Vernal CBOC Questions-05162024.pdf

1. QUESTION: Please advise how many exam rooms and how many consultation rooms the VA requires per PACT team.

Government Response: Reference PWS paragraph 4.9 Space Requirements: 4 exam rooms and 2 consult room for PACT and ancillary extended team. One consult room can be used for Mental Health, PCMHI, Social Work, Dietary & Pharm D.) The PWS para 4.9 updated to reflect.

2. QUESTION: Please advise how many telehealth rooms (by type) the VA requires in this facility and if the VA would like exam tables in the rooms.

Government Response: 1 dedicated tele health room with exam table for Telederm and any other special telehealth needs. 1 tele-retinal imaging room (VA will provide equipment). PWS para 4.9.1 updated to reflect change.

3. QUESTION: Please confirm the size and number of small group rooms and large group rooms required in this facility.

Government Response: Reference PWS paragraph 4.9.1 refers to Shared Group Space with Telehealth capabilities, should be approximately 130 square feet.

4. QUESTION: Please confirm the number of procedure rooms and women’s health exam rooms required in this clinic.

Can a procedure room count toward the number of required women’s health exam rooms?

Government Response: Reference PWS paragraph 4.6.3.7. A procedure room is not required. Exam room must have adjacent bathroom for women’s health exam room it can be one of the required PACT rooms.

5. QUESTION: Does the current CBOC meet the government’s space requirements, and if not, will the location be “grandfathered in” and available for rebid “as-is”?

Government Response: Please reference PWS 4.9.1 Contractor shall provide space that meets the standards outlined in the PACT Space Module Designed Guide.

6. QUESTION: Please confirm the new CBOC must be designed with the on/Stage-Off/Stage concept as laid out in the PACT Design Guide.

Government Response: YES

7. QUESTION: Will podiatry services be conducted in procedure rooms?

Government Response: Reference PWS paragraph 2.5.1. PODIATRIST: The Contractor is not required to provide this service.

8. QUESTION: Please provide the number of billable enrollees on the most current invoice.

Government Response: 796 Vets up to 1067

9. QUESTION: Please list all VA staff that will be onsite at the clinic and the approximate number of days per week they will be there.

Government Response: Reference PWS paragraph 4.12.4. VA staff will be there intermittently, depending on need.

10. QUESTION: Will the new Contractor inherit the patients’ last vesting visit and be allowed to bill for one year from the date upon contract award?

Government Response: Yes, they will inherit the last payment. But will bill off the active enrolled patient panel monthly enrollment list.

11. QUESTION: Will the government be making site visits prior to the award? If so, how much advance notice will the contractor be given?

Government Response: The government will give 2 weeks advanced notice if the government does a site visit. Please refer to E.15 52.212-2 (a) FACTOR B – Facility, Sub-factor (1) – Geographic Location (site visit may be conducted prior to award).

12. QUESTION: How many Mission Act referrals, for Primary Care, were made in the past 12 months for enrolled veterans of the Vernal CBOC?

Government Response: 9 community care consults went out in the last year for Primary Care in the in catchment area.

13. QUESTION: Transcripts are required to be submitted for NP candidates with the proposal. Can these transcripts be submitted after the award?

Government Response: Unofficial Transcripts can be submitted with the offer, however after award the official transcript will be required.

14. QUESTION: Proof of ACLS and BLS are required to be submitted for Physicians with the proposal.

Can these be submitted after the award?

Government Response: Reference PWS paragraph 2.12. Contractor staff shall complete VA mandatory training as requested and complete ACLS/BLS training and keep ACLS/BLS certifications current throughout the life of the contract.

15. QUESTION: Please list the vaccines the contractor is responsible for purchasing and provide information on how many of each vaccine were used at the clinic in the past year.

Government Response: Drug/Vaccine QTY Shipped

Havrix (Hepatitis A Vaccine) Syringe 2

Heplisav-B (Hepatitis B Vaccine) Syringe 5

Flu Vaccine Syringe 70

Boostrix (TDAP Vaccine) Syringe 90

Shingrix (Shingles Vaccine) Syringe 70

Prevnar 20 (Pneumococcal Vaccine) Syringe 80

Gardasil (HPV) Syringe 5

Covid-19 Single Dose Vials 10

Pharmacy doesn’t have data on administration vs wasted doses.

16. QUESTION: Please advise how mental health will be managed in the clinic (is contractor or VA providing, or will it be referred to VAMC)

Government Response: This will be provided through tele-health at the contracted clinic with a VA provider.

17. QUESTION: Please confirm if the VA will supply the telephones and will the existing number be rolled over to the new contractor?

Government Response: Yes, Reference PWS para 4.11.3. VA will supply equipment.

18. QUESTION: Does the government require CAT6 or CAT6A cabling

Government Response: Reference PWS paragraph 4.11.2.6.7 updated to read “Infrastructure installer should install CAT6A patch panels and connectors in the rack”.

19. QUESTION: Will the government add price realism language to the current solicitation? To prevent contractors from deliberately underbidding this contract?

Government Response: Please reference Solicitation Basis for Contract Award para a and b, pages 180-181.

20. QUESTION: What was the rationale for maximum dollar value for this solicitation?

Would the government consider increasing the maximum value for this solicitation?

Government Response: The maximum dollar value was determined by the Government’s market research. The Government will not increase the maximum dollar value at this time.

21. QUESTION: PWS section 4.9. PACT space standards are found in the PACT Space Module Design.

Will the Government please confirm if VA will provide the phone circuit and physical phones?

Government Response: Yes, Reference PWS para 4.11.3. The VA will provide the physical phones and phone circuit.

22. QUESTION: PWS section 4.11.1.2. The installation and maintenance of the network cabling infrastructure within the facility including all cabling located inside the walls and plenum space of the structure, cabling racks, network equipment racks, patch panels, wall ports, extension cabling from the demarc to the communications closet, and a secure communications closet space to house the networking equipment.

Will the Government please confirm if CAT 6 or CAT 6A is preferred?

23. QUESTION: PWS section 4.11.2.5.1. Power requirements: Four (4) L6-20 receptacles, one (1) L6-30 receptacles in the closet

Will the Government please confirm the power requirements and if two 20-amp dedicated receptacles are acceptable?

Government Response: Reference PWS paragraph 4.11.2.5.1.

24. QUESTION: PWS section 4.11.2.6.7 Infrastructure installer should install Leviton CAT6 patch panels and connectors in the rack.

Will the Government please confirm if a comparable brand to Leviton is suffice?

25. QUESTION: PWS section 4.11 “EQUIPMENT, OFFICE SUPPLIES AND TECHNICAL SUPPORT: In accordance with VA and VHA directives, policies, and handbooks, all equipment attaching to a VA network will be owned by the VA and controlled by the VA. No other equipment will be connected to this network.”

We respectfully note that Section 4.11.3.8 of the PWS states the VA will be responsible for the following:

“Ensuring hardware/software compatibility with VA approved list: a listing in Attachment D of the printers have passed compatibility testing with the VA EHR Encounter Form. The following scanners listed in Attachment D has passed compatibility testing with the VA EHR Imaging System and any other model used will require approval and certification for the VA EHR Imaging.”

Will the VA or the contractor be responsible for providing all printers and scanners?

Government Response: Yes, Reference PWS para 4.11 VA is responsible for providing printers & scanner