DCR22-90 - GPS Dog Tracking - HCC - Specs.pdf
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- Attached to
- GPS Dog Tracking & Accessories - Huttonsville
- Solicitation number
- ARFQ 0608 DCR2200000090 1
- Issued by
- Tucker County, Hendricks Town, West Virginia
About this file
This is a Request for Quotation (RFQ) issued by the West Virginia Division of Administrative Services on behalf of the Division of Corrections and Rehabilitation for Huttonsville Correctional Center to procure GPS dog tracking equipment and accessories on a one-time basis. The solicitation, numbered ARFQ 0608 DCR2200000090 (revised October 27, 2014), requests six Garmin Alpha 200i Dog Tracking Handheld units capable of inReach Technology with a minimum 3.5-inch touchscreen, Birdseye Satellite Imagery, topographical maps, ability to track a minimum of 20 dogs for 9 miles, lifetime map updates, 2-way messaging functionality, and minimum 18 correction levels; six Garmin Huntview Plus Preloaded microSD Cards for West Virginia with hunting management units and landowner information; two GPS Suction Cup Mounts compatible with Garmin devices and dashboard windshield car holders; and two Garmin Drivetrack 71 in-vehicle dog tracking and GPS navigator units with minimum 6.5-inch screens capable of communicating with handheld devices. The RFQ does not specify response deadlines, bid opening dates, or award dates in the provided document. Contract award shall be made to the vendor offering the lowest overall total cost meeting all mandatory specifications.
Vendors are required to complete the state-provided pricing page with unit costs for each contract item and must submit documentation for any "or Equal" product alternatives or face potential bid disqualification. Final pricing must include all shipping and delivery charges, with delivery required within 20 working days of purchase order receipt to Huttonsville Correctional Center in Huttonsville, West Virginia. Contract items shall be delivered F.O.B. destination, and vendors are responsible for arranging return of unacceptable items at their own expense with no restocking charges applied. The state reserves the right to cancel contracts for late delivery or obtain items from third-party sources if delivery delays occur. Payment shall be processed according to West Virginia state payment procedures.
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Text version
REQUEST FOR QUOTATION
GPS Dog Tracking and Accessories for Huttonsville Correctional Center
ARFQ 0608 DCR2200000090
Revised 10/27/2014
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Division of Administrative Services (DAS) is soliciting bids on behalf West Virginia Division of Corrections and Rehabilitation (DCR) Huttonsville Correctional Center to establish a contract for the one-time purchase of GPS dog tracking and accessories. The facility is located at PO Box 1, Rt 250 South, Huttonsville, WV 26273.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.
Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Item” or “Contract Items” means the list of items identified in Section
3.1 below and on the Pricing Pages.
2.2 “Pricing Page” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or attached hereto as Exhibit A, and used to evaluate the Solicitation responses.
2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the WV Division of Administrative Services.
3. GENERAL REQUIREMENTS:
3.1 Contract Items and Mandatory Requirements: Vendor shall provide Agency with the Contract Items listed below on one-time basis. Contract Items must meet or exceed the mandatory requirements as shown below.
3.1.1 Contract Item 1: Garmin Alpha 200i Dog Tracking Handheld or Equal
3.1.1.1 Vendor must provide a quantity of six (6) Garmin Alpha 200i Dog Tracking Handheld (010-02230-50), or Equal.
3.1.1.2 Vendor must provide a Garmin Alpha 200i Dog Tracking
Handheld (010-02230-50), or Equal in new condition with the following features:
3.1.1.2.1 Capable of using inReach Technology, or Equal.
3.1.1.2.2 Must connect with existing T5 and TT15 Garmin Dog
Collar, or Equal.
3.1.1.2.3 Must have a minimum of 3.5” touchscreen.
3.1.1.2.4 Must have Birdseye Satellite Imagery, or Equal.
3.1.1.2.5 Must have topographical satellite maps.
3.1.1.2.6 Must track a minimum of 20 dogs for 9 miles.
3.1.1.2.7 Must have lifetime map updates.
3.1.1.2.8 Must have 2-way messaging functionality.
3.1.1.2.9 Must have a minimum of 18 correction levels.
3.1.2 Contract Item 2: Garmin Huntview Plus, Preloaded microSD Cards or Equal
3.1.2.1 Vendor must provide a quantity of six (6) Garmin Huntview Plus, Preloaded microSD Cards, or Equal.
3.1.2.2 Vendor must provide a Garmin Huntview Plus, Preloaded microSD Cards, or Equal in new condition with the following features:
3.1.2.2.1 Must include Hunting Management Units for Garmin
Handheld GPS Devices, or Equal.
3.1.2.2.2 Must be for West Virginia.
3.1.2.2.3 Must have landowner names and boundaries for all
land types.
3.1.3 Contract Item 3: GPS Suction Cup Mount or Equal
3.1.3.1 Vendor must provide a quantity of two (2) GPS Suction Cup Mount, or Equal.
3.1.3.2 Vendor must provide GPS Suction Cup Mount, or Equal in new condition with the following features:
3.1.3.2.1 Must be for Garmin [Quick Extension Arm], or Equal.
3.1.3.2.2 Must include the Replacement GPS Dash Ball Mount
Dashboard Windshield Car Holder for Garmin, or Equal.
3.1.3.2.3 Must be compatible with Garmin Drive Track Unit, or Equal.
3.1.4 Contract Item 4: Garmin Drivetrack 71 or Equal
3.1.4.1 Vendor must provide a quantity of two (2) Garmin Drivetrack 71
(010-01982-00), or Equal
3.1.4.2 Vendor must provide Garmin Drivetrack 71 (010-01982-00, or
Equal in new condition with the following features:
3.1.4.2.1 Must be for In-Vehicle Dog Tracking and GPS
Navigator, or Equal.
3.1.4.2.2 Must have a minimum of 6.5” screen.
3.1.4.2.3 Must communicate with the handheld devices.
3.1.4.2.4 Must have Birdseye Satellite Imagery, or Equal.
3.1.5 Alternative ‘or Equal’ Submission
3.1.5.1 Vendor submitting an alternate brand must provide alternate brand information with alternative product number on Pricing Page when submitting bid response. Failure to submit documentation for an “or Equal” product may result in vendor’s bid being disqualified.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
4.2 Pricing Page: Vendor should complete the Pricing Page by providing a unit cost for the Contract Item listed in section 3.1.1 through 3.1.4. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety may result in Vendor’s bid being disqualified.
Any product or service not on the Agency provided Pricing Page will not be allowable.
The state cannot accept alternate pricing pages, failure to use Exhibit A Pricing Page could lead to disqualification of vendors bid.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.
Vendor shall deliver the Contract Items within (20) twenty working days after receiving a purchase order or notice to proceed. Final cost shall include shipping charges, delivery charges. Contract Items must be delivered to:
Huttonsville Correctional Center PO Box 1 Route 250 South Huttonsville, WV 26273
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.
Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the WV Division of Administrative Services.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.
destination to the Agency’s location.
6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.
6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.
7 VENDOR DEFAULT:
7.1 The following shall be considered a vendor default under this Contract.
7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the
Contract Services provided under this Contract.
7.1.4 Failure to remedy deficient performance upon request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this
Contract.
7.2.3 Any other remedies available in law or equity.
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