Attachment_8__Spill_Prevention_Control_and_Countermeasure_Plans.pdf

OAK RIDGE FEDERAL OFFICE BUILDING

REFUELING FACILITY

SPILL PREVENTION CONTROL AND

COUNTERMEASURE PLAN

[TITLE 40 CODE OF FEDERAL REGULATIONS

PART 112]

(SPCC PLAN)

JANUARY 2016

For:

Department of Energy Oak Ridge, Tennessee

DE-SOL-0008816

Attachment 8

DRAFT

Revision Log

Revision Change Date Author 0 Initial Publish 12/ 2015 K. Bush 1 R&G Facility Address

Correction 1/2016 K. Bush

EMERGENCY REPORTING

Initial Reporting

Roads and Grounds Maintenance Facility Project Manager _____________(office) ______________(cell)

Oak Ridge Operations Center 865- 576-1005

Contractor Officer Representative, Tony Sims 865-576-7464

TABLE OF CONTENTS

1.0 GENERAL INFORMATION __________________________________________ #

2.0 CERTIFICATION OF THE APPLICABILITY OF THE SUBSTATIAL HARM

CRITERIA [TITLE 40 C.F.R. § 112.20(e)] ______________________________ #

3.0 INTRODUCTION ___________________________________________________ #

4.0 SPILL PREVENTION, CONTROL, AND COUNTERMEASURES

[TITLE 40 C.F.R. 112.7(a)] ___________________________________________ #

4.1 Potential Spill Sources ____________________________________________________ #

4.1.1 Tank T1/T2 – Twin 3000 Gallon Gasoline (E85)Fuel Tank _______________ #

4.2 Spill Prediction/Prevention ________________________________________________ #

4.2.1 Tank T1/T2 – Spill Prediciton/Prevention ______________________________ #

4.3 Spill Control Countermeasures _____________________________________________ #

4.3.1 Secondary Containment ____________________________________________ #

4.3.2 Equipment _______________________________________________________ #

4.3.3 Containment Procedures ____________________________________________ #

4.3.3.1 In Case of Spill Within Containment Area or On Concrete Pads ___ #

4.3.3.2 In Case of Spill in Other Area _______________________________ #

4.3.3.3 Emergency Procedures in Case of fire or Explosion _____________ #

4.4 Spill Material Disposal ____________________________________________________ #

4.5 Spill Contact List ________________________________________________________ #

4.6 Notification and Reporting Requirements for an Oil Spill _______________________ #

5.0 FACILITY DRAINAGE/FAULT ANALYSIS [TITLE 40 C.F.R. § 112.7(b)] _ #

6.0 SECONDARY CONTAINMENT [TITLE 40 C.F.R. § 112.7(c)] ____________ #

7.0 CONTINGENCY PLANNING [TITLE 40 C.F.R. § 112.7(d) ______________ #

8.0 INSPECTIONS, TESTS, AND RECORDS [TITLE 40 C.F.R. §112.7(e)] ____ #

9.0 PERSONNEL, TRAINING, AND SPILL PREVENTION PROCEDURES

[TITLE 40 C.F.R. § 112.7(f) _________________________________________ #

10.0 SECURITY [TITLE 40 C.F.R. § 112.7(g)] _____________________________ #

11.0 LOADING/UNLOADING [TITLE 40 C.F.R. § 112.7(h)] ________________ #

12.0 BRITTLE FRACTURE EVALUATIONS [TITLE 40 C.F.R. § 112.7 (i)] ___ #

13.0 CONFORMANCE WITH STATE REQUIREMENTS

[TITLE 40 C.F.R. § 112.7 (j)] ________________________________________ #

14.0 PLAN AMENDMENTS ____________________________________________ #

15.0 SIGNAGE ________________________________________________________ #

APPENDIX 1 – FEDERAL BUILDING REFUELING FACILITY SPCC SPILL EVENT

RECORD _________________________________________________________ #

APPENDIX 2 – MANPOWER COMMITMENT ____________________________ #

APPENDIX 3 – INSPECTION REPORTS _________________________________ #

APPENDIX 4 – TRAINING MEETING RECORDS _________________________ #

APPENDIX 5 – AMENDMENT LOG _____________________________________ #

APPENDIX 6 – RGMF SPCC SIGNAGE __________________________________ #

EMERGENCY CONTACT PHONE NUMBERS:

Oak Ridge Operations Center (865) 576-1005

RGMF Manager (865) 576-5787 (mobile)

RGMF Office (ETMC) (865) 241-8067

1.0 GENERAL INFORMATION

Name of Facility: Federal Office Building Refueling Facility

Facility Manager: _______________________________

Type of Facility: Self-Service Vehicle Refueling Facility

Location of Facility: 200 Administration Road Oak Ridge, Tennessee 37830

Name and Address of Operator: Roads and Grounds Maintenance Facility (RGMF) 625 Bear Creek Road Oak Ridge, Tennessee 37830

Designated Person Accountable for Oil Spill Prevention at Facility:

Contact: RGMF Project Manager Phone: (865) 241-8067

Manager Approval:

This SPCC Plan will be implemented as herein described.

Signature: Signature:

Name: Name:

Title: DOE Environmental Technical Advisor Title: Roads and Grounds Project Manager

Date: Date:

2.0 CERTIFICATION OF THE APPLICABILITY OF THE SUBSTANTIAL HARM

CRITERIA [TITLE 40 C.F.R. § 112.20(e)]

The intent of this form is to determine if the facility for which this SPCC Plan is written must prepare a Facility Response Plan as defined by 40 C.F.R. § 112.20.

Facility: Federal Office Building Refueling Facility Facility Address: 200 Administration Road, Oak Ridge, Tennessee 37830

Does the facility transfer oil over water to or from vessels and does the facility have a total oil storage capacity greater than or equal to 42,000 gallons? NO

Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and does the facility lack secondary containment that is sufficiently large to contain the capacity of the largest above ground oil storage tank plus sufficient freeboard to allow for precipitation within any above ground storage tank area? NO

Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and is the facility located at a distance (as calculated using the appropriate formula in Attachment C-III to this appendix or a comparable formula) such that a discharge from the facility could cause injury to fish and wildlife and sensitive environments? For further description of fish and wildlife and sensitive environments see Appendices I, II, and III to COD/NOAA’s “Guidance for Facility and Vessel Response Plans: Fish and Wildlife and Sensitive Environments” (See appendix E to this part, section 10 for availability) and the applicable Area Contingency Plan. NO

Does the facility have a total oil storage capacity of greater than or equal to 1 million gallons and is the facility located at a distance (as calculated using the appropriate formula in Attachment C- III to this appendix or a comparable formula) such that a discharge from the facility would shut down a public drinking water intake? NO

Certification

I certify under penalty of the law that I have personally examined and am familiar with the information submitted in this document, and that based on my inquiry of those individuals for obtaining this information, I believe that the submitted information is true, accurate, and complete.

Signature:

Name (type of print):

Title: DOE Environmental Technical Advisor_________________

3.0 INTRODUCTION

This Spill Prevention Control, and Countermeasure (SPCC) Plan has been developed for the Department of Energy’s (DOE) refueling facility located at the Federal Office Building, 200 Administration Road, Oak Ridge, Tennessee, to fulfill the requirements of the United States Environmental Protection Agency (USEPA). This SPCC was developed in accordance with 40 C.F.R. § 112.7 and 112.8.

Per 40 C.F.R. § 112.3(g)(2) the Department of Energy has elected to self-certify this Spill Prevention, Control, and Countermeasure Program. The Federal Office Building refueling facility has not experienced any spills since inception.

4.0 SPILL PREVENTION, CONTROL AND COUNTERMEASURES

[40 C.F.R. § 112.7(a)]

This Plan complies with all relevant oil pollution prevention requirements specified in 40 C.F.R.

112. A discussion of each requirement and the corresponding manner in which the facility complies with the requirement is provided in the following sections.

4.1 Potential Spill Sources

The refueling facility petroleum product storage units that have a reasonable potential for discharge include aboveground storage tanks (ASTs), fuel dispense pumps, underground buried piping. Locations are shown on the Site Plan, Figure 1. The various storage units, their contents, and secondary containment structures are described in Table 1.

4.1.2 Tank T1/T2 – Twin 3000 Gallon Gasoline (E85) Fuel Tanks

The twin 3000-gallon capacity gasoline ASTs

(6000-gallon total) are contained within a manufactured containment structure located on a concrete pad. The fill port of unloading fuel into the tank is inside a metal cabinet that serves to collect and contain minor spills and rips associated with disconnecting the hose from the fuel truck.

The fuel delivery truck can park on a curbed surface for the fuel transfer operation. The tanks are connected to a dispenser via underground piping.

Photograph 1: Tank T1/T2

4.2 SPILL PREDICTION/PREVENTION

4.2.1 Tank T1/T2 Spill Prediction/Prevention

There is a risk of spillage during fuel transfer operations at Tank T1/T2. Spillage during the fuel unloading into the tank could occur due to a loose or broken fitting or a leak in the hose. The fuel vendor must be present and attentive (no cell phone usage) during the transfer operation. A spill rate during this scenario could approximate 20 to 40 gallons per minute (gpm). Presuming the contractor is attentive and alert, the amount spilled would probably approximate less than 80 gallons. Therefore, it is vital that the vendor carefully inspect all hoses and fittings prior to initiating the fuel transfer, and remain vigilant during the fuel transfer process.

During the transfer of fuel to vehicles from the dispensers, spills could occur by overfilling of the tanks. The spill rate would probably approximate 5 to 8 gpm; presuming the operator is alert and vigilant, the total amount spilled would probably not exceed 2 gallons. The spilled fuel would flow generally eastward toward a small drainage way in the curbing, or southward across the pavement.

To minimize the risk and extent of any spills at T1/T2, it is critical that all vendors and operators be alert and vigilant during all fuel transfer operations. Personnel should not be distracted by operating a cell phone or another activity during the fuel transfer operations. Furthermore, the tank transfers and/or vehicle refueling will follow these guidelines.

• Extra precaution and diligence is required for fuel deliveries during wet weather due to increased potential migration rates.

• The fuel delivery personnel will carry spill kits to contain any small spills until assistance arrives. Delivery personnel will closely watch the rear of the delivery trucks to ensure that leaks or spills do not occur en route to the tanks due to faulty valves and equipment.

• The ASTs will be gauged prior to filling to ensure adequate space in the tank for the volume of product being delivered. Adequate headspace at the top of the tank will be left to allow for product expansion. As a safety precaution tanks will only be filled to 2700 gallons capacity.

• Spill containment equipment (e.g., boom, skimmer, absorbent) shall be readily accessible and prepared for deployment during fueling operations.

• All spills should be reported immediately to the Oak Ridge Operations Center, (865) 576-1005. Records of spills should be kept on file in Appendix I of this SPCC, which is maintained by the manager of the RGMF or his designee.

• All used absorbent material will be disposed of in accordance with current environmental regulations. The absorbent will be disposed of promptly and not allowed to remain on the ground or pavement where it could contaminate surfaces and/or water.

If a spill does occur, spill response procedures are described in Section 4.3.3.

4.3 SPILL CONTROL/COUNTERMEASURES

4.3.1 Secondary Containment

Tanks T1/T2 are manufactured with double wall containment.

4.3.2 Equipment

Equipment for spill control is stored at the vehicle refueling area includes:

• Absorbent material for minor spills; i.e. spills less than 15 gallons.

• A drum to store spilled material

• Hand tools

• Protective gloves

4.3.3 Containment Procedures

The following procedures should be followed when a spill occurs at the subject refueling facility.

1. Stop the flow of product, if possible. Cut power to pumps and close discharge valves.

2. Notify managers whose names and phone numbers are provided in the front of this Plan.

If it is an emergency situation, immediately call the Oak Ridge Operations Center –

(865) 576-1005.

3. Make sure that spilled product stays on the pavement. Place absorbent booms and pads about the perimeter of the spill. Place two rows of booms across the drainage way in the curbing. Confirm all appropriate valves are closed. Check perimeter for leaks; and, if present, reinforce the leaky area with absorbent material.

4.3.4 Emergency Procedures in Case of Fire or Explosion

The following procedures should be followed in the event of a fire or explosion:

1. Safely, use fire extinguisher(s) or soil to extinguish the fire, if possible.

2. If the fire is not controllable, evacuate the area and call the Oak Ridge Operations

Center – (865) 576-1005.

3. Contact the managers whose names and numbers are provided in the front of this Plan.

In the event of an explosion, call the Oak Ridge Operations Center – (865) 576-1005.

4.4 SPILL MATERIAL DISPOSAL

Recovered liquids from a spill will be transported to an appropriate recycling, treatment, or disposal facility by a private contractor. Excavated soils will be temporarily stored in rolloffs and covered pending special waste approval by the Tennessee Division of Solid Waste Management for disposal at the appropriate facility.

4.5 SPILL CONTACT LIST

A sign will be posted at the facility showing the telephone number for the Oak Ridge Operations Center with instructions to call in the event of a spill. The Oak Ridge Operations Center will provide the appropriate response services along with contacting the manager of the roads and Grounds Maintenance Facility (RGMF).

4.6 NOTIFICAITON AND REPORTING REQUIRMENTS FOR AN OIL SPILL

Under 40 C.F.R. § 110.10, the facility is required to report to the National Response Center any discharge of oil into a navigable waterway in levels which are considered harmful quantities.

Under 40 C.F.R. § 110.4, this includes discharges which “a) Violate applicable water quality standards, or b) cause a film or sheen upon, or discoloration of the surface of the water or adjoining shorelines, or cause a sludge or emulsion to be deposited beneath the surface of the water or upon shorelines.” According to federal law (Public Law 9205000), “any such person who fails to notify immediately such agency of such discharge shall, upon conviction, be fined not more than $10,000 or imprisonment for not more than one year, or both.”

If a spill or leak is not contained or creates a threat to public health and environment, certain government agencies and departments must be contacted. The agency names and telephone numbers are provided in the front of the Plan. The following list identifies the information that the agencies may require.

• Name, address, and telephone number of the facility

• Exact location of the spill

• Date and time of the spill

• Company name and location

• Type of material spilled

• Estimated quantity

• Source and cause of spill

• Name of water body involved or the nearest water body to the spill area

• Actions being used to stop, remove, and mitigate the effects of the discharge

• Names of individual and/or organizations who have also been contacted

• Any damages or injuries caused by the discharge

• Whether an evacuation will be needed

In situations where the discharge exceeds 1,000 U.S. gallons of oil into or upon the navigable waters of the United States or adjourning shorelines, or into or upon the waters of the contiguous zone, or in connection with activities under the Outer Continental Shelf Lands Act or the Deepwater Port Act of 1974, or that may affect natural resources belonging to, appertaining to, or under the exclusive management authority of the United States (including resources under the Magnuson Fishery Conservation and Management Act) in a single spill event or discharges more than 42 U.S. gallons of oil in each of two discharges within any twelve-month period, the facility is required to submit to the Regional Administrator of EPA Region IV and the Tennessee Division of Water Pollution Control the following list of information within 60 days.

• Name of facility

• Your name

• Location of the facility

• Maximum storage or handling capacity of the facility and normal daily throughput

• Corrective Action and countermeasures you have taken, including a description of equipment repairs and replacements

• Description of the facility including maps, flow diagrams, and topographical maps

• The cause of such discharge, including a failure analysis of the system or subsystem in which the failure occurred

• Additional preventive measure taken or contemplated to minimize the possibility of recurrence

• Such other information as the Regional Administrator may reasonably require pertinent for the Plan or discharge

A spill Response/Reporting Form is provided in Appendix 1 of this Plan for assistance in reporting spills. Completed form(s) shall be maintained in Appendix 1.

5.0 FACILITY DRAINAGE/FAULT ANALYSIS [40 C.F.R. § 112.7(b)]

Although the Federal Office Building Fueling Station has not experienced any spills, the maximum predicted amount which could reasonably be expected to occur since all tanks are equipped with secondary containment is 3,000 gallons. This spill would result from emptying the largest tank compartment of diesel from the fuel delivery truck, and this spill would occur on a gravel covered area. Assuming the flow is directed through the transfer vehicle pump, the estimated flow rate is 40 gpm.

Ultimately, the product would flow eastward across the pavement, and, if unimpaired, ultimately entering a tributary to Clinch River/Melton Hill Lake. A spill during fuel transfer to the vehicles would be on the order of 5 gpm, i.e. the pumping rate at the nozzle. Presuming there is careful vigilance during the fueling process, it is estimated a maximum spill from such an incident would not exceed 5 gallons.

6.0 SECONDARY CONTAINMENT [40 C.F.R. § 112.7(c)]

Tanks T1/T2 and T3 are within a double-walled containment structure. Fuel transfer operations to and from Tank T1/T2 are not performed within a containment area. Therefore, it is incumbent that the fuel vendor closely monitor the bulk fuel transfer to T1/T2 and for personnel to remain with the dispensers when fuel is pumped into their vehicles, mitigating the risk of a significant spill.

7.0 CONTINGENCY PLANNING [40 C.F.R. § 112.7(d)]

The bulk transfer of diesel fuel and oil into tanks T1/T2 is closely monitored by the vendor who is trained in proper SPCC procedures. However, refueling operations at the dispensers are frequently performed by personnel not familiar with SPCC procedures (employees simply refueling company vehicles). Therefore, signage has been placed at the dispensers clearly indicating what should be done in the event of a spill. Consequently, adequate controls are in place through a combination of structures, signage, and visual monitoring, and no separate Oil Contingency Plan is required. A written commitment of manpower, equipment, and materials required to expeditiously control and remove any quantity of discharged oil is provided in Appendix 2.

8.0 INSPECTIONS, TEST, AND RECORDS [40 C.F.R. § 112.7(e)]

The preventative maintenance program for the RGMF includes the periodic inspection and maintenance of equipment used in the transfer, storage, and containment of petroleum products.

Inspections will be conducted both by qualified facility personnel on an informal basis and formally by a RGMF Manager on a monthly basis.

The RGMF manager on his qualified designated representative will conduct the formal monthly inspections. Inspection reports will be completed after every formal inspection and maintained onsite within this report, for at least three years. The inspection reports will be maintained in Appendix 3 where typical inspection forms are also provided. Any leaks or deficiencies identified will be promptly reported to the RGMF Manager and appropriate corrective action will be conducted.

Integrity testing for the aboveground storage tanks will consist of monthly visual inspection of the tanks. A visual inspection for cracks or breakage in the facility concrete floor, trench drains, and catch basins will also be included in these inspections. Results of inspections will be recorded monthly as described in Section 9.0. The inspections will include the following:

• Signs of deterioration

• Leaks

• Accumulation of product

In addition to the monthly visual inspections, every 10 years, or sooner if there indications or concerns that the structural integrity of a vessel may be compromised, RGMF will conduct integrity testing via a combination of hydrostatic, visual, ultrasonic testing, or other appropriate means to ascertain the integrity of the vessel. Records of these tests will be maintained in Appendix 3.

9.0 PERSONNEL, TRAINING, AND SPILL PREVENTION PROCEDURES

[40 C.F.R. § 112.7(f)]

The RGMF Manager, or his designated representative, is responsible for instructing workers in the operation and maintenance of equipment to prevent discharges of petroleum products. Spill prevention briefings will be conducted annually to ensure understanding of the SPCC Plan. For each such briefing, the date, trainer, and attendees will be recorded and the records maintained in Appendix 4 of this Plan. The following items will, at a minimum, be discussed at each meeting:

• Known spill events or failures

• Malfunctioning components

• SPCC Plan requirements

• Response procedures

• Recently developed precautionary measures

10.0 SECURITY [40 C.F.R. § 112.7(g)]

Security will be provided to prevent the unauthorized discharge of tank contents that could cause pollution of water of the United States. Security lights are positioned throughout the facility to discourage unauthorized access during darkness. Furthermore, the facility is within the area patrolled by DOE security personnel 24-hours a day, seven days a week.

11.0 LOADING/UNLOADING [40 C.F.R. § 112.7(h)]

To reduce the potential for spills during loading/unloading, signage is provided at loading/unloading areas in accordance with Section 15.0. Prior to filling and departure of any tanker or truck, the vehicles will be closely inspected for discharges at the lowermost drain and all outlets of the vehicles, and, if necessary outlets will be tightened, adjusted, or replaced to prevent liquid discharge while in transit.

In addition, all loading/unloading activities will be visually monitored. Any spills will be contained and remediated in accordance with the procedures specified in Section 4.3.3

12.0 BRITTLE FRACTURE EVALUATION [40 C.F.R. § 112.7(i)]

If any aboveground oil storage container undergoes a repair, alteration, reconstruction, or a change in service that might affect the risk of a discharge or failure due to brittle fracture or other catastrophe, or has discharged oil or failed due to brittle fracture failure or other catastrophe, the container will be evaluated for risk of future discharge or failure, and as necessary, appropriate action will be taken and documented in accordance with the procedures described in Section 8.0.

13.0 CONFORMANCE WITH STATE REQURIEMENTS [40 C.F.R. § 112.7(j)]

There are no other more stringent State rules, regulations, or guidelines applicable for the facility.

14.0 PLAN AMENDMENTS

This SPCC Plan will be amended when there is a change in the facility design, construction, operations, or maintenance that materially affects its potential for a discharge. Examples of changes that may require amendment of the Plan include commissioning or decommissioning containers; replacement, reconstruction, or movement of containers; reconstruction, replacement, or installation of piping systems; construction or demolition that might alter secondary containment structures; changes of product or service; or revision of standard operation or maintenance procedures.

An amendment made must be prepared within six months, and implemented as soon as possible, but not later than six months following preparation of the amendment.

In addition to Plan amendments resulting from facility changes, a complete review and evaluation for the SPCC Plan must be conducted at least once every five years. As a result of this review and evaluation, the SPCC Plan must be amended within six months of the review to include more effective prevention and control technology if the technology has been field-proven at the time of the review and will significantly reduce the likelihood of a discharge. Any amendments must be implemented as soon as possible, but not later than six months following preparations of any amendment. Completion of the review and evaluation must be documented and a statement must be signed as to whether the plan will be amended. This statement should be written into the log provided in Appendix 5 of the Plan and dated. Any technical changes to the Plan which result from the inspection/evaluation must be certified by a registered, professional engineer and the certification included in the Plan.

15.0 SIGNAGE

To reduce the potential for spills during fuel deliveries, signs should be posted at the loading/unloading areas which require the driver to stay with the vehicle during fueling and remind the driver to disconnect hoses and close all valves before leaving. In addition, all aboveground tanks should be labeled with the tank contents and diesel tanks should be placarded in accordance with the guidelines provided in Appendix 6. Signs will also list phone numbers to be called in the event of a spill or emergency.

APPENDIX 1 – FEDERAL OFFICE BUILDING REFUELING FACILITY SPCC SPILL

EVENT RECORD

Date of Discharge:

Vessel/Component from which spill occurred:

Contents:

Estimated volume of spill:

Description of affected area(s):

Description of spill:

Corrective action taken:

Plans to prevent recurrence:

APPENDIX 2 – MANPOWER COMMITMENT

RGMF commits to supply adequate manpower and equipment to prevent the off-site transport of fuel during diesel and oil loading/unloading operations. The proposed manpower, equipment, and procedures, as detailed in the SPCC Plan are summarized below.

1. RGMF will provide adequate personnel to visually monitor all fuel loading/unloading operations.

2. RGMF will maintain spill response equipment in easily accessible locations, so that the equipment can be immediately deployed by trained facility personnel in the event of a spill.

3. RGMF will immediately contact the Oak Ridge Operations Center to provide any control, containment, and countermeasures which RGMF facility personnel are unable to perform.

Signature:

Title:

Date:

APPENDIX 3 – INSPECTION REPORTS

Federal Office Building Refueling Facility SPCC Monthly Petroleum Product Storage Tank Inspection Checklist

Instructions: This monthly inspection record should be completed for each petroleum product storage tank in Table 2-1. Visually inspect the tank and circle the appropriate response (Y or N).

If any items needs elaboration, do so in the Comments space provided. Place completed checklists in Appendix 3 of the SPCC Plan binder.

Date Inspector Tank Number Location Contents

Comments Exterior surfaces show signs of leakage? Y N

External coatings are bubbled, cracked, or damaged? Y N

Tank is rusted, pitted, or deteriorated? Y N

Bolts, rivets, or seams are damaged, cracked, or rusted? Y N

Welds are cracked or non-uniform?

Y N

Tank supports are deteriorated or buckled? Y N

Valves are leaking or deteriorated?

Vents and pressure release devices are obstructed? Y N

Tank bottoms have accumulated rust, scale, microorganisms, or foreign material?

Cracked or broken concrete is present within the facility floors, trench drains or catch basins?

Aboveground hoses and piping is cracked, deteriorated, or damaged? Y N

General Comments:

SPCC Monthly Petroleum Product Loading/Unloading Inspection Checklist

Instructions: This monthly inspection record should be completed for each petroleum product tank in Table 2-1. Visually inspect the tank and circle the appropriate response (Y or N). If any item needs elaboration, do so in the comments space provided. Place completed checklists in Appendix 3 of the SPCC Plan binder.

Additional comments should be attached on a separate sheet of paper.

Hoses show signs of internal deterioration (cuts, tears, blisters, etc.)?

Electrical grounds, clamps, or connections are loose or corroded? Y N

Grounding connections are loose or corroded? Y N

Bolted connections are loose? Y N

Clamps on portable equipment are loose or corroded? Y N

Spill containment structures have holes, cracks, or leaks? Y N

Sealing compound in conduit seals is cracked or deteriorated? Y N

Valves and valve operators are non-functional? Y N

APPENDIX 4 – TRAINING MEETING RECORDS

Employee Spill Prevention Training Meeting

Instructions: The instructor should complete the top of this sheet for each annual training meeting. All attendees should print their name and sign this sheet. Use additional sheets as necessary. This sheet should be placed in Appendix 4 of the SPCC Plan once the training meeting is completed.

Date: Trainer:

Subject:

ATTENDEES

PRINT NAME SIGNATURE

APPENDIX 5 – AMENDMENT LOG

SPCC PLAN AMENDMENTS

Plan amendments which materially affect RGMF’s potential for the discharge of petroleum products including a change in facility design, construction, operation, or maintenance should be documented below and included in Appendix 5. Non-material changes to the SPCC Plan, such as changes in operating personnel, phone numbers, etc., should be incorporated into the Plan as they occur and documented below. All changes should be approved by a RGMF Manager.

In addition, at least once every five years, a review and evaluation of the SPCC Plan will be conducted jointly by RGMF and the Department of Energy.

DESCRIPTION APPROVAL DATE

APPENDIX 6 –SPCC SIGNAGE

The National Fire Protection agency (NFPA) has developed a system for indicating the health, flammability, and reactivity hazards of chemicals. The system also indicates whether the chemical has any other hazardous characteristics, such as being water reactive, or an oxidizing agent. The system is composed of a diamond-shaped placard divided into four equal sections as shown. Within each section, a number is placed correlating the NFPA Rating Index. The rating index is based on a scale of 0 to 4 with 4 indicating the most hazardous level. The rating and colors used are illustrated on the following table:

Table No. 1 NFPA Rating Index Summary

Health (Blue Background) 4 Danger May be fatal on short exposure. Specialized protective equipment required 3 Warning Corrosive or toxic. Avoid skin contact or inhalation.

2 Warning May be harmful if inhaled or absorbed.

1 Caution May be irritating.

0 No unusual hazard.

Flammability (Red Background) 4 Danger Flammable gas or extremely flammable liquid.

3 Warning Flammable liquid flash point below 1000F.

2 Warning Combustible liquid flash point of 1000 to 2000F 1 Caution Combustible if heated.

0 Not combustible.

Reactivity (Yellow Background) 4 Danger Explosive material at room temperature 3 Warning May be explosive if shocked, heated under confinement, or mixed with water.

2 Warning Unstable or may react violently if mixed with water.

1 Caution May react if heated or mixed with water but not violently.

0 Not reactive when mixed with water.

Special Notice Key (White Background) W Water Reactive OX Oxidizing Agent

Using the NFPA system, the placard for diesel fuel would have a “0” in the blue section for health, a “2” in the red section for flammability, and a “0” in the yellow section for reactivity, and the white section would be blank. The “2” for flammability indicates that diesel fuel has a combustible flashpoint between 1000º and 2000ºF. The unleaded gasoline placard would have a “1” in the blue section for health, a “3” in the red section for flammability, a “0” in the yellow section for reactivity, and the white section would be blank. The “1” for health indicates that gasoline by be irritating and the “3” for flammability indicates that gasoline has a flashpoint below 1000ºF. The placards for both of these stored chemicals should also have an additional warning sign posted that indicates each chemical is flammable.

ROADS AND GROUNDS MAINTENANCE FACILITIY

SPILL PREVENTION CONTROL AND

COUNTERMEASURE PLAN

[TITLE 40 CODE OF FEDERAL REGULATIONS PART

112]

(SPCC PLAN)

JANUARY 2016

For:

Department of Energy Oak Ridge, Tennessee

Revision Log

Revision Change(s) Date Author 0 Original 12/1/2015 K. Bush 1 Removal of 500 gallon used oil container

1/15/2015 K. Bush

EMERGENCY REPORTING

Initial Reporting

Roads and Grounds Maintenance Facility Project Manager _______________(Office) _______________(Mobile)

Oak Ridge Operations Center 865- 576-1005

Contractor Officer Representative, Tony Sims 865-576-7464

TABLE OF CONTENTS

1.0 GENERAL INFORMATION __________________________________________ #

2.0 CERTIFICATION OF THE APPLICABILITY OF THE SUBSTATIAL HARM

CRITERIA [TITLE 40 C.F.R. § 112.20(e)] ______________________________ #

3.0 INTRODUCTION ___________________________________________________ #

4.0 SPILL PREVENTION, CONTROL, AND COUNTERMEASURES

[TITLE 40 C.F.R. 112.7(a)] ___________________________________________ #

4.1 Potential Spill Sources ____________________________________________________ #

4.1.1 Tank T1 – 8000 Gallon Diesel Fuel Tank ______________________________ #

4.1.2 Tank T3 – 300 Gallon Oil Tank ______________________________________ #

4.1.3 Drum D1 – 55 Gallon Used Oil Drum _________________________________ #

4.2 Spill Prediction/Prevention ________________________________________________ #

4.2.1 Tank T1 – Spill Prediciton/Prevention _________________________________ #

4.2.2 Tank T2 – Spill Prediciton/Prevention _________________________________ #

4.2.3 Tank T3 – Spill Prediciton/Prevention _________________________________ #

4.2.4 Drum D1 – Spill Prediciton/Prevention ________________________________ #

4.3 Spill Control Countermeasures _____________________________________________ #

4.3.1 Secondary Containment ____________________________________________ #

4.3.2 Equipment _______________________________________________________ #

4.3.3 Containment Procedures ____________________________________________ #

4.3.3.1 In Case of Spill Within Containment Area or On Concrete Pads ___ #

4.3.3.2 In Case of Spill in Other Area _______________________________ #

4.3.3.3 Emergency Procedures in Case of fire or Explosion _____________ #

4.4 Spill Material Disposal ____________________________________________________ #

4.5 Spill Contact List ________________________________________________________ #

4.6 Notification and Reporting Requirements for an Oil Spill _______________________ #

5.0 FACILITY DRAINAGE/FAULT ANALYSIS [TITLE 40 C.F.R. § 112.7(b)] _ #

6.0 SECONDARY CONTAINMENT [TITLE 40 C.F.R. § 112.7(c)] ____________ #

7.0 CONTINGENCY PLANNING [TITLE 40 C.F.R. § 112.7(d) ______________ #

8.0 INSPECTIONS, TESTS, AND RECORDS [TITLE 40 C.F.R. §112.7(e)] ____ #

9.0 PERSONNEL, TRAINING, AND SPILL PREVENTION PROCEDURES

[TITLE 40 C.F.R. § 112.7(f) _________________________________________ #

10.0 SECURITY [TITLE 40 C.F.R. § 112.7(g)] _____________________________ #

11.0 LOADING/UNLOADING [TITLE 40 C.F.R. § 112.7(h)] ________________ #

12.0 BRITTLE FRACTURE EVALUATIONS [TITLE 40 C.F.R. § 112.7 (i)] ___ #

13.0 CONFORMANCE WITH STATE REQUIREMENTS

[TITLE 40 C.F.R. § 112.7 (j)] ________________________________________ #

14.0 PLAN AMENDMENTS ____________________________________________ #

15.0 SIGNAGE ________________________________________________________ #

APPENDIX 1 – RGMF SPCC SPILL EVENT RECORD _____________________ #

APPENDIX 2 – MANPOWER COMMITMENT ____________________________ #

APPENDIX 3 – INSPECTION REPORTS _________________________________ #

APPENDIX 4 – TRAINING MEETING RECORDS _________________________ #

APPENDIX 5 – AMENDMENT LOG _____________________________________ #

APPENDIX 6 – RGMF SPCC SIGNAGE __________________________________ #

EMERGENCY CONTACT PHONE NUMBERS:

Oak Ridge Operations Center (865) 576-1005

RGMF Manager _____________ (mobile)

RGMF Office (865) 241-8067

1.0 GENERAL INFORMATION

Name of Facility: Roads and Grounds Maintenance Facility (RGMF)

Facility Manager: ___________________________________

Type of Facility: Self-Service Vehicle Refueling Facility and

Maintenance Garage

Location of Facility: 625 Bear Creek Road Oak Ridge, Tennessee 37830

Name and Address of Operator: Roads and Grounds Maintenance Facility 625 Bear Creek Road Oak Ridge, Tennessee 37830

Designated Person Accountable for Oil Spill Prevention at Facility:

Contact: RGMF Project Manager Phone: (865) 241-8067

Manager Approval:

This SPCC Plan will be implemented as herein described.

Signature: Signature:

Name: Name:

Title: DOE Environmental Technical Advisor Title: RGMF Program Manager

Date: Date:

2.0 CERTIFICATION OF THE APPLICABILITY OF THE SUBSTANTIAL HARM

CRITERIA [TITLE 40 C.F.R. § 112.20(e)]

The intent of this form is to determine if the facility for which this SPCC Plan is written must prepare a Facility Response Plan as defined by 40 C.F.R. § 112.20.

Facility: Roads and Grounds Maintenance Facility (RGMF) Facility Address: 625 Bear Creek Road, Oak Ridge, Tennessee 37830

Does the facility transfer oil over water to or from vessels and does the facility have a total oil storage capacity greater than or equal to 42,000 gallons? NO

Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and does the facility lack secondary containment that is sufficiently large to contain the capacity of the largest above ground oil storage tank plus sufficient freeboard to allow for precipitation within any above ground storage tank area? NO

Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and si the facility located at a distance (as calculated using the appropriate formula in Attachment C-III to this appendix or a comparable formula) such that a discharge from the facility could cause injury to fish and wildlife and sensitive environments? For further description of fish and wildlife and sensitive environments see Appendices I, II, and III to COD/NOAA’s “Guidance for Facility and Vessel Response Plans: Fish and Wildlife and Sensitive Environments” (See appendix E to this part, section 10 for availability) and the applicable Area Contingency Plan. NO

Does the facility have a total oil storage capacity of greater than or equal to 1 million gallons and is the facility located at a distance (as calculated using the appropriate formula in Attachment C- III to this appendix or a comparable formula) such that a discharge from the facility would shut down a public drinking water intake? NO

Certification

I certify under penalty of the law that I have personally examined and am familiar with the information submitted in this document, and that based on my inquiry of those individuals for obtaining this information, I believe that the submitted information is true, accurate, and complete.

Signature:

Name (type of print):

Title: DOE Environmental Technical Advisor________________

3.0 INTRODUCTION

This Spill Prevention Control, and Countermeasure (SPCC) Plan has been developed for the Roads and Grounds Maintenance facility (RGMF), 625 East Bear Creek Road, Oak Ridge, Tennessee, to fulfill the requirements of the United States Environmental Protection Agency (USEPA). This SPCC was developed in accordance with 40 C.F.R. § 112.7 and 112.8

Per 40 C.F.R. § 112.3(g)(2) the Department of Energy has elected to self-certify this Spill Prevention, Control, and Countermeasure Program. The Roads and Grounds Maintenance facility has not experienced fuel spills greater than one gallon.

4.0 SPILL PREVENTION, CONTROL AND COUNTERMEASURES

[40 C.F.R. § 112.7(a)]

This Plan complies with all relevant oil pollution prevention requirements specified in 40 C.F.R.

112. A discussion of each requirement and the corresponding manner in which the facility complies with the requirement is provided in the following sections.

4.1 Potential Spill Sources

The RGMF petroleum product storage units that have a reasonable potential for discharge include aboveground storage tanks (ASTs), fuel dispense pumps, underground buried piping and a 55-gallon drum. Locations are shown on the Site Plan, Figure 1. The various storage units, their contents, and secondary containment structures are described in Table 1.

4.1.1 Tank 1 – 8000 Gallon Diesel Fuel Tank

The 8,000 gallon diesel AST is a manufactured double wall tank located on a concrete pad. The fill port for unloading fuel into the tank is inside a metal cabinet that serves to collect and contain minor spills and drips associated with disconnecting the hose form the fuel truck.

However, the fuel truck must park on gravel for the fuel transfer operation (Photograph 2). A single wall pipe connects T1 to an underground pit, from which two double wall pipes connect to two dispensers. One fuel dispenser is located on a

Photograph 1: Tank T1 concrete pad; the other dispenser is located on a gravel pad.

Photograph 2: Dispenser on Concrete Pad Photograph 3: Dispenser on gravel pad, Note: Spill kit located in white barrel Note: Lack of Bollards

4.1.2 Tank T3 – 300 Gallon Oil Tank

Tank T3 is a manufactured double-wall tank located on a small concrete pad located adjacent to the maintenance garage. The tank is filled via a hose from the oil vendor’s delivery truck. A gauge on the tank indicates fluid level in the tank.

Photograph 5: Tank T3, oil tank DRAFT

4.1.3 Drum D1 – 55 Gallon Used Oil Drum

Drum D1 is a 55-gallon drum used to collect used oil in the garage area. A funnel with a cover is used to place the used oil into the drum. A drum tub provides containment for D1.

Photograph 6: Drum D1, used oil drum in containment tub

Table 1-1: Aboveground Storage Tank Inventory Capacity

[gallons] Contents Tank

Material Inventory

Control method Year Tank

Constructed Containment

Structure

Tank T1 8000 Diesel Fuel Steel Veeder Root System 2008 Manufactured

Double-wall

Tank T3 300 New Oil Steel Gauge 2008 Manufactured Double-wall

Drum D1 55 Used Oil Steel Visual Unknown Tub

4.2 SPILL PREDICTION/PREVENTION

4.2.1 Tank T1 Spill Prediction/Prevention

There is a risk of spillage during fuel transfer operations at Tank T1. Spillage during the fuel unloading into the tank could occur due to a loose or broken fitting or a leak in the hose. The fuel vendor must be present and attentive (no cell phone usage) during the transfer operation. A spill rate during this scenario could approximate 20 to 40 gallons per minute (gpm). Presuming the contractor is attentive and alert, the amount spilled would probably approximate less than 80 gallons. With the current conditions, it is unlikely the fuel would flow offsite to a waterway, rather the fuel would permeate the gravel and impact the underlying soil.

Therefore, it is vital that the vendor carefully inspect all hoses and fittings prior to initiating the fuel transfer, and remain vigilant during the fuel transfer process.

During the transfer of fuel to vehicles from the dispensers, spills could occur by overfilling of the tanks. The spill rate would probably approximate 5 to 8 gpm; presuming the operator is alert and vigilant, the total amount spilled would probably not exceed 5 gallons. If the spill would occur on the concrete pad, it would flow northward off the concrete pad toward the drainage ditch along Haul Road. It would then flow southwestward along the ditch line.

If the spill would occur at the dispenser at the gravel covered pad, it is unlikely the fuel would flow offsite to a waterway, rather the fuel would permeate the gravel and impact the underlying soil.

To minimize the risk and extent of any spills at T1, it is critical that all vendors and operators be alert and vigilant during all fuel transfer operations. Personnel should not be distracted by operating a cell phone or another activity during the fuel transfer operations. Furthermore, the tank transfers and/or vehicle refueling will follow these guidelines.

• The fuel delivery personnel will carry spill kits to contain any small spills until assistance arrives. Delivery personnel will closely watch the rear of the delivery trucks to ensure that leaks or spills do not occur en route to the tanks due to faulty valves and equipment.

• The AST, T1, will be inspected/gauged prior to filling to ensure adequate space in the tank for the volume of product being delivered. Adequate headspace at the top of the tank will be left to allow for product expansion.

• Spill containment equipment (e.g., boom, skimmer, absorbent) shall be readily accessible and prepared for deployment during fueling operations.

• All spills should be reported immediately to the RGMF Manager, if emergency response services are needed, contact the Oak Ridge Operations Center, (865) 576-1005.

Records of spills should be kept on file in appendix I of this SPCC, which is maintained by the manager of the RGMF or his designee.

• All used absorbent material will be disposed of in accordance with current environmental regulations. The absorbent will be disposed of promptly and not allowed to remain on the ground or pavement where it could contaminate surfaces and/or water.

• Drums containing vehicle maintenance fluid shall be stored to avoid punctures or ruptures due to falling or from collision with moving vehicles. Where feasible, drums should be placed in a centralized storage area. The storage area should be covered to prevent displacement of product from open drums due to intrusion of rainwater and should be curbed to prevent escape of any spills or leaks.

If a spill does occur, spill response procedures are described in Section 2.4.

4.2.2 Tank T2 Spill Prediction/Prevention

Spillage at T2 could occur while transferring used oil into the tank. In that event, the spill rate would probably be less than 5 gpm, and total spilled volume would be less than 5 gallons.

Another potential scenario would be the accidental puncturing of the tank wall with a piece of equipment, such as a forklift; the spill rate in such a scenario could exceed 10 gpm and in the worst case the total contents of the tank could be released, dependent upon the location of the puncture on the sidewall of the tank.

In either event, the spilled oil would accumulate in the depressions/sumps formed in the concrete floor. Considering the slow rate that used oil is generated at the facility, the frequency that used oil is removed from the site (at least bi-monthly), rarely does the tank contain more than 200 to 300 gallons of used oil; therefore, it is highly unlikely that the spilled volume of oil would exceed the capacity of the floor sumps. Any excess volume of oil would flow out the door of the building onto a small concrete apron then onto gravel.

To minimize the risk and extent of any spills at T2, it is critical that all vendors and operators be alert and vigilant during the placement of used oil into the tank, and the operation of any motorized equipment in the building. Furthermore, it is incumbent upon the site manager to schedule sufficiently frequent used oil pick-ups so that the maximum volume of used oil contained within tank T2 is constrained to 200 gallons, maximum. If a spill does occur, spill response procedures are described in Section 2.4.

4.2.3 Tank T3 Spill Prediction/Prevention

Spillage at T3 could occur while the vendor is transferring new oil into the tank. In that event, the spill rate would probably be less than 5 gpm, and, presuming the vendor is attentive during delivery process, the total spilled volume would be probably less than 10 gallons.

In the event of a spill, the oil would flow down the sides of the tank onto the small concrete pad beneath T3. From the concrete pad, the spill would flow onto the surrounding grassy area where it would infiltrate and impact the vegetation and underlying soil. Considering the size of the tank and surrounding topography, the impact of the spilled oil would not extend beyond the surrounding grassy area.

To minimize the risk and extent of any spills at T3, it is critical that all vendors and operators be alert and vigilant during all oil transfer operations. Personnel should not be distracted by operating a cell phone or any other activity during the fuel transfer operations. Furthermore, the tank transfers and/or vehicle refueling will follow these guidelines:

• The fuel delivery personnel will carry spill kits to contain any small spills until assistance arrives. Delivery personnel will closely watch the rear of the delivery trucks to ensure that leaks or spills do not occur en route to the tanks due to faulty valves and equipment.

• The AST, T3, will be inspected/gauged prior to filling to ensure adequate space in the tank for the volume of product being delivered. Adequate headspace at the top of the tank will be left to allow for product expansion.

• Spill containment equipment (e.g., boom, skimmer, absorbent) shall be readily accessible and prepared for deployment during fueling operations.

• All spills should be reported immediately to the RGMF Manager, if emergency response services are needed, contact the Oak Ridge Operations Center, (865) 576-1005.

Records of spills should be kept on file in appendix I of this SPCC, which is maintained by the manager of the RGMF or his designee.

• All used absorbent material will be disposed of in accordance with current environmental regulations. The absorbent will be disposed of promptly and not allowed to remain on the ground or pavement where it could contaminate surfaces and/or water.

• Drums containing vehicle maintenance fluid shall be stored to avoid punctures or ruptures due to falling or from collision with moving vehicles. Where feasible, drums should be placed in a centralized storage area. The storage area should be covered to prevent displacement of product from open drums due to intrusion of rainwater and should be curbed to prevent escape of any spills or leaks.

4.2.4 Drum D1 Spill Prediction/Prevention

Drum D1 is located inside the maintenance building, and is used to collect used oil. A funnel has been placed in the bung hole to facilitate the transfer of used oil into the drum.