Design-Build_Services_for_Downtown_Accent_Lighting_System_Integration_Project_(Addendum_#7_Revision).pdf
PDF 232 KB Posted
- Solicitation number
- RFP26-0366
- Issued by
- Orange County, Orlando City, Florida
About this file
This is an Addendum #7 Revision to RFP26-0366 issued by the City of Orlando Procurement and Contracts Division for Design-Build Services for the Downtown Accent Lighting System Integration Project. The City of Orlando is soliciting sealed responses for design-build services to install programmable Red/Green/Blue/White (RGBW) LED lighting fixtures with integrated control systems on multiple downtown structures including City Hall Rooftop Dome, Tower of Light Sculpture, Main Plaza Fountain, and thirteen additional art sculptures and architectural features. Responses must be submitted electronically via OpenGov by 2:00 p.m. local time on Tuesday, August 4, 2026. Mandatory pre-proposal conferences with site tours are scheduled for May 11, 2026 and May 18, 2026 at 9:00 a.m. at Orlando City Hall, 400 South Orange Avenue, with a third non-mandatory conference on June 5, 2026. The question submission deadline is June 22, 2026 at 5:00 p.m. The anticipated project schedule includes design completion by September 2026, construction documents by December 2026, Guaranteed Maximum Price (GMP) execution by January 2027, and substantial completion by August 31, 2027. The contract encompasses all design, permitting, construction, and related costs within a total project budget of $1,700,000.
Respondents must be Florida-licensed contractors and include either a Florida-licensed architect or registered engineer; the design team must include a lighting designer holding Professional or Fellow IALD/FIALD membership or Certified Lighting Designer (CLD) credentials. Evaluation criteria include design and construction team experience and qualifications (40 points combined), Veteran Business Enterprise (VBE) participation (2 points), past performance (14 points), proximity to Orlando (4 points), prior work volume with the City (5 points), project understanding and approach (25 points), and design-build fee (10 points), totaling 100 possible points. The design-build fee has a minimum allowable fee of 5.5% with increments of no less than 0.5%. All fixtures must meet or exceed IP65 outdoor ratings, accommodate 120-degree Fahrenheit heat exposure, and provide a minimum 50,000-hour lifespan to L70 with five-year warranty coverage. The project is federally funded and subject to Davis-Bacon prevailing wage requirements with hourly rates ranging from $12.95 to $53.73 plus fringe benefits, Executive Order 13706 paid sick leave provisions, and Executive Order 13658 minimum wage requirements of $13.30 per hour. Respondents must secure performance and payment bonds from surety companies rated at least "A-" by A.M. Best and licensed to operate in Florida. Required submittals include a solicitation cover page, addendum receipt verification, confidential and proprietary information exemption form, certification regarding prohibition against contracting with scrutinized companies, human trafficking affidavit, IT questionnaire, Veteran Business Enterprise participation form, W-9 form, and a letter of intent from a qualified surety company.
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Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.
undefined (Posting pdf)
RFP26-0366
DESIGN-BUILD SERVICES FOR DOWNTOWN ACCENT LIGHTING
SYSTEM INTEGRATION PROJECT
The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.
CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE
https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement
City of Orlando undefined (Posting pdf)
RFP26-0366
DESIGN-BUILD SERVICES FOR DOWNTOWN ACCENT LIGHTING
SYSTEM INTEGRATION PROJECT
TABLE OF CONTENTS
1. Introduction
2. Submittal Instructions
3. Vendor Questionnaire / Attachments
Attachments:
A - RFP26-0366 DB Services Downtown Accent Lighting System Integration Project
FINAL
B - Exhibit C - Wage Determination - Davis-Bacon with Cover
C - Exhibit F - City of Orlando Sulptures Map
D - Exhibit D - Post Selection Documents
E - Exhibit E - Additional Accent Lighting Structures
Design-Build Services for Downtown Accent Lighting System Integration Project
1. Introduction
1.1. Summary
Notice is hereby given that City of Orlando is accepting sealed responses for RFP26-
0366 Design-Build Services for Downtown Accent Lighting System Integration Project and they must be submitted electronically by 2:00 pm local time on Tuesday, August 4, 2026, in order for a Respondent to be considered for award of a contract.
Respondents are solely responsible for ensuring that their submittals are complete, uploaded, and submitted electronically via OpenGov by the due date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence.
Respondents are expected to examine this solicitation, specifications, associated drawings, if any, and all instructions. Failure to do so will be at the Respondent's risk.
Each Respondent shall furnish the information required on each submittal form and each accompanying sheet thereof on which an entry is made.
1.2. Contact Information
Nodir Sadikov
Purchasing Agent III, CPPB
400 S Orange Ave
Orlando, FL 32801
Email: nodir.sadikov@orlando.gov
Phone: (407) 246-2363
Department:
Downtown Development Board
1.3. Timeline
Release Project Date May 4, 2026 mailto:nodir.sadikov@orlando.gov tel:(407)246-2363
1st Mandatory Pre-Conference
Meeting (Mandatory)
May 11, 2026, 9:00am
The 1st Mandatory Pre-Proposal
Conference will be held at Orlando City
Hall 400 South Orange Avenue, Orlando, FL 32801
NOTE: This will include a site tour of areas of importance to this solicitation. on
Monday, May 11, 2026, at 9:00 am.
2nd Mandatory Pre-Conference
Meeting (Mandatory)
May 18, 2026, 9:00am
The 2nd Mandatory Pre-Proposal
Conference will be held at Orlando City
Hall 400 South Orange Avenue, Orlando, FL 32801
NOTE: This will include a site tour of areas of importance to this solicitation. on
Monday, May 18, 2026, at 9:00 am.
3rd Mandatory Pre-Conference
Meeting (Non-Mandatory)
June 5, 2026, 9:00am
Mandatory Pre-Proposal Conference will be held at Orlando City Hall 400 South
Orange Avenue, Orlando, FL 32801
NOTE: This will include a site tour of areas of importance to this solicitation.
Question Submission Deadline June 22, 2026, 5:00pm
Submission Deadline August 4, 2026, 2:00pm
JOIN THE VIRTUAL OPENING.
Online:
https://teams.microsoft.com/dl/launcher/lau ncher.html?url=%2F_%23%2Fl%2Fmeetup join%2F19%3Ameeting_MDUwNGRmZDM tYzA5YS00YzFiLWIwN2MtZGYzOTI2NDI1
ZGJm%40thread.v2%2F0%3Fcontext%3D
%257b%2522Tid%2522%253a%25227594 da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2
522%253a%25229e96cdae-9c3e-4dec-b876-
4d1b9529cbbf%2522%257d%26anon%3D true&type=meetup-join&deeplinkId=5ef26671-33df-45b2-bfa4-fca5d7486dff&directDl=true&msLaunch=tru e&enableMobilePage=true&suppressProm pt=true
Call into the virtual meeting by dialing this phone number: +1 321-247-7568
Once dialed-in and prompted, enter the
Conference ID: 454 456 596#
2. Submittal Instructions
2.1. Solicitation Information
The City’s Procurement and Contracts Division is the official source to obtain information relating to City of Orlando procurements. It is incumbent on the Respondent to obtain current solicitation and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation.
2.2. Instructions for Electronic Submission
Solicitation documents are available for download ONLY from the City of Orlando's e-procurement Portal, https://procurement.opengov.com/portal/orlando. There is no cost for vendors to register in OpenGov.
You may also contact the Procurement and Contracts Division at (407) 246-2291 or visit us during normal business hours, to obtain award information and other documents at:
https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDUwNGRmZDMtYzA5YS00YzFiLWIwN2MtZGYzOTI2NDI1ZGJm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5ef26671-33df-45b2-bfa4-fca5d7486dff&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDUwNGRmZDMtYzA5YS00YzFiLWIwN2MtZGYzOTI2NDI1ZGJm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5ef26671-33df-45b2-bfa4-fca5d7486dff&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true 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https://teams.microsoft.com/dl/launcher/launcher.html?url=%2F_%23%2Fl%2Fmeetup-join%2F19%3Ameeting_MDUwNGRmZDMtYzA5YS00YzFiLWIwN2MtZGYzOTI2NDI1ZGJm%40thread.v2%2F0%3Fcontext%3D%257b%2522Tid%2522%253a%25227594da9b-294b-4acf-913b-d159ae921564%2522%252c%2522Oid%2522%253a%25229e96cdae-9c3e-4dec-b876-4d1b9529cbbf%2522%257d%26anon%3Dtrue&type=meetup-join&deeplinkId=5ef26671-33df-45b2-bfa4-fca5d7486dff&directDl=true&msLaunch=true&enableMobilePage=true&suppressPrompt=true https://procurement.opengov.com/governments/4073/portal/orlando https://procurement.opengov.com/governments/4073/portal/orlando
City of Orlando
Procurement and Contracts Division
400 South Orange Avenue, Fourth Floor
Orlando, Florida 32801
Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Orlando’s website and/or e-procurement Portal, for any updates.
2.3. Questions and Answers
All communication and contact regarding this solicitation shall be directed to the Purchasing Agent referenced on the cover page of this solicitation.
Please know that the question and answer module of OpenGov is NOT being utilized for this solicitation
Please be advised that you must maintain and update your OpenGov vendor file with the proper contact and email information at all times during the solicitation process.
OpenGov system functions as a courtesy notification system, sending an email announcement to registered suppliers when additional documents or addenda to a solicitation occur. Unless a Respondent registers and downloads the solicitation directly from the City’s OpenGov Portal, the notification system is not activated. It is the responsibility of the Respondent to check OpenGov Portal prior to submitting a response to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the Response/submittal if necessary.
3. Vendor Questionnaire / Attachments
3.1. Solicitation Cover Page*
Please download the below documents, complete, and upload.
• RFP26-0366_Cover_Page.pdf
*Response required
3.2. Addendum Receipt Verification*
Please download the below documents, complete, and upload.
• Attachment_2_-_Addendum_Rec...
*Response required
3.3. Confidential and/or Proprietary Information Exemption Form* Please download the below documents, complete, and upload.
• Attachment_4_-_Confidential...
*Response required https://government-project.s3.us-west-2.amazonaws.com/262134/ed4f6bf4-c99b-4d2b-881e-14c8d30b61ab_RFP26-0366_Cover_Page.pdf https://government-project.s3.us-west-2.amazonaws.com/262134/5c6050ee-3518-4fd2-8047-fd5e5d525b58_Attachment_2_-_Addendum_Receipt_Verification.pdf https://government-project.s3.us-west-2.amazonaws.com/262134/44636f7f-aaff-4199-bcb7-a34258ab0e8d_Attachment_4_-_Confidential_-_Proprietary_Information.pdf
3.4. Certification Regarding Prohibition Against Contracting with Scrutinized Companies*
Please download the below documents, complete, and upload.
• Attachment_5_-_Certificatio...
*Response required
3.5. Human Trafficking Affidavit*
Please download the below documents, complete, and upload.
• Attachment_7_-_Human_Traffi...
*Response required
3.6. Information Technology (IT) Questionnaire*
Please download the below documents, complete, and upload.
• Attachment_8_-_IT_Questionn...
*Response required
3.7. Veteran Business Enterprise Participation Form*
Please download the below documents, complete, and upload.
• Attachment_3_-_Veteran_Busi...
*Response required
3.8. W-9 Form*
Upload signed copy of Respondent's most current W-9.
*Response required
3.9. Surety*
The Respondent shall attach a letter of intent from a surety company indicating the
Respondent's bondability for this Project. Surety shall acknowledge that the firm may be bonded for each phase of the Project. The surety company must be licensed to do business in the State of Florida, must be included on the United States Department of the
Treasury's Listing of Approved Sureties, and must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings.
*Response required
3.10. Vendor Response/Submittal*
Respondents are solely responsible for ensuring that their responses/submittals are complete, uploaded, and submitted in the OpenGov Portal by the due date and time. The
City shall not be responsible for any submission delays or failures caused by any occurrence.
*Response required https://government-project.s3.us-west-2.amazonaws.com/262134/72874ecc-b79c-4e00-b1cd-465ed802457f_Attachment_5_-_Certification_Regarding_Prohibition_Against_Contracting_With_Scrutinized_Companies.pdf https://government-project.s3.us-west-2.amazonaws.com/262134/8f5d2b62-5e73-4167-a88e-8df271df9d1c_Attachment_7_-_Human_Trafficking_Affidavit.pdf https://government-project.s3.us-west-2.amazonaws.com/262134/d41ad735-748f-4d33-9456-ec66c97c1eef_Attachment_8_-_IT_Questionnaire.pdf https://government-project.s3.us-west-2.amazonaws.com/262134/e250ffb0-b3c4-4e5c-9a18-033837ec604d_Attachment_3_-_Veteran_Business_Enterprise_Participation_Form.pdf
| 1. Introduction |
| 1.1. Summary |
| 1.2. Contact Information |
| 1.3. Timeline |
| 2. Submittal Instructions |
| 2.1. Solicitation Information |
| 2.2. Instructions for Electronic Submission |
| 2.3. Questions and Answers |
| 3. Vendor Questionnaire / Attachments |
| 3.1. Solicitation Cover Page* |
| 3.2. Addendum Receipt Verification* |
| 3.3. Confidential and/or Proprietary Information Exemption Form* |
| 3.4. Certification Regarding Prohibition Against Contracting with Scrutinized Companies* |
| 3.5. Human Trafficking Affidavit* |
| 3.6. Information Technology (IT) Questionnaire* |
| 3.7. Veteran Business Enterprise Participation Form* |
| 3.8. W-9 Form* |
| 3.9. Surety* |
| 3.10. Vendor Response/Submittal* |
File details come from the government source that posted it. Updated .