DAF_Unit_1_&_2_Upgrade_Project_Manual.pdf

PRWRF DAF 1&2 Upgrades Project Title Page City of Santa Fe 00 01 01-1

City of Santa Fe

PASEO REAL WATER RECLAMATION FACILITY

PROJECT MANUAL

FOR

PASEO REAL WATER RECLAMATION FACILITY

DAF 1 AND 2 UPGRADES

JUNE 2026

ISSUED FOR CONSTRUCTION

VOLUME I

Professional Engineer Certifications

Charles S. Leder, PE Wyatt T. Dressler, PE Nick Vaughn Shor, PE

License No. 8393 License No. 25241 License No. 31799

– 40 78 59 , 46Divisions 1,2,31, Divisions 3, 5, 7, 9 Divisions 40 61 13

40 05 00 – 40 05 97 , 46

Adam Butts, PE ________________, PE ________________, PE

License No. 26528 License No. _________ License No. _________

Divisions 26, 46 Divisions ___________ Divisions____________

PRWRF DAF 1&2 Upgrades Table of Contents City of Santa Fe 00 01 10-1

SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 PROCUREMENT AND CONTRACTING REQUIREMENTS

DIVISION 01 GENERAL REQUIREMENTS (WILL SUBMIT LATER)

Section Title

01 11 00 Summary of Work

01 14 00 Coordination with Owner's Operations

01 25 00 Substitution Procedures

01 26 00 Contract Modification Procedures

01 33 00 Submittal Procedures

01 45 23 Testing Services Furnished by Contractor

01 65 00 Product Delivery Requirements

01 66 00 Product Storage and Protection Requirements

01 71 33 Protection of Work and Property

01 73 00 Demolition and Execution of Work

01 73 23 Anchorage and Bracing of Nonstructural Components

01 74 00 Cleaning and Waste Management

01 75 00 Checkout and Startup Procedures

01 77 19 Closeout Requirements

01 78 23 Operation and Maintenance Data

01 78 39 Project Record Documents

01 78 43 Spare Parts and Extra Material

01 78 62 Long Term (1 Year) Plant Warranty

01 79 00

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00 01 10-2

DIVISION 02 EXISTING CONDITIONS

Section Title

02 41 00 Site Demolition

DIVISION 03 CONCRETE

Section Title

03 15 16 Joints in Concrete

03 31 10 Cast-in-Place Concrete (Streamlined)

03 60 00 Grout

DIVISION 04 MASONRY (NOT NEEDED)

DIVISION 05 METALS

Section Title

05 05 13 Galvanizing

05 05 23 Metal Fastening

05 10 00 Metal Materials

05 12 00 Structural Steel

DIVISION 06 WOOD, PLASTICS, AND COMPOSITES

DIVISION 07 THERMAL AND MOISTURE PROTECTION

Section Title

07 90 00 Joint Fillers, Sealants and Caulking

00 01 10-3

DIVISION 08 OPENINGS

DIVISION 09 FINISHES

09 90 00 Painting

DIVISION 10 SPECIALTIES

DIVISION 12 FURNISHINGS

DIVISION 13 SPECIAL CONSTRUCTION

DIVISION 21 FIRE SUPPRESSION

DIVISION 22 PLUMBING

DIVISION 23 HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

DIVISION 26 ELECTRICAL

Section Title

26 05 00 Basic Electrical Requirements

26 05 19 Low-Voltage Conductors and Cables

26 05 26 Grounding and Bonding for Electrical Systems

26 05 29 Hangers and Supports for Electrical Systems

26 05 33.13 Conduit for Electrical Systems

26 05 33.16 Boxes for Electrical Systems

00 01 10-4

26 05 53 Identification for Electrical Systems

26 24 19 Low Voltage Motor Control Centers

DIVISION 27 COMMUNICATIONS

DIVISION 28 ELECTRONIC SAFETY AND SECURITY

DIVISION 31 EARTHWORK

Section Title

31 00 01 Earthwork

31 05 16 Aggregate Materials

31 10 00 Clearing, Grubbing, and Site Preparation

31 25 00 Erosion and Sedimentation Control

DIVISION 32 EXTERIOR IMPROVEMENTS

DIVISION 33 UTILITIES

DIVISION 35 WATERWAY AND MARINE CONSTRUCTION

DIVISION 40 PROCESS INTERCONNECTIONS

Section Title

40 05 00 Basic Mechanical Requirements

40 05 07 Pipe Supports

40 05 19 Ductile Iron Pipe

40 05 51 Valves, General

00 01 10-5

40 05 57 Valve Operators and Electric Valve Actuators

40 05 64 Butterfly Valves

40 05 97 Piping and Equipment Identification Systems

40 41 13 Heat Tracing Systems

40 61 13 Process Control System General Provisions

40 61 21 Process Control System Testing

40 61 21.72 Field Testing

40 61 21.73 Final Acceptance Test

40 61 23 Signal Coordination Requirements

40 61 24 Quality Assurance

40 61 91 Process Control System Instrument List

40 61 93 Process Control System Input/Output List

40 61 96 Process Control Descriptions

40 70 00 Instrumentation for Process Systems

DIVISION 41 MATERIAL PROCESSING AND HANDLING EQUIPMENT

DIVISION 43 PROCESS GAS AND LIQUID HANDLING, PURIFICATION, AND STORAGE

EQUIPMENT

Section Title

43 41 43 Polyethylene Storage Tanks

DIVISION 44 POLLUTION AND WASTE CONTROL MANAGEMENT

DIVISION 46 WATER AND WASTEWATER EQUIPMENT

46 46 63.53 Package Air-Entraining Pumps for DAF

THIS PAGE INTENTIONALLY LEFT BLANK

PRWRF DAF 1&2 Upgrades Summary of Work City of Santa Fe 01 11 00-1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 GENERAL

1.01 SUMMARY

A. Section lncludes:

1. Summary

2. Location and Description of Work

3. Construction Contracts, This Project

4. Construction Contracts, Other Projects

5. Work by Others

6. Work by Owner

7. Owner Furnished Equipment and Materials

8. Owner Assigned Procurement Contracts

9. Owner Pre-selected Equipment and Materials

10. Sequence and Progress of Work

11.

12. Easements and Rights-of-Way

13. Notices to Owners and Authorities of Properties Adjacent to the Work

14. Salvage of Equipment and Materials

15. Partial Utilization by Owner

1.02 LOCATION AND DESCRIPTION OF WORK

A. The Work is located at the following Site:

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01 11 00-2

B. The Work to be performed under this Contract includes, but is not limited to, constructing the Work described below and all appurtenances related to the Work. The Work shall be as follows:

1. Modification of the air water saturation system for the dissolved air floation process at the PRWRF. Scope includes new air-entraining pumps, necessary electrical connections, structural stand for break tank which supplies non-potable water to the air entraining pumps.

2. SCADA and control integration associated with all newly installed equipment

3. Associated demolition, abandonment, and replacement of all required disciplines/divisions.

1.03 CONSTRUCTION CONTRACTS, THIS PROJECT

A. The Contracts under which the Project will be constructed are:

1. Work specified in Divisions 01 through 40 (inclusive) of the Specifications.

2. Work shown on sheets 1 through 22 (inclusive) of the Drawings.

1.04 CONSTRUCTION CONTRACTS, OTHER PROJECTS (NOT USED)

1.05

WORK BY OTHERS (NOT USED)

1.06

WORK BY OWNER

A. Owner will perform the following in connection with the Work: Operate all existing valves, otherwise specified or indicated.

1.07 OWNER-FURNISHED EQUIPMENT AND MATERIALS (NOT USED)

1.08 OWNER ASSIGNED PROCUREMENT DOCUMENTS (NOT USED)

1.09 OWNER PRE-SELECTED EQUIPMENT AND MATERIALS (NOT USED)

1.10 SEQUENCE AND PROGRESS OF WORK

A.

maintenance of plant operations during construction, and requirements for tie-ins and shutdowns, are in Section 01 14 00 .

01 11 00-3

1.11

A. Contractors shall share use of the Site with other contractors and others specified in this Section.

B. Contractor shall move stored products that interfere with operations of Owner, other contractors, or others performing work for Owner.

1.12 EASEMENTS AND RIGHTS-OF-WAY (NOT USED)

1.13 NOTICES TO OWNERS AND AUTHORITIES OF PROPERTIES ADJACENT TO THE

WORK (NOT USED)

1.14 SALVAGE OF EQUIPMENT AND MATERIALS

A. Existing equipment and materials removed and not shown or specified to be reused in

1. All pipes materials removed to be salvaged/reused, including but not limited to

SE/DR.

2. _____________________________________________________________.

B. Existing equipment and material removed by Contractor shall not be reused in the Work, except where specified or indicated.

C. Carefully remove in manner to prevent damage all equipment and materials specified or indicated to be salvaged and reused or to remain property of Owner. Store and protect salvaged items specified or indicated to be used in the Work. Replace in kind or with new items equipment, materials, and components damaged in removal, storage, or handling through carelessness or improper procedures.

D.

specified or indicated to be salvaged and reused, in which case such removed items will

1.15 PARTIAL UTILIZATION BY OWNER

A.

Owner reserves the right to enter and use portions of the Work prior to Certificate of Substantial Completion is issued by Engineer.

B. Owner shall be responsible to prevent premature connections by private and public parties, persons or groups of persons, before Engineer issues Certificate of Substantial Completion for the portion of Work being partially utilized by Owner.

01 11 00-4

C.

completion of Work designed for partial utilization by Owner in accordance with

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

END OF SECTION

PRWRF DAF 1&2 Upgrades City of Santa Fe 01 14 00-1

SECTION 01 14 00

PART 1 GENERAL

1.01 SUMMARY

A. Section Includes:

1.

included requirements for tie-ins and shutdowns necessary to complete the Work

2. Contractor shall provide labor, materials, tools, equipment and incidentals shown, B. General Requirements:

1. Except for shutdowns specified in this Section, perform the Work such that production or processes, create potential hazards to operating equipment and other nuisances.

2. Work not specifically covered in this Section or in referenced Sections may, in general, be completed at any time during regular working hours in accordance with the General Conditions and Supplementary Conditions, subject to the requirements in this Section.

3. Contractor has the option of providing additional temporary facilities that can eliminate or mitigate a constraint without additional cost to Owner, provided such additional temporary facilities: do not present hazards to the public, personnel, structures, and equipment; that such additional temporary facilities do not operating requirements; that such temporary facilities do not generate or foster the generation of odors and other nuisances; and that requirements of the Contract Documents are fulfilled.

4. Coordinate shutdowns with Owner and Engineer. When possible, combine multiple tie-ins into a single shutdown to minimize impacts on Owner processes.

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01 14 00-2

5. Do not shut off or disconnect existing operating systems, unless accepted by Engineer in writing. Operation of existing equipment will be by Owner unless otherwise specified or indicated. Where necessary for the Work, Contractor shall seal or bulkhead Owner-operated gates and valves to prevent leakage that may bulkheads, and line stops as required. After completing the Work, remove seals, plugs, bulkhead, and line stops to satisfaction of Engineer.

C. Continuous Treatment Provision:

1. Federal regulations prohibit bypassing of untreated or partially treated wastewater or sewage during construction Work.

2. Contractor shall provide labor, equipment, materials, and incidentals to provide continuous treatment to the level prior to construction Work.

3. Contractor shall be responsible for providing temporary pumping facilities, systems, piping, valve, appurtenances, equipment, materials, and temporary utilities necessary to complete the Work without treatment bypassing.

D. Related Sections:

1. Section 01 11 00 Summary of Work

2. Section 01 25 00 Substitution Procedures

3. Section 01 73 00 Demolition and Execution of Work

1.02 REFERENCES

A. Definitions:

whether equipment, systems, piping, or conduit, has to be temporarily suspended or taken out of service to perform the Work.

1.03 ADMINISTRATIVE REQUIREMENTS

A. Coordination:

1. Review installation procedures under other Specification sections and coordinate Work that must be performed with or before the Work specified in this Section.

2.

operations, to provide other contractors sufficient time for work included in their contracts that must be installed with or before Work specified in this Section.

3. When possible, combine multiple tie-ins into a single shutdown to minimize

01 14 00-3

B. Pre-Shutdown Meetings: Contractor shall schedule and conduct meeting with Owner and Engineer prior to scheduling shutdown

C. Sequencing:

1. Perform the Work in the specified sequence. Certain phases or stages of the Work may require working 24-hour days or work during hours outside of regular working operations are not adversely affected by proposed sequence change, with in this Section are sequential in performance of the Work.

D. Scheduling:

1. Work that may interrupt normal operations shall be accomplished at times convenient to Owner.

2. Furnish at the Site, in close proximity to the shutdown and tie-in work areas, tools, equipment, spare parts and materials, both temporary and permanent, necessary to successfully complete the shutdown. Complete to the extent possible, prefabrication of piping and other assemblies prior to the associated shutdown requirements before commencing the shutdown.

3.

operations, immediately re-establish satisfactory operation for Owner.

4. Unscheduled shutdowns or interruptions of continued safe and satisfactory did not conform to the requirements of the Contract Documents, or was negligent in the Work, or did not exercise proper precautions in conducting the Work.

5. Work requiring service interruptions for tie-ins shall be performed during scheduled shutdowns.

6. Temporary, short-term shutdowns of smaller piping, conduits, equipment, and systems may be required. Coordinate requirements for such shutdowns with Engineer and Owner.

1.04 SUBMITTALS

A. Action/Informational Submittals:

1. Substitute Sequence Submittal: When deviation from specified sequence is proposed, provide submittal explaining in detail the proposed sequence change

01 14 00-4 affected by proposed change. List benefits of proposed sequence change, including benefits to Progress Schedule. Submit in accordance with Section 01 25 00 Substitution Procedures.

2. Shutdown Planning Submittal:

a. For each shutdown, submit an inventory of labor and materials required to perform the shutdown and tie-in tasks, an estimate of time required to accomplish the complete shutdown including time for Owner to take down and start up existing equipment, systems, or conduits, and written description of steps required to complete the Work associated with the shutdown.

b. Furnish submittal to Engineer at least thirty (30) days prior to proposed acceptance of shutdown planning submittal.

3. Shutdown Notification: After acceptance of shutdown planning submittal and prior to starting the shutdown, provide written notification to Owner and Engineer of date and time each shutdown is to start. Provide notification at least 72 hours in advance of each shutdown.

1.05 SITE CONDITIONS

A. General Constraints: Specified in the Contract Documents are the sequence and that are to be taken out of service temporarily for the Work. New equipment, materials, and systems may be used by Owner after the specified field quality controls and testing are successfully completed and the materials or equipment are Substantially Complete.

B.

1.

that remain in operation.

2. Schedule and perform equipment and system start-ups for Monday through Thursday. Equipment and systems shall not be placed into operation on Friday, Saturday, and Sunday without prior approval of Owner.

3. Dead End Valves or Pipe: Provide blind flanges, watertight bulkheads, or valves at temporary and permanent terminuses of pipes and conduits. Blind flanges and bulkheads shall be suitable for the service and braced and blocked, as required, or otherwise restrained as directed by Engineer. Temporary valves shall be suitable for their associated service. Where valve is provided at permanent terminus of pipe or conduit, also provide on downstream side of valve a blind flange with drain/flushing connection.

01 14 00-5

4. Owner will assist Contractor in dewatering process tanks, basins, conduits, and other work areas to be dewatered for shutdowns. Maintain clean and dry work area by pumping and properly disposing of fluid that accumulates in work areas.

5. Draining and Cleaning of Conduits, Tanks, and Basins: Unless otherwise specified, Owner will dewater process tanks and basins at beginning of each shutdown. Owner will flush and wash down tanks and basins with plant non-potable water. Draining and cleaning conducted by Contractor shall be as specified below:

a. Contractor shall remove liquids and solids and dispose of them at appropriate location at the Site as directed by Engineer. Contents of pipes, tanks, basins, and conduits undergoing modifications shall be transferred to existing process tanks or conduits at the Site with capacity sufficient to accept such discharges, using hoses, piping, pumps, or other means provided by Contractor. Discharge of fluids across floors is not allowed.

b. If drainage point is not available on the piping or conduit to be drained, provide a wet tap using tapping saddle and valve or other method approved by Engineer.

allowed.

c.

and in writing, and reported in accordance with Laws and Regulations.

Contractor shall wash down spillage to floor drains or sumps and flush the system to prevent clogging and odors. If spillage is not suitable for discharge to the drainage system, such as chemical spills, as determined by Engineer, Contractor shall remove spillage by other method, such as vactor truck, acceptable to Engineer.

6. Electrical, Control, Communication, and Monitoring Systems:

a.

functional, subject to the constraints herein.

b. Fiber optic communications and network connectivity Building shall remain operational at all times except during specific shutdowns which have been approved in writing by the Engineer..

1.06 SUGGESTED SEQUENCE OF WORK

A. Perform the Work in the specified sequence or as otherwise approved by Engineer.

Certain phases or stages of the Work may require working 24-hour days or work during hours outside of regular working hours. Work may be accelerated from a later stage to an earlier stage if Owner change, and with Engineer Stages specified in this Section are sequence-dependent.

01 14 00-6

1. Stage 1: ______________________________

2. Stage 2: ______________________________

3. _____________________________________

1.07 TIE-INS

A. Contractor shall perform tie-ins required to complete the Work. Obtain requirements for tie-ins from Engineer.

1.08 SHUTDOWNS

A. General:

1. Work that may interrupt normal operations shall be accomplished at times convenient to Owner.

2. Furnish at the Site, in close proximity to the shutdown and tie-in work areas, tools, equipment, spare parts and materials, both temporary and permanent, necessary to successfully complete the shutdown. Complete to the extent possible, prefabrication of piping and other assemblies prior to the associated shutdown.

Demonstrate to Engineer Contractor has complied with these requirements before commencing the shutdown.

3. If Contractor Owner operations, immediately re-establish satisfactory operation for Owner.

4. Unscheduled shutdowns or interruptions of continued safe and satisfactory operation of Owner jurisdiction shall be paid solely by Contractor if, in Engineer Contractor did not conform to the requirements of the Contract Documents, or was negligent in the Work, or did not exercise proper precautions in conducting the Work.

5. . Work requiring service interruptions for tie-ins shall be performed during scheduled shutdowns.

6. Requirements for temporary, short-term shutdowns of smaller piping, conduits, equipment, and systems shall be coordinated with Engineer and Owner.

B. Treatment Process Shutdown and Site Access Constraints:

C. Owner shall have roadway access to the site and within the site at all times.

Shutdownsof Electrical Systems: Comply with Laws and Regulations, including the National Electric Code. Contractor shall lock out and tag circuit breakers and switches operated by Owner and shall verify that affected cables and wires are de-energized to

01 14 00-7 ground potential before shutdown Work is started. Upon completion of shutdown Work, remove the locks and tags and notify Engineer that facilities are available for use.

D. Shutdowns of Communications, SCADA, and Networking:

1. Permissible SCADA outages for each process area include will not exceed eight

(8) hours. ______________

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.01 GENERAL

A. In addition to requirements of this Section, conform to requirements of Section 01 73 00 Demolition and Execution of Work.

3.02 DETAILED SHUTDOWN REQUIREMENTS:

A. Prior to Typical Shutdown:

1.

shutdown notification submittal.

2. Submittal and approval of all shop drawings required.

3. Coordinate with plant operations on timing of shutdown and provide required notice to Owner.

4. Bring necessary piping, couplings, valves, equipment, and appurtenances to the work areas.

5. Assist Owner in preparing to take equipment, tanks, basins, and conduits temporarily out of service.

6. Coordinate other tie-ins to be performed simultaneously.

7. Install and ensure functionality of temporary systems as applicable.

B. During Typical Shutdown:

1. Owner will dewater tanks and basins.

2. Remove existing equipment, piping, and accessories as required.

3. Verify operation of new equipment, materials, and systems.

01 14 00-8

4. Following approval from Engineer, return equipment and system to operation with Owner.

C. Following Typical Shutdown:

1. Verify functionality of equipment and system.

2. Verify operation of new equipment and systems, and verify that joints in piping are watertight or gastight as applicable.

3. Repair joints that are not watertight or gastight as applicable.

4. Remove temporary systems as applicable.

01 14 00-9

01 14 00-10

PRWRF DAF 1&2 Upgrades Substitution Procedures City of Santa Fe 01 25 00-1

SECTION 01 25 00

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SUMMARY

A. Section includes:

1. Procedural requirements for product substitutions.

2. Procedural requirements for substitute construction methods or procedures, when construction methods or procedures are specified.

B. Requests for substitutions of equipment and material shall conform to the requirements of the General Conditions and Supplemental Conditions.

C. Procedure for substitution requests and review including evaluation, reimbursement, acceptance, and determination shall be in accordance with General Conditions and Supplemental Conditions.

1.02 REFERENCES

A. Definitions: The following words or terms are not defined but, when used in this Section, have the following meaning:

1.

equipment and material of proven reliability, and as manufactured by reputable manufacturers having experience in the production of specified equipment and material. Equipment furnished shall be designed, constructed, and installed in accordance with the industry accepted practices and shall operate satisfactorily when installed in accordance with the Contract Documents.

2.

systems, and other goods incorporated in the Work. Products do not include machinery and equipment used for preparing, fabricating, conveying, erecting, or installing the Work. Products include Owner-furnished goods incorporated in the Work where use of such goods is specifically required in the Contract Documents.

1.03 ADMINSTRATIVE REQUIREMENTS

A. In submitting request for substitution, Contractor represents that:

1. Contractor has investigated proposed substitution and determined that it is equivalent to item, product, method, or procedure specified, as applicable.

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01 25 00-2

2. Contractor will provide the same or better guarantees or warranties for proposed substitution as for the specified product, manufacturer, method, or procedure, as applicable.

3. Contractor waives all Claims for additional costs or extension of time related to proposed substitution that subsequently may become apparent.

4. Contractor shall submit a minimum of five (5) successful installations of the

Contract Documents.

5. All costs associated with incorporation of a substitution shall be borne by the Contractor, including but not limited to, the cost of redesign and construction provisions.

B. A proposed substitution will not be accepted for review if:

1. Approval would require changes in design concept or a substantial revision of the Contract Documents.

2. Approval would delay completion of the Work or the work of other contractors.

3. Substitution request is indicated or implied on a Shop Drawing or other submittal, or on a request for interpretation or clarification, and is not accompanied by

4. If the substitution is not clearly substantiated by performance criteria as providing an equivalent or superior performing installation.

5.

Engineer, submitted to Owner, and charged to Contractor.

C. If Engineer does not approve the proposed substitute, Contractor shall provide the specified product, manufacturer, method, or procedure, as applicable.

D. Approval of a substitution request will not relieve Contractor from requirement for submitting Shop Drawings as set forth in the Contract Documents.

E. Product Substitutions Procedure:

1. Requests for approval of substitute products or items will be considered for a period of 30 days after the Effective Date of the Agreement. After end of specified period, requests will be considered only in case of unavailability of a specified product or

2. Submit copies of request for substitution.

3. Submit separate request for each substitution.

01 25 00-3

4. In addition to requirements of the General Conditions and information required on substitution request forms, include with request the following:

a.

b.

data, and reference standards with which product complies.

c. Samples, if appropriate.

d. Name and address of similar projects on which product was used, and date of installation.

e. Certified tests, where applicable, by an independent laboratory attesting the proposed substitution is equal.

f. Cost information for the proposed substitution and the specified products.

g. Lead time information for the proposed substitution and specified products.

h. All other submittal requirements indicated in the individual Specification Sections associated with the specified equipment and material.

PART 2 PRODUCTS (NOT USED)

THIS PAGE INTENTIONALLY LEFT BLANK

PRWRF DAF 1&2 Upgrades Contract Modification Procedures City of Santa Fe 01 26 00-1

SECTION 01 26 00

CONTRACT MODIFICATION PROCEDURES

PART 1 GENERAL

1.01 THE REQUIREMENT

A. Section lncludes:

1. General Conditions and Supplementary Conditions provision expansion, including the following:

a. Requests for interpretation.

b. Clarification notices

c. Field Orders

d. Work Change Directives

e. Proposal requests

f. Change Proposals

g. Change Orders

1.02 ADMINISTRATIVE REQUIREMENTS

A.

the Contract Documents.

B.

1.03 REQUEST FOR INTERPRETATION

A. General:

1. Submit written or electronic requests for interpretation to Engineer. Contractor and Owner may submit requests for interpretation.

2. Submit request for interpretation to obtain clarification or interpretation of the Contract Documents. Report conflicts, errors, ambiguities, and discrepancies in the Contract Documents using requests for interpretation.

3. Do not submit request for interpretation when other form of communication is

01 26 00-2 ordinary correspondence, or other form of communication. Improperly prepared or inappropriate requests for interpretation will be returned without response or action.

B. Procedure:

1. Submit one original (hard copy or electronic) of each request for interpretation.

Submit each request for interpretation with separate letter of transmittal if hard copies are submitted.

2. Engineer will provide timely review of requests for interpretation. Allow sufficient time for review and response.

3. Engineer will maintain log of requests for interpretation. Copy of log will be provided upon request.

4. Engineer will provide written response to each request for interpretation. One copy

a. Contractor

b. Owner

c. Engineer d.

C. If Engineer requests additional information to make an interpretation, provide information requested within ten (10) days, unless Engineer allows additional time, via correspondence referring to request for interpretation number.

D. If Contractor or Owner believes that a change in the Contract Price or Contract Times or other change to the Contract is required, notify Engineer in writing before proceeding with the Work associated with the request for interpretation.

E. Submit each request for interpretation on a form acceptable to Engineer.

1. Number each request for interpretation as follows: Numbering system shall be the Contract number and designation followed by a hyphen and three-digit sequential number.

2. In space provided on form, describe the interpretation requested. Provide additional sheets as necessary. Include text and sketches as required in sufficient

3.

recommended resolution.

01 26 00-3

1.04 FIELD ORDERS

A. General:

1. Field Orders, when required, will be initiated and issued by Engineer.

2. Field Orders authorize minor variations in the Work but do not change the Contract Price or Contract Times.

3. Field Orders will be consistent with the GENERAL CONDITIONS, PARAGRAPH

12.3 - MINOR CHANGES IN THE WORK and may be executed using Engineers Joint Contract Documents Committee (EJCDC) document C-942

4. Engineer will maintain a log of Field Orders issued.

B. Procedure.

1. Electronic copies of Field Orders will be maintained, stored, and distributed by electronic construction document management system.

2. If Contractor or Owner believes that a change in the Contract Price or the Contract Times or other change to the Contract is required, immediately notify Engineer in writing before proceeding with the Work associated with the Field Order.

3. If the Field Order is unclear, submit request for interpretation.

1.05 WORK CHANGE DIRECTIVE

A. General:

1. Work Change Directives, when required, order additions, deletions, or revisions to the Work.

2. Work Change Directives do not change the Contract Price or Contract Times but are evidence that the parties to the Contract expect that the change ordered or documented by the Work Change Directive will be incorporated in a subsequently issued Change Order following negotiations by the parties as to its effect, if any, on the Contract Price or Contract Times and shall be consistent with the requirements of the GENERAL CONDITIONS, PARAGRAPH 12.1 - CHANGE

ORDERS .

3. Work Change Directives may be in the form of EJCDC document C-

B. Procedure:

01 26 00-4

1. Three originals of Work Change Directive signed by Owner and Engineer will be furnished to Contractor, who shall promptly sign each original Work Change Directive and, within five days of receipt, return all originals to Engineer.

2. Original, signed Work Change Directives will be distributed as follows:

a. Contractor: One original

b. Owner: One original

c. Engineer: One original

3. One hard copy of each Work Change Directive will be distributed to:

Representative (OSR).

4. When required by Engineer, document for the Work performed under each separate Work Change Directive, for each day, the number and type of workers employed and hours worked; equipment used including manufacturer, model, and year of equipment, and number of hours; materials used, receipts for and descriptions of materials and equipment incorporated into the Work, invoices and labor and equipment breakdowns for Subcontractors and Suppliers, and other information required by Owner or Engineer, in a format acceptable to Engineer.

Submit this documentation to Engineer as a Change Proposal.

1.06 PROPOSAL REQUESTS

A. General:

1. Proposal requests may be initiated by Engineer or Owner.

2. Proposal requests are for requesting the effect on the Contract Price and the Contract Times and other information relative to contemplated changes in the Work. Proposal requests do not authorize changes or variations in the Work, and do not change the Contract Price or Contract Times or terms of the Contract.

3. Proposal requests will be furnished using the proposal request form included with this Section.

B. Procedure.

1. One copy of each signed proposal request will be furnished to Contractor with one copy each to:

a. Owner

b. Engineer c.

01 26 00-5

2. Submit request for interpretation to clarify conflicts, errors, ambiguities, and discrepancies in proposal request.

3. Upon receipt of proposal request, Contractor shall prepare and submit a Change Proposal, in accordance with this Section, for the proposed Work described in the proposal request.

1.07 CHANGE PROPOSALS

A. General.

1. Submit written Change Proposal to Engineer in response to each proposal request, and when Contractor believes a change in the Contract Price or Contract Times or other change to the terms of the Contract is required.

B. Procedure.

1. Submit to Engineer one original and one copy of each Change Proposal with accompanying documentation, and simultaneously submit two copies to Owner.

Submit each Change Proposal with separate letter of transmittal.

2. Engineer will review Change Proposal and either request additional information from Contractor or provide to Owner recommendation regarding approval of the Change Proposal.

3. When Engineer requests additional information to render a decision, submit

Engineer allows more time. Submit the required information via correspondence that refers to Change Proposal number.

4.

distributed to:

a. Contractor

b. Owner

c. Engineer d.

5. If Change Proposal is recommended for approval by Engineer and approved by Owner, a Change Order will be issued.

6. If parties do not agree on terms for the change, Owner or Contractor may file a Claim against the other, in accordance with the General Conditions and the Supplementary Conditions.

01 26 00-6

C. Each Change Proposal shall be submitted in a format meeting the requirements of the

GENERAL CONDITIONS, PARAGRAPH 12.1 - CHANGE ORDERS .

1.08

CHANGE ORDERS

A. General:

1. Change Orders will be recommended by Engineer and signed by Owner, and Contractor, to authorize additions, deletions, or revisions to the Work, or changes to the Contract Price or Contract Times.

2. Change Orders shall be organized in the format specified by the GENERAL

CONDITIONS, PARAGRAPH 12.1 - CHANGE ORDERS .

B. Procedure.

1.

Four (4) originals of each Change Order will be furnished to Contractor, who shall sign each original Change Order and return all originals to Engineer within five days of receipt.

2. Engineer will sign each original Change Order and forward them to Owner.

3.

After approval and signature of all parties, three executed original copies will be returned to Engineer. Engineer will distribute as follows:

a. Contractor: One original

b. Owner: One original

c. Engineer: One original

4. One copy of each Change Order will be distributed to:

a.

PART 2 PRODUCTS (NOT USED)

01 26 00-7

Field Order No.

Date of Issuance: Effective Date:

Owner:

Contractor:

Engineer: Engineer's Project No.:

Project: Contract Name:

Contractor is hereby directed to promptly execute this Field Order, issued in accordance with General Conditions Paragraph 9.04, for minor changes in the Work without changes in Contract Price or Contract Times. If Contractor considers that a change in Contract Price or Contract Times is required, submit a Change Proposal before proceeding with this Work.

Reference:

Specification(s) Drawing(s) / Detail(s)

Description:

Attachments:

ISSUED: RECEIVED:

By: By:

Engineer (Authorized Signature) Contractor (Authorized Signature)

Title: Title:

Date: Date:

01 26 00-8

Copy to: Owner

01 26 00-9

Work Change Directive No. _______

Date of Issuance: Effective Date:

Owner:

Contractor:

Engineer: Engineer's Project No.:

Project: Contract Name:

Contractor is directed to proceed promptly with the following change(s):

Description:

Attachments: [List documents supporting change]

Purpose for Work Change Directive:

Directive to proceed promptly with the Work described herein, prior to agreeing to changes on Contract Price and Contract Time, is issued due to: [check one or both of the following]

Non-agreement on pricing of proposed change.

Necessity to proceed for schedule or other Project reasons.

Estimated Change in Contract Price and Contract Times (non-binding, preliminary):

Contract Price $ [increase] [decrease].

Contract Time days

[increase] [decrease].

Basis of estimated change in Contract Price:

Lump Sum Unit Price

Cost of the Work Other

RECOMMENDED: AUTHORIZED BY: RECEIVED:

By: By: By:

Engineer (Authorized Signature) Owner (Authorized Signature) Contractor (Authorized Signature)

Title: Title: Title:

Date: Date: Date:

Approved by Funding Agency (if applicable)

01 26 00-10

By: Date:

Title:

01 26 00-11

Change Order No.

Date of Issuance: Effective Date:

Owner: Owner's Contract No.:

Contractor:

Engineer: Engineer's Project No.:

Project: Contract Name:

The Contract is modified as follows upon execution of this Change Order:

Description:

Attachments: [List documents supporting change]

CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIMES

[note changes in Milestones if applicable]

Original Contract Price: Original Contract Times:

Substantial Completion:

$ Ready for Final Payment:

days or dates

[Increase] [Decrease] from previously approved Change Orders No. to No. :

[Increase] [Decrease] from previously approved Change Orders No. to No. :

Substantial Completion:

$ Ready for Final Payment:

days

Contract Price prior to this Change Order: Contract Times prior to this Change Order:

Substantial Completion:

$ Ready for Final Payment:

days or dates

[Increase] [Decrease] of this Change Order: [Increase] [Decrease] of this Change Order:

Substantial Completion:

$ Ready for Final Payment:

days or dates

Contract Price incorporating this Change Order: Contract Times with all approved Change Orders:

Substantial Completion:

$ Ready for Final Payment:

days or dates

RECOMMENDED: ACCEPTED: ACCEPTED:

By: By: By:

Engineer (if required) Owner (Authorized Signature) Contractor (Authorized Signature)

Title: Title: Title:

Date: Date: Date:

Approved Funding Agency (if required)

By: Date:

01 26 00-12

Title:

PRWRF DAF 1&2 Upgrades Submittal Procedures City of Santa Fe 01 33 00-1

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.01 SUMMARY

A. Section includes:

1. Contractor shall provide submittals in accordance with the General Conditions as modified by the Supplementary Conditions, and this Section.

2. Contractor is responsible to confirm and correct dimensions at the Site, for information pertaining to the fabrication processes and to techniques of that Contractor has met their obligations under the Contract Documents relative to that submittal.

B. Related Sections:

1. Section 01 25 00 Substitution Procedures.

2. Section 01 78 23 Operation and Maintenance Data.

3. Section 01 78 39 Project Record Documents.

4. Section 01 78 43 Spare Parts and Extra Material.

5. Section 01 79 00 .

1.02 ADMINISTRATIVE REQUIREMENTS

A. Types of Submittals: When type of submittal is not specified and is not specified in this Section, Engineer will determine type of submittal.

1. Action/Informational Submittals:

a. Shop Drawings.

b. Product data.

c. Delegated design submittals in accordance with the General Conditions and as modified by the Supplemental Conditions.

d. Samples.

-1

-24

01 33 00-2

e. Testing plans, procedures, and testing limitations.

f. Design data not sealed and signed by a design professional retained by Contractor, Subcontractor, or Supplier.

g. Pre-construction test and evaluation reports, such as reports on pilot testing, subsurface investigations, potential Hazardous Environmental Conditions, and similar reports.

h. Supplier instructions, including installation data, and instructions for handling, starting-up, and troubleshooting.

i. Sustainable design submittals (other than sustainable design closeout documentation).

j.

k. Demolition phasing plan with safety considerations.

2. Closeout Submittals:

a. Maintenance contracts.

b. Operations and maintenance data.

c. Bonds, such as maintenance bonds and bonds for a specific product or system.

d. Warranty documentation.

e. Record documentation.

f. Sustainable design closeout documentation.

g. Software.

3. Maintenance Material Submittals:

a. Maintenance materials schedule and checklist.

b. Spare parts.

c. Extra stock materials.

d. Tools.

4. Quality Assurance Submittals:

01 33 00-3

a. Performance affidavits.

b. Certificates.

c. Source quality control submittals (other than testing plans, procedures, and testing limitations), including results of shop testing.

d. Field or Site quality control submittals (other than testing plans, procedures, and testing limitations), including results of operating and acceptability tests at the Site.

e. Supplier reports.

f. Special procedure submittals, including health and safety plans and other procedural submittals.

g. Qualifications statements.

B. Submittal Requirements:

1. Contractor shall submit electronic copy of submi via Procore Document Management, unless otherwise specified in individual Specification Sections. Acceptable electronic formats are Adobe PDF, Microsoft Word, Autodesk DWF and AutoCAD.

2. Submittal shall be accompanied by letter of transmittal containing date, project

Sections, notification of deviations from Contract Documents, and other material requir

3. Submittals with internet hyperlinks and other references to online content shall not be considered, reviewed, and included as part of the submittal review procedure.

Hyperlinks and other electronic references shall not be used to comply with specified requirements of the Contract Documents, unless specifically stated in the individual technical Specification Section.

4. Electronic Submittal File Format Requirements:

a. Files shall be electronically searchable for submitted equipment and material.

b. Provide bookmarks within files in excess of 20 pages for submitted equipment and material including, but not limited to, the following:

1) Each chapter and subsection listed in the files table of contents

2) Each figure, table, and appendix.

01 33 00-4

3) Each drawing.

C. Scheduling:

1.

acceptance of the associated submittal. Work covered by a submittal will not be included in progress payments until approval or acceptance of related submittals has been obtained in accordance with the Contract Documents.

2. Submittals shall be provided by Contractor with at least thirty (30) calendar days for review and processing.

1.03 SCHEDULE OF SUBMITTALS

A. Schedule of Submittals, as specified in this Section:

1. Timing:

a. Provide submittal within time frames specified in the Contract Documents.

b. Provide updated Schedule of Submittals with each submittal of the updated Progress Schedule.

2. Content: In accordance with the General Conditions as modified by the Supplementary Conditions, and this Section. Requirements for content of preliminary Schedule of Submittals and subsequent submittals of the Schedule of Submittals are identical.

a. Identify submittals required in the Contract Documents. Updates of Schedule of Submittals shall show scheduled dates and actual dates for completed

b. Indicate the following for each submittal:

1) Date when submittals are requested and received from Supplier.

2) Date when certification is received from Supplier and when submitted to Engineer.

3) Date when submittals are submitted to Engineer and returned with disposition from Engineer.

4) Date when submittals are revised by Supplier and submitted to Engineer.

5)

01 33 00-5

6) Date when approved submittals are returned to Supplier.

7) Date of Supplier scheduled delivery of equipment and material.

8) Date of actual delivery of equipment and material.

9) and the Section 01 25 00 Substitution Procedures.

10) For submittals for materials or equipment, date by which material or equipment must be at the Site to avoid delaying the Work and to avoid delaying the work of other contractors.

3. Prepare Schedule of Submittals using same software, and in same format, specified for Progress Schedules.

4. Coordinate Schedule of Submittals with the Progress Schedule.

5. Schedule of Submittals that is not compatible with the Progress Schedule, or that extraordinary demands on Engineer for time and resources, is unacceptable. Do not include submittals not required by the Contract Documents.

6. In preparing Schedule of Submittals:

a. Considering the nature and complexity of each submittal, allow sufficient time for review and revision.

b.

submittals, for submittals to be revised and resubmitted, and for returning submittals to Contractor.

c. Identify and accordingly schedule submittals that are expected to have long anticipated review times.

1.04 ACTION/INFORMATIONAL SUBMITTALS

A. Provide the following Submittals in accordance with the individual Specification Sections, including, but not limited to, the following:

1. Product Data:

a. Catalog cut-sheets

b. Descriptive bulletins/brochures/specifications

01 33 00-6

c. Material of construction data, including details on all components including applicable ASTM designations.

d. Lifting, erection, installation, and adjustment instructions, and recommendations.

e. Finish/treatment data, including interior and exterior shop coating systems.

f. Equipment/material weight/loading data, including total uncrated weight of the equipment plus the approximate weight of shipped materials. Support locations and loads that will be transmitted to bases and foundations following installation. Size, placement, and embedment requirements of anchor bolts.

g. Complete information regarding location, type, size, and length of all field welds in accordance with "Standard Welding Symbols" AWS A2.0 of the American Welding Society. Special conditions shall be fully explained by notes and details.

h. Motor data including horsepower; enclosure type; voltage; insulation class;

temperature rise and results of dielectric tests; service-rating; rotative speed;

motor speed-torque relationship; efficiency and power factor at ½, ¾, and full load; slip at full load; running, full load, and locked rotor current values; safe running time-current curves; motor protective devices; and interconnection diagrams.

i. Engineering design data, calculations, and system analyses

j. Digital system documentation

k. Operating sequence descriptions

l. Software/programming documentation m.

2. Shop Drawings:

a. Equipment and material layout drawings, including panel layout drawings.

b. System schematics and diagrams including, but not limited to, piping systems; HVAC and ventilation systems; process equipment systems;

electrical operating systems; wiring diagrams; controls, alarm and communication systems.

c. Layout and installation drawings (interior and exterior) for all pipes, valves, fittings, sewers, drains, heating and ventilation ducts, all electrical, heating, 01 33 00-7 ventilating and other conduits, plumbing lines, electrical cable trays, lighting fixture layouts, and circuiting, instrumentation, interconnection wiring diagrams, communications, power supply, alarm circuits, etc.

d. Layout and installation drawings shall show connections to structures, equipment, sleeves, valves, fittings, etc.

e. Drawings shall show the location and type of all supports, hangers, foundations, etc., and the required clearances to operate valves, equipment, etc.

f. Drawings for pipes, ducts, conduits, etc., shall show all 3 inch and larger electrical conduits and pressure piping, electrical cable trays, heating and ventilation ducts or pipes, structure, manholes or any other feature within four (4) feet (measured as the clear dimension) from the pipe duct, conduit, etc., for which the profile is drawn.

g. Equipment and material schedules.

3. Delegated design submittals, which include documents prepared, sealed, and signed by a design professional retained by Contractor, Subcontractor, or Supplier for materials and equipment to be incorporated into the completed Work.

Delegated design submittals do not include submittals related to temporary construction unless specified otherwise in the related Specification Section.

Delegated design submittals include: design drawings, design data including calculations, specifications, certifications, and other submittals prepared by such design professional.

B. Samples:

1. General Requirements:

a. Conform submittal of Samples to the General Conditions as modified by the Supplementary Conditions, this Section, and the Specification Section in which the Sample is specified.

b. Furnish at the same time Samples and submittals that are related to the same unit of Work or Specification Section. Engineer will not review submittals without associated Samples and will not review Samples without associated submittals.

c. Samples shall clearly illustrate functional characteristics of product, all related parts and attachments, and full range of color, texture, pattern, and material.

2. Submittal Requirements:

01 33 00-8

a. Securely label or tag Samples with submittal identification number. Label or tag shall not cover, conceal, or alter appearance or features of Sample.

Label or tag shall not be separated from the Sample.

b. Submit number of Samples required in Specifications. If number of Samples is not specified in the associated Specification Section, provide at least one identical Sample . If Contractor provide additional Sample(s). Contractor is responsible for furnishing, shipping, and transporting additional Samples.

c.

Samples to location directed by Engineer.

1.05 CLOSEOUT SUBMITTALS

A. Provide the following Closeout Submittals in accordance with the individual Specification Sections, including, but not limited to, the following:

1. Maintenance contracts

2. Bonds for specific products or systems

3. Warranty documentation

4. Sustainable design closeout documentation.

5. Software programming and documentation.

B. On documents such as maintenance contracts and bonds, include on each document furnished original signature of entity issuing the document.

C. Operations and Maintenance Data: Submit in accordance with Section 01 78 23 Operations and Maintenance Data.

D. Record Documentation: Submit in accordance with Section 01 78 39 Project Record Documents.

E. Disposition: Dispositions and meanings are the same as specified for Informational Submittals.

1.06 MAINTENANCE MATERIAL SUBMITTALS

A. For spare parts, extra stock materials, and tools, submit quantity of items specified in associated Specification Section. Furnish in accordance with Section 01 78 43 Spare Parts and Extra Materials.

01 33 00-9

B. Disposition: Dispositions and meanings are the same as specified for Informational Submittals.

1.07 CO

A. Contractor shall review, coordinate, and verify submittals with Subcontractors, Manufacturers, and Suppliers, including field measurements at Site, in accordance with the General Conditions and as modified by Supplemental Conditions prior to submitting mat

B. Contractor shall clearly and concisely indicate and mark equipment and material being submitted to meet the intent of the Contract Documents. Equipment and material not being submitted shall be deleted, stricken through, or otherwise designated not being submitted.