Site_Visit_Request.pdf

SITE VISIT REQUEST

December 8, 2016

DE-SOL-0008816

All attendees must pre-register for the site visit by 5:00 PM EST, December 23, 2016, by completing the following information and sending to Contract Specialist via email at dustin.epperson@science.doe.gov.

Attendee Full Name:

Company Name:

Phone Number:

E-mail Address:

SSN Last 4 Digits:

DOB:

MM/DD/YYYY

U.S. Citizen: Yes/No

Site access must be in accordance with the Real ID Act (*) which requires a photo issued ID.

Please state the type of photo ID that will be used and the state from which it was issued. If you have a DOE issued badge, please include that information.

Name of Identification State issued (if applicable)

(*)Information pertaining to the Real ID ACT can be found in Section II, REAL ID ACT below.

DOE Badge # (if applicable):

Special Needs:

I. SITE VISIT INFORMATION

The Site Visit will include a tour of multiple locations on the Oak Ridge Reservation that are of significant importance to the performance of Roads and Grounds Maintenance.

Date: January 4, 2016 (Pre-Solicitation Presentation & Tour) & January 5, 2016 (One-on-One Q&A)

Time: 8:30 a.m. to 3:00 p.m. (This shall be considered an all-day event.)

Location: Pollard Technology Conference Center, 210 Badger Ave, Oak Ridge, TN

37830. All vendors shall assemble in the main lobby.

Due to space limitations, only two representatives per vendor will be allowed at the site visit. All attendees will leave their personal vehicle at the Pollard Technology Conference Center. The attendees will be transported in a vehicle provided by the Government. The Government will provide an unclassified tour of the sites being visited.

Tour participants must be U.S. citizens; foreign nationals will not be allowed access to the sites. If an interested vendor fails to provide attendee information by December 23, 2016, the Government cannot guarantee the individuals will be granted access to the site for this event.

NOTE: Please bring your REAL ID Act Compliant Government-issued picture ID the day of the tour. Your ID will be required to gain access to the sites.

II. REAL ID ACT

In accordance with the REAL ID Act, the Department of Homeland Security established implementing standards. Among these is a prohibition on using non-REAL-ID Act compliant driver’s licenses as proof of identity for access to restricted (i.e., non-public access) areas of federal facilities.

The states that are currently (as of 12/08/2016) non-compliant with Real ID standards are:

Minnesota Washington

Missouri

Individuals with identification from these jurisdictions must present an alternate photo identification to access Federal Building Complex (FBC) facilities, including Property Protection Areas (PPA)

Some acceptable alternate forms of Photo-ID include

1. Federal-Issued Identification:

a. U. S. Passport

b. U.S. Passport Card

c. Personal Identification Verification (PIV) cards

d. Driver’s license issued by the U.S. Department of State

e. Border Crossing Card

f. Department of Homeland Security (DHS) “Trusted Traveler” cards (Global Entry, NEXUS, Secure Electronic Network for Travelers Rapid Inspection (SENTRI), Free and Secure Trade Program (FAST)

g. U.S. Military Identification Cards (active duty, retired, veterans, dependents and DoD civilians)

h. U.S. certificate of naturalization or certificate of citizenship

i. Transportation Worker Identification Credential (TWIC)

j. Merchant Mariner Credential issued by DHS.

2. State-Issued Identification:

a. Driver’s license or identification card issued by a compliant jurisdiction.

b. An Enhanced Driver’s License or Enhanced ID-Card issued by the states of Minnesota or New York. (Enhanced licenses issued by these states are clearly marked Enhanced or Enhanced Driver’s License).

c. Handgun carry or concealed carry permit with photograph, name and expiration date.

3. Other:

a. Native American Tribal Photo Identification Card.

b. Identification card issued by local government that contains a photograph, name and expiration date (voter registration, i.e.)

For badged FBC personnel, visitors from other DOE sites, and visitors from other agencies who bring their badges, this will have no effect.

For additional information on the Real ID Act, please see the Department of Homeland Security websites at http://www.dhs.gov/real-id-public-faqs and http://www.dhs.gov/publication/real-id-enforcement-brief

III. PROHIBITED ARTICLES

DOE prohibits the introduction, transportation or possession of weapons, explosives or other instruments likely to produce substantial injury to persons or property. This restriction includes:

Items prohibited by local, state or federal law.

Controlled substances (i.e., illegal drugs and associated paraphernalia).

Privately owned explosive chemicals and devices.

Privately owned handguns or rifles of any make or model, including air-powered.

Knives with blades longer than four inches.

Privately owned ammunitions/projectiles (e.g., bullets, rockets, arrows, etc., that could be discharged from a weapon).

Items that could be used to start fires, excluding personal lighters. (Heavy equipment may have up to 10 road flares and personal vehicles may have up to 5 road flares.)

IV. SAFE AND APPROPRIATE FOOTWARE

Everyone on site is required to wear safe and appropriate footwear for our daily work activities and site conditions. As a visitor, you will also be expected to wear the same appropriate footwear.

Heel height three inches or less, as measured at back of the heel.

Heel width (side to side) one-half inch or more as measured at the tread surface.

Heel closed or supported (strap) except with a medical restriction.

Open toe shoes are not allowed.

Footwear upper covering (i.e., parts of a shoe that are above the sole) shall sufficiently secure the footwear.

Flip flops, beach shoes, or similar footwear are not allowed, no medical exceptions allowed.

Use of platform shoes over one inch is not allowed, except with a medical restriction.

Non-skid soles are preferred. In addition, winter footwear should be considered during winter weather conditions.