DID_DISCREPANCY.pdf

This document is a Data Item Description (DID) that establishes the format and content requirements for Standard Form 364 (Report of Discrepancy), used by contractors to notify the Government when freight contents or packaging do not agree with shipping documents.

The Report of Shipping (ITEM) and Packaging Discrepancy form (DI-MGMT-80503) enables contractors to document discrepancies and provide the basic documents required to support adjustment of property and financial inventory accounting records and establish a basis for claims. The DID applies when contractors receive Government material during performance of defense contracts. Required information includes the date of preparation, report number (based on the contract DOD Activity Address Code followed by a four-digit sequential number), recipient information, shipper details, invoice numbers, transportation documents, shipment numbers, contract administration office details, requisitioner numbers, item nomenclature and serial numbers, units of issue, quantities shipped versus received, unit prices, total costs, discrepancy codes, action codes, remarks, and funding/accounting data. The form distinguishes between shipping-type discrepancies (relating to quantity or condition variations) and packaging-type discrepancies (relating to correction costs). Supplemental information must be provided in the remarks section, including specific data such as appearance dates, manufacture dates, inspection dates, probable causes, and suggested corrective actions. The form uses Standard Form 364 and requires completion by the action activity with distribution of copies as specified by the originating organization.