DCKA-2020-B-0045_Amd2.pdf

AMENDMENT OF SOLICITATION / MODIFICATION OF CONTRACT

1. Solicitation Number Page of Pages

DCKA-2020-B-0045 1 3

2. Amendment/Modification Number

Amendment No. 2

3. Effective Date

See Box 16B

4. Requisition/Purchase Request No. 5. Solicitation Caption Pennsylvania Avenue, SE, 2nd Street to 14th Street Streetlight Upgrade

6. Issued by: Code 7. Administered by (If other than line 6)

District Department of Transportation Office of Contracting and Procurement 55 M Street, SE, 7th Floor Washington, DC 20003

8. Name and Address of Contractor (No. street, city, county, state and zip code)

X

9A. Amendment of Solicitation No.

DCKA-2020-B-0045

TO ALL PROSPECTIVE BIDDERS 9B. Dated (See Item 11) 09/01/2020

10A. Modification of Contractor/Order No.

10B. Dated (See Item 13) Code Facility

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning _____1_____ copies of the amendment: (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) BY separate letter or fax which includes a reference to the solicitation and amendment number. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such may be made by letter or fax, provided each letter or telegram makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. Accounting and Appropriation Data (If Required):

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTORS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14

A. This change order is issued pursuant to (Specify Authority):

The changes set forth in Item 14 are made in the contract/order no. in item 10A.

B. The above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation data etc.) set forth in item 14, pursuant to the authority of 27 DCMR, Chapter 36, Section 3601.2.

C. This supplemental agreement is entered into pursuant to authority of:

☒ D. Other (Specify type of modification and authority) 27 DCMR 1517 Amendment of Invitation for Bids

E. IMPORTANT: Contractor is not is required to sign this document and return ____ copies to the issuing office.

14. Description of Amendment/Modification (Organized by UCF Section headings, including solicitation/contract subject matter where feasible.)

Invitation for Bids No.: DCKA-2020-B-0045 is hereby amended as follows:

1. The due date and time for submission of bids are 2:00 PM local time, Thursday, October 22, 2020.

2. The public bid opening will be held via WebEx at 3:00 PM local time, Thursday, October 22, 2020.

Join by Video Join by Phone

Meeting link:

https://dcnet.webex.com/webappng/sites/dcnet/meeti ng/download/b56515f835334d5c99d18ef78c07c533?sit eurl=dcnet&MTID=m50bbf28dab70ba93945b398cc8eb

Meeting number: 172 145 6790

Password: Nj66V8FyC23

+1-202-860-2110 United States Toll (Washington D.C.)

1-650-479-3208 Call-in number (US/Canada)

Access code: 172 145 6790

Responses to question submitted by prospective bidders are included on pages 2 thru 6 of this amendment.

15A. Name and Title of Signer (Type or print) 16A. Name of Contracting Officer Margaret Platek

Contracting Officer

15B. Name of Contractor 15C. Date Signed 16B. District of Columbia 16C. Date Signed

(Signature)

(Signature of Contracting Officer) https://dcnet.webex.com/webappng/sites/dcnet/meeting/download/b56515f835334d5c99d18ef78c07c533?siteurl=dcnet&MTID=m50bbf28dab70ba93945b398cc8eb8533 https://dcnet.webex.com/webappng/sites/dcnet/meeting/download/b56515f835334d5c99d18ef78c07c533?siteurl=dcnet&MTID=m50bbf28dab70ba93945b398cc8eb8533 https://dcnet.webex.com/webappng/sites/dcnet/meeting/download/b56515f835334d5c99d18ef78c07c533?siteurl=dcnet&MTID=m50bbf28dab70ba93945b398cc8eb8533 https://dcnet.webex.com/webappng/sites/dcnet/meeting/download/b56515f835334d5c99d18ef78c07c533?siteurl=dcnet&MTID=m50bbf28dab70ba93945b398cc8eb8533

1.Solicitation Number

DCKA-2020-B-0045

Page of Pages 2 6

2.Amendment Modification No.

Amendment No. 2

3. Effective Date

See Box 16B

4.Requisition/Purchase Request No.

5. Solicitation/Contract Caption Pennsylvania Avenue, SE, 2nd Street to 14th Street Streetlight Upgrade

Responses to questions #21, #25, and #33, will be issued via the next amendment.

Q1. Is there a budget amount available to the public?

Q1 Response: No

Q2. Is there a start date set for work to begin?

Q2 Response: The intent is to award the contract 90 days after bid opening. Anticipated Notice to Proceed to follow shortly after Contract Award.

Q3. Is there a planholders list available that could be emailed to me?

Q3 Response: Plan holders list is available to the public at https://dtap.ddot.dc.gov/Project/SolicitationRequestDetail/TlVPMGNLRjZab1E90?solNum=DCKA-2020-B-0045 A one-time registration is required to access and download DDOT solicitations and planholders list.

Q4. Bid Item 355 references a (3) 36”x36” LED Electronic Sign (613380) – We don’t see any additional information for 613380. What should the signs read? There’s nothing in the Spec or Plans.

Q4 Response: These are lane usage blank out signs:

Q5. Is there a pre-bid sign in sheet available that could be emailed to me?

Q5 Response: Pre-Bid attendance list is included as attachment to this Amendment.

Q6. Item 613114 Furnish & Install 100 Pair 19 AWG UG Communications Cable. - Is 22AWG cable acceptable in lieu of 19AWG?

If not, please offer specific manufacturers that make 100 PR 19 AWG data cable.

Q6 Response: DDOT uses 19 AWG communication cables; they are available from several manufactures/ vendors. The specifications are available in the DDOT Standard Specifications for Highways and Structures 2013 Section 613.15 (L) TWISTED PAIR

COMMUNICATION CABLE.

Q7. Bid item 0050 - 402010 HMA Surface Course 12.5mm using 64-22, 70-22 or 76-22 (64E-22). We have seen all of these on various projects in DC over the past few years, and we have not seen where it is specifically listed on this project. There is a wide cost associated between all of these.

Q7 Response: Work under this item shall consist of installing performance grade asphalt (Superpave) concrete surface course, to a depth equal to that of the surrounding bituminous pavement or as directed by the Engineer. The surface layer will be installed over the new base for trench cuts and the surrounding milled area. The graded asphalt binder shall be P.G 70-22.

Q8. During construction parking meters will be blocked in some instances, is the contractor responsible for any lost revenue and are there any permits required?

https://dtap.ddot.dc.gov/Project/SolicitationRequestDetail/TlVPMGNLRjZab1E90?solNum=DCKA-2020-B-0045

DCKA-2020-B-0045

Page of Pages 3 6

Q8 Response: Contractor is not responsible for lost revenue, and no permit is required.

Q9. In the bid documents it references everything to DBE, on the solution website it states SBE, can you clarify if the project requires DBE or SBE?

Q9 Response: Project requires DBE only.

Q10. Can the bid date be extended by 3 weeks?

Q10 Response: Bid due date has been extended to October 22, 2020

Q11. It is shown in the drawings barrier in between the work zone and live traffic, there is no barrier shown between the work zone and pedestrian traffic. Is the barrier required between the work zone and pedestrian traffic?

Q11 Response: For the work zone on the roadway’s barrier is required between work zone and traffic. There is a requirement of temporary construction fence for the work area on the sidewalks during construction. The contractor shall follow the contract drawings and DDOT TCP standards during the construction.

Q12. I would like to confirm that this bid is strictly electronic and does not need to additionally be delivered to the Office of Contract and Procurement. Section L.14 of the Solicitation indicates delivery to that address.

Q12 Response: Bids are accepted electronically only.

Q13. Also, Section L.4 C1 indicates to save a copy of the Price Schedule on a USB Flash Drive and include it in the bid submission.

Does the flash drive need to be sent to the Office of Contract and Procurement by bid date and time?

Q13 Response: Flash Drive submission is not required, however Bidder must include both a .pdf pricing schedule and an electronic AASHTOWare .ebsx Price Schedule bid versions with the bid submission as instructed in the solicitation document. Additionally Bidders are advised to submit .ebsx bid file converted to an Adobe .pdf file. In the event of a discrepancy between the Adobe .pdf file and an electronic AASHTOWare .ebsx bid, District reserves the right to reject bids in which the .pdf bid does not exactly match the AASHTOWare .ebsx electronic bid.

Bid Receipt Confirmation is the Email date and time stamp of the bid link received by the Contract Specialist and (CS)/or Contracting Officer (CO) including any passwords required to access the bid documents in the drop box. CS or CO will respond to contractor’s email confirming bid receipt.

Q14. Do original bid documents and original bid bond need to be sent to the agency?

Q14 Response: Yes.

Q15. Does the form "Certification Regarding Debarment Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transaction" (Form 1624) need to be completed by our subcontractors and submitted with our bid?

Q15 Response: Yes.

Q16. The Solicitation, Offer, and Award attachment (page 2 of the Invitation to Bid) signals that bids are due in electronic format October 5th, 2020, and there are not any submission guidelines pertaining to originals or hardcopy submission. However, Item L.14 “Hand Delivery or Mailing of Bids” (page 54 of the ITB) states, “Bidders must deliver or mail their bids to the address in Section A.8 of the cover page.” Additionally, Item J (page 50 of the ITB) states, “Bids, addenda acknowledgment, and bid guaranty must be securely sealed in suitable envelopes, addressed and marked on the outside with the name of the bidder, Solicitation number and title and date of opening.” Are hard copy submissions required in addition to the electronic format submissions of bid documents?

a. If a hardcopy submission is required, please provide the number of copies bidders are required to include in their submission. Please also confirm if any original hardcopies are required.

b. If a hardcopy submission is required, please confirm that Bidders are submitting their bids, addenda acknowledgment, and bid guaranty in securely sealed envelopes marked with the Bidder name, solicitation number and title, and date of opening per Item J (page 50 of the ITB).

c. If a hardcopy submission is required, please clarify if Bidders are required to submit a copy of the Electronic Price Schedule on a USB Flash Drive per page 49 of the ITB.

d. If a hardcopy submission is required, please clarify if Bidders are required to submit any additional deliverables on a USB Flash Drive.

DCKA-2020-B-0045

Page of Pages 4 6

e. If only an electronic submission is required, please confirm that Bidders will submit bids using a secure electronic drop box or Microsoft Office 365 OneDrive as outlined in Section L.4B, Preparation and Submission of Bids (page 48 of ITB).

f. If a hardcopy submission is required, please confirm that Bidders should deliver their proposals to the Office of

Contracting and Procurement Bid Room (55 M Street SE 4th Floor Washington, DC 20003).

Q16 Response: See response to Q13. Send only one original Bid Bond and bid submission to the address included in the solicitation document. Originals are not required on the bid date/day. Send originals on the bid date. See response to Q6 for Bid Receipt Confirmation.

Q17. The Bid Form states that the Bid, guaranty, etc. must be marked with the Invitation No. DCKA-2020-B-008. Please confirm that Bidders should mark their Bids with the Invitation No. DCKA-2020-B0045, as this is the number consistently given across the solicitation package.

Q17 Response: Please use DCKA-2020-B-0045

Q18. Per L.13 Late Submissions, Late Modifications, and Late Withdrawals (page 53 of the ITB), please confirm that the date specified for receipt of bids in this case is October 5th, 2020, at 2 p.m.?

Q18 Response: Bid due date has been extended to October 15, 2020 at 2:00 PM – See Amendment 1 to Solicitation. Bid due date is now extended to October 22, 2020 at 2:00 PM in this amendment.

Q19. Section D Bid Tabulations (page 49 of the ITB) states, “Any material other than pricing that a bidder deems propriety must be clearly marked and be readily separable from the bid and pricing documentation.” Please clarify what qualifies as “readily separable” in this context. Should Bidders provide any information deemed propriety in a separate PDF from non-propriety information?

Q19 Response: Specify/identify and include separate file that has proprietary material. It is up to the contract to make sure that contract specialist CS can easily identify any proprietary content.

Q20. Section H.12.1 Special Certifications for Employee(s) (page 32 of the ITB) states that the contractor is required to retain an employee with Level II ISMA Certification, and that Bidders must provide a copy of the employee’s Level II ISMA certification “for consideration as a responsible bidder.”

Q20 a. Please confirm the employee position for which Bidders are required to submit the Level IIISMA certification.

Q20 a. Response: This is the only contractor employee who will be permitted access to the controller cabinet.

Q20 b. Please confirm that Bidders are required to provide a copy of the employee Level II ISMA Certification in their bid submissions.

Q20 b. Response: Section H 12.1 states that Identifying the contractor’s employee, a copy of the employee’s Level II IMSA certification is expected to be submitted with the contractor’s bid or within 5 calendar days of request by the Contracting Officer.

Q21. Please confirm an IMSA Level III Technician is required to make bench repairs to the traffic signal controllers as required.

Q21 Response: This requirement is not needed for Fiber installation. Fiber optic cable and equipment installation shall be performed by qualified personnel and shall conform to the attached proposed SP. See next Amendment to Solicitation.

Q22. Please confirm an IMSA Level II or higher Technician is required to make all cabinet repairs per DDOT standard specification

613.7.8.

Q22 Response: DDOT Standard specifications 613.47 and 613.48 clearly identifies the requirements.

Q23. Can DDOT confirm that the MOT plan meets the requirements to complete 100% of the work shown within the plans, and that an additional TCP plan does not need to be developed?

Q23 Response: Section J.12.28 supplemental specifications states, During construction, the Contractor shall setup the traffic control per contract MOT plans. During milling and overlay operations, the Contractor may use the typical plans included within the MOT Plans.

If necessary, the Contractor may also submit alternative or supplemental traffic control plan (TCP) to CA for approval prior to starting construction at its own cost. DDOT's Memoranda on 1) Traffic Control Plan (TCP) Submittal Guidelines, 2) Traffic Control Plan (TCP) Submittal Requirements and 3) Traffic Control Plan (TCP) Inspection Criteria are made part of the requirements for this project.

The submitted TCP may be customized plans or typical plans from the latest edition of Manual of Uniform Traffic Control Devices (MUTCD) and DC Standards that are applicable to perform the work. The plan shall include but not be limited to, the arrangement, DCKA-2020-B-0045

Page of Pages 5 6 size and location of such items as appropriate - warning signs, traffic cones, arrow boards, etc. These traffic control devices shall conform to the MUTCD and Traffic Control Drawings.

Q24. Per line item #5, 3,200 hours of Employee Training are required on this project. Per Section H.4of the ITB, that breakdown is provided. However, in Section J.4 shows no employees or classifications required to be trained. Please clarify the requirements.

Q24 Response: Updated attachment J.4 included with this Amendment

Q25. Can DDOT confirm that paving & incidental rates are not acceptable for use on this project?

Q25 Response: Response will be provided in the next Amendment to Solicitation.

Q26. Can DDOT confirm that fiberglass #16 poles and twin-20 poles are not acceptable for use on this project?

Q26 Response: Fiberglass poles are not acceptable unless otherwise specified in the contract document.

Q27. Can DDOT confirm that it is the responsibility of the contractor to install pole tag ID numbers prior to completion of this project?

Q27 Response: Yes, DDOT standard specifications section 614.29 states that.

Q28. Please confirm that existing lighting poles cannot be removed without acceptable temporary lighting or new light poles being energized.

Q28 Response: Yes.

Q29. Please confirm that existing pendant poles are required to be placed on temporary bases when foundations are being replaced. If so, please create a pay item for this activity.

Q29 Response: Only 20-Foot Steel Traffic Signal poles with a steel transformer base shall be placed on a temporary base during signal upgrade related work. These items will be covered under pay item 613054 which is already in the bid tabs.

Q30. Is the contractor is responsible for 24/7 maintenance of the traffic signals at each intersection throughout the duration of the project? Please provide response time and reporting requirements for emergency maintenance requests.

Q30 Response: Yes, contractor is responsible for the traffic signal maintenance during the duration of the project. Please refer to Standard specification 613.57 on the DDOT Standard Specifications 2013 for more details.

Q31. Will all the traffic intersections require pavement markings? The plans say that the contractor is to record the existing markings where the pavement will be restored but It is not shown on the plans where the limits of pavement restoration is? Please provide more clarity on the limits of pavement markings.

Q31 Response: Section C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK – C.1 sub bullet 3. mill and overlay pavement for the entire project limit from curb to curb including excavation/filled areas for new electrical duct bank installation.

Q32. What are the limits to the pavement restoration? Does the line items for mill and overlay encompass the entire intersection or just the area of excavation for street light duct banks?

Q32 Response: Section C: DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK – C.1 sub bullet 3. mill and overlay pavement for the entire project limit from curb to curb including excavation/filled areas for new electrical duct bank installation.

Q33. The fiber optic comm cable logic plan shows multiple proposed items for install but there are no correlating line items.

Please provide line items for all required to install proposed fiber optic system. For Example Interconnect center, layer 2 switches, fiber splices, device servers, pig tails and others.

Q33 Response: Response will be provided in the next Amendment to Solicitation.

Q34. Will an Addenda or Q&As be coming out for this project? We have submitted some questions.

Q34 Response: Yes.

Q35. Do you know if the bid date will get extended?

Q35 Response: Yes. See response to question 10.

DCKA-2020-B-0045

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Q36. On the contract drawing there are several curb Inlet protection to be installed on site at various curb inlets as sediment and erosion control measures. However, there is no pay items where those items to be paid. Could you please let us know how DDOT intended to pay for C.I.P which is shown in the contract drawing.

Q36 Response: Sediment and erosion control measures required as part of the project are incidental to all the pay items for the project.