D.2 SALIENT CHARACTERISTICS.docx

DEPARTMENT OF VETERANS AFFAIRS • GLAHCS · Station 691 · VA Police Service • FY26 Mobile Surveillance Trailers

DEPARTMENT OF VETERANS AFFAIRS

Greater Los Angeles VA Healthcare System (GLAHCS) VA Police Service · Station 691

SALIENT CHARACTERISTICS

Mobile Surveillance Trailer Systems

1.0 PURPOSE AND SCOPE

This Salient Characteristics document establishes the minimum technical requirements for the procurement of four (4) Mobile Surveillance Trailer Systems in support of the United States Department of Veterans Affairs (VA), Greater Los Angeles VA Healthcare System (GLAHCS), VA Police Service, Station 691. These trailers will be deployed to enhance physical security, force protection, and situational awareness across VA campuses, outlying clinics, and temporary event locations within the GLAHCS area of responsibility.

The baseline reference standard for this procurement is the Mobile Pro Systems (MPS) Commander 3400. In accordance with Federal Acquisition Regulation (FAR) 11.104, this requirement is issued on a "brand name or equal" basis. Any manufacturer may compete for award provided the proposed product meets or exceeds every salient characteristic identified herein. The burden of proof of equivalence or superiority rests solely with the offeror.

All specifications below are written generically. Named part numbers (e.g., AXIS camera models) are provided for reference as baseline examples; any functionally equivalent component meeting or exceeding the stated specification is acceptable.

2.0 SALIENT CHARACTERISTICS

For each requirement below, the Government has identified: (a) the characteristic, (b) the minimum acceptable standard, and (c) the rationale supporting the requirement. An offeror must address each item individually in the Compliance Matrix located at Section 4.0 of this document.

SECTION 1 — TRAILER STRUCTURE AND MOBILITY

1.1 Travel Dimensions

Minimum Standard: Maximum 64 inches width × 194 inches length × 72 inches height (in travel/stowed configuration).

Rationale: Compliance with standard U.S. Department of Transportation (DOT) road transport envelopes ensures the trailer may be towed on public roadways without oversize/overweight permits, enabling rapid deployment between VA facilities.

1.2 Deployed Footprint

Minimum Standard: Minimum 90 inches width when outriggers are fully extended.

Rationale: An expanded stance is required to provide the lateral stability necessary to safely support a 33-foot telescoping mast with cameras and lighting without tipping or oscillation.

1.3 Gross Vehicle Weight Rating (GVWR)

Minimum Standard: Minimum 3,000 pounds GVWR; the trailer shall be towable by standard law-enforcement-class vehicle platforms (e.g., full-size SUV or 1/2-ton pickup).

Rationale: VA Police Service operates standard law-enforcement tow vehicles. A GVWR within this range preserves operational flexibility and eliminates the need to acquire dedicated heavy-duty tow assets.

1.4 Stabilization

Minimum Standard: A minimum of five (5) independent jack stands with adjustable outriggers capable of leveling the unit on uneven terrain.

Rationale: VA deployment sites frequently include parking lots, graded lots, and unimproved surfaces. Independently adjustable stabilization is essential for safe mast deployment and to preserve video image quality.

1.5 Construction

Minimum Standard: Heavy-duty, all-weather steel frame construction engineered for continuous outdoor deployment.

Rationale: Southern California operating conditions include sustained high heat, intense ultraviolet exposure, coastal salt air, and occasional heavy rain. The frame must endure long-duration outdoor deployment without corrosion-related failure.

SECTION 2 — MAST SYSTEM

2.1 Mast Height

Minimum Standard: Minimum 28 feet fully extended, telescoping design.

Rationale: Elevated sensor placement extends the camera field of view beyond fencing, parked vehicles, and vegetation, significantly increasing the effective surveillance footprint per trailer.

2.2 Mast Type

Minimum Standard: Stabilized telescoping style incorporating vibration-dampening or vibration-proof technology; must maintain usable video quality in sustained wind conditions up to 45 mph.

Rationale: Santa Ana and coastal wind events regularly exceed 35 mph in the GLAHCS area of responsibility. Camera oscillation degrades identification and evidentiary value of recorded video, so vibration mitigation is mandatory.

2.3 Rotation

Minimum Standard: Minimum 340 degrees of mast rotation.

Rationale: Near-full rotation enables the operator to reposition the primary PTZ and fixed-camera coverage arc after deployment without physically relocating the trailer.

2.4 Mast Cable Capacity

Minimum Standard: Minimum six (6) Ethernet cable runs and two (2) power cable runs (12/24 VDC) routed internally through the mast to the top platform.

Rationale: Adequate internal cabling capacity supports the required camera payload, lighting, audio, and future expansion without exposed external cabling that would be vulnerable to weather and tampering.

2.5 Setup Time

Minimum Standard: Mast shall be deployable in 15 minutes or less by a single operator, using a tool-less design.

Rationale: Rapid single-operator deployment is essential for mobile surveillance missions and is consistent with force-protection response requirements.

2.6 Control Lines

Minimum Standard: Minimum two (2) four-wire control lines integrated into mast cabling.

Rationale: Dedicated control conductors ensure reliable PTZ and auxiliary device command-and-control without contention on data-bearing cabling.

SECTION 3 — POWER SYSTEMS

3.1 Battery Reserve

Minimum Standard: Minimum 1,200 Amp-hour AGM battery bank at 12 VDC (1,300 Ah preferred per the baseline reference).

Rationale: Adequate battery reserve is the foundation of autonomous, silent-running operation during nighttime hours and during periods of low solar yield.

3.2 Solar Charging

Minimum Standard: Minimum 600 W solar panel system (800 W preferred); must support self-sustaining extended deployment.

Rationale: Solar charging minimizes generator runtime, reduces fuel consumption, and enables quiet-mode operation compatible with a hospital environment.

3.3 Generator

Minimum Standard: Minimum 3,000 W generator capability (4,000 W gas autonomous generator preferred); must include managed/automated startup.

Rationale: An automated generator provides guaranteed backup charging when solar yield is insufficient, ensuring continuous operation without site visits.

3.4 Shore Power

Minimum Standard: 120 VAC shore power input capability, minimum 1,875 W.

Rationale: When deployed adjacent to VA facility power, shore power eliminates both solar dependency and generator runtime, yielding fully silent, zero-emission operation.

3.5 Inverter

Minimum Standard: Minimum 150 W pure sine wave inverter.

Rationale: Pure sine wave output is required to safely power sensitive electronics (network equipment, NVR/VMS appliances, and IP cameras).

3.6 Smart Charging

Minimum Standard: Intelligent charge management capable of automatically prioritizing solar, shore power, and generator inputs.

Rationale: Automated source prioritization reduces fuel costs, extends battery service life, and removes the need for operator intervention during source transitions.

3.7 Fuel Storage

Minimum Standard: Minimum 20-gallon on-board fuel storage for generator operations.

Rationale: Adequate on-board fuel capacity aligns with the 30-day autonomous operation requirement and reduces refueling logistics burden on VA Police staff.

3.8 Autonomous Operation

Minimum Standard: Capable of fully autonomous operation for a minimum of 30 days between human intervention (refueling or routine maintenance).

Rationale: 30-day autonomy aligns with sustained event security, extended surge deployments, and force-protection postures without diverting police personnel to logistics.

SECTION 4 — COMMUNICATIONS AND CONNECTIVITY

4.1 Cellular Connectivity

Minimum Standard: 5G cellular modem capability (4G LTE minimum); must support dual-SIM or carrier redundancy.

Rationale: Cellular redundancy ensures continuous command-and-control and video egress in the event of a single-carrier outage across the Los Angeles metropolitan area.

4.2 Wi-Fi

Minimum Standard: 802.11 wireless networking capability.

Rationale: Local Wi-Fi supports on-scene technician access for configuration, diagnostics, and evidentiary video retrieval without exposing the unit to the public internet.

4.3 Ethernet Ports

Minimum Standard: Minimum 16-port network switch integrated into the onboard rack enclosure.

Rationale: A 16-port switch supports the specified camera, audio, lighting, and control payload with headroom for authorized VA accessory sensors.

4.4 Communications Compatibility

Minimum Standard: Must support cellular, mesh network, Wi-Fi 802.11, and satellite communications options.

Rationale: Multi-bearer flexibility is required to support deployments to outlying VA sites, mutual-aid events, and locations with degraded terrestrial communications.

4.5 Remote Access

Minimum Standard: Full remote access to all onboard systems via cellular network.

Rationale: Remote administration by VA Police dispatch and the COR minimizes site visits and supports 24×7 monitoring posture.

4.6 Network Architecture

Minimum Standard: Isolated, standalone network — no connection to VA enterprise IT (OI&T) network required.

Rationale: A standalone architecture avoids VA Handbook 6500 enterprise-connection Authority to Operate (ATO) requirements and accelerates fielding while preserving security boundaries.

SECTION 5 — CAMERA SYSTEMS

5.1 Fixed Camera

Minimum Standard: Minimum one (1) multi-sensor fixed 360-degree camera with minimum 4×2 MP resolution and infrared (IR) night-vision capability. AXIS P3735-PLE or equal.

Rationale: A multi-sensor 360° fixed camera provides persistent, continuous wide-area coverage that complements the directional PTZ camera and ensures no blind zone around the trailer.

5.2 PTZ Camera

Minimum Standard: Minimum one (1) pan-tilt-zoom (PTZ) camera with minimum 2 MP resolution, 32× optical zoom, and infrared night-vision capability. AXIS Q6325-LE or equal.

Rationale: High optical zoom and low-light performance are required for subject identification at distance and for evidentiary capture supporting VA Police investigations and prosecutions.

5.3 Camera Storage

Minimum Standard: Internal protected camera storage rack for transport of cameras off the mast when not deployed.

Rationale: Dedicated internal storage protects sensitive optics from road vibration, weather, and theft during transport between deployment sites.

5.4 Camera Compatibility

Minimum Standard: System must accept IP cameras from multiple manufacturers; the camera subsystem shall not be proprietary to a single vendor.

Rationale: Open, multi-vendor camera support protects Government investment against vendor lock-in and supports long-term sustainment as camera technology evolves.

5.5 Power over Ethernet

Minimum Standard: Minimum 24 VDC Hi-PoE 90 W dual-channel injector plus 24 VDC Hi-PoE 35 W injectors for camera power.

Rationale: Adequate Hi-PoE capacity is required to power the specified high-performance PTZ camera (with heater/blower) plus fixed cameras without additional external power runs.

SECTION 6 — VIDEO MANAGEMENT SYSTEM (VMS)

6.1 VMS Compatibility

Minimum Standard: The trailer shall be compatible with industry-standard VMS platforms, including but not limited to Avigilon, Genetec, exacqVision, and Milestone.

Rationale: VA Police operates and may migrate between enterprise-class VMS platforms. Compatibility across the major platforms ensures the trailer can integrate into any current or future VA VMS architecture.

6.2 Onboard Recording

Minimum Standard: Onboard video recording / NVR storage capability.

Rationale: Local recording preserves evidentiary video during any period of cellular or WAN disruption and supports chain-of-custody requirements.

6.3 Remote Video Monitoring

Minimum Standard: Full remote video monitoring capability via cellular connection.

Rationale: Remote live monitoring supports real-time force protection and integration with the VA Police dispatch center.

6.4 Customer VMS Configuration

Minimum Standard: System must accept customer-supplied VMS installations without hardware modification.

Rationale: Allowing the Government to deploy its licensed VMS without factory modification simplifies sustainment and accommodates VA software standards.

SECTION 7 — AUDIO AND DETERRENCE

7.1 Two-Way Audio

Minimum Standard: IP-based two-way audio horn system with minimum 1 W broadcast capability. AXIS C1310-E MK II or equal.

Rationale: Two-way audio enables active voice-down of trespassers, force-protection announcements, and direct communication with subjects, extending the deterrent value of the system.

7.2 LED Flood Lighting (Top Mast)

Minimum Standard: Minimum two (2) 42-inch LED flood light bars mounted at the top of the mast.

Rationale: Elevated flood lighting materially improves both deterrence and night-time camera performance across a wide perimeter.

7.3 LED Flood Lighting (Mid Mast)

Minimum Standard: Minimum three (3) LED flood lights at mid-mast with motion-activation capability.

Rationale: Motion-activated mid-mast lighting provides an immediate deterrent response to perimeter events while conserving battery and generator runtime.

7.4 Strobe Lights (Top Mast)

Minimum Standard: LED strobe light pod in a law-enforcement blue/blue configuration mounted at the top of the mast.

Rationale: Law-enforcement blue/blue strobes provide unmistakable visual identification of the unit as a law-enforcement asset and serve as a significant deterrent.

7.5 Strobe Lights (Body)

Minimum Standard: Minimum six-body LED strobe light kit in a law-enforcement blue/blue configuration.

Rationale: Body-level strobes amplify the deterrent presence of the unit at ground level and improve visibility during active incidents.

7.6 Motion Detection

Minimum Standard: Minimum three-zone motion detection at mid-mast level using PIR or equivalent technology.

Rationale: Zoned motion detection enables targeted, automated responses (lighting, audio, alerting) instead of full-perimeter activation for every event.

SECTION 8 — RACK ENCLOSURE

8.1 Rack Capacity

Minimum Standard: Minimum 10U standard 19-inch rack-mount enclosure.

Rationale: A 10U envelope accommodates the required network switch, PoE injectors, NVR/VMS appliance, cellular/communications gateways, and charge controllers with appropriate headroom.

8.2 Environmental Control

Minimum Standard: Active temperature management (powered ventilation); must maintain operational temperature range in ambient conditions from 32°F to 110°F.

Rationale: Greater Los Angeles summer ambient temperatures routinely exceed 100°F. Active thermal management preserves electronics service life and ensures operational availability throughout the deployment window.

8.3 Security

Minimum Standard: Lockable enclosure with access control.

Rationale: Physical access control is required to protect VA-owned electronics, recorded video, and any configuration credentials resident in the enclosure.

SECTION 9 — MONITORING AND CONTROL PLATFORM

9.1 Status Dashboard

Minimum Standard: Real-time remote monitoring dashboard displaying, at minimum: fuel level, battery voltage, current power usage, key temperature points, GPS location, intrusion detection status, lighting control, and horn/sounder/strobe control.

Rationale: A unified dashboard supports centralized fleet oversight by VA Police and allows the COR to verify operational readiness of all four (4) trailers from a single interface.

9.2 GPS Tracking

Minimum Standard: Integrated GPS providing real-time trailer location monitoring.

Rationale: Location awareness supports accountability for Government property, theft-recovery, and efficient dispatch of the nearest asset.

9.3 Intrusion Detection Reporting

Minimum Standard: Automated reporting of unauthorized access or perimeter breach events.

Rationale: Automated, actionable alerts convert passive monitoring into an active force-protection capability.

9.4 Remote Control

Minimum Standard: Ability to remotely control lighting, audio, and deterrence systems from the dashboard interface.

Rationale: Operator-initiated deterrence from a centralized console multiplies the effectiveness of a single dispatcher and reduces on-site response time.

9.5 Technical Support

Minimum Standard: Vendor-provided technical support access included as part of the standard offering.

Rationale: Bundled technical support expedites issue resolution and reduces the risk of operational downtime during the warranty period.

SECTION 10 — WARRANTY AND SUPPORT

10.1 Base Warranty

Minimum Standard: Minimum one (1) year factory warranty on all hardware components.

Rationale: A twelve-month factory warranty is a minimum commercial standard and establishes a clear accountability period for manufacturing defects.

10.2 Extended Coverage

Minimum Standard: Minimum one (1) additional year of extended parts coverage and technical support (Year 2) included in the base price.

Rationale: A second year of included coverage reduces lifecycle cost to the Government and aligns the warranty period with the typical fielding and acceptance cycle.

10.3 Repair Response

Minimum Standard: Vendor shall resolve reported equipment failures within 14 business days of written notice.

Rationale: Bounded response time preserves operational availability and is consistent with prudent service-level practice for mission-critical security equipment.

10.4 Replacement

Minimum Standard: Equipment that has not been repaired within 30 calendar days of written notice shall be replaced with equivalent-capability equipment, at no cost to the Government, within 90 calendar days.

Rationale: A firm replacement backstop protects the Government from extended outages and ensures the four-trailer fleet remains at full operational strength.

SECTION 11 — SAFETY EQUIPMENT

11.1 Safety Marking

Minimum Standard: Minimum one (1) double 15-foot safety ribbon kit with standards for perimeter marking during deployment.

Rationale: Perimeter marking delineates the stabilized footprint of the trailer and protects the public, VA staff, and Veterans from contact with outriggers, the mast base, or electrical hazards during deployment.

SECTION 12 — COMPATIBILITY REQUIREMENT (BASELINE STANDARD)

The Mobile Pro Systems Commander 3400 is identified as the brand-name item meeting all salient characteristics set forth in Sections 1 through 11 of this document. This identification is made in accordance with FAR 11.104 ("brand name or equal") and does not restrict competition.

Any alternate product offered must demonstrate equivalence or superiority in every category above. The burden of proof of equivalence rests with the offeror. Offerors proposing an "or equal" product shall submit, at a minimum:

1. Manufacturer name, model number, and country of origin;

1. Published manufacturer specification sheets and technical data supporting each salient characteristic;

1. A completed Compliance Matrix (Section 4.0) with "Y" or "N" against each line item and narrative notes where applicable;

1. Warranty and post-award technical support terms meeting or exceeding Section 10.

Equivalency will be evaluated jointly by the Contracting Officer and the Contracting Officer’s Representative (COR). Offers failing to demonstrate equivalence on any single salient characteristic may be determined technically unacceptable.

13.0 COMPLIANCE MATRIX

Offerors shall complete the Offeror Compliance (Y/N) and Offeror Notes columns for every line item. A single "N" response, or the failure to respond to any line, may result in a determination of technical unacceptability.

14.0 PREPARING OFFICIAL

Prepared by:

Christopher LeDuc Contracting Officer’s Representative (COR) VA Police Service Greater Los Angeles VA Healthcare System · Station 691 Department of Veterans Affairs

Signature: _______________________________________ Date: ________________

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