Debris Reduction and Spreading Services SOW JST Final 10082025.pdf

PERFORMANCE WORK STATEMENT (PWS)

10/8/2025

VEGETATION REDUCTION AND SPREADING SERVICES

AT J. STROM THURMOND DAM AND LAKE

Table of Contents

Part 1- GENERAL INFORMATION Part 2- EXECUTION Part 3- MATERIAL CLASSIFICATIONS Part 4- PERFORMACE SCHEDULE Part 5- EQUIPEMENT Part 6- REPORTING Part 7- OTHER CONSIDERATIONS Part 8- INVOICING INSTRUCTIONS Part 9- PERFORMANCE REQUIREMENTS SUMMARY (PRS) Part 10- ATTACHMENTS

ATTACHMENT 1– MAP OF TEMPORARY VEGETATION STORAGE SITE (VSS)

1. General

1.1 The purpose of this contract is to reduce and spread vegetative material at the J.

Strom Thurmond Dam and Lake Project. All material to be reduced is at the vegetation storage site (VSS). The project is located within South Carolina and Georgia, with the Project Management Office in Clarks Hill, South Carolina.

Vegetation reduction and spreading will be conducted at the VSS, which is located on the project in Columbia County, GA. All actions and processes used shall be in full compliance with all applicable local, state, and Federal policies, regulations, and laws. All reduction and spreading work shall be accomplished in the most efficient and effective manner.

1.2 The contractor shall provide all labor, equipment, materials, and services for operations which includes, but not limited to, vegetation reduction and spreading.

1.3 Permits/Licenses: The Contractor shall meet the substantive and/or administrative requirements of all Permits, Licenses, and/or Certificates required by the contract.

The contractor shall provide the Contracting Officer with copies of all required permits, permit equivalencies, licenses and certificates.

1.4 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with the PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.5 The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defective rate(s).

1.6 Hours of Operation: The contractor will coordinate schedule of work with the COR or other USACE employees designated by the Contracting Officer. The contractor is permitted to work up to 7 days a week during daylight hours. The contractor shall maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.7 The Contracting Officer (KO) will appoint a COR in writing that is located at the J.

Strom Thurmond Project. The COR will be the Government point of contact (POC) for the team. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions:

assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies;

coordinate availability of Government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. Henry Way is designated as COR and his contact information is listed on the first page of the PWS

1.8 Required Insurance: The Contractor shall obtain and maintain Commercial

Automobile Liability Insurance during the performance of this contract. The insurance shall meet the minimums required by the state the vehicle is registered in.

1.9 Government Property: There is no Government Property that will be identified or managed as a part of this contract. Per Federal Acquisition Regulation 45.000(b) (5), the policies and procedures for managing Government Property do not apply to “Government property that is incidental to the place of performance, when the contract requires contractor personnel to be located on a government site or installation, and when the property used by the contractor within the location remains accountable to the Government. Items considered to be incidental to the place of performance include, for example, office space, desks, chairs, telephones, computers, and fax machines.” If requested to the COR, limited office space can be considered while performing requirements of this contract.

1.10 Submittals and attachments that are required within the PWS are not considered part of an offeror’s proposal. These documents are required after contract award.

1.11 Contractor’s 24-Hour Emergency Contact: The contractor shall provide to the KO a list of personnel available 24 hours a day in the event a requirement for contract performance arises after regular working hours. At a minimum, this list will include personnel names, day and evening phone numbers (land and cellular, pager number), and e-mail addresses. The primary point of contact (POC) shall be clearly identified on the list. The standard for responding by voice communications shall be within 30 minutes. This ensures streamlined communications between the contractor, COR, and the KO.

1.12 Identification of Contractor Employees: The contractor shall be responsible for furnishing identification markings (Uniform, ID Badge, etc.) to all personnel (contractor and sub-contractors) prior to the employees working on-site. The contractor shall be responsible to ensure each employee engaged in the work displays identification. Identification shall consist of the company’s name. At a minimum, a valid state driver's license or other Government-issued photo identification card is required for positive identification. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.13 Removal of Contractor’s Employees: The COR may direct the immediate removal of any contractor employee who is incompetent, unprofessional, or who endangers persons or property or whose physical or mental condition is such that it would impair the employee’s ability to perform work. Notification of removal shall be in writing. However, notification may be made verbally in-person or telephonically and later confirmed in writing if time and circumstances warrant. The contractor shall take immediate action to replace any dismissed employee. Personnel changes, regardless of cause, shall not reduce the contractor’s obligation to perform all work required under this contract

1.14 Business Relations: The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

1.15 Personnel Administration: The contractor shall provide the management and support for its personnel in order to meet the PWS requirements. This includes training, travel arrangements, equipment supply, time keeping, leave processing, pay, emergency needs, and any other required administrative need arising.

1.16 Contract Management: The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at the VSS and the contractor's corporate offices.

1.17 Contract Administration: The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion.

The contractor shall have a single POC between the Government and contractor personnel assigned to support contracts. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement.

1.18 Contractor Travel: Travel costs shall be included in the contractors bid. Travel will not be reimbursed as a separate cost.

1.19 Subcontract Management: The contractor shall provide to the KO a current and comprehensive list of all subcontractors at each tier below the prime with updated lists as conditions change. The prime contractor is responsible for payment of all subcontractors, and funds will be withheld from the prime contractor as is necessary to ensure payment of subcontractors.

1.19.1 Removal of Subcontractors: The COR may direct the immediate removal of any subcontractors or their employees who are incompetent, unprofessional, or who endanger persons or property or whose physical or mental condition is such that it would impair the employee’s ability to perform work. Notification of removal shall be in writing. However, notification may be made in-person or telephonically and later confirmed in writing if time and circumstances warrant. The contractor shall take immediate action to replace any dismissed subcontractor. Personnel changes, regardless of cause, shall not reduce the contractor’s obligation to perform all work required under this contract.

1.20 Mobilization: Mobilization Phase includes all activities required to mobilize

Contractor assets (labor and/or equipment) to the work site, prior to starting work.

The Contractor shall commence mobilization immediately upon issuance of a contract or notice to proceed by the KO.

1.21 Demobilization: Demobilization phase includes all activities required to demobilize

Contractor assets from the work site to their base of operation. Once all work has been completed, the contractor will complete the de-mobilization process. To confirm completion of demobilization, the Contractor shall inform the KO and COR when the specified assets have safely returned to their base of operation.

2. Execution

2.1 The contractor shall conduct mobilization, demobilization, material reduction, and chip spreading from the J. Strom Thurmond Project as specified in this PWS within the period of performance (POP). The Contractor shall provide crews to commence vegetative material reduction and spreading operations within 14 days of issuance of contract award following the post award kick-off meeting. The POP shall be for

120 DAYS FROM DATE OF AWARD OF CONTRACT.

2.2 Required Meetings: The contractor’s site management team will be required to attend meetings at the J. Strom Thurmond Dam and Lake Project Management Office located at 510 Clarks Hill Highway, Clarks Hill, SC 29821 as outlined below.

The Government point of contact (POC) for the Contractor will be the COR, if not otherwise designated in the task order.

2.2.1 Initial In-person Kick-off Meeting: This meeting shall take place within 7 days of contract award. Teleconference information will be communicated to the contractor by the Government should some members not be able to attend in person.

2.2.2 The contractor’s site management team representative shall make daily contact with the COR to provide operational status and updates.

2.2.3 Close-out Meeting: This meeting shall be attended by the contractor’s site management team and will occur on the final day of the performance schedule, or other as approved by the COR.

2.3 Approximately 250,000 cubic yards of vegetative material is to be reduced and spread under this contract. Volumes were calculated using percent load calls from certified hauling trucks. As of 12 September 2025, total material at the VSS was 216,470.2 cubic yards. Due to the subjectivity of load calls from the VSS tower and industry expert’s opinions, total cubic yardage at the VSS could be as high as 250,000 cubic yards.

2.4 The work shall consist of reducing vegetative material by mechanical means using chippers, grinders, or shredders. Other incineration or reduction methods are not authorized. Spreading of reduced material shall take place at the VSS where reduction took place. Reduced material shall be spread so that its depth does not exceed 26 inches across the VSS. Then remaining chips will be aggregated into piles at the vegetation storage site no greater than 10 feet in the middle of the vegetation storage site along the maintained roadway.

2.5 The Contractor shall be responsible for correcting any notices of violations issued as a result of the Contractor’s or any subcontractor’s actions or operations during the performance of the contract. Contractor shall follow all applicable federal, state, and local environmental laws and regulations throughout the operation.

2.6 The contractor shall use equipment and perform work in a manner to prevent damages to USACE infrastructure facilities and private property, including all landscaped areas. The contractor shall repair any damages caused by the contractor’s equipment in a timely manner at no additional expense to the Government, as adjugated by the KO. Any damage to USACE property, private property, sidewalks, curbs, or streets shall be repaired at the expense of the contractor.

2.7 The contractor shall avoid conflicts with other USACE contractors including the

Thurmond Operations & Maintenance Contractor. Should any conflict arise, the contractor shall report it to the COR for resolution.

2.8 The Government reserves the right to inspect the site, all work areas, verify quantities, and review operations at any time.

2.9 All work shall be accomplished in a safe manner in accordance with the EM 385-1-

1 dated 15 March 2024 and OSHA standards. Note the requirements for mishaps and accident investigation and reporting. Accidents shall be investigated, and reports completed by the immediate supervisor of the employee(s) involved and reported to the KO and COR immediately. The accident report shall be submitted on ENG Form 3394 within one working day after the accident occurs. All data reported must be complete, timely and accurate. A follow-up report shall be submitted when the estimated lost time days differs from the actual lost time days.

The contractor shall comply with any USACE or DOD follow up investigations.

2.10 Archaeological/Cultural Discoveries: In the event that archaeological artifacts (e.g.

metal, prehistoric, historic ceramics, flaked stone, bone, shell, charcoal, glass, rock or coral alignments, paving’s, middens, walls, or other constructed features, etc.)

and/or inadvertent discoveries of potential human remains or funerary items are found during earth disturbing activities, the Contractor shall cease work immediately, protect the discovery, contact the COR, and assist with any notifications to USACE district archeologist and appropriate State Historic Preservation Office (SHPO) and Tribal Historic Preservation Offices (THPO).

2.11 In the event that human remains are found, the Contractor must cease work immediately in the vicinity of the remains pursuant to state law. The Contractor shall secure the area to protect the remains from further disturbance and contact the local law enforcement agency with jurisdiction over the area. Law enforcement will contact the Office of the Medical Investigator (OMI) and the SHPO. If the OMI determines that the remains are without medicolegal significance, the agency will consult with SHPO and THPO(s) to determine a course of action.

2.12 Unexploded Ordnance (UXO), Ammunition, and Firearms: In the event that the

Contractor discovers UXO (or discovers an item they suspect could be UXO), ammunition, or firearms within a parcel or on the job site, the field teams shall immediately stop work and retreat from the general area and note the location. The Contractor shall contact the local Sheriff’s office, as applicable, in an expeditious manner and then contact the COR immediately for awareness.

2.13 The contractor shall be responsible for control of pedestrian and vehicular traffic in all work areas. All applicable laws, regulations, policies and USACE EM 385-1-1 requirements apply.

2.14 The contractor will use the USACE built gravel road connecting HWY 221 and the

VSS. The contractor will not use sailing road.

3. Material Classification

3.1 Eligible Vegetation: All piled vegetation located at the VSS at time of award.

Vegetation is considered storm related and of natural origins which includes, but is not limited to, all vegetation (grass, shrubs, stumps, and trees).

3.2 Non-eligible materials. The following items are not eligible under this contract including commercial materials.

3.2.1 Construction/Demolition (C&D) materials: This includes, but is not limited to, lumber, concrete, asphalt, masonry, metals, regulated asbestos containing material, and plastics.

3.2.2 White Goods: White goods can be defined as refrigerators, freezers, washers, dryers, air conditioners, etc.

3.2.3 Vegetation located on state roads: This will be completed by the respective state/county.

3.2.4 Private Property material Removal is not authorized under this contract.

3.2.5 Material located within environmentally sensitive areas as outlined in the

Pre-Work Conference.

4. Performance Schedule

4.1 The contractor shall commence performance within 14 days of issuance of contract or NTP.

4.1.1 The Contractor shall provide crew(s) to commence reduction and spreading operations within 14 days of issuance of contract award following the post award kick-off meeting. The Contractor shall perform in accordance with the contract in all designated work areas established therein. Quality Control and Operations Plans shall be submitted and approved prior to start of work.

4.2 Unless otherwise directed by the KO, all activity associated with operations shall be performed during daylight hours and if the contractor provides their own lighting they are permitted to work until 10:00pm. The contractor is permitted to work up to 7 days per week, including holidays.

4.3 The period of performance shall be for 120 DAYS FROM DATE OF AWARD OF

CONTRACT.

5. Equipment

5.1 All trucks and equipment must comply with all applicable federal, state, and local rules and regulations to include USACE EM 385-1-1.

6. Reporting

6.1 Contract Reports and submittals shall be submitted to the KO and COR via email.

The Contractor shall attempt to make all communications through electronic methods. If work order paperless transmissions fail for more than 30 minutes the Contractor shall revert to paper copies/transmission until connectivity is available/restored. The specified submittals must be accepted by the Government prior to commencement of work. Any changes to accepted submittals require reporting for the portion which is being changed. Changes must be provided to the COR for acceptance and summarized in a narrative.

6.2 Required Submittals: The contractor shall submit the following items for USACE review within 72 hours of issuance of the contract, unless otherwise noted below.

Each submittal must be approved by the COR prior to commencement of material reduction and spreading. Contractor may begin mobilization to VSS sites with approval from the COR, after submitting plans and while awaiting government approval of plans.

a) Operations and Management Plan – site specific

b) Quality Control Plan (QCP) – site specific

c) Accident Prevention Plan (APP) – site specific

d) Activity Hazard Analysis – site specific

6.2.1 Accident Prevention Program: Before initiation of work on the contract, a site specific APP with appropriate appendices is required by the prime contractor for the specific work and hazards of the contract, implementing in detail the pertinent requirements of the most recent edition of EM 385-1- 1, and will be reviewed and found acceptable by the COR. APPs shall be developed and submitted by the contractor in the formats provided in the most recent edition of EM 385-1-1. The contractor shall address each of the elements/sub-elements in the outline contained in the order that they are provided in the manual. If by the nature of the work an item is not applicable, the contractor shall state and provide a justification for why that element/sub-element is not applicable. The APP shall be developed by qualified personnel and shall be signed in accordance with EM 385-1-1.

The contractor shall be responsible for documenting the qualified person’s credentials. The contractor’s APP shall be job-specific and shall include work to be performed by subcontractors and measures to be taken by the contractor to control hazards associated with materials, services, or equipment provided by suppliers. The contractor shall not commence physical work at the site until the program has been accepted by the COR.

7. Other Considerations

7.1 The contractor shall supervise and direct the work, using skillful labor and proper equipment for all work to be performed. Safety of the contractor’s personnel and equipment is the responsibility of the contractor. Additionally, the contractor shall pay for all materials, personnel, taxes, and fees necessary to perform under the terms of this contract.

7.2 The contractor shall be duly licensed in accordance with the city’s, state’s, and county’s statutory requirements to perform the work.

7.3 The contractor is responsible for dust control per EM 385-1-1. The contractor shall also be in compliance with all state and local laws for dust control.

7.4 When the contractor's work does not conform to the contract requirements completely, a deficiency exists, which must be corrected immediately at no cost to the Government through a notice and cure period. If a deficiency(s) is serious enough to render a service unacceptable, it is also considered a defect. Defects must also be corrected immediately, and further contract action may be appropriate for serious defects.

7.5 Stop Unsafe Work: All USACE personnel and contractor employees have a responsibility to immediately stop work when unsafe working conditions are observed. Work will resume only after the contractor has adequately addressed these safety concerns and provided corrective actions to prevent future occurrences.

8. Invoicing Instructions

8.1 Payments will be processed IAW contract clause 52.232-25 PROMPT

PAYMENT.

8.2 Payment for services ordered under this contract shall be made upon receipt of the invoice. Invoices shall be submitted to the COR appointed on the contract. Invoices shall be submitted upon completion of the job.

8.2.1 The invoice shall be submitted on official company

letterhead, complete with the contract number, a summary page, with detailed costs by CLIN, and copies of the daily report substantiating the charges. All invoices will be identified with the contract number and completion date. The invoice shall be organized so they can be identified with the tasks in the contract.

8.3 Invoices for final payment must be so identified and submitted when the contract has been completed, and no further charges are to be billed. The invoice shall be marked with the word “FINAL” (even if it is a zero amount). Final invoices shall be submitted within 30 days after period of performance end date as specified in the contract.

8.4 Submit the invoice electronically, to include supporting documentation, per the instructions in the contract. Submit a copy electronically, to include supporting documentation, to the COR identified in the contract. If the file is too large to submit electronically, mail a copy to the J. Strom Thurmond Visitor Center ATTN: Henry Way: 510 Clarks Hill HWY, Clarks Hill, SC 29821.

9. Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY

LEVELS (AQLs)

METHOD OF

SURVEILLANCE

PRS#1 - PWS para 4.

Performance Schedule

The Contractor shall provide crew(s) to commence reduction and spreading operations within 14 days of issuance of contract award following the post award kick-off meeting.

Contract participates in kick off meeting and completes all pre-execution requirements IAW PWS to start work NLT 14 days of issuance of contract award following the post award kick-off meeting.

100% Compliance 100% Inspection

PRS#2 - PWS para 2.

Execution

The contractor shall conduct mobilization, demobilization, material reduction, and chip spreading from the J. Strom Thurmond Project as specified in this PWS within the period of performance (POP).

Contractor meets satisfactory reduction in line with the PWS. Contractor meets depth requirements of the PWS and Contractor did not Spread chips in non-authorized areas. Contractor is compliance with local, state, and federal regulations in performance of this contract.

100% Compliance Periodic Inspection

PRS#3 - PWS para 2.9

All work shall be accomplished in a safe manner in accordance with the EM 385-1-1 dated 15 March 2024 and OSHA standards.

Contractor meets EM 385-1-1 dated 15 March 2024 and OSHA standards in performance of this contract.

100% Compliance

Periodic Inspection

PRS#4 - PWS para 6.

Reporting

Reports submitted no later than the due date per the PWS.

100% Compliance

100% Inspection

The contractor shall submit the following items for USACE review within 72 hours of issuance of the contract, unless otherwise noted or formally relieved by the Contracting Officer.

(The contractor is permitted to work up to 7 days a week during daylight hours)

(Monthly, Quarterly and Annual Report IAW the Contract Terms).

Required Rework of reporting products is completed and submitted to COR for approval within 5 Days of notification of deficiencies.

10. Attachments