Device_Counts.pdf

This is a Device Counts document prepared for the County of San Mateo Treasurer-Tax Collector's Office in support of a Merchant Credit Card Services Request for Proposals. The document provides an inventory of payment processing devices currently deployed across multiple county departments and facilities, including the County Clerk-Recorder, Parks and Recreation, Environmental Health, San Mateo Medical Center (SMMC), and the Department of Agriculture/Weights & Measures. The total device inventory consists of 87 units distributed across four primary device types: 20 Ingenico Move/5000 devices, 6 VeriFone VX 520 units, 6 Ingenico Lane 3000 w/ VBox devices, and 55 Ingenico Link 2500 units. The document specifically identifies 87 contactless reader locations, with significant concentrations at San Mateo Medical Center facilities, including 39 readers at the SMMC Cafe and multiple readers distributed across clinical departments such as the Emergency Room (3 readers), Surgical Specialty Clinic (3 readers), OBGYN Clinic (4 readers), and Innovative Care Clinic (4 readers). Additional contactless reader deployments are noted at community health facilities including Daly City Clinic (8 readers), Coastside Clinic (4 readers), and various other county locations.

The device inventory serves as a baseline for the proposed merchant credit card services contract, which targets a contract period from December 1, 2025, through November 30, 2028. The document indicates that the selected vendor must support the existing device infrastructure across geographically dispersed county locations while meeting PCI-DSS compliance requirements and implementing advanced security features such as tokenization and encryption. Historical transaction data from fiscal year 2024 demonstrates significant payment volume, with 198,813 transactions totaling $16,440,033 and associated fees of $432,141, indicating substantial revenue potential for qualified vendors. The county expects minimal to no upfront equipment and software costs, with transaction fees to be paid directly by individual user departments, and vendors must demonstrate prior experience with similar merchant card service implementations across healthcare and municipal environments.