Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

CITY OF ORLANDO

REQUEST FOR PROPOSALS (RFP)

DATE OF ISSUE: May 4, 2026

RFP 1st MANDATORY

PRE-PROPOSAL May 11, 2026

RFP 2nd MANDATORY

PRE-PROPOSAL May 18, 2026

RFP DUE DATE: June 18, 2026

RFP DUE TIME: 2:00 p.m., Local Time, City of Orlando, FL

RFP DELIVERY LOCATION: City of Orlando Procurement and Contracts Division 400 South Orange Avenue, Fourth Floor Orlando, Florida 32801

RFP TITLE: Design-Build Services for Downtown Accent Lighting

System Integration Project

RFP NO: RFP26-0366

DIRECT ALL INQUIRIES TO: Nodir Sadikov, Purchasing Agent III

Phone: (407) 246-2363 Email: Nodir.Sadikov@Orlando.gov

BUSINESS NAME & ADDRESS: CONTACT INFORMATION:

Business Name Name of Contact Individual

Address Contact Address

City, State, Zip Contact City, State, Zip

Business Telephone Number Contact Telephone Number

Business email address Contact email Address

DUNS NUMBER (Duns & Bradstreet) mailto:Nodir.Sadikov@Orlando.gov

Procurement and Contracts Division Page: 2

Downtown Accent Lighting System Integration Project RFP26-0366

SECTION

TABLE OF CONTENTS

TITLE

PAGE

1 LEGAL NOTICE 3

2 GENERAL INFORMATION 5

3 MINIMUM REQUIREMENTS: DESIGN CRITERIA 7

4 QUALIFICATIONS PROPOSAL FORMAT 16

5 QUALIFICATIONS PROPOSAL SUBMITTAL 22

6 TERMS AND CONDITIONS 23

7 PROPOSAL EVALUATION AND SELECTION 30

ATTACHMENTS

ATTACHMENT 1 QUALIFICATION QUESTIONNAIRE 34

ATTACHMENT 2 ADDENDUM RECEIPT VERIFICATION 41

ATTACHMENT 3 VETERAN BUSINESS ENTERPRISE PARTICIPATION

FORM

ATTACHMENT 4 CONFIDENTIAL AND/OR PROPRIETARY INFORMATION

EXEMPTION FORM

ATTACHMENT 5 CERTIFICATION REGARDING PROHIBITION AGAINST

CONTRACTING WITH SCRUTINZED COMPANIES

ATTACHMENT 6 DESIGN BUILD FEE FORM 46

ATTACHMENT 7 HUMAN TRAFFICKING AFFIDAVIT 47

ATTACHMENT 8 INFORMATION TECHNOLOGY (IT) QUESTIONNAIRE 48

EXHIBITS

EXHIBIT “A” EVALUATION CRITERIA FOR SHORT-LISTING 50

EXHIBIT “B” EVALUATION CRITERIA FOR FINAL RANKING 51

EXHIBIT “C” WAGE DETERMINATION – DAVIS BACON 52

EXHIBIT “D” POST SELECTION DOCUMENTS 53

EXHIBIT “E” ADDITIONAL ACCENT LIGHTING ELEMENTS 54

EXHIBIT “F” CITY OF ORLANDO SCULPTURES MAP 55

Procurement and Contracts Division Page: 3

SECTION 1 - LEGAL NOTICE

NOTICE OF REQUEST FOR PROPOSALS FOR

RFP26-0366 DESIGN-BUILD SERVICES FOR THE DOWNTOWN ACCENT

LIGHTING SYSTEM INTEGRATION PROJECT

Pursuant to Section 287.055, Florida Statutes, and the policies and procedures of the City of Orlando (City), Florida, notice is hereby given that Proposals for RFP26-0366 for the Design Build Services for the Downtown Accent Lighting System Integration Project must be submitted electronically, on the City’s e-Procurement Portal website at the following web link:

https://procurement.opengov.com/portal/orlando by 2:00 p.m., local time, on June 18, 2026 in order for a Proposer to be considered for the project.

Contractor(s) shall furnish the design services and construction services specified in the RFP for the Design-Build Services for the Downtown Accent Lighting System Integration Project.

Solicitation will be available on May 4, 2026, and may be obtained from the City’s e-Procurement Portal, OpenGov, at the following web link: https://procurement.opengov.com/portal/orlando.

Respondents must have on their team an appropriately licensed Florida Contractor pursuant to Chapter 489 Florida Statutes to be considered responsible Respondents and eligible to be awarded a contract. Respondents must also have on their Design Build Team either (1) a Florida licensed qualifying agent to provide architectural services pursuant to Section 481.219 of the Florida Statutes or (2) be qualified and registered in the State of Florida to provide engineering services pursuant to Section 471.023 of the Florida Statutes.

Additionally, the Design Build Team must include a Lighting Designer that is a Professional or Fellow Member of the International Association of Lighting Designers (IALD or FIALD) or has received the Certified Lighting Designer (CLD) credential.

All questions about the meaning/intent of the Solicitation must be received in writing on or before 5:00 p.m., local time, June 8, 2026, to Nodir Sadikov at NodirSadikov@Orlando.gov in the Procurement and Contracts Division, 400 S. Orange Ave., 4th Floor, Orlando, Florida 32801.

Selected Respondent(s) shall be required to provide Performance and Payment Bonds in the amount of the Contract Price. The Surety must be licensed to do business in the State of Florida, must be included on the United States Department of the Treasury’s Listing of Approved Sureties, and must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings.

No award of a contract or subcontract can be made at any tier to any party which is debarred or suspended or otherwise excluded from or ineligible for participation pursuant to federal or state requirements.

Living Wage Respondent is required to pay its workers, as well as its subcontractors providing services pursuant to a Contract Agreement with the City, a living wage for the time spent providing services to the City. (This provision does not include general administrative personnel unless they are assigned to a City project.)

“Living wage” means compensation for employment of not less than $15.00 per hour for straight time, exclusive of FICA, unemployment taxes, and workers compensation insurance and employee benefits. This https://procurement.opengov.com/portal/orlando https://procurement.opengov.com/portal/orlando mailto:NodirSadikov@Orlando.gov

Procurement and Contracts Division Page: 4 provision shall apply to all bid and proposal awards for services which involve City expenditures that exceed $100,000.00 per year.

Responsible Contractor’s Policy For Contract Agreements with an estimated value of at least $100,000, the Respondent will be required to comply with the City of Orlando’s Responsible Contractor’s Policy, which requires that Respondent pay its workers and require its Subcontractors to pay their workers on this Project an hourly wage, based on classification for the Orlando region established by the Davis-Bacon Act (hereinafter “hourly wage”). The Wage Determination for this Project can be found at www.sam.gov/. The applicable county is Orange County, and the construction type is: Building (FL20260218, 01/02/2026). However, no worker (at all tiers) shall be paid at a rate less than the Living Wage of $15.00 per hour.

A person or affiliate, as defined in §287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposal, or replies on leases of real property to a public entity; may not be awarded or perform work as a Progressive-Progressive-Design-Builder, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in §287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months following the date of being placed on the convicted vendor list.

The City of Orlando reserves the right to waive any informalities, to reject any or all Proposals, or to re-advertise.

http://www.sam.gov/

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SECTION 2 - GENERAL INFORMATION

2.1 Solicitation Information

The Procurement and Contracts Division is the official source to obtain information relating to City of Orlando (“City”) solicitations. It is incumbent on the Respondent to obtain solicitation and current award information prior to and after the scheduled opening date of the Request for Proposal.

Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a Request for Proposal. The term Respondent may be used interchangeably with the term “Proposer” or “Design-Builder” or “Design-Build Firm” herein. You may obtain award and other solicitation information in a variety of ways:

A. There are currently two Internet sites available to obtain Advisory Committee rankings, Notice of Intended Action for award, and other information:

1. The City of Orlando Procurement and Contracts Division’s Website:

http://www.cityoforlando.net/procurement

If you are interested in obtaining solicitation information, copy and paste the above link into your web browser and click on View Current Bids. Please remember that you must keep your registration information up to date in order to continue to receive notifications of solicitation opportunities that meet your commodity code selections.

2. Direct link to the City’s e-Procurement Portal, OpenGov:

B. You may visit the Procurement and Contracts Division to obtain award information, solicitation packages, addendums and other documents. Our office is located at:

City of Orlando, City Hall 400 South Orange Avenue, 4th Floor Orlando, Florida 32801

C. You may also call the Procurement and Contracts Division at (407) 246-2291, during normal business hours, to request award and other solicitation related information.

Respondents choosing to contact the Procurement and Contracts Division directly for information should still maintain an accurate and updated OpenGov vendor file with its proper contact and email information at all times during the solicitation process. Respondents will receive information from the City through the e-procurement Portal throughout the course of the solicitation and selection process. The City shall not be responsible for a Respondent’s failure to create and properly maintain an e- Procurement portal vendor file and Respondents shall be deemed to have received all information posted on or transmitted by such system.

http://www.cityoforlando.net/procurement http://www.cityoforlando.net/procurement

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2.2 Schedule

The schedule for this Design-Build project is anticipated to follow this sequence:

Legal Notice Advertised May 3, 2026 Release of Solicitation May 4, 2026 First Mandatory Pre-Proposal Conference May 11, 2026 Second Mandatory Pre-Proposal Conference May 18, 2026 Cut-off for all Questions (5 p.m.) June 8, 2026 Last Addendum to Solicitation (to Answer Questions Received before Cut-off) June 12, 2026

Proposal Due Date June 18, 2026 Anticipated Notification of short-listed Respondents TBD Anticipated Presentations with short-listed Respondents TBD

The City may, in its sole discretion, make changes or alterations to the anticipated schedule, as the City determines it is in its best interest.

2.3 Contract Information

The design and construction for this Project will be contracted under a single entity known as the Design-Build Firm. The process for selecting this firm is authorized in Section 287.055, Florida Statutes.

2.4 Use of Trimble Unity Construct project management software (formerly, E-Builder).

The selected Design-Builder will be required to utilize the City of Orlando’s current project management software in the performance of services hereunder at the expense of the awarded proposer.

2.5 Mandatory Pre-Proposal Conference

A. The 1st Mandatory Pre-Proposal Conference will be held at Orlando City Hall 400 South Orange Avenue, Orlando, FL 32801

1. NOTE: This will include a site tour of areas of importance to this solicitation. on

Monday, May 11, 2026, at 9:00 am.

2. In order to be considered present for a Mandatory Pre-Proposal Conference, a Proposer must have at least one (1) representative present and signed in on the Pre- Solicitation Sign-In Sheet.

B. The 2nd Mandatory Pre-Proposal Conference will be held at Orlando City Hall 400 South

Orange Avenue, Orlando, FL 32801

1. NOTE: This will include a site tour of areas of importance to this solicitation. on Monday, May 18, 2026, at 9:00 am.

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2. In order to be considered present for a Mandatory Pre-Proposal Conference, a

Proposer must have at least one (1) representative present and signed in on the Pre- Solicitation Sign-In Sheet.

Note: Only one of the Mandatory Pre-Proposal Meetings must be attended by the Proposer to qualify to submit a response to this solicitation. It is not a requirement to attend both Mandatory Pre-Proposal Meetings.

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SECTION 3 – MINIMUM REQUIREMENTS: DESIGN CRITERIA

3.1 Project Discussion

A. This project shall be designed and constructed in general conformance with the design criteria outlined in this section. Exceptions to these criteria may be granted by the City only upon written approval by the City’s Project Manager.

B. The Design-Build Firm shall design, permit, and furnish all labor, equipment, supplies, and materials necessary to install a new programmable Red/Green/Blue/White (RGBW) Light Emitting Diode (LED) lighting system for three designated features at the City Hall complex:

1. City Hall Rooftop Dome (Dome)

2. Tower of Light Sculpture (Tower of Light)

3. Main Plaza Fountain (Fountain)

C. All components required for the installation and intended use of the lighting features must be included in these requirements, regardless of whether they are specifically outlined in this section. In addition, the firm should provide an integrated control system for the lighting systems related to art pieces and additional fountains within Downtown Orlando.

3.2 Project Overview

A. The City of Orlando is seeking proposals from qualified firms to:

1. Replace and enhance the existing lighting systems on three prominent City Hall features: Dome, Tower of Light and Fountain

2. Provide an integrated control system for the lighting systems related to art pieces within Downtown Orlando shown on the map in Appendix 1.

B. The current City Hall lighting control system, a Pharos Lighting Playback Controller (LPC) was purchased and installed by the City in 2025 and serves as the centralized Digital Multiplex (DMX) controller for all color changing fixtures at City Hall. If reasonable, all proposed lighting fixtures and control components – both remote and onsite – should be fully compatible with this controller. However, alternative lighting control systems that meet the requirements of this RFP will also be considered.

C. The goal of this project is to modernize the lighting infrastructure while creating a dynamic, community-centered display that enhances the visibility of City-managed landmarks with special concentration on the City Hall building.

D. The existing lighting system does not produce an adequate level of illumination on the dome. It is the expectation of this project that lighting of the dome in white light and in colored or color-changing light, will enhance the visual impact of the lighting system.

E. The new system should be capable of celebrating holidays, fostering civic pride, and serving as a unifying visual tribute during times of reflection. In addition, the upgraded lighting

Procurement and Contracts Division Page: 9 solution should provide vibrant programmable color displays and possible projections onto City Hall while improving energy efficiency, system reliability, and long-term performance.

3.3 Project Scope and General Requirements

This project shall be designed and constructed in general conformance with the design criteria outlined in this section. Exceptions to these criteria may be granted by the City only upon written approval by the City’s Project Manager.

A. The Contractor shall design, supply, and install new programmable RGBW LED lighting fixtures for the three designated features (Dome, Tower of Light and Fountain).

B. The Contractor shall submit illuminance calculations for review and comment by the City. Illuminance calculation results shall be in the form of point-by-point calculations (no further than 2-feet on-center between points) and pseudo color with a scale indicating the illuminance levels of each color range. Greyscale or other 3D models may be included but are not required. The results shall indicate:

1. Reflectance values used for each model element.

2. Luminaire summary indicating the manufacturer and model number of the luminaires tested, quantity of luminaires, wattage of each luminaire delivered, lumen output of each luminaire, and beam spread of each luminaire.

3. Calculation summary indicating average, maximum, & minimum illuminance values, in footcandles.

4. Plan indicating the location of the luminaires.

C. The reviews of the illuminance calculation results may necessitate revisions to the lighting strategies and require resubmission of the illuminance results, to achieve the desired effect. These reviews should occur prior to the staging of mock-ups, as noted under this section.

D. The Contractor shall ensure all fixtures are DMX512-A compatible or equivalent Streaming Architecture for Controls Network (SACN), Kinet, Artnet, etc.

E. The Contractor shall provide all necessary power supplies, cabling, conduits, mounts, and weatherproof enclosures. If remote power supplies, data devices, or other equipment are required to be mounted in an exterior environment, those devices shall be mounted in stainless steel enclosure carrying a National Electrical Manufacturers Association (NEMA) rating appropriate for the installation location. Where these enclosures are required, provide a 120VAC convenience receptacle within the enclosure.

F. The Contractor shall integrate lighting with the central lighting control system located at

City Hall.

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G. All electrical infrastructure at each site should be inspected for full functionality and future reliable service.

H. Remove and dispose of existing lighting fixtures and associated electrical components (if required).

I. In addition to the three elements above, recommend and provide a control system that allows all color-changing lighting sites (listed in Exhibit E) within the auspices of downtown to be operated via one remote or cloud-based system. The list as provided in Appendix A, may be amended, from time to time, and will be provided to the Design-Builder as updated.

J. Provide a five-year maintenance proposal for programming updates, maintenance, cloud or remote lighting system (per City IT requirements) management and update as needed.

K. The Contractor shall provide lighting control system riser diagram indicating existing to be re-used equipment and new equipment. The riser diagram shall include wiring types and interconnections of devices, as required, for the functionality as described herein and through additional direction as may be provided by the City.

L. All work must be constructed in accordance with the latest edition of the Orlando Engineering Standards Manual and the latest applicable codes, statutes, and City permitting requirements, as well as those of other relevant agencies.

3.4 Project Phasing and General Requirements

A. Phase I - Program Validation/ Design Phase

1. Upon City Council Approval, The Design-Build Firm shall hold a kick-off meeting with the stakeholder team to confirm the Scope/ Program identified in the Design Criteria (Section 3.5). Following the kick-off meeting, the Design-Build Firm shall provide an Initial Project Program to be reviewed/ approved by City/ Stakeholders.

2. Upon approval of the Initial Project Program, D-B Firm shall, within 7 days, schedule regular meetings with the City team to obtain input during design development.

3. Within 21 days of approval of the initial Project Program, D-B Firm shall provide early deliverables for review by the City, including a preliminary schedule and a preliminary Guaranteed Maximum Price (“GMP”) estimate.

4. These items shall be combined with a Final Schematic Design Package to create the Preliminary Design Report (30% submittal), which shall outline all project parameters, provide a review of proposed manufacturers and components, and include an updated, scaled plan. The Preliminary Design Report shall be submitted to the City for review and comment.

5. The Design-Build Firm shall proceed with Design Development (DD Set) based on input received from the City on the Preliminary Design Report. The Design-Build Firm will conduct regular meetings with the City team to coordinate and develop the

Procurement and Contracts Division Page: 11 design elements at a 50% Design Development draft review. Based on input received from the City on the 50% DDs, the Design-Build Firm’s deliverables will include:

a. Detailed Plan Sets (Design Development Documents or “DD Set”)

b. Specifications

c. Current Guaranteed Maximum Price (GMP) Estimate

d. Project Schedule for the Final Design and Construction Phase.

6. These deliverables will undergo review by the City team. Upon acceptance and approval of the deliverables by the City’s Project Manager, the Design-Build Firm will proceed to finalize construction documents.

7. The D-B Firm shall proceed with Construction Documents and shall prepare a Construction Documents Progress Set inclusive of drawings & specifications, for City/ stakeholder review. Drawings shall be consistent with American Institute of Architects (AIA) Standards and the technical specifications for the project shall conform to the format of the Construction Specification Institute (Divisions 0 through 16). The General Conditions (Section 00700) and the General Contract Documents (Division 1 specifications) for the project will be provided to the Design-Build firm by the City.

8. Upon feedback from the City/ stakeholders, the Design-Build Firm shall develop the final GMP and construction schedule. The Design-Build Firm will employ an “open-book” method to develop the final GMP, soliciting competitive bids from qualified subcontractors and vendors. The Design-Build Firm may choose to develop the GMP at an earlier point in the design development but does so at its sole risk.

9. If the GMP and construction schedule are deemed acceptable, the City will approve the GMP and execute a Phase II construction contract with the selected Design-Build Firm. The City reserves the right to reject the GMP and may, in its sole discretion, determine that it is not in the public interest to proceed with Phase I or to move forward to Phase II of the Project. In the event of a rejection, the City will only be liable for reimbursing the Design-Build Firm for costs incurred to date.

B. Phase II

1. The GMP agreed upon by the Design-Build Firm and the City at the conclusion of

Phase I will serve as the basis for Phase II, which involves the permitting and construction of the Event Center. As part of the GMP, the Design-Build Firm shall obtain and pay for all necessary permits required by state and local agencies for the construction of the work, which will include, but is not limited to, building permits.

Building permits shall be obtained through the City of Orlando, as well as any other required jurisdiction.

2. During the Phase II, the Design-Build Firm also provides (1) on-site supervision and management of construction activities to ensure compliance with design specifications, quality standards, and safety regulations; (2) implementation of quality control measures and protocols to ensure that materials and workmanship meet specified standards; (3) development and maintenance of a project timeline, ensuring that milestones are met and that the project stays on track; (4) identification and

Procurement and Contracts Division Page: 12 mitigation of potential risks associated with design and construction phases; and (5) conducting final inspections and managing the handover of the completed project to the City, including the provision of necessary documentation and warranties.

3. Studies, investigations, designs, and calculations shall be performed by responsible, licensed professionals who shall design a complete facility that meets the operational needs and expectations of the City. The responsible design professionals of the successful Design-Build Firm will be required to certify, sign, and seal their respective drawings and specifications in compliance with Florida Statutes. These design professionals must review and approve shop drawings and equipment submittals during the construction phase of the project.

4. At the completion of the Work, a final as-built package of plan drawings, specifications, shop drawings, and equipment operation and maintenance manuals shall be certified and furnished to the City. This information shall be provided in hard copy and electronic form in a format approved by the City.

C. Schedule

1. The schedule for the design, permitting, construction and close-out of the Project is as follows:

• Selection of Design-Build Firm June 2026

• Design Development Complete September 2026

• Early Design Release TBD

• Construction Documents Complete No Later Than December 2026

• Start Construction 2026

• Executed GMP January 2027

• Substantial Completion As Proposed by Proposers

• Close-out 90 days after Substantial Completion

2. The design, permitting, and construction of the City Hall Dome System shall be completed by no later than August 31, 2027, after Notice to Proceed is awarded.

Notice to Proceed will be issued by the City’s Project Mager to the Design-Build Firm.

3. Liquidated Damages shall be set at $2,000.00 per day.

D. Project Budget

The total budget for the Design/Build project is $1,700,000 The City funds budgeted for the development of the project include the design, permitting and construction budgets, and all other fees and costs necessary to develop the project and turn the completed facility over to the City ready for use. The Design/Build Firm shall demonstrate in their Proposal their willingness and ability to negotiate a price that is less than the budget and meets the design criteria set forth in this Request for Proposals.

3.5 Project Program and Design Criteria

A. Luminaires & Accessories: All fixtures must be rated for outdoor use (IP (Ingress

Protection) 65 minimum) and rated for heat exposure of 120 degrees Fahrenheit. All fixtures, hardware, software, and related system components proposed must be sourced from industry leading manufacturers recognized within the United States with a

Procurement and Contracts Division Page: 13 demonstrated track record of successful implementation in projects of similar scope and complexity. LED fixtures must have a minimum rated life of 50,000 hours to L70. A minimum warranty of 5 years for any components proposed must be included. The proposed fixtures shall support full RGBW output and be addressable to allow for dynamic movement of color for specific programs. At a minimum, linear luminaires shall be addressable in 1-foot increments and flood/spot luminaires shall be addressable per head.

In the event (1) luminaire is comprised of multiple heads, each head shall be individually controllable, unless otherwise approved in writing by the City. Photometric data, beam angles, and DMX channel specifications shall be provided. Structural mounts shall be secure, corrosion-resistant, and minimally invasive and fountain fixtures shall be submersible, rated for continuous water exposure (IP68), and rated for use in fountains.

B. Lighting Controls: The centralized lighting control system shall be located within City Hall where the existing Pharos LPC4 is located. The controller shall allow for discrete control of each Red, Green, Blue, and White color LEDs in the luminaires. The controller shall not interpolate a mixture of the Red, Green, Blue, and White color LEDs based on a selected color.

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SECTION 4 – QUALIFICATIONS PROPOSAL FORMAT

The Proposal, in response to this Solicitation, shall include the following information and be presented in the order shown below. Failure to adhere to these requirements may be cause for rejection of the Proposal.

Additionally, any correction or resubmission done by the Respondent will not extend the required due date and time of the response to this Solicitation. The format of the Proposal shall be as follows:

4.1 Letter of Introduction

The Letter of Introduction shall give the name and address of the Respondent. The letter shall name the person or persons authorized to make representations for the Respondent and give address(es) and telephone number(s) for same. The letter must be signed by an individual, partner, or officer of the Respondent who is authorized to bind the Respondent. Letter of Introduction shall be addressed to the City of Orlando’s Chief Procurement Officer.

4.2 Table of Contents

The Table of Contents shall list the items (3 and 4) below along with page numbers and Tabs indicating where this information can be found.

4.3 Cover Page from this solicitation with the completed information. The cover page from this Solicitation shall contain the requested information.

4.4 Business Experience and Qualifications

Furnish information concerning finances, facilities, personnel, and experience as is necessary to determine its responsibility and competency to execute the Work covered in the Proposal. The following shall be included:

A. Completed Qualification Questionnaire (Attachment 1 to this solicitation package).

B. The Respondent must include a list of contractual companies and design firms to be associated with this Project and by name reference the professionals of record for their respective portions of the design work. Also, list primary supervisory personnel to be assigned for the construction work. Respondents will not be permitted to replace team members or personnel named without City. Following the list, a summary of the corporate capabilities and relevant experience of each of the above referenced parties in terms of ability to execute the particular work assigned shall be presented as follows:

1. Relevant and similar project experience of each firm associated with the Progressive-Design-Build team to include:

a. Project Narrative

b. Original Design Fee Vs. Final Design Fee with an Explanation of Any Extra

Work Authorizations or Change Orders (if from a project representing a design consultant).

c. Original Bid and Final Construction Costs, with Explanations of any change orders (additive or deductive)

d. Information regarding phasing and processes to maintain operations

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e. Project Schedule with information on original expected completion number of days and final completion number of days with explanation for any delays

f. Narrative on Public Outreach and Information Services and Coordination provided

2. Academic and/or practical background covering college and training in the particular skills required for designing and constructing this Project.

3. Experience on similar or related projects; title or function while gaining the experience; and reference substantiating the experience.

C. A copy of Respondent’s W-9.

D. If the Respondent is a joint venture (or equivalent joint ownership arrangement, such as a partnership or limited liability company) or other entity formed for purposes of responding to the City’s solicitation, a full explanation of the job related duties of each participant in the joint venture (or equivalent joint ownership arrangement) or entity must be included, as well as the financial investment each participant is making, including the percentage allocation of each entity comprising the Joint Venture and the source of funding of that investment and allocation of profits and losses. If Respondent is a joint venture, please submit a copy of the joint venture agreement and any amendments thereto dated prior to the Proposal submission. The City will accept the experience of a partner, member, principal, owner or other relevant related entity of such joint venture (or equivalent joint ownership arrangement) or entity.

E. List the Respondent’s office location(s), with street address(es), where the work on this project will be performed. If the work will be performed by Respondent at more than one office location, indicate what percentage of work will be performed at each location (for example, if Respondent has both Tampa and Orlando offices where work will be performed).

F. Respondent’s Primary Design team member’s ability to obtain and maintain errors and omission insurance in the amount of $3,000,000. Has any such coverage ever been cancelled? If yes, explain fully. Has anyone recovered against the coverage? If yes, explain fully.

G. A narrative description demonstrating Respondent’s understanding of the project’s scope of work and its approach to successful project completion.

H. Any other information relating to qualifications the Respondent wishes the City to take into consideration in the selection process.

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I. If Respondent, or a member of Respondent’s team, is providing engineering services please submit a copy or screenshot of their registration with the Florida Department of Business and Professional Regulation, evidencing properly registered and qualified by an engineer licensed under Chapter 471 of the Florida Statutes to practice, or offer to practice, engineering services in Florida pursuant to Section 471.023 of the Florida Statutes.

J. If Respondent, or a member of Respondent’s team, is providing architectural, or landscape architectural services please submit a copy or screenshot of qualification by the Florida Department of Business and Professional Regulation, evidencing qualification by an Architect licensed under Chapter 481 of the Florida Statutes to practice, or offer to practice, architectural or landscape architectural services in Florida pursuant to Section 481.219 and Section 481, Part II, of the Florida Statutes.

K. Confirm Respondent’s ability to secure a performance and payment bond.

4.5 Completed Addendum Receipt Verification Form. See Attachment 2

4.6 Veteran Business Enterprise (VBE)

Please submit the Veteran Business Enterprise Participation Form attached to this solicitation as Attachment 3.

4.7 Acceptance of Conditions

By submitting a Proposal in response to this Solicitation, Respondent acknowledges and agrees to the following conditions. Where indicated below, Respondent shall include any requested information, if applicable:

A. Evidence of Financial and Insurance Status

1. The City reserves the right in the future to require the submittal of evidence it deems necessary relative to the Respondent's financial status and insurance status.

2. The City reserves the right in the future to require the submittal of evidence of Respondent's ability to obtain and maintain errors and omission insurance, professional liability insurance or malpractice coverage.

Please include answers to the following questions with your Proposal:

a. Has any such coverage ever been cancelled? If yes, explain fully.

b. Has anyone recovered against the coverage? If yes, explain fully.

B. Further Information

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The City reserves the right to ask for further information from the Respondent, either in writing or orally, and requests will be addressed to that person (or those persons) authorized by the Respondent to represent same.

C. City’s Right to Judge

The City reserves the sole right to investigate and judge the Respondent’s representations, either written or oral, as to their veracity, substance, and relation to this particular project scope.

D. Public Information

The City is bound by Section 119, Florida Statutes, "Florida Public Records Act". The Act specifies that virtually all memorialized information is in the public domain, and available to any person requesting it unless the information qualifies as an exception to the Act or is otherwise exempt under state or federal law. Any information, as defined by the Act, that is provided to the City pursuant to the Solicitation Statement Instructions or any ensuing contract for services and materials would probably not likely be the City's to keep confidential. The Respondent therefore agrees that at any time that the Respondent's written materials may be in the City possession, the Respondent shall make no demand or request that the City take a legal position in regard to such materials that, in the City's sole discretion, is contrary to the Act or any other Florida law.

E. Cost Criteria

As part of contract negotiations, the City and the selected Respondent shall negotiate compensation, including the multiplier rate for work to be performed. This multiplier rate is determined by summing the direct labor cost, the indirect labor cost, and the profit; and dividing this sum by the direct labor cost. The maximum salary multiplier rate that is allowed without the approval of the City’s Chief Financial Officer is 3.00. Compensation will be negotiated to an amount which the City determines is fair, competitive, and reasonable. In making such determination, the City shall conduct a detailed analysis of the direct labor cost of the professional services for the scope of work. The City will require the firm receiving an award for this project to execute a truth-in-negotiations certificate stating that the direct labor costs supporting the compensation are current at the time of negotiations. A contract for professional services will contain a prohibition against contingent fees as required by Florida Statutes 287.055(6), as amended. The Respondent shall also comply with the criteria for reimbursable expenses outlined in the City’s Policy and Procedure Manual.

4.8 Completed Confidential and/or Proprietary Information Exemption Form.

See Attachment 4.

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4.9 Investigations and Litigation

If the Respondent, or any of its key team members who will be working on this Project, have ever been the subject of an investigation conducted by a regulatory agency or professional licensing board, give the details and outcome of such action. If the Respondent has been sued within five years of this Solicitation submittal date as a result of actions or inactions in the course of its business or profession, give the details and outcome of such suit(s) with your Proposal. Failure to disclose any suits may result in Respondent being deemed non-responsive and the Proposal may not be considered.

4.10 Surety

The Respondent shall attach a letter of intent from a surety company indicating the Respondent's bondability for this Project. Surety shall acknowledge that the firm may be bonded for each phase of the Project. The surety company must be licensed to do business in the State of Florida, must be included on the United States Department of the Treasury's Listing of Approved Sureties, and must have at least an “A-” rating in accordance with the most current A.M. Best Company financial strength ratings.

4.11 Prohibition Against Contracting with Scrutinized Companies

In accordance with Section 287.135(2) of the Florida Statutes, “[a] company is ineligible to, and may not, bid on, submit a proposal for, or enter into or renew a contract with an agency or local governmental entity for goods or services of:

A. Any amount if, at the time of bidding on, submitting a proposal for, or entering into or renewing a contract, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725, or is engaged in a boycott of Israel; or

B. One million dollars or more if, at the time of bidding on, or submitting a proposal for, or entering into or renewing such contract, the company:

1. Is on the Scrutinized Companies with Activities in Sudan List or the Scrutinized

Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473, or

2. Is engaged in business operations in Cuba or Syria.”

Section 215.473 of the Florida Statutes defines a company to include “all wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit.”

By submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law above are not on the Scrutinized Companies that Boycott Israel List, created pursuant to s. 215.4725 of the Florida Statutes, and are not engaged in a boycott of Israel. In addition, if this solicitation is for a contract for goods or services of one million dollars or more, by submitting a response to this solicitation, a respondent certifies that it and those related entities of respondent as defined above by Florida law are not on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to Section 215.473 of the Florida Statutes and are not engaged in business

Procurement and Contracts Division Page: 19 operations in Cuba or Syria. Any respondent awarded a Contract as a result of this solicitation shall be required to recertify the aforementioned certifications at each renewal of the Contract. The City may terminate any contract resulting from this solicitation if respondent or any of those related entities of respondent as defined above by Florida law are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria. Notwithstanding the preceding, the City reserves the right and may, in its sole discretion, on a case by case basis, permit a company on such lists or engaged in business operations in Cuba or Syria to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of one million dollars or more, or may permit a company on the Scrutinized Companies that Boycott Israel List to be eligible for, bid on, submit a proposal for, or enter into or renew a contract for goods or services of any amount, should the City determine that the conditions set forth in Section 287.135(4) of the Florida Statutes are met.

Accordingly, firms responding to this solicitation shall execute and return with their response an executed copy of ATTACHMENT 5, Certification Regarding Prohibition Against Contracting With Scrutinized Companies. A contract shall not be awarded to a Respondent who does not submit the certification form at the time of submittal or within seven (7) days of the date the City requests the certification form be submitted, if a Respondent fails to return the form with its response.

4.12 Upon the award of a contract. Design-Builder must sign and notarized a Human Trafficking Affidavit form. The Design-Builder hereby represents, warrants, and certifies that Design-Builder does not use coercion for labor or services as defined in Section 787.06, Florida Statutes. Proposer shall provide the required Human Trafficking Affidavit as described in Attachment 6.

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SECTION 5 -QUALIFICATIONS PROPOSAL SUBMITTAL

Except as provided below for people needing special accommodations, to be responsive, bids for this solicitation must be submitted electronically. Paper responses will be deemed non-responsive.

Instructions for submitting a bid:

1. Once you have logged into your OpenGov account, go to the solicitation in which you want to bid/participate on. Then click on “Draft Response,” complete the information requested, upload your bid/quote/submittal, along with all required attachments, and submit.

2. Do not wait until the last minute to submit your Bid/Responses, The City is not responsible for late submittals or technical difficulties.

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the City’s e-Procurement portal by the due date and time. Respondents are strongly encouraged to submit their response well ahead of the final due date and time to avoid any transmission or other issues. The City shall not be responsible for any submission delays or failures caused by any occurrence.

Notwithstanding any provision of this Addendum or the Solicitation to the contrary, persons with disabilities needing a special accommodation to submit a bid response or participate in this solicitation should contact the Procurement and Contracts Division, City Hall at One City Commons, 400 South Orange Avenue, Orlando, Florida 32801, telephone number (407) 246-2291, not later than four (4) days prior to the submittal date for accommodations related to the submittal, or four (4) days prior to the date on which any other accommodation is needed.

The City reserves the right to reject any and all Proposals or to waive any informality in such submissions.

The City may determine, in its sole discretion, that it is not in the public interest to continue the solicitation and/or its review of the submissions. In the event of rejection of a submission, the City shall not be liable for any costs incurred in connection with the preparation and submittal of the Proposal.

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SECTION 6 - TERMS AND CONDITIONS

1. Questions about the Solicitation, Solicitation Process, or Exceptions to the Conditions, Requirements or Terms in this Solicitation:

To ensure fair consideration for all Respondents, the City prohibits communication to or with any officer, elected official (including the Mayor and City Council, and the OFD Advisory Board members), department, division, office or employee of the City or OFD, or any advisory committee members during the solicitation process from the date of issuance of the Solicitation through award (execution of contract), except as provided below.

All communication relating to this Solicitation between a Respondent (or anyone on a Respondent’s behalf) and the City must be made through the Procurement and Contracts Division. Any communications in violation of this provision may be grounds for disqualifying the offending Respondent from consideration for award and/or any award arising from a future solicitation.

Any questions about the Solicitation, Solicitation process, or exceptions to the conditions, requirements or terms of this Solicitation shall be addressed in writing as indicated below. Questions must be received by the Procurement and Contracts Division up to the cut-off date and time published in this Solicitation. Questions received after the cut-off date will not be considered.

Any answers or other information given to prospective Respondent will be expressed in the form of an addendum to the Solicitation which, if issued, will be conveyed in writing to all prospective Respondents no later than 5:00 p.m., local time, five (5) days before the Solicitation due date and time. Other non-addendum answers, including Oral answers and discussions will not be authoritative

– including discussions in the Pre-Proposal Meeting.

It will be the responsibility of the Respondent to contact the Procurement and Contracts Division prior to submitting a Proposal to ascertain if any addenda have been issued, to obtain all such addenda, and to return executed addenda with their Proposal (if required). Direct all inquiries to:

Nodir Sadikov Purchasing Agent City of Orlando Procurement and Contracts Division 400 S. Orange Avenue, Fourth Floor Orlando, Florida 32801 Telephone: (407) 246-2363 Email: Nodir.Sadikov@orlando.gov

2. Living Wage

Respondent, as well as its sub-Contractors (first tier only), shall pay to all of their employees providing services pursuant to a contract with the City, a living wage for the time spent providing services to the City. (This provision does not include general administrative personnel unless they are assigned to a City project.) “Living wage” means compensation for employment of not less than $15.00 per hour for straight time, exclusive of FICA, unemployment taxes, and workers compensation insurance and employee benefits. Necessary payroll documentation shall be provided to confirm compliance with this provision or the Respondent shall allow the City to audit (at Respondent’s place of business) its payroll records to determine if compliance has been achieved. Failure to comply with the provision may result in termination of the contract and/or preclusion from future City contracts at the sole option mailto:Nodir.Sadikov@orlando.gov

Procurement and Contracts Division Page: 22 of the City. This provision shall apply to all bid and proposal awards for services which involve City expenditures that exceed $100,000 per year.

3. Davis-Bacon Wage Rates

For contracts with an estimated value of at least $100,000, the successful Respondent will be required to comply with the City of Orlando’s Responsible Contractor’s Policy, which requires that the successful Respondent pay workers on this Project an hourly wage based on classification for the Orlando region established by the Davis-Bacon Act (hereinafter “hourly wage”).

4. Convicted Vendor List

A person or affiliate, as defined in §287.133, Florida Statutes, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a Progressive-Design-Builder, supplier, sub- Contractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in…