DCR22-143 - UTV MOCC - Specs.pdf
PDF 189 KB Posted
- Attached to
- Mt. Olive UTV
- Solicitation number
- ARFQ 0608 DCR2200000143 1
- Issued by
- Randolph County, West Virginia
About this file
This is a Request for Quotation (RFQ) specification document issued by the West Virginia Division of Administrative Services on behalf of the Department of Corrections and Rehabilitation for the Mount Olive Correctional Complex and Jail. The solicitation seeks bids for the one-time purchase of one utility vehicle, specifically a Coleman Outfitter 400 UTV (UT400) or equivalent model. The vehicle must meet mandatory specifications including dimensions not exceeding 110 inches in length by 75 inches in height by 60 inches in width, a hydraulic braking system, 400cc single-cylinder four-stroke gas engine with minimum 28 horsepower, maximum cargo bed load limit of 400 pounds, two-seat occupant capacity, and a maximum towing capacity of 1,200 pounds. Required features include dump bed capabilities, four-wheel drive, quick-detach windshield, electronic fuel injection, and standard lighting and safety equipment. The vehicle must be delivered to Mount Olive Correctional Complex and Jail at 1 Mountainside Way, Mount Olive, WV 25185, with all delivery costs included in the bid price.
The contract will be awarded to the vendor offering the lowest overall total cost for a vehicle meeting all specified requirements. Vendors must complete the provided Pricing Page in full and submit only on the State's Exhibit A form, with failure to do so resulting in bid disqualification. Alternative or equivalent brand submissions require submission of product documentation and brochures upon request before contract award. The vendor shall deliver the vehicle immediately upon receiving a purchase order or notice to proceed, with shipment on an F.O.B. destination basis. The contract includes a minimum one-year warranty and standard provisions for payment in accordance with West Virginia state procedures, return of unacceptable items at vendor expense, and vendor default remedies including contract cancellation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| DCR22-143 - Purchasing Affidavit.pdf | ||
| Final_ARFQ_0608_DCR2200000143_1_WV_ARFQ_FORM.PDF | ||
| DCR22-143 - UTV MOCC - Terms & Conditions.pdf | ||
| DCR22-143 - UTV MOCC - Pricing Page.xlsx | XLSX spreadsheet |
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Text version
REQUEST FOR QUOTATION
Utility Vehicle for Mount Olive Correctional Complex and Jail
ARFQ 0608 DCR2200000143
1 | P a g e Revised 10/27/2014
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia Division of Administrative Services (DAS) is soliciting bids on behalf of the WV Department of Corrections and Rehabilitation (DCR) for the Mount Olive Correctional Complex and Jail to establish a contract for the one-time purchase of a Utility Vehicle.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.
Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.
2.2 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the Agency Division.
3. GENERAL REQUIREMENTS:
3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.
3.1.1 Contract Item #1: Coleman Outfitter 400 UTV, UT400 (or Equal)
3.1.1.1 Vendor must provide a quantity of one (1) Coleman Outfitter 400
UTV, UT400 (or Equal) with the following:
3.1.1.1.1 Maximum Length: 110in.
3.1.1.1.2 Maximum Height: 75in.
3.1.1.1.3 Maximum Width: 60in.
3.1.1.1.4 Minimum of one (1) year warranty
3.1.1.1.5 Braking Mechanism: Hydraulic
3.1.1.1.6 Maximum Cargo Bed Load Limit: 400 lb.
3.1.1.1.7 Maximum Engine Displacement: 400cc
3.1.1.1.8 Engine Type: Single Cylinder Four Stroke
3.1.1.1.9 Front Wheel Size: AT25x8-12
3.1.1.1.10 Rear Wheel Size: AT25x10-12
3.1.1.1.11 Maximum Wheel-Base: 75in.
3.1.1.1.12 Maximum Fuel Tank Capacity: 8 gallon
3.1.1.1.13 Minimum Ground Clearance: 10 in.
3.1.1.1.14 Minimum Horsepower: 28 HP
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3.1.1.1.15 Minimum Speed: 35 Miles Per Hour (MPH)
3.1.1.1.16 Maximum Weight Capacity: 800 lb.
3.1.1.1.17 Minimum Occupant Capacity: Two (2) Seater
3.1.1.1.18 Power Type: Gas
3.1.1.1.19 Maximum Towing Capacity: 1200 lb.
3.1.1.2 Vendor must provide a UTV with the following features:
3.1.1.2.1 Dump bed capabilities
3.1.1.2.2 Push Button 4-Wheel Drive capabilities
3.1.1.2.3 Two-piece quick detach windshield
3.1.1.2.4 Electronic fuel injection
3.1.1.2.5 Horn
3.1.1.2.6 Mirrors
3.1.1.2.7 Blinkers
3.1.1.2.8 Headlights
3.1.1.2.9 Brake lights
3.1.1.2.10 Power outlet
3.1.1.3 Vendor must include all delivery cost associated with this purchase in their bid price.
3.1.2 Alternative ‘or Equal’ Submission
3.1.2.1 Vendor submitting an alternate brand must provide alternate brand information with alternative product number on Pricing Page and comment section on wvOASIS when submitting bid response. The Vendor must provide alternate brand information and documentation upon request. This information will be required before award of the contract. Failure to submit brochures for an “or Equal” product can result in vendor’s bid being disqualified.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
4.2 Pricing Page: Vendor should complete the Pricing Page by providing a unit cost for the Contract Items #1. Vendor should complete the Pricing Page in full as failure to complete the Pricing Page in its entirety will result in Vendor’s bid being disqualified.
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Any product or service not on the Agency provided Pricing Page will not be allowable.
The State cannot accept alternate pricing pages, failure to use Exhibit A Pricing Page will lead to disqualification of vendors bid.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed.
Vendor shall deliver the Contract Items as soon as possible after receiving a purchase order or notice to proceed. Contract Items must be delivered to:
Mount Olive Correctional Complex and Jail 1 Mountainside Way Mount Olive, WV 25185
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.
Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the WV Division of Administrative Services.
6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B.
destination to the Agency’s location.
6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.
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6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.
7 VENDOR DEFAULT:
7.1 The following shall be considered a vendor default under this Contract.
7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the
Contract Services provided under this Contract.
7.1.4 Failure to remedy deficient performance upon request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this
Contract.
7.2.3 Any other remedies available in law or equity.
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