D.5 SOP-0939 CBOC Tracking Log Procedure 02.pdf

Pathology & Laboratory Medicine VA Salt Lake City Health Care System, MC 113 Authorized by Chief of Pathology 500 Foothill Drive, Salt Lake City, UT 84148

Document Management Number: SOP-0939

Document Title: CBOC Tracking Log Procedure

Policy: The CBOC Tracking Log will be used by CBOC specimen processing in order to provide accountability for specimens shipped to the Salt Lake City

VA hospital laboratory. Specimens shipped to the SLC VA Laboratory not properly documented on this form may be rejected.

Purpose: To ensure adequate tracking and accountability of specimens shipped from

CBOC to the Salt Lake City VA Laboratory.

Procedure:

1. Place the date at the top of the Tracking Log.

2. After drawing a patient, be sure all of the patient samples are properly labeled.

This includes FULL name and FULL social security number, date and time collected, and order number.

3. Place one of the patient labels on the Patient Information section of the

Tracking Log.

4. This label should include patient’s full name, full social security number, date and time of collection, and ALL order numbers.

5. Place a number in the appropriate box to indicate what type of tube and the quantity being sent for each patient.

6. Write down the total number of samples for that specific patient. Place the samples in the foam inserts in the order they are drawn.

7. Under the “other” section include special testing or tests that need to be excluded under the same order number.

8. Count the total number of samples that will be in the shipment. Write the total where it says “total # of specimens in shipment”.

9. Write the date and time that the samples were packed and the initials of the person who prepared the shipment.

Revision History

Section Change Date Requester Approver

Header Update header 12/21//2016 Hung Ho E. Hart MD

Font, Size New Time Roman, 12 12/21/2016 Hung Ho E. Hart MD

D.5 SOP-0939 CBOC TRACKING LOG PROCEDURE

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