DCKA-2020-B-0045_Amd4.pdf

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

1. Solicitation Number Page of Pages

DCKA-2020-B-0045 1 28

2. Amendment/Modification Number

Amendment No. 3

3. Effective Date

See Box 16B

4. Requisition/Purchase Request No. 5. Solicitation Caption Pennsylvania Avenue, SE, 2nd Street to 14th Street Streetlight Upgrade

6. Issued by: Code 7. Administered by (If other than line 6)

District Department of Transportation Office of Contracting and Procurement 55 M Street, SE, 7th Floor Washington, DC 20003

8. Name and Address of Contractor (No. street, city, county, state and zip code)

X

9A. Amendment of Solicitation No.

DCKA-2020-B-0045

TO ALL PROSPECTIVE BIDDERS 9B. Dated (See Item 11) 09/01/2020

10A. Modification of Contractor/Order No.

10B. Dated (See Item 13) Code Facility

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning _____1_____ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting and Appropriation Data (If Required):

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14

A. This change order is issued pursuant to (Specify Authority):

The changes set forth in Item 14 are made in the contract/order no. in item 10A.

B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2.

C. This supplemental agreement is entered into pursuant to authority of:

☒ D. Other (Specify type of modification and authority) 27 DCMR 1517 Amendment of Invitation for Bids

E. IMPORTANT: Contractor is not is required to sign this document and return ____ copies to the issuing office.

14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)

Invitation for Bids No.: DCKA-2020-B-0045 is hereby amended as follows:

1. The due date and time for submission of bids are 2:00 PM local time, Thursday, October 22, 2020.

2. The public bid opening will be held via WebEx at 3:00 PM local time, Thursday, October 22, 2020.

Join by Video Join by Phone

Meeting link:

https://dcnet.webex.com/webappng/sites/dcnet/meeti ng/download/b56515f835334d5c99d18ef78c07c533?sit eurl=dcnet&MTID=m50bbf28dab70ba93945b398cc8eb

Meeting number: 172 145 6790

Password: Nj66V8FyC23

+1-202-860-2110 United States Toll (Washington D.C.)

1-650-479-3208 Call-in number (US/Canada)

Access code: 172 145 6790

Responses to question submitted by prospective bidders are included on pages 2 thru 6 of this amendment.

15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer Margaret Platek

Contracting Officer

15B. Name of Contractor 15C. Date Signed 16B. District of Columbia 16C. Date Signed

(Signature)

(Signature of Contracting Officer) https://dcnet.webex.com/webappng/sites/dcnet/meeting/download/b56515f835334d5c99d18ef78c07c533?siteurl=dcnet&MTID=m50bbf28dab70ba93945b398cc8eb8533 https://dcnet.webex.com/webappng/sites/dcnet/meeting/download/b56515f835334d5c99d18ef78c07c533?siteurl=dcnet&MTID=m50bbf28dab70ba93945b398cc8eb8533 https://dcnet.webex.com/webappng/sites/dcnet/meeting/download/b56515f835334d5c99d18ef78c07c533?siteurl=dcnet&MTID=m50bbf28dab70ba93945b398cc8eb8533 https://dcnet.webex.com/webappng/sites/dcnet/meeting/download/b56515f835334d5c99d18ef78c07c533?siteurl=dcnet&MTID=m50bbf28dab70ba93945b398cc8eb8533

1.Solicitation Number

DCKA-2020-B-0045

Page of Pages 2 28

2.Amendment Modification No.

Amendment No. 3

3. Effective Date

See Box 16B

4.Requisition/Purchase Request No.

5. Solicitation/Contract Caption Pennsylvania Avenue, SE, 2nd Street to 14th Street Streetlight Upgrade

List of Attachments to Amendment No.3

a. Updated Revised Price Schedule K.3 dated 10/09/2020 11:46:33 (Q#33)

b. Addendum to Pricing Schedule file DCKA2020B0045.001x is available for downloading at https://dtap.ddot.dc.gov/Project/Solicitation

c. Pre-Bid Conference Meeting Attendees (Q#5)

d. Corrected K.2 Bid Form (Q#17)

e. Updated J.4 Employee Training Requirements (Q#24)

f. Attachment J.18 to the Solicitation; DDOT Traffic Cabinet General Fiber Optic Specification

Responses to un-answered in Amendment No.2 questions #5, #17, #21, #24, #25, and #33 are included below.

Q5. Is there a pre-bid sign in sheet available that could be emailed to me?

Q5 Response: Pre-Bid attendance list is included as attachment to this Amendment.

Q17. The Bid Form states that the Bid, guaranty, etc. must be marked with the Invitation No. DCKA-2020-B-008. Please confirm that Bidders should mark their Bids with the Invitation No. DCKA-2020-B0045, as this is the number consistently given across the solicitation package.

Q17 Response: Please use DCKA-2020-B-0045. Revised Form is included as attachment to this Amendment.

Q21. Please confirm an IMSA Level III Technician is required to make bench repairs to the traffic signal controllers as required.

Q21 Response: This requirement is not needed for Fiber installation. Fiber optic cable and equipment installation shall be performed by qualified personnel and shall conform to the attached J.18 DDOT Traffic Cabinet General Fiber Optic Specification.

Q24. Per line item #5, 3,200 hours of Employee Training are required on this project. Per Section H.4 of the ITB, that breakdown is provided. However, in Section J.4 shows no employees or classifications required to be trained. Please clarify the requirements.

Q24 Response: Updated attachment J.4 Employee Training Requirements included with this Amendment.

Q25. Can DDOT confirm that paving & incidental rates are not acceptable for use on this project?

Q25 Response: Based on the type of worked being performed, this would be considered as a Heavy & Highway Construction Wage Decision. there are aspects of the scope that may pertain to paving and/or services, the contract would have to specify the tracking of all those tasks and the type of wages to be paid. This would allow for a hybrid if the paving and/or service work was in excess of 20% of the work being performed. Reference from the Prevailing Wage Resource book below:

"Highway Construction includes the construction, alteration or repair of roads, streets, highways, runways, parking areas and most other paving work not incidental to building or heavy construction.

Heavy Construction is a “catch-all” category which includes those projects which cannot be classified as Building, Residential or Highway. Heavy construction is often further distinguished on the basis of the characteristics of particular projects, such as dredging, water and sewer line, dams, major bridges and flood control projects."

The project is 75% Street Light and 25% Paving; Milling and paving the roadway with asphalt, line striping and installing handicap ramps at the intersections.

Milling, paving & line stripping = paving Street light and traffic signal work, Installing handicap ramps = heavy

Q33. The fiber optic comm cable logic plan shows multiple proposed items for install but there are no correlating line items.

Please provide line items for all required to install proposed fiber optic system. For Example Interconnect center, layer 2 switches, fiber splices, device servers, pig tails and others.

Q33 Response: K.3 Revised Price Schedule included as attachment to this Amendment.

https://dtap.ddot.dc.gov/Project/Solicitation

DCKA-2020-B-0045

Page of Pages 3 28

Additional Questions not included in Amendment No.2 and Responses are included below.

Q37. Currently, the lead time for streetlight and traffic poles exceeds 15 weeks. Can DDOT confirm if this lead time was factored in the project duration defined by the ITB? Can DDOT advise if delays in pole manufacturing are eligible for a time extension, if encountered, due to the limited sources of fabricators for these specific poles?

Q37 Response: Yes, additional time had been factored in the proposed project duration.

Q38. Has the MOT plan provided within the plans been cross-referenced with ongoing TCPs currently deployed within the project corridor, specifically building projects that encroach on the public space?

Q38 Response: No. However, the contactor shall update the MOT plans as required to safely deploy MOT set up and submit for DDOT approval. The contractor also required to coordinate with other permit holders.

Q39. There are no pay items for the fiber termination panel, splicing, patch cables, Ethernet switches, and testing. Please confirm if DDOT will complete these pay items and are not the Contractor’s responsibility.

Q39 Response: New pay items are added.

Q40. There is no pay item for the CAT5e cable required for the CCTV Camera. Please add an additional pay item for this.

Q40 Response: As per the Gold Book section 613.49 and supplemental specifications J.12.31 all the required materials and incidentals needed to complete the CCTV work are paid under the CCTV Camera System Pay item 613 096

Q41. Please confirm that intersection phases 1 & 2 will be allowed while the mainline phase is ongoing. Installation of traffic signal and streetlight cables requires a combination of both phase types in order to complete.

Q41 Response: Yes, phase 1 & 2 can be allowed while the mainline phase is ongoing, provided that the required number of travel lanes along the Pennsylvania Avenue and the side streets are open to traffic flow per the contract document and at least one of the sidewalk ramps remain open at the quadrant of the intersection. Any changes to the MOT plans shall be approved by DDOT.

Q42. Note 3 of the mainline MOT phase indicates that temporary signs and traffic control devices shall be removed to allow three lanes of traffic in each direction. However, that phase shows movable barrier for the entire length of the project. In order to be able to clear traffic control devices from the travel lane, please confirm that barrels are acceptable in lieu of a movable barrier, and that road plates are acceptable to be placed over the excavated area overnight.

Q42 Response: The movable barriers are required to be used only for the portion of the segment where the contractor is performing the work. Note 5 of the mainline MOT phase indicates that “The contactor shall limit the work area that he or she can perform in one day and maintain traffic flow. The work shall be performed block by block with multiple segments. For each segment, the work zone shall not exceed more than 200 ft.” The contractor shall get approval from DDOT for any changes made to the MOT plans.

Steel Protection Plates are acceptable to be placed over the excavated area overnight following directions provided in the contract documents under “sequence of construction” and “general notes” in MOT plans and DDOT standard specifications (section 612.19).

The steel plates are paid as incidental under the electrical conduits (concrete encased) pay items as specified in the Gold Book section 614.12.

Q43. Note 5 of the mainline MOT phase indicates that work shall be performed block by block with multiple segments, and that each segment shall not exceed 200’. Please confirm that multiple work zones or segments are allowed to be constructed at the same time.

Q43 Response: Yes.

Q44. We are looking to provide bids for a certain portion of this project as a part of the General Contractors total bid. Is there a bidders list available so that we can contact and provide our numbers to the prospective primary bidders?

Q44 Response: See response to question 5.

Q45. The response to Q14 on Amendment 2 confirms that “original bid documents and original bid bond need to be sent to the agency,” and the response to Q12 states that “bids are accepted electronically only.” Can DDOT clarify if any bid documents, other than the bid bond, are needed to be included and sent to the agency?

DCKA-2020-B-0045

Page of Pages 4 28

Q45 Response: Send via regular mail or FedEx one bid original. Bids postmark or FedEx or UPS send date to be the same as Bid Due Date. Original Bids documents must match exactly the bids submitted via electronic drop box due by 2:00 PM October 22, 2020.

Q46. The response to Q16 instructs bidders to “send originals on the bid date.” Can DDOT confirm that Bidders must send original documents after the bid due date and date of opening, Thursday, October 22, 2020?

Q46 Response: See response to Q#45.