availability, it states, The vendor shall have at least one employee available for troubleshooting and ordering assistance from 9am- 5pm eastern time, Monday through Friday. For the Quantico Deliveries, the vendor shall provide at least one employee on site, possibly during weekends, to process any potential returns/exchanges. Under exigent and emergency circumstances, the FBI shall reserve the right to request assistance beyond these core hours.
Would the Government clarify if the requirement is for a full-time, onsite Contractor personnel at Quantico during the life of this contract or is the Contractor personnel only required to be onsite during Academy and New Agent Trainings?
If the Contractor personnel is only required to be onsite during Academy and New Agent Training, will the Contractor be reimbursed for an onsite personnel during the exigent and emergency circumstances?
THE VENDOR WILL NOT BE PROVIDING A FULL TIME, ON-SITE CONTRACTOR FOR
THE LIFE OF THE CONTRACTOR. THE ON-SITE PERSONNEL WILL BE REQUIRED TO
BE AT QUANTICO IMMEDIATELY PRECEDING A TRAINING EVENT. THIS IS
INTENDED TO HANDLE RETURNS/EXCHANGES FROM PERSONNEL TRAVELING TO
QUANTICO FOR TRAINING AND CANNNOT WAIT FOR A RETURN/EXCHANGE DUE
TO SIZING ISSUES.
THERE WILL BE NO REIMBURSEMENT FOR PERSONNEL HANDLING ON-SITE
RETURNS/EXCHANGES AT QUANTICO.
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