Attach 5. 260818_DC_Applications_Appendix REV A.xlsx

XLSX spreadsheet 31 KB Posted

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Enterprise Modernization of the Diversion Control Division’s Information Technology Systems
Solicitation number
D-27-DC-91626
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About this file

This file is an applications inventory appendix listing all IT systems and applications managed by the DEA's Diversion Control Division, categorized by deployment environment (internal, external, or hybrid) and functional classification. The spreadsheet contains approximately 100+ applications spanning four primary suites: RICS (Registration, Inspection, Compliance, and Services), ARCOS (Automated Reports and Consolidated Order System), CTRANS (Chemical Transaction Application Suite), and DRMS (Diversion Resource Management System), along with standalone applications and emerging systems. Each application entry includes the short name, long name, application suite affiliation, criticality level (ranging from Low to Critical), environment type, functional description, associated URLs, and indicators for three modernization initiatives: Online Application capability, Data Integration, Functional Modernization, and Common Platform Migration.

The applications support both internal DEA operations and external registrant-facing services, encompassing drug registration and licensing, controlled substance and chemical import/export reporting, suspicious order and theft reporting, quota management, disposal site tracking, and public tip reporting mechanisms. Notable high-criticality systems include ARCOS, Internal ARCOS, CSA Database, YERS/QMS, CSOS (Controlled Substance Ordering System), DC3 (Contact Center), and various registration management applications. The inventory indicates that most applications are slated for modernization efforts, with the majority marked as candidates for data integration, functional modernization, and common platform migration, supporting the DEA's broader enterprise modernization initiative to consolidate decentralized, siloed systems into centralized, secure, and scalable solutions.

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Applications

Short NameLong NameApplication SuiteCriticalityEnvironmentDescriptionOnline Application URLOnline Program DescriptionData IntegrationFunctional ModernizationCommon Platform Migration
CognosCognos ReportingCognosModerateInternaldata warehouse reporting solutionNNN
CSAControlled Substances Act DatabaseRICSHighInternalDatabase ingesting and displaying registration and renewal data, and tracking registration activityYYY
CTRANSChemical Transaction Application SuiteRICSModerateInternalLogical grouping for applications developed for the Import/Export seciton of Diversion ControlYYY
DRMSDiversion Resource Management SystemDRMSModerateInternalThe Diversion Resource Management System (DRMS) application tracks DC employee and position data.NYN
Image ScanningImage ScanningRICSLowInternalAllows DRR employees to scan images and attach them to registration records in CSAYYY
Internal ARCOSAutomated Reports and Consolidated Order System (Internal)ARCOSHighInternalThe Automated Reports and Consolidated Orders System (ARCOS) monitors the flow of drugs from their point of manufacture through commercial distribution channels to point of sale or distribution at the dispensing/retail level.YYY
Internal CHEMSCTRANSLowInternalThe Chemical Handlers Enforcement Management System (CHEMS) consolidates information about handlers of and transactions involving listed chemicals from a variety of sources for reporting and analytical purposes in order to support investigations.YYY
Internal CHIMEXChemical Import/Export (Internal)CTRANSModerateInternalThe Chemical Import/Export (CH IMEX) and Controlled Substance Import/Export (CS IMEX) systems collect and maintain information about imports and exports of listed chemicals and controlled substances that are imported/exported to the US.YYY
Internal CMEACombat Methamphetamines Epidemic Act (Internal)RICSLowInternalCMEA allows sellers of certain listed chemicals to self-certify required training online. The internal version of the application permits DEA personnel to review their certification.YYY
Internal CSIMEXControlled Substance Import/Export (Internal)CTRANSModerateInternalThe Chemical Import/Export (CH IMEX) and Controlled Substance Import/Export (CS IMEX) systems collect and maintain information about imports and exports of listed chemicals and controlled substances that are imported/exported to the US.YYY
Internal Theft Loss Reporting (TLR)Theft and Loss Reporting (Internal)RICSModerateInternalAllows DEA personnel to review reports of controlled substance and chemical thefts and losses. Jointly owned by DOIR and DRGYYY
Internal NDDRSNational Drug Death Reporting SystemRICSLowInternalThe National Drug Death Reporting System (NDDRS) collects scientifically verified drug-related death information from the offices of coroners and medical examiners.YYY
Internal SORSSuspicious Order Reporting System (Internal)RICSModerateInternalAllows companies under an MOA with DEA to submit suspicious orders. The internal version allows DEA personnel to review the reportsYYY
Internal YERS/QMSYear End Reporting System/Quota Management System (Internal)RICSHighInternalYERS- allows DEA personnel to review the Year End reports submitted by registrants. QMS allows DEA to review applications for controlled substance manufacturing quotasYYY
IVRIntegrated Voice ResponseIVRHighInternal/ExternalThe IVR network allows registrants limited access to their account through the telephone lines. (NOTE: IVR servics are provided through Amazon Web Services (AWS) Connect
Online ARCOSAutomated Report and Consolidated Ordering System (Online)ARCOSHighExternalARCOS Online collects information about the flow of controlled substances from their point of manufacture through commercial distribution channels to point of sale or distribution at the dispensing/retail levelhttps://apps2.deadiversion.usdoj.gov/arcos-online/https://www.deadiversion.usdoj.gov/arcos/arcos.htmlYYY
Online BCMRBulk Chemical Manufaturing Reports (Online)RICSModerateExternalBCMR allows regulated bulk manufacturers to submit manufacturing, inventory, and use data on an annual basis. The web form collects the chemical name, manufactured aggregate quantity, and year-end inventory.https://apps.deadiversion.usdoj.gov/bcmr/https://www.deadiversion.usdoj.gov/chem_prog/bulk-chem-manufacturer.htmlYYY
Online CMEACombat Methamphetamines Epidemic Act (Online)RICSModerateExternalCMEA Online allows sellers to self-certify online for the ability to sell ephedrine, pseudoephedrine, and phenylpropanolamine productshttps://apps.deadiversion.usdoj.gov/webforms/jsp/cmea/forms/menu.jsphttps://www.deadiversion.usdoj.gov/meth/combat-methamphetamine-epidemic-act.htmlYYY
Online DI WorksheetDiversion Investigator WorksheetRICSLowExternalThe Diversion Investigator (DI) Worksheet provides computational worksheets for the DI Cyclic Investigations.YYY
Online TLRTheft and Loss Reporting (Online)RICSModerateExternalAllows registrants to sumbit theft and loss reports of controlled substances and certain chemicals to DEA. Jointly owned by DOIR and DRGhttps://apps.deadiversion.usdoj.gov/TLRhttps://www.deadiversion.usdoj.gov/21cfr_reports/theft/theft-loss.htmlYYY
Online Forms: Duplicate CertificateRICSModerateExternalWebform allowing registrants to receive a duplicate registration certificaterehttps://apps.deadiversion.usdoj.gov/webforms2/spring/dupeCertLoginhttps://www.deadiversion.usdoj.gov/drugreg/registration.html#YYY
Online Forms: Duplicate ReceiptRICSModerateExternalWebform allowing registrants to receive a receipt of their most recent registration/renewal for their DEA registration.https://apps.deadiversion.usdoj.gov/webforms2/spring/receiptLoginhttps://www.deadiversion.usdoj.gov/drugreg/registration.html#YYY
Online Forms: New RegistrationRICSHighExternalAllows the public to apply for DEA registrationhttps://apps.deadiversion.usdoj.gov/webforms2/spring/newLoginhttps://www.deadiversion.usdoj.gov/drugreg/registration.html#YYY
Online Forms: Online Pharmacy ModificationRICSLowExternalAllows registrants to request that their registration be changed to an online pharmacyhttps://apps.deadiversion.usdoj.gov/OnlinePharmahttps://www.deadiversion.usdoj.gov/drugreg/registration.htmlYYY
Online Forms: Order FormsRICSHighExternalAllows registrants to request controlled substance order formshttps://apps.deadiversion.usdoj.gov/webforms2/spring/orderFormsLoginhttps://www.deadiversion.usdoj.gov/drugreg/registration.htmlYYY
Online Forms: Chemical ExemptionRICSModerateExternalThe Chemical Exemption application allows external population to complete a Chemical Exempt request. (NOTE: This is in development and will be deployed soon)YYY
Online Forms: Disposal RegistrationRICSModerateExternalAllows registrants to request that their registration be modified to become a collector.https://apps.deadiversion.usdoj.gov/webforms2/spring/disposalLoginhttps://www.deadiversion.usdoj.gov/drugreg/registration.htmlYYY
Online Forms: Registration ModificationRICSHighExternalAllows registrants to request a change to their registration (name, schedules, address, etc)https://apps.deadiversion.usdoj.gov/webforms2/spring/updateLoginhttps://www.deadiversion.usdoj.gov/drugreg/registration.htmlYYY
Online Forms: Registration ValidationRICSHighExternalAllows registrants to validate whether other registrants are active. Also permits registrants to download the registrant dataset.https://apps.deadiversion.usdoj.gov/webforms2/spring/validationLoginhttps://www.deadiversion.usdoj.gov/drugreg/registration.htmlYYY
Online Forms: Renew RegistrationRICSHighExternalAllows registrants to renew their registrationhttps://apps.deadiversion.usdoj.gov/webforms2/spring/renewalLoginhttps://www.deadiversion.usdoj.gov/drugreg/registration.htmlYYY
Online Forms: RXAbuseRICSModerateExternalThe ℞ Abuse Online is an on-line reporting mechanism allowing the public to report illegal activity concerning controlled pharmaceuticals, such as oxycodone and hydrocodone, by the doctors and pharmacies involved in their distribution.https://apps.deadiversion.usdoj.gov/rxaor/https://www.deadiversion.usdoj.gov/tips-online.htmlYYY
Online Forms: Suspicious PharmaciesRICSModerateExternalThis web form users to enter information about online pharmacies that appear to be suspicious or fraudulent.https://apps.deadiversion.usdoj.gov/UMPIREhttps://www.deadiversion.usdoj.gov/scams/consumer_alert.htmlYYY
Online IMEX (Chemicals)Import and Export (Online)CTRANSModerateExternalIMEX Online collects and maintains information about imports and exports of listed chemicals and controlled substances that are imported into, exported from, transshipped through the United Stateshttps://apps.deadiversion.usdoj.gov/imex/spring/loginhttps://www.deadiversion.usdoj.gov/21cfr_reports/chemicals/chemical-declaration.htmlYYY
Online NTBINational Take Back Initiative (Online)RICSModerateExternalThe NTBI web form allows federal, state, and local governments or federal, state, and local law enforcement officials to register as an NTBI collection site, and allows the public to search for sites near them.https://apps.deadiversion.usdoj.gov/NTBI/https://www.deadiversion.usdoj.gov/drug_disposal/takeback/takeback.htmlYYY
Online PDAC RegistrationPharmaceutical Diversion Awareness Conference (Online)RICSModerateExternalManages conference registration.https://apps.deadiversion.usdoj.gov/pdac2/spring/login?execution=e1s1N/AYYY
Online QUOTASRICSModerateExternalAllows registrants to submit requests for quotas to DEA.https://www.deadiversion.usdoj.gov/quotas/quota-apps.htmlhttps://www.deadiversion.usdoj.gov/quotas/quotas.htmlYYY
Online SORSSuspicious Order Reporting System (Online)RICSModerateExternalSORS Online allows registrant to file reports about potentially suspicious or unusual controlled substance orders.https://apps2.deadiversion.usdoj.gov/arcos-onlinehttps://www.deadiversion.usdoj.gov/sors/sors.htmlYYY
Online Unlawful Internet Prescription Drug SalesRICSLowExternalReceives tips about unlawful prescriptions. Duplicate of RXAORYYY
Online YERSYear End Reporting System (Online)RICSModerateExternalAllows registered manufacturers to submit data on their year-end inventory of Schedules I and II, Schedules III-V Psychotropic substances, NRM substances, and List I chemicals.https://www.deadiversion.usdoj.gov/quotas/year_end/year-end.htmlhttps://www.deadiversion.usdoj.gov/quotas/year_end/year-end.htmlYYY
PODPrint On DemandPODModerateInternalPermits DEA to print and mail various paper documents
Internal RM-IMEXRegulated Machines Import Export (Internal)CTRANSModerateInternalPermits DEA to review import/export and domestic sales forms for regulated machinesYYY
Online RM-IMEXRegulated Machines Import Export (Online)CTRANSModerateExternalThe RM-IMEX application will permit regulated persons (as defined in the CFR§1310.05) to report the domestic sale, import, and/or export of tableting and encapsulating machines via an interactive application on the Diversion Control website.https://apps.deadiversion.usdoj.gov/temhttps://www.deadiversion.usdoj.gov/21cfr_reports/reg_machines/reg-machines.htmlYYY
Internal TOXToxicology ReportsRICSModerateInternalThis application tracks toxicology reports at the request of an individual at the occasion of an overdose or death as a result from a controlled substance. The application collects the requested data, the requesting facility, incident date, and any drugsYyy
Industry Tip ReportingRICSModerateInternal/ExternalThe Industry Tip Reporting (ITR) application allows pharmacists to report suspicious pharmacological orders.YYY
Guidance Document PortalRICSModerateInternal/ExternalCollects, manages, and publishes guidance documentshttps://apps.deadiversion.usdoj.gov/guidanceNYY
DCGISDiversion Control Geographic Information SystemDCGISModerateInternalProvides GIS services with DC data.TBDTBDTBD
Internal SORS2Suspicious Order Reporting System (Internal, version 2)RICSModerateInternalAllows DEA to review suspicious order reportsYYY
Online SORS2Online Suspicious Order Reporting System (second iteration)RICSModerateExternalAllows registrants to submit suspicious orders of controlled substances to DEAhttps://apps2.deadiversion.usdoj.gov/arcos-onlinehttps://www.deadiversion.usdoj.gov/sors/sors.htmlYYY
CSOS ApplicationControlled Substance Ordering System ApplicationCSOSCriticalInternalThe internal applications of the CSOS system, including the RA scripts, the helpdesk applcation, etc.YYY
MDBRManufacturer's and Distributor's Briefing ReportRICSModerateInternalThe Manufacturer and Distributors Briefing Report collects data from the field about which manufacturers and distributors have received briefings from their local field office. It tracks the date, assigned personnel, and the subjects coveredYYY
Online DEA Contact Us SearchRICSModerateExternalWebform for the public to use to search for DEA contactshttps://apps.deadiversion.usdoj.gov/contactDea/spring/fullSearchYYY
Online Public Disposal SearchRICSModerateExternalWebform allowing the public to search for disposal/collection sites.https://apps.deadiversion.usdoj.gov/pubdispsearchDiversion Control Division | Drug Disposal InformationYYY
Online Registrant Active Population ReportsRICSModerateExternalProvides the public a summary of registrant populations.https://apps.deadiversion.usdoj.gov/RAPR/raprRegistrantPopulationSummary.xhtmlYYY
Online Registrant Datasets AccessRICSHighExternalProvides registrants and approved organizations a list of active and inactive registrantshttps://apps.deadiversion.usdoj.gov/RDAYYY
Online Synthetic Drug Source ReportingRICSModerateExternalSDRS collects info concerning the suspicious distribution and misuse of synthetic drugs.YYY
Online Address Validation & GeocodingRICSHighExternalThis process permits online forms to check validate address information and completes geocoordinate info.YYY
Email SchedulerRICSHighExternalThis process sends out various emails automatically (ex: confirmation of registration, registration receipts, ARCOS report submission statistics)YYY
eSurveyRICSModerateExternalThis application permits conference registrants (see PDAC) to complete surveys onlineYYY
Online Regulated Machine LeadsCTRANSModerateExternalPermits agents with Customs and Borders Protection to submit tips to DEA regarding regulated machines.YYY
Online CSA Registration ToolsetRICSModerateExternalPermits DEA to manage online forms and to query the online systems for data regarding registration.YYY
Online Supplemental ReportingARCOSModerateExternalProcess used to allow a specific registrant to submit ARCOS reportsYYY
Online SORS EDIOnline Suspicious Order Reporting System Electronic Data InterchangeRICSModerateExternalEDI File report uploads for: SORS, SORSCH, SORSNR, NARCOS, NARCOSNR, CHRS, CMEAYYY
Online EDI Daily and Suspicious ReportsRICSModerateExternalEDI File report uploads for: Supplemental reporting for selected registrants, Submit "daily" and/or "suspiciousYYY
Online ARPSARCOSModerateExternalDownloads files uploaded to WEB via the EDI Reporting Upload Page (arcos-edi). CSOS reports are separated. Basic edit checks are performed and submissions are concatenated into one large file which is transferred for ARCOS Background Processing.YYY
Online ARCOS EDIOnline Automated Reports and Consolidated Ordering System Electronic Data InterchangeARCOSModerateExternalEDI File report uploads for: Supplemental reporting for selected registrants, Submit "daily" and/or "suspicious" reports. This application is a duplicate of rpt-edi and was created specifically for a specific registranthttps://apps.deadiversion.usdoj.gov/arcos-edi/YYY
Online TOXOnline Toxicology ReportingRICSModerateExternalThis allows toxicology labs to submit reports to DEA.https://apps.deadiversion.usdoj.gov/TOX/YYY
CSOS ReportingControlled Substance Ordering system reportingCSOSModerateInternalThis permits TGD personnel to run reports for DEA field users regarding CSOS participationYYY
Online Registration PaymentRICSHighExternalApplication permits chain pharmacies to make payments for renewal/registration.YYY
Online Chemical Order Reporting ToolRICSModerateExternalApplication permits for the reporting of suspicious chemical orders.YYY
Online ARCOS (Input)ARCOSModerateExternalEDI File report uploads for: ARCOS, CSOS. Has option to view ARCOS error reports online.YYY
Online Request Order FormsRICSModerateExternalHandles Walmart and Walgreen order formYYY
Online Town HallTown Hall, Online ImplementationRICSLowInternal/ExternalThe online implementation of the Town Hall application allows the public to sign up for meetings held by DEA.YYY
Internal Town HallTown Hall Internal ImplementationRICSLowInternal/ExternalThe internal implementation of the Town Hall application allows DEA to manage the public applications for town hall meetingsNTBDTBD
Online CORTOnline Chemical Order Reporting ToolRICSModerateInternal/ExternalCORT allows registrants to report the chemical orders that the registrant deems suspicious and allows DEA to manage the submissions.YYY
Online ReportsOnline Reports for State and Federal AgenciesRICSModerateExternalWeb-based portal to receive and disseminate identified reports to authorized personnel at state agencies. ARCOS and SORS data is provided currently (8/31/2023).YYY
Online MFARICSHighExternalThe Online MFA function allows applications taking regisstrant information for login to use an email token as part of multifactor authentication.YYY
Online Forms: Check Registration StatusOnline Forms: Check Registration StatusRICSModerateExternalThis application allows registrants to check the status of their application or renewal.YYY
Internal RXAbuseInternal Prescription Abuse Reporting TipsRICSModerateInternalAllows DEA personnel to review and manage the tips reported through the Online RXAbuse application.YYY
Internal UMPIREUmpire Tip ReportingRICSModerateInternalAllows DEA Peronsonnel to manage tips submitted through the External Umpire applicationYYY
Internal SDRSInternal Synthentic Drug Reporting SystemRICSModerateInternalAllows DEA personnel to review and manage the tips reported through the Online SDRS application.YYY
Internal SONARSInternal Suspicious Orders Non-Arcos Reporting SystemARCOSModerateInternalAllows DEA personnel to review reports of suspicious non-ARCOS substances submitted by registrants.YYY
NARCOSNon-ARCOS Reporting Consolidated Ordering SystemARCOSModerateInternal/ExternalNARCOS provides registrants who are under an MOA the ability to report transactions involving controlled substances. which are not reportable under ARCOS.YYY
Internal LEADSLEADSCTRANSModerateInternalInternal LEADS is a Java based application to allow DEA personnel to enter tips from CBP regarding the import/export of regulated machines. It permits these leads to be pushed into the LEADS tab of the RMIMEX applicatoni within CTRANS.YYY
Internal RDAInternal Registrant Dataset AccessModerateInternalUsed to create/manage all of the Web RDA usersYYY
Internal TOX User AdministrationRICSModerateInternalThis application provides user administration capabilities for Online TOX usersYYY
MDBRManufacturers/Distributors Briefing ReportRICSLowInternal/ExternalThis allows DEA personnel to enter details about formal briefings for manufacturers and distributorsYYY
Online Forms: Check StatusRICSModerateExternalAllows registrants to log in and check the status of their registrationhttps://apps.deadiversion.usdoj.gov/webforms2/spring/checkRegStatusLoginhttps://www.deadiversion.usdoj.gov/drugreg/registration.html#YYY
Online Forms: Manage EMS Agency LocationsRICSModerateExternalAllows EMS Agencies to manage their locationshttps://apps.deadiversion.usdoj.gov/webforms2/spring/emsLocationLoginhttps://www.deadiversion.usdoj.gov/drugreg/registration.html#YYY
Online Forms: Chain RenewalsRICSModerateExternalAllows chain pharmacies to renew and pay for their renewal onlinehttps://www.deadiversion.usdoj.gov/drugreg/chain_renewal.htmlhttps://www.deadiversion.usdoj.gov/drugreg/registration.html#YYY
Online IMEX (Controlled Substances)CTRANSModerateExternalAllows CS importers/exporters to report transactions to DEAhttps://apps.deadiversion.usdoj.gov/imex/spring/loginhttps://www.deadiversion.usdoj.gov/imp_exp/imp-exp.htmlYYY
DC3Diversion Control Contact CenterDC3HighInternal/ExternalDC3 is a customer service management platform aiding the Diverison Control Division Contact Center in answering, tracking, and managing communications with the registrant population and with the public..YYY
DC4Diversion Control Contact Center ChatbotDC3LowExternalDC4 is an AI Chatbot that allows the public to prompt an AWS Bedrock-powered chatbot for information about Diversion policy, programs, and processeshttps://chat.diversion.dea.gov/https://chat.diversion.dea.gov/YYY

https://apps2.deadiversion.usdoj.gov/arcos-online/https://www.deadiversion.usdoj.gov/arcos/arcos.htmlhttps://apps.deadiversion.usdoj.gov/RAPR/raprRegistrantPopulationSummary.xhtmlhttps://www.deadiversion.usdoj.gov/drug_disposal/drug-disposal.html

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