Attachment_1_-_Performance_Work_Statement.pdf

Performance Work Statement Attachment 1

Performance Work Statement Roads and Grounds Maintenance-Oak Ridge Reservation

U. S. Department of Energy, Oak Ridge Office December 9, 2016

1.0 Introduction

Background: Based in Oak Ridge, Tennessee, the Department of Energy’s Oak Ridge Office (DOE ORO) is rich in history, dating back to World War II when the organization played a major role in the production of enriched uranium for the Manhattan Project. Since then, DOE ORO has expanded far beyond that first mission and supports a number of major DOE programs that include science, environmental management, nuclear fuel supply, and national security, as well as, providing support to science laboratories and facilities operated by DOE throughout the United States. Additionally, DOE ORO provides support to national security activities at the Y-12 National Security Complex managed by the National Nuclear Security Administration (NNSA).

Since 1995, the scope of this contract has included maintaining approximately 100 miles of roads and several hundred acres of grounds not directly under the management of the other contractors at the major Oak Ridge Reservation (ORR) sites. The three major Oak Ridge sites are the Oak Ridge National Laboratory (ORNL), the NNSA’s Y-12 National Security Complex, and the East Tennessee Technology Park (ETTP). Roads and Grounds Maintenance is performed on the approximately 33,477 acre ORR located in Anderson and Roane Counties in East Tennessee.

2.0 Scope

The Contractor shall provide the necessary labor, equipment, materials, supplies and services, and otherwise do all things necessary for, or incidental to, the performance of the work required under this Contract. All equipment, materials, and supplies must be maintained and operated per the manufacturer’s specifications, applicable federal, state and local regulations, and Section 4.0 Applicable Documents and Standards. The ORR roads, grounds, and maintenance services provided under this Contract are further defined in this section and will take place within the confines of the federal ORR as demonstrated in Attachment 2 Roads and Grounds Facility Overview. Execution under this Contract will require the performance of services on a regular and continual basis, as well as an as needed basis, to ensure compliance with applicable federal, state and local regulations and guidelines. The Contractor shall be responsible for ensuring compliance with the Service Contract Act and Davis Bacon Act when applicable. The resulting contract will be an Indefinite Delivery Indefinite Quantity (IDIQ) contract with firm fixed-price (FFP) task orders and Time and Materials (T&M) task orders.

2.1 Regular and Continual: Roads and grounds maintenance will consist of the regular and continual maintenance services outlined below to comply with the terms and conditions of this contract. The applicable Performance Work Statement (PWS) Section and Standards are identified for each work description.

DRAFT

Performance Work Statement Attachment 1

A FFP Task Order will be issued annually for these services.

Work Description Standard

2.1.1 Road Baseline Inspections -The Contractor shall perform a baseline inspection and deliver the results within 120 days of Contract award.

See PWS Section 4.0 Applicable Documents and Standards

Most recent version of the National Fire Protection Agency (NFPA) 1143 and 1144: Standard for Reducing Structure Ignition Hazards from Wildland Fire

Tennessee Department of Transportation (TDOT) standards. Specifications for Road and Bridge Construction, January 1, 2015.

See Attachment 5 Road and Map Inventory

Attachment 15 Deliverables

2.1.2 Roadway Risk Mitigation -The Contractor shall

inspect/monitor the roads and grounds, during normal business hours, to identify and mitigate any issues that pose a risk to health, life, or safety within 4 hours of identification. Mitigation may include barriers until final corrective action can be taken.

Mitigation activities shall be performed on level VI, V, and IV roads first.

See PWS Section 4.0 Applicable Documents and Standards See Attachment 5 Road and Map Inventory

2.1.3 Road Maintenance – The Contactor shall inspect and

maintain the roads classified and identified in Attachment 5 Road Inventory and Map on a regular and continual basis.

Maintenance includes, but is not limited to, removal of limbs, trees, storm debris, erosion controls, road hazards, and shoulder bush hogging. Vegetation shall be maintained within three feet of roadway. Maintenance also includes line/stripe painting, culvert cleaning and road sweeping services. The Contractor shall be responsible for making sure that all combustible materials, leaves, and debris are cleared within the fenced area and 10 feet around the perimeter of the fenced areas at Melton Hill, McKinney Ridge, Pine Ridge, and Chestnut Ridge.

Standards

Most recent version of the NFPA 1143 and 1144:

Standard for Reducing Structure Ignition Hazards from Wildland Fire and TDOC standards.

See Attachment 5 Road and Map Inventory and 6 ORR

Performance Work Statement Attachment 1

Performance metric: Roads shall be 100% passable 97% of the time.

Dead animal carcass removal is not performed under this Contract. The Contractor shall notify the Contracting Officer’s Representative (COR) of any animal carcasses that could negatively impact performance under this Contract.

Roadside Ecosystem Improvements and Hazardous Tree Assessments

2.1.4 Minor Paving (less than 15,480 square feet or ¼ linear

mile that do not require the use of a paver): The Contractor shall perform minor paving, patching of potholes, sealing of asphalt cracks and fissures and shoulder maintenance.

Asphalt material will be provided in accordance with Section 2.2 Special Projects.

See PWS Section 4.0 Applicable Documents and Standards

Non- Davis-Bacon

2.1.5 Fire Grid Road Inspection and Maintenance - The

Contractor shall inspect and maintain all existing fire grid roads in accordance with the applicable regulations. Maintenance includes but is not limited to regrading, mowing and maintenance of canopy clearance.

See PWS Section 4.0 Applicable Documents and Standards NFPA 1143 and 1144

See Attachment 5 Road and Map Inventory

2.1.6 Culvert Inspection and Maintenance - The Contractor

shall conduct routine inspection and maintenance of the culvert inventory to ensure all culverts are free of obstructions and further deterioration is minimized. The current inventory consists of 700 culverts.

See PWS Section 4.0 Applicable Documents and Standards

TDOT Standard Specification for Road and Bridge Construction” latest revision Part 6 Structures Section 607.

See Attachment 6 ORR Roadside Ecosystem Improvements and Hazardous Tree Assessments

2.1.7 Bridge Inspection and Maintenance – The Contractor

shall inspect as indicated and maintain all bridges and culverts classified as bridges on a continual basis. All bridges and culverts classified as bridges are assumed to be at an acceptable NBIS level at time of contract award. In accordance with NBIS, inspections shall be performed by an engineering firm at the intervals specified below and inspection reports shall be submitted 45 days after completion of inspection. The Contractor shall maintain bridges to ensure all bridges are free of obstructions and further deterioration is minimized.

See PWS Section 4.0 Applicable Documents and Standards

National Bridge Inspection Standard (NBIS) most current revision.

TDOT Standard Specification for Road and

Performance Work Statement Attachment 1

K1250-4 Span Bridge shall be inspected every two years and an underwater inspection shall be completed every 5 years.

Date of last bridge inspection: 6-3-16 Date of last Underwater inspection: 5-31-12

Bear Creek Box Culvert shall be inspected every two years.

Date of last inspection: 10-21-15

Bear Creek Road, 3 and 4 Culverts shall be inspected every two years.

Date of last inspection: 4-13-2015 Ish Creek Bridge shall be inspection every 5 years.

Date of last inspection: 6-3-16 Old County Road is closed. No inspections are required at this time.

Bridge Construction (latest revision) Part 6 (Structures)-section 607

2.1.8 Operate and Maintain Fueling Station and Fuel

Dispensing Services – The Contractor shall provide the fueling station management and fuel dispensing services as follows:

The Contractor shall inspect all fuel tanks weekly for deterioration and conduct annual inspections in accordance with Attachment 8 Spill Prevention Control and Countermeasure Program. The initial annual inspection shall occur within 30 days of Contract award.

The Contractor shall report any deterioration and non-compliant equipment, storage tanks or items within 24 hours of identification The Contractor shall provide the CO and COR, via email, a detailed summary of repairs or reason for requested replacement. Any repair or replacement will be at the Government’s discretion and will be performed in accordance with Section 2.2 Special Projects.

Federal Building (E85 fuel): The Contractor shall manage and maintain fuel dispensing equipment to ensure no further deterioration occurs, normal wear and tear excepted.

The Contractor shall manage and maintain the following ancillary equipment: vacuum stations, air stations, fueling equipment/fuel tanks, electronic billing systems and fuel purchases.

The Contractor shall be responsible for all fuel purchases. The Contractor will be reimbursed for E85 fuel dispensed through the existing GSA fleet management electronic billing system.

Therefore, the Contractor shall not invoice the Government for the cost of E85 fuel.

See PWS Section 4.0 Applicable Documents and Standards

40 CFR Part 112

See Attachment 8 (Spill Prevention Control and Countermeasure Program

(SPCC))

See Attachment 9 (Reservation Fueling Locations)

Performance Work Statement Attachment 1

Haul Road Diesel Dispensing Equipment: The Contractor shall maintain diesel fuel dispensing equipment and storage tanks to ensure no further deterioration occurs, normal wear and tear excepted. The Contractor shall be responsible for all diesel fuel purchases. The Contractor will be reimbursed by external customers for diesel dispensed through existing fuel tracking software. The Contractor shall invoice external customers for fuel purchases tracked and reported via the existing software.

Diesel Generator Fuel: The Contractor shall operate a diesel dispensing vehicle to support fueling of generators. Contractor shall provide fuel for generators from the Haul Road location.

The Contractor shall track and invoice the Government for the diesel fuel used in the same way external customers are tracked and invoiced.

2.1.9 Key Control - The Contractor shall identify and track key holders, audit key holders, make keys for key holders, and distribute keys. The Contractor shall use the system for key management provided. Key holders shall be approved in writing by the COR.

See PWS Section 4.0 Applicable Documents and Standards

See Attachment 10 “Key Control Procedures for the Oak Ridge Reservation” Revision 0

DOE Order 473.3A Protection Program Operations, Attachment 3, Section A, Chapter IV.

2.1.10 Gate and Lock Inspection and Maintenance - The

Contractor shall perform regular inspection and maintenance activities such as lubrication of hinges and locks to increase the useful life of the gates and locks. The 112 gates and locks shall be serviceable and uniform in appearance. Minor welding is an acceptable option versus complete replacement.

See PWS Section 4.0 Applicable Documents and Standards See Attachment 11 Gate Signage Example

2.1.11 Cemetery Inspection and Maintenance - The

Contractor shall inspect and maintain the 30 cemeteries monthly.

Maintenance includes but is not limited to the condition of fencing/gates, assurance of headstone placement (righted), and removal of fallen trees and tree debris greater than six inches in diameter. Trees and/or debris is to be moved to the ORO designated area identified in Attachment 13 Hawks Nest Map.

See PWS Section 4.0 Applicable Documents and Standards

See Attachment 12 Mapped Cemetery Locations

See Attachment 13 Hawks Nest Map

Performance Work Statement Attachment 1

2.1.12 Guardrail Inspection and Maintenance - The

Contractor shall inspect and maintain approximately 5,500 linear feet of guardrails that are currently installed on roads to ensure issues are quickly identified and addressed to prevent road hazards and to mitigate the need for future replacements.

Standards

TDOT Standard Specifications for Road and Bridge Construction latest version Part 9

Current AASHTO’s Roadside Design Guide

2.1.13 Roadway Signage Inspection and Maintenance - The

Contractor shall regularly inspect the approximately 500 roadway signs to ensure compliance with applicable laws and regulation. The Contractor shall report any missing or unserviceable signage to the COR within 24 hours of identification

See PWS Section 4.0 Applicable Documents and Standards TDOT Standard Specifications for Road and Bridge Construction latest version Part 9

Current AASHTO’s Roadside Design Guide

2.1.14 Winter Weather Services - The Contractor shall perform snow removal and treatment for existing or forecasted ice for all areas in accordance with the approved inclement weather plan.

The Contractor shall remove snow from and treat for ice on all paved areas. The Contractor shall conduct snow removal, de-icing and pre-treatment activities until roadways (all DOE level V and VI roads) are passable under posted speed limits and/or wet surface conditions. The Contractor shall perform snow removal and ice treatment to remediate unsafe/hazardous conditions resulting from the accumulation of snow and/or ice in order to ensure the safe movement of pedestrians and vehicles.

The Contractor shall immediately remove snow and treat for ice to provide secure footing or safe driving conditions. The Contractor will take action to mitigate the risk associated with accumulations of ice to include sand, gravel or other measures to provide increased traction. Snow removal and ice treatment shall be accomplished unless the TDOT issues a “No Travel Order” for Roane and Anderson counties. The Contractor shall monitor weather conditions to determine when snow removal/ice treatment is needed and take appropriate action.

Priority Areas: The Contractor shall remove all snow and treat for ice in areas designated as Level V and VI roads and parking lots. Level VI roads shall have the highest priority, while level V roads have the second highest priority. Snow removal and

See PWS Section 4.0 Applicable Documents and Standards

See Attachment 14 Snow and Ice Responsibilities Map

Performance Work Statement Attachment 1

2.2 Special Project Services: The Contractor may be required to perform services throughout the life of the contract on an as needed basis. These services are outlined below. When identified as necessary, a request for proposal will be sent to the Contractor in accordance with Attachment 21 Task Assignment Procedures. The Contractor shall submit its proposal in accordance with Attachment 24 Special Project Services Proposal. The applicable PWS Section and Standard are identified for each Work Description. This will be the preferred method for non-urgent or emergency work that is not covered under paragraph 2.1.

A FFP Task Order will be issued on an as needed basis for these services.

treatment for ice shall include the complete length and width of all identified roadways and a minimum of 95 percent of parking areas. Multiple snow removals and treatment for ice may be required each day. The Contractor shall pretreat as forecasted conditions require. Snow removal and ice pre- and re-treatment shall begin within one hour of snowfall and shall continue to ensure roads remain passable and safe for travel.

Contractor shall ensure parking lots remain clear between the hours of 5:45 am and 6 pm Monday through Friday except for Federal holidays and weekends. The removal and collection points are identified in Attachment 14 Snow and Ice Responsibilities Map. Snow removal from walkways and sidewalks is performed under a different Contract.

Chemicals, salt and sand material cost will be provided in accordance with Section 2.1.2 Special Projects.

2.1.15 General Requirements – The Contractor shall perform

all General Requirements in accordance with Section 3.0 General Requirements.

See PWS Section 4.0 Applicable Documents and Standards

See Attachment 17 (Wage Determination SCA)

See Attachment 18 (Wage Determination DB)

See Attachment 19 ( CBA Agreement-Sept 8, 2015

See Attachment 24 (WSHP) DRAFT

Performance Work Statement Attachment 1

Description Standard

2.2.1 Road Construction, Modification, Repair or Removal -

The Contractor shall construct new and modify, repair, or remove existing roads.

See PWS Section 4.0 Applicable Documents and Standards See Attachment 5 Road and Map Inventory

Most recent version of the National Fire Protection Agency (NFPA) 1143 and 1144: Standard for Reducing Structure Ignition Hazards from Wildland Fire

TDOT Standard Specifications for Road and Bridge Construction, January 1, 2015.

See Attachment 6 Roadside Ecosystem Improvement Assessment Oak Ridge Reservation, November 2014, and the Roadside Hazard Tree Assessment Oak Ridge Reservation, November 2014

TDOT Standard “Specification for Road and Bridge Construction” latest revision Part 6 Structures Section 607

2.2.2 Paving Activities – The Contractor shall perform all

paving activities that require the use of a paver, in accordance with Section 2.2 Special Projects. Paving that exceeds 15,480 square feet or ¼ linear mile are defined as construction activities and are subject to the Davis Bacon Act.

See PWS Section 4.0 Applicable Documents and Standards Davis Bacon Act

2.2.3 Construction of Fire Grid Roads - The Contractor shall

repair, remove or construct new fire grid roads.

See PWS Section 4.0 Applicable Documents and Standards NFPA 1143 and 1144

See Attachment 5 Road and Map Inventory

Performance Work Statement Attachment 1

2.2.4 Repair or Construction of Culverts - The Contractor

shall repair existing or install new culverts.

See PWS Section 4.0 Applicable Documents and Standards TDOT Standard Specification for Road and Bridge Construction” (latest revision) Part 6 Structures Section 607.

See Attachment 6 Roadside Ecosystem Improvement Assessment Oak Ridge Reservation, November 2014, and the Roadside Hazard Tree Assessment Oak Ridge Reservation, November 2014

2.2.5 Repair or Replacement of Bridges/Culverts Classified

as Bridges - The Contractor shall repair and/or replace bridges including culverts classified as bridges.

See PWS Section 4.0 Applicable Documents and Standards

National Bridge Inspection Standard (NBIS) most current revision.

TDOT Standard Specification for Road and Bridge Construction (latest revision) Part 6 Structures - Section 607

2.2.6 Ancillary Maintenance and Construction - The

Contractor shall perform assorted reservation facility maintenance and ancillary construction upon issuance of a negotiated task order. Examples of services may include, but are not limited to, French drain construction, repair or replacement, trenching, satellite dish removal, removal or installation of fencing, assistance with installation or removal of rooftop AC units and sealing of parking lots.

See PWS Section 4.0 Applicable Documents and Standards

2.2.7 Guardrail Replacement -The Contractor shall replace or

repair guardrails.

See PWS Section 4.0 Applicable Documents and Standards TDOT Standard Specifications for Road and Bridge Construction (latest version) Part 9

Current AASHTO’s Roadside Design Guide

Performance Work Statement Attachment 1

2.2.8 Sign Replacement - The Contractor shall replace or

repair signs.

See PWS Section 4.0 Applicable Documents and Standards

TDOT Standard Specifications for Road and Bridge Construction (latest version) Part 9

Current AASHTO’s Roadside Design Guide

2.2.9 Sand and Mulch Delivery and Application - The

Contractor shall apply sand and/or mulch to specific areas located in the park.

See PWS Section 4.0 Applicable Documents and Standards

2.2.10 Radiological Survey – Contractor shall provide

Radiological surveys for the disposition of material/equipment as required. .

See PWS Section 4.0 Applicable Documents and Standards

10 CFR 835

2.2.11 Bulk Materials – The Contractor shall provide

chemicals, salt, gravel, sand, mulch, asphalt material and generator diesel fuel.

See PWS Section 4.0 Applicable Documents and Standards

2.2.12 Inter-Contractor Work – The Contractor shall perform

work in support of other DOE contractors at the request of the Government. Performance of this work will not conflict with work performed under Section 2.1 Regular and Continual.

The Contractor shall include methods of cost separation and accountability between services provided under Section 2.1 Regular and Continual and costs associated with Inter- Contractor Work. A Facility and/or Equipment usage fee in accordance with Attachment 16 Approved Usage Fee Breakdown will be assessed. The Contractor shall credit this usage fee to this Contract. Usage fees will be reviewed on an annual basis for adjustment. The Contractor shall provide the COR with monthly status reports regarding the inter-contractor work.

The Contractor shall ensure that each item brought to the DOE Roads and Grounds Maintenance Facility is free of radiological contamination, specifically meeting the requirements of 10 CFR 835.1101 Control of Material and Equipment. Assurance shall be documented (such as, but not limited to, the “Green Tag” procedure) and shall be verified by a qualified individual (e.g. radiological technician) on behalf of the serviced

Attachment 16 Approved Usage and Breakdown Fee

Attachment 23 Task Assignment Procedures

Standards DRAFT

Performance Work Statement Attachment 1 contractor. The Contractor shall maintain material acceptance records verifying the absence of radiological contamination.

2.3 Emergency Services/Time and Materials (T&M): The Contractor shall perform urgent or emergency services within the scope of the contract when ordered by the COR/CO. The COR may authorize work to up to the funded T&M amount. The CO must authorize any work that exceeds the funded T&M amount. These services are intended to mitigate risks when an unforeseen event occurs that cannot be performed under Section 2.1 Routine and Continual Maintenance or Section 2.2 Special Projects. The Contractor shall follow the ordering procedures identified in Attachment 25 Emergency Services Post Work Cost Notification.

3.0: General Requirements

3.1 Collective Bargaining Agreement (CBA): The Contractor shall be responsible for compliance with the current CBA until a new agreement is reach between the Knoxville Building and Construction Trades Council and the Contractor. A portion of employees under the Contract are currently covered by the Knoxville Building and Construction Trades Council, AFL-CIO, Local 818, Local 917, and Local 519.

3.2 Quality Assurance Program (QAP): The Contractor shall develop and submit a QAP in accordance with DOE O 414.1D. The contractor shall ensure that all work performed under this contract complies with the approved QAP. The Government may conduct random compliance inspections. The QAP shall be reviewed annually and updated to remain compliant with DOE O 414.1D. All required summaries and modifications shall be submitted and approved in accordance with DOE O 414.1D. The QAP shall include, as a minimum, the following:

3.2.1 An inspection system covering the services stated in the Contract, specifying areas to be inspected on a scheduled or unscheduled basis and the title of the individual(s) who will perform the inspections. The inspection system shall address the performance standards identified in the PWS and include representative quality control metrics related to the performance standards.

3.2.2 A method of identifying and correcting non-compliances and potential deficiencies in the quality of service performed before the level of performance becomes unacceptable.

3.2.3 A method of maintaining documentation of all inspections conducted and any corrective action taken. The Contractor shall make inspection related documentation available to the Government upon request.

3.3 Training: The Contractor shall provide employees all applicable training per the regulatory statutes within Section 4.0 Applicable Documents and Standards prior to the commencement of work. Documentation of training shall be maintained by the Contractor and made readily available upon request.

Performance Work Statement Attachment 1

3.4 Key Personnel: The Contractor shall designate key personnel in writing. One or more of the key personnel shall have experience managing a combination of related union and non-union workforce. Key personnel shall meet the minimum experience/education level identified below:

3.4.1 Project Manager (PM): PM shall possess a minimum of ten years’ of relevant experience. Experience must relate to managing projects and budgets in excess of $1M similar to local, state and federal road maintenance, grounds maintenance and earthwork.

A four-year related degree may be substituted for up to five years of experience.

3.4.2 Operations Manager (OM): The OM shall have a minimum of ten years field experience while performing oversight of projects related to road maintenance, grounds maintenance, or earthwork. A four-year engineering or related degree may be substituted for up to five years of experience.

3.4.3 Health and Safety Officer (HSO): The HSO shall have, at a minimum, at least two years health and safety oversight experience and successfully completed the following training, education: professional developmental course completion in the safety sciences which shall include, fall protection, electrical safety, and trenching and excavation OSHA 40-Hour Construction Course. The PM may also serve as the contractor’s health and safety representative.

3.5 Worker Safety and Health Program: The Contractor shall establish and maintain a Worker Safety and Health Program (WSHP) in accordance with 10 CFR 851 and DOE Policy 450.4A, Integrated Safety Management Policy.

3.5.1 The Contractor shall submit the WSHP electronically to the CO and COR no later than 15 days after award. The program shall be submitted in a format that is compatible with current Government systems. Implementation shall occur upon notification of approval. The Contractor shall notify the Government in writing of any proposed changes. Contractor shall implement changes upon notification of Government approval.

Significant changes are defined as any changes that affect scope, intent and methods of implementation.

3.5.2 The Contractor may assume the incumbent WSHP for a period not to exceed 60 days while the proposed WSHP is being reviewed by the Government.

3.5.3 The Contractor shall be subject to periodic scheduled and unscheduled health and safety oversight inspections to ensure compliance with the approved WSHP. COR will notify the Contractor 24 hours prior to any scheduled inspection.

3.5.4 The Contractor shall immediately report telephonically any employee accident/injury/illness to the COR and provide follow-up notification via email to the CO and COR on the next business day. The occurrence shall be documented using DOE F

5484.3 Individual Accident/Incident Report (Attachment 4) as referenced in DOE O 231.1B.

Performance Work Statement Attachment 1

3.5.5 The Contractor shall submit OSHA 300 log metrics, (illness/injury reports and total hours worked by the company), on a quarterly basis to the DOE OSHA 300 COR via email. Reports are due even if there are no recordable or reportable illnesses/injuries.

3.5.6 The Contractor shall be responsible for communicating DOE Occurrence Reporting and Processing System Lessons Learned (ORPS) to employees when received from the COR. Documentation of employee briefing shall be informally provided to the COR via email.

3.6 Hazardous Materials: The Contractor shall properly account for and store all hazardous materials consistent with applicable federal, state, local regulations, Environmental Protection Agency, and OSHA standards. The Contractor shall comply with Superfund Amendments and Reauthorization Act (SARA) Title II and shall submit on an annual basis reportable hazardous material(s) threshold quantities as required by 40 CFR 350-372, (SARA Title III). Reports shall be submitted each calendar year by March 1st.

3.7 Coordination: The Contractor shall provide to the COR communication regarding planned activities and job assignments to assist the COR in coordination of efforts across different contracts. This “Toolbox Plan of the Day” shall be emailed to the COR prior to 9 AM daily. The COR will identify any conflicts with the submission no later than 10 AM daily.

3.8 Software: The Contractor shall enter all costs related to construction, modification, repair, maintenance, snow removal/ice treatment of roads, parking lots, bridges, culverts and other services provided into the Government cost tracking system (Ron Turley Associates (RTA) data collection software). Contractor is required to utilize RTA software for roads and grounds activities. Information shall be updated no less than once per quarter.

4.0 Applicable Documents and Standards:

10 C.F.R. Part 851 Worker Safety and Health Program (WSHP) 23 C.F.R. 650 Subpart C National Bridge Inspection Standards (NBIS) 29 C.F.R. Part 1926 Occupational Safety and Health Administration (OSHA) requirements for construction activities 29 C.F.R. Part 1910 OSHA requirements for general industry 40 C.F.R. Part 112 Spill Prevention Control and Countermeasure Program 40 C.F.R. 355-372 Emergency Planning and Community Right to Know Act 41 C.F.R. Part 101 Federal Property Management Regulations 41 C.F.R. Part 102 Federal Management Regulations 41 C.F.R. Part 109 Department of Energy Property Management Regulations 49 C.F.R. Parts 300-399 Motor Carrier Compliance DOE N 206.4 Personal Identity Verification DOE P 450.4A Integrated Safety Management Policy DOE P 470.4B Safeguards and Security Program DOE O 471.6 Information Security

Performance Work Statement Attachment 1

DOE O 473.3A Protection Program Operations, Attachment 3, Section A, Chapter IV

DOE G 573.1-1 Mail Services User’s Manual DOE O 580.1A DOE Personal Property Management Program, 3-30-12 EPACT Energy Policy Act of 1992 (EPACT); EPACT 2005 Executive Order 13693 Planning for Federal Sustainability in the Next Decade Tennessee Code Annotated Title 55

Motor and Other Vehicles

NFPA 1143 Standard for Wildland Fire Management

NFPA 1144

Standard for Protection of Life and Property from Wildfire, 2002 Edition Section 5.1 Roads National Fire Protection Association

Federal Highway Manual on Uniform Traffic Control Devices Administration

Local Policy ORO access control and key control accountability policy AASHTO American Association of State Highway and

Transportation Officials Key Control Procedure for the Oak Ridge Reservation Roadside Ecosystem Improvement Assessment Oak Ridge

Reservation, November 2014 MUTCD Federal Highway Manual on Uniform Traffic Control

Devices Administration SPCC Spill Prevention Control and Countermeasure Program Tennessee Department of Transportation Standard

Specifications for Roads and Bridge Construction, January 1, 2015

Roadside Hazard Tree Assessment Oak Ridge Reservation, November 2014

Standard for Automotive Lifts ANSI/ALOIM: 2008 (R2013) All other applicable federal, state, local laws and regulations

5.0 Government Furnished Facilities and Property:

The Government will provide the Contractor Government Furnished Facilities (Facilities) and Government Furnished Property (GFP) for use in performing the requirements of this contract.

The Facilities will consist of office space, a conference room, restrooms, kitchen/dining area, three service bays, and other auxiliary support buildings identified in Attachment 2 Roads and Grounds Facility Overview. The GFP is identified in Attachment 3 Property and Equipment Inventory. The Contractor shall maintain a current and accurate tracking system for all Government furnished property and equipment to include date property was taken out of service or determined surplus by the Government. The Contractor shall notify the CO when equipment is no longer needed or nearing the end of its useful life.

5.1 Government Facilities - The Contractor shall perform maintenance in accordance with FAR 52.245-1 Government Property to ensure the Facilities identified in

Performance Work Statement Attachment 1

Attachment 2 Roads and Grounds Facility Overview are maintained at the same or better condition as when the Contractor takes possession. The Contractor shall perform daily inspection of the three vehicle lifts located in the service bays in accordance with “Standard for Automotive Lifts” ANSI/ALOIM: 2008 (R2013). Any identified issues with the Government facilities shall be reported to the CO and COR within 24 hours of identification.

5.2 Government Furnished Property Standard - Property and equipment listed in Attachment 3 Property and Equipment Inventory (standard) is assigned to this contract for use in accordance with clause FAR 52.245-1 Government Property.

5.3 Government Furnished Property “AS IS” - Property and equipment listed in Attachment 3 Property and Equipment Inventory “AS IS” is available for the Contractor’s use in accordance with clause FAR 52.245-2 Government Property Installation Operation Services. The Government assumes no responsibility or liability for this equipment and property. The Government will not replace when the GFP “AS IS” is no longer useful or serviceable.

6.0 Place of Performance:

The DOE ORO roads and grounds services are provided at locations on the approximately 33,477 acres ORR located in Anderson and Roane Counties in East Tennessee.

7.0 Period of Performance:

The contract period of performance will consist of a one-year base and four one-year option periods.

8.0 Deliverables:

Each deliverable identified in Attachment 15 Deliverables shall be compatible with MS Word or Excel, as applicable, and include all required data. Copies of reports must be emailed formally on Contractor’s letterhead using Microsoft or Adobe generated submittals.