Cover Letter.docx
DOCX document 136 KB Posted
- Attached to
- Honolulu 1st and 2nd Quarter Subsistence
- Solicitation number
- 15BH0N26Q00000006
About this file
This is a cover letter from the Federal Bureau of Prisons (FBP) soliciting quotes for subsistence products for the Federal Detention Center (FDC) in Honolulu, Hawaii under solicitation number 15BH0N26Q00000006. The acquisition is for quarterly subsistence supplies covering the first and second quarters of FY27, with delivery required by October 19, 2026. This is a firm-fixed price, total small business set-aside contract with a NAICS code of 311999 and a small business size standard of 500 employees. Award will be based on price and past performance evaluation, with late, incorrect, or non-delivery potentially resulting in bid rejection.
All quotes must be submitted via email to tpolan@bop.gov no later than September 8, 2026 at 2:00 p.m. Pacific Standard Time, with quoters required to request confirmation of receipt. Prospective quoters must be registered in the System for Award Management (SAM) database at https://www.sam.gov/ and include their Data Universal Numbering System (DUNS) number in Block 17a of Standard Form 1449. The complete solicitation package will be available solely through the SAM beta website at https://beta.sam.gov/, with all future amendments and information distributed through this platform. Quoters are directed to address all questions and communications to the Contracting Officer, Trevor Polan, via email only, and are cautioned against discussing bid preparation with government technical personnel.
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Other files
| File | Type | Posted |
|---|---|---|
| 15BH0N26Q00000006 With Delivery Instructions.pdf | ||
| Specs.pdf | ||
| Special Instructions.docx | DOCX document | |
| Delivery Instructions.pdf |
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Text version
UNITED STATES GOVERNMENT
memorandum
FEDERAL BUREAU OF PRISONS
FDC
Honolulu, HI 96819
August 21, 2026
| RE: | 15BH0N26Q00000006, FY 27 1st and 2nd Quarter Subsistence |
| FDC, Honolulu, HI |
Dear Quoter:
Accompanying this cover letter is a solicitation package prepared by the Federal Bureau of Prisons for the acquisition of Subsistence Products for the FDC, Honolulu, HI. This package contains all necessary information for submitting a quote.
In accordance with FAR 52.207-7 all potential quoters wanting to do business with the Federal Government must be registered in the System for Award Management (SAM) database. CCR, FedReg, ORCA, and EPLS have migrated into SAM. If you have an active record in CCR, you have an active record in SAM. Failure to maintain current/active registration status may result in elimination from consideration. You may visit https://www.sam.gov/ to register or renew your registration.
Quoters must include their Data Universal Numbering System (DUNS) number in Block 17a of the Standard Form 1449, in accordance with FAR 52-212.1(j). The Contracting Officer will verify registration in the SAM database prior to award by entering the potential awardee’s DUNS number into the SAM database.
Offers are due no later than September 8, 2026 at 2:00 p.m. Pacific Standard Time. Email offers ARE authorized and preferred. The email address is tpolan@bop.gov Please ask for a confirmation of receipt of bid. Failure to receive confirmation indicates bid was not received. Please note: in an effort to reduce unnecessary paper consumption, you are requested to send only those pages necessary to complete your offer. Please do not send pages in which no bids have been placed, etc. If you are registered in SAM, you need only complete section (l) of FAR Provision 52.212-3.
Quotes must be received no later than the time specified as the deadline for receipt of quotes. Quotes received after the quote deadline will be handled in accordance with FAR 52.212-1(f).
Prospective offerors are also cautioned against discussing the preparation of their quote (or any technical questions) with Government technical personnel. The circumstances of such contact, when verified, may result in non-consideration of the quote. Accordingly, all communications prior to award shall be directed to the Contracting Officer via email to tpolan@bop.gov , in writing at the above address. All questions received will be considered and responses provided, where possible.
Sincerely, Trevor Polan Contract Specialist Attachment image1.wmf
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