DID_SHIPPACKDISCREP.pdf

This is a Data Item Description (DID) template for the Report of Shipping (Item) and Packaging Discrepancy form (SF 364), identification number DI-MGMT-80503. The DID provides format and content preparation instructions for contractors to report discrepancies between freight contents and shipping documents when receiving Government materiel during performance of defense contracts.

The report is prepared using Standard Form 364 and requires contractors to document the date of preparation, report number (composed of the contract DOD Activity Address Code followed by a four-digit sequential number), and identify the receiving activity with name, address, ZIP code, DODAAC, or Routing Identifier Code. Key data elements include shipper identification, shipment number, invoice details, transportation document type (Government bill of lading, commercial bill of lading, manifest, waybill, or insured parcel post), requisitioner's number, NSN or part number and nomenclature, unit of issue, quantity shipped or billed, quantity received, discrepancy quantity, unit price, and total cost of discrepancy. The form must indicate whether the discrepancy is shipping-type or packaging-type and include discrepancy codes and action codes from the referenced tables. Contractors must provide supplemental information in the remarks section addressing specific details such as lot and batch numbers, manufacture or packaging dates, inspector number and date, probable cause of improper packaging, and suggested corrective action. The reverse side of SF 364 is completed by the action activity and includes disposition instructions for the reported discrepancies, funding and accounting data, and preparer contact information.