DIBBS Upload Offer Guidance.pdf

This document is guidance material for vendors on uploading proposals through the Defense Logistics Agency (DLA) Enterprise Business Solutions Internet Bid Board System (DIBBS). The document provides step-by-step instructions for completing and submitting offers in response to solicitations available on the DIBBS platform.

The guidance covers the complete proposal submission workflow, beginning with offer preparation requirements and submission deadlines. Vendors must ensure offers are fully signed and completed in accordance with solicitation requirements before selecting the submit button. The document emphasizes that all associated documents must be added prior to submission, as no data saves unless the offer is submitted, and once submitted, documents may be added but not removed. Key file submission requirements include: acceptable file extensions (.doc, .docx, .jpg, .jpeg, .tif, .tiff, .gif, .pdf, .rtf, .txt, .xls, .xlsx), maximum file size of 10 MB per file, file names limited to 60 characters excluding extension, and file names cannot contain spaces (only hyphens and underscores are permitted). The Upload Offers window contains three sections: Upload Document for Submission (for new documents), Uploaded Documents Pending Submission (documents uploaded but not yet submitted), and Submitted Offer (documents that have been submitted as part of the offer). Vendors can remove only unsubmitted documents, and when submitting offers multiple times, file names cannot be identical to previously submitted versions. The document includes detailed button definitions (Remove, Reset, Upload, Submit, Cancel) and explains how vendors can access and update previously submitted offers through the Offers/Search Offers link on the Welcome page. Additionally, offers remain viewable until award or 180 days after solicitation close, and a green check mark appears next to "Offer" when searching RFPs for which an offer has been previously submitted.