DCKA-2021-B-0053_Amd2.pdf

AMENDMENT TO SOLICITATION / MODIFICATION OF

CONTRACT

1. Contract Number

Page of Pages

DCKA-2021-B-0053 1 8

2. Amendment/Modification Number

3. Effective Date

See Box 16 C

4. Requisition/Purchase Request No.

THERMOPLASTIC PAVEMENT

CITYWIDE PROJECT

6. Issued by: Code 7. Administered by (If other than line 6)

Office of Contracting and Procurement 441 4th Street, N.W., Suite 700 South Washington, D.C. 20001

District Department of Transportation

8. Name and Address of Contractor (No. street, city, county, state and zip code)

TO ALL PROSPECTIVE OFFERORS

9A. Amendment of Solicitation No.

O1 9B. Dated (See Item 11)

10A. Modification of Contractor/Order No.

Code

Facility

10B. Dated (See Item 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting and Appropriation Data (If Required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS ,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14

A. This change order is issued pursuant to (Specify Authority): 27 DCMR, Chapter 36, Section 3601.2(b) The changes set forth in Item 14 are made in the contract/order no. in item 10A.

B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data etc.) set forth in item 14, pursuant to the authority of:

C. This supplemental agreement is entered into pursuant to authority of: 27 DCMR, Chapter 36, Section 3601.2 and mutual agreement of the parties.

D. Other (Specify type of modification and authority):

E. IMPORTANT: Contractor is not is required to sign this document and return ( _1__ ) copy to the issuing office.

14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)

Solicitation DCKA-2021-B-0053 is amended as follows:

1. Time extension

Please extend the bid opening date from June 22, 2021 at 2pm to June 29, 2021 at 2pm.

2. Below are the answers to the submitted questions (Answers in Red)

1. QUESTION: Section K: Price Schedule Option Year 2 is missing-

ANSWER: PLEASE SEE DTAP FOR THE PRICE SCHEDULE

2. QUESTION: Wage Scale calls for Heavy and Highway and Sewer and Water Lines. Will this be used or should it be Paving and Incidental Grading.

ANSWER: There is a Paving and Incidental section of the Wage Determination that applies to this contract.

3. QUESTION: DBE Utilization Requirement is 37%. Seems excessive since the majority of DDOT contracts call for 12 to 15%. Will this requirement be reduced?

ANSWER: The amount has been lowered to 29%

4. QUESTION:

Requirements Paragraph F – Permits Work on this contract could include hundreds of locations monthly with numerous locations daily. Permits have never been required for this service contract in the past. It will be impossible to effectively schedule or accomplish work if required to obtain permits for each location. What will be required?

ANSWER: Since this is DDOT project, permits will not be required.

Paragraph N – Before and after Photographs The work on this contract involves multiple locations daily, primarily restriping existing worn intersections and lane markings. Will photographs of all locations be required?

ANSWER: Yes, Photos help us tell the story and also show the successful completion of work performed.

5. QUESTION

Sequence of Pavement Marking Operations

Paragraph C – Traffic Control Plans: Again, there will be numerous locations daily, many requiring no more than 1 or 2 hours to complete. Will traffic control plans be required for all locations?

ANSWER: During marking operations, the contractor is responsible for maintaining the traffic flow at the work zone area. Therefore, MOT/TCP is needed and required for the safety of all the road users.

Paragraph D – Detailed Schedule of Work Locations 14 Days in Advance of Striping. The majority of work to be performed on this contract will pose little or no impact on residents. Such a requirement will make scheduling nearly impossible.

ANSWER: DDOT recommend 2 weeks Ahead schedule to ensure effective and efficient planning of the work to be performed.

6. QUESTION: Is DDOT willing to consider approval of alternative/additional MMA supplier/material (StreetBond 220), considering the current (and potentially longer) supply chain problems faced by approved suppliers (e.g., Ennis). Submittals for StreetBond 250 attached for your convenience and consideration.

ANSWER: Please send the submittal to DDOT/Quantity Assurance and Quantity Control Division To:

Albert.Ladipoh@dc.gov. This will be considered under section C.6 of the solicitation as noted below:

C.6 BRAND NAME OR EQUAL

A. If items called for by the Solicitation have been identified by a brand name description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that mailto:Albert.Ladipoh@dc.gov will be satisfactory. The District will consider alternate products to be equal if the Contract Administrator determines them to be equal in all material respects to the brand name products referenced in the Solicitation.

B. The Contractor must provide all descriptive material (such as cuts, illustrations, drawings, or other information) necessary for the District to (i) determine whether the product offered meets the requirements of the Contract.

In making the determination as to equality of a product the District will consider information furnished by the Contractor. The District may, but is not obligated to, also consider information reasonably available to the District.

7. QUESTION: Green and Red Solid Methyl Methacrylate for Bus and Bicycle Lanes:

Can Ruby Lake Epoxy Binder be substituted for the MMA products currently listed in price schedule. Information and product data sheets are attached. This product has been used on several dedicated bus lanes in the District.

ANSWER: Currently, here are the recommended list of traffic paint that have been used in bike and bus projects in the District. DDOT will review and approve traffic paint type prior to use on bike lane and bus only lane projects.

# Product Company Approved Aggregate Contact Information Contact

Person

1 ColorSafe Transpo Industries

Calcined bauxite/Corundum

20 Jones Street New Rochelle, NY 10801 800‐321‐ 7870,914.636.1000 transpo.com

Michelle Armiento 914-727-

2 SWARCOPLAS

T FLAT MMA Swarcop MMA

4747 Holly Street, Denver, CO 80216, T. 303-388-9265, 3 CycleGrip MMAX Ennis‐Flint Corundum

David Isaacs Phone:

203.209.8023 St

eve Gainer Phone: 410.371.8010

115 Todd Court Thomasville, NC 27360

336‐475‐

4 Safe‐T‐Grip Epoplex Bauxite/Granite (Mix)

1000 East Park Avenue Maple Shade, NJ 08052 800‐822‐6920 epoplex.com

5 Endurablend Pavement Surface Coatings, LLC

Calcined bauxite

81 Ball Road Mountain Lakes, NJ 07046 866‐215‐6120 Pavementsurfacecoati ngs.com

High Friction Surface Treatment

Ruby Lake Epoxy Binder Recycled Glass

493 State Route 28 Richfield Springs, NY 13439

914‐523‐3766 rubylakeglass.com

7 StreetBond 220- 250 Siplast Epoxy-modified by acrylic

1000 Rochelle Boulevard | Irving, TX 75062 | 1-800-

922-8800 http://www.siplast.co m/

8. QUESTION:

Please clarify the difference between the Flexible Posts (item number 612078 and (2) listing of 612993) – how are these three items different?

PAY ITEM/CLIN ITEM NO. ITEM DESCRIPTION

612078 Flexible delineators for bicycle lane

612993 Surface mount flexible post on invisible base

612993 Surface mount flexible post

ANSWER: CLIN 612078- Flexible delineators with base for bicycle lane. The flexible delineator FG 300 posts, 28” high, shall adhere to the following specifications:

• FG 300 Series

• UR grade

• 28” high

• Post color – white

• 3M high intensity grade reflective sheeting white stripes

• 1.5 lb. heavy duty base, white

• Conforms to MUTCD & NCHRP 350 standards

CLIN 612993-Surface mount flexible post on invisible base CLIN 612993- Surface mount flexible post

There is no difference between CLIN 612993-Surface (mount flexible post on invisible base) and CLIN 612993 (Surface mount flexible post). We have combined the two items as one line item - surface mount 36" http://www.siplast.com/ http://www.siplast.com/ flexi-guide delineator posts w/2-3" x 9" yellow stripes FG 300 post with the base. The post shall adhere to the following specifications. Additionally, the qty will be 150.

• FG 300 Series

• UR grade

• 36” high

• Post color – yellow

• 3M high intensity grade reflective sheeting yellow stripes

• 1.5 lb. heavy duty base, white

• Conforms to MUTCD & NCHRP 350 standards

9. QUESTION: Please clarify which Labor Rate is applicable for this project (A or B): Defer to OCP.

A. LABO0011-003 6/15/2020 Laborers: (Heavy and Highway…) GROUP 1 $ 27.09 + $8.63

= $35.72 (page 7 of Section J.1) B. LABO0011-007 9/1/2020 Laborers: (Paving and Incident Grading) $20.41 + $7.69 =

$28.10 (page 9 of Section J.1)

ANSWER: Paving and Incidental Grading shall apply

10. QUESTION: MUST any Contractor going after this award be able to comply with: Section J.12 Supplementary Specifications, REQUIREMENTS #J: The Contractor shall process, operate and maintain the thermoplastic long line trucks. The trucks to be utilized shall be coordinated with CA and the Program Manager. The trucks shall have the ability to install white lane lines and double yellow lines on highways and roadways. The contractor shall ensure proper safety procedure while operating the vehicle. (Strobe lights, bumper crash protection and follow safety vehicle if needed.

ANSWER: Section J.12 is needed to ensure that the Contractor maintains a good operating thermoplastic equipment to perform the job successfully and safely.

11. QUESTION: Where can we find the Standard Specifications Division 100, Section 103.01 referenced/specified in Section I.16: Standard Terms and Conditions?

ANSWER: DDOT Standard Specifications for Highways and Structures can be found at DDOT website. See link below https://ddot.dc.gov/sites/default/files/dc/sites/ddot/publication/attachments/DDOT_StandardSpecificat ionsHighwaysStructures_2013.pdf https://ddot.dc.gov/sites/default/files/dc/sites/ddot/publication/attachments/DDOT_StandardSpecificationsHighwaysStructures_2013.pdf https://ddot.dc.gov/sites/default/files/dc/sites/ddot/publication/attachments/DDOT_StandardSpecificationsHighwaysStructures_2013.pdf

12. QUESTION/COMMENT: C.1 Statement of Work #15: Remove the language from this section that refers to having MOT approval. The specific phrase to remove …“shall be approved prior to commencing any related work…” because this is an unrealistic given that the pavement marking work is a moving operation and therefore the chosen contractor needs to have the flexibility to provide MOT as needed for the conditions encountered at each location.

ANSWER: During marking operations, the contractor is responsible for maintaining traffic flow at the work zone area. Therefore, MOT/TCP is needed.

13. QUESTION/COMMENT: This request for modification (removal of text highlighted in RED) also applies to the specifications in Section J.12 TRAFFIC CONTROLS the Contractors shall coordinate with the CA a traffic control plan prior to starting any construction. The plan shall include, but not be limited to, the arrangement, size and location of such items as appropriate warning signs, traffic cones, and arrow panels. The Contractors shall be responsible for furnishing, installing, maintaining, and removing all required traffic control devices during working and non-working hours.

ANSWER: During marking operations, the contractor is responsible for maintaining traffic flow at the work zone area. Therefore, MOT/TCP is needed.

14. QUESTION/COMMENT: This request for modification (removal of text highlighted in RED) also applies to the specifications in Section J.12 PROJECT PROGRESS REPORTS The Contractors shall prepare all reports required by DDOT and deliver them to the CA and construction management staff within the time specified. These reports shall include but are not limited to project scope estimates, project schedule updates, project progress reports, daily work logs, all personnel and equipment on the project, and Traffic Control Plan. The Contractors shall submit all reports via email as requested by the District. This is considered an administrative activity and no additional payment will be made.

ANSWER: Project progress report is needed to ensure the successful progress of the work performed.

15. QUESTION/COMMENT: C.5 Contractor’s Responsibility for Work #B: Remove this section which appears to be referencing work that would be occurring on or to sidewalks and/or traffic islands and therefore should not be deemed the responsibility of pavement marking crews; work related to marking roadway surfaces does not impact drainage or foliage.

ANSWER: This section is part the District’s legal template and will remain.

16. QUESTION/COMMENT: Section J.12 UTILITY CONTRACTS – this section does not appear to be relevant to the pavement marking contract since the work under DCKA-2021-B-0053 does not involve any excavation or disturbance of utilities??

ANSWER: DDOT will remove.

17. QUESTION/COMMENT: Section I.12 Site Investigation – Construction AND L.3 Familiarization with Conditions #B Site Investigation - Construction (these two areas in the solicitation illicit same comment): Given that this contract covers work that, by statements made in B.1 Summary “markings as required at various locations throughout the District”, are at numerous and as yet unnamed locations, this entire section seems to hold the Contractor to a standard that is cannot adhere to and therefore cannot fairly “acknowledge”. It would be appropriate for DDOT to review the language and modify as necessary to itself acknowledge the difference of the Work being contracted from that of the nature and location of work, as if the Work were at a singular Construction Site.

ANSWER: The language will be reworded to read “This is Citywide pavement markings and marking locations shall be provided by the CA”

18. QUESTION: Please see attached the Insurance section of solicitation DCKA-2021-B-0053 and our comments and/or suggested edits to_ Section I.8 Insurance. Equus respectfully requests DDOT consider lowering the indicated insurance requirements to both be more in line with the actual exposure(s) the work under this contract presents and to respect the impact the current listed requirements (if not changed) has on the ability for DBE to compete for this project.

ANSWER: Please see the changes below:

I.8

Employment Practices Liability has been lowered from $1,000,000.00 to $500,000.00.

6. Commercial Umbrella or Excess Liability has been lowered from $5,000,000.00 to $2,000,000.00.

19. QUESTION ALERT: the DTAP procurement page shows inaccurate instructions for getting solicitation updates and submitting bids; discovered this after spending time downloading the software and then calling the support number to try to figure out how it works only to be told that DDOT does NOT use AASHTOWARE software for bidding (and that the information, see the page below, on the DTAP page is YEARS old).

ANSWER: The District NOT using AASHTOWare for this project. An excel spreadsheet with all option years was provided in the solicitation.

20. QUESTION: You might have explained this on the pre-proposal call but given that we are still very new to this process – can you please reiterate, how are we to submit all our bid documents (K submittals) and pricing proposal?

ANSWER: Submit pdf of the Price Schedule and all forms required in Section K, Representations, Certifications and Other Statements of Bidders, and submit them, along with the Subcontracting Plan, if such plan is required, using secure electronic drop box or Microsoft Office 365 OneDrive. Provide access to bid documents files to the Contract Specialist, DeAndre Henson, deandre.henson@dc.gov

Except as provided herein, all terms and conditions of the document is referenced in Item 9A or 10A remain unchanged and in full force and effect.

15A. Name and Title of Signer (Type or print)

16A. Approved:

Carol Hessler Contracting Officer

15B. Name of Contractor

(Signature of person authorized to sign)

15C. Date Signed 16B. District of Columbia

(Signature)

16C. Date Signed

17A Recommend:

18A; Approved:

17.B 17C 18B 18C

06/17/21 mailto:deandre.henson@dc.gov

Date Signed Date Signed

C.6 BRAND NAME OR EQUAL