Debit_card_assumptions_FY25_.pdf

This debit card transaction assumptions document provides historical payment processing data for the County of San Mateo's fiscal year 2025 operations across multiple county departments and facilities. The document details transaction volumes and sales amounts for eight operational units, including AC PHLAB, Mobile Clinic, San Mateo County Recorder divisions (Custom, Record, Special, and Vital), San Mateo Parks Marina, Edison Clinics, and VRS Catering Connection. The data captures both August 2024 and March 2025 transaction activity, establishing baseline metrics for monthly and annualized debit card transaction patterns. Monthly debit transaction volumes range from 3 to 303 transactions across departments, with combined monthly averages of 851.5 transactions generating approximately $38,460 in sales. The grand totals indicate annualized debit card transaction volumes of 10,218 transactions with $461,520 in annual sales.

The document serves as a financial planning tool for the County of San Mateo Treasurer-Tax Collector's Office in establishing assumptions for the Merchant Credit Card Services RFP issued for the December 1, 2025 through November 30, 2028 contract period. The San Mateo County Recorder department represents the largest transaction volume, accounting for approximately 59 percent of total debit card transactions across all measured departments. The data demonstrates that payment processing services are essential infrastructure supporting healthcare operations at AC PHLAB and Edison Clinics, public services at the County Recorder's office, and recreational facilities at San Mateo Parks Marina, with transaction patterns showing relatively consistent activity between the measured periods and supporting the county's assessment of anticipated merchant card service demand.