Delivery Instructions.pdf

Delivery Schedule: A complete delivery of all awarded items is expected by October 19, 2026. Deliveries will be made Monday thru Friday from 6:30 a.m. - 1:00 p.m. Federal Holiday deliveries will not be accepted.

Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively aƯect the contractor's history of past performance. Past performance information may be used be the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements. No items will be accepted after the final delivery date without prior approval of the Contracting OƯice. To request approval, Contractors must submit written notice to the Contracting OƯice in accordance with FAR clause 52.212-4, specifically paragraph (f) Excusable Delays, prior to the final delivery date.

Delivery/Receiving Instructions* All deliveries must be palletized unless prior arrangements were agreed to by warehouse staƯ.* All non-frozen, perishable foods must be delivered between 34 degrees F and 40degrees F.* All canned goods must be delivered above 34 degrees F and not frozen.* All frozen foods must be delivered at O degrees F or below.* Any product that indicates prior thawing will be refused.* All certified religious diet items must be marked with the Kosher Symbol on individual packages or the item will be refused.* All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.* All items will be closely inspected.* Some items may require thawing and cooking to determine specificationscompliance.* Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.* Items that fail to meet specifications will be refused.* Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance* If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staƯ. For security reasons, Bureau of Prisons staƯ cannot enter the delivery trucks to remove or assist in the unloading process. Drivers are required to assist in the unloading of deliveries. The driver must, at a minimum, push their pallet(s) to the edge so that our material handlers can unload them with the forklift. Contractors are responsible for ensuring shipping companies and/or truckdrivers are informed of the receiving hours and delivery requirements. Payments: Orders under $15,000.00 will be made via government purchase card. Orders over $15,000.00will be made via EFT.

Payment will be made in accordance with the Prompt Payment Act. If applicable, the special payment provisions of the Packers and Stockyard Act of 1921 (7United States Code (USC)182(3)) or the Perishable Agricultural Commodities Act of 1930 (7USC 499a(4)) or the

Fish and Seafood Promotion Act of 1986 (16 USC 4003(3)) will apply. If quoters oƯer payment terms which are economically beneficial to the Government and subsequently incorporated into the contract/order, those oƯered payment terms will apply. Payment will be made by Electronic Funds Transfer (EFT). Partial payments are authorized under orders resulting from this solicitation. Invoicing: Addendum to FAR 52.212#4, Contract Terms and Conditions # Commercial Items: Paragraph (g) Invoice. Vendors should submit a single invoice for all items delivered and accepted under the contract to the address specified in Block 18a of the Form SF#1449Solicitation/Contract/Order for Commercial Items.

Invoices may be sent to via email to HON/BusinessOƯice@bop.gov Small business vendors are required to self certify on all invoices their small business status for the NAICS code assigned for this acquisition. EVALUATION FACTORS AND OTHER AW ARD INFORMATION AND INSTRUCTIONS: Awards will be made based upon price and price-related factors. Past performance (i.e., the quoter's performance record on previous contracts) will be considered.

Multiple awards may be made at the discretion of the government. Some line items may not be awarded. Quotes will be considered non-responsive for the aƯected line item(s) under any of the following Conditions:1. Changes in the item specifications; Page 11 of

202. Conditional oƯers (i.e. oƯering two or more line items on an All-or-None Basis; All vendors/contractors doing business with the Federal Government must be registered in the System for Award Management (SAM) database. CCR, FedReg, ORCA, and EPLS have migrated into SAM. If you have an active record in CCR, you have an active record in SAM.

Failure to maintain current/active registration status may result in elimination from consideration. You may visit https://www.sam.gov/ to register or renew your registration.

Quoters shall include their Data Universal Numbering System (DUNS) number in Block 17aof the Standard Form 1449, in accordance with far 52-212.lG). The contracting oƯicer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database. Quoters registered in SAM need only complete section (1) of F AR Provision 52.212-3.Quoters not registered in SAM must submit a completed copy of FAR Provision 52.212-3with their oƯer.3. Award will be based upon price as well as past performance. Poor past performance (Late, Incorrect or Non Delivery) may result in bid not being considered.