D.1 STATEMENT OF WORK.docx

VA GLAHCS — Statement of Work — Mobile Surveillance Trailers — FY26

DEPARTMENT OF VETERANS AFFAIRS

Greater Los Angeles VA Healthcare System (GLAHCS) VA Police Service — Station 691

STATEMENT OF WORK (SOW)

Greater Los Angeles VA Police Department — Mobile Surveillance Trailer Procurement Fiscal Year 2026 Contract Type: Firm Fixed Price (FFP)

1. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

1.1 The Contracting Officer’s Representative (COR) designated for this requirement is identified below. The COR serves as the Contracting Officer’s authorized technical representative and is the principal point of contact between the contractor and the Government for all technical matters arising under this Statement of Work (SOW). The COR has no authority to modify the terms, price, or scope of the contract; such authority is reserved exclusively to the Contracting Officer.

2. CONTRACT TITLE

2.1 Greater Los Angeles VA Police Department — Mobile Surveillance Trailer Procurement.

3. BACKGROUND

3.1 The Greater Los Angeles VA Healthcare System (GLAHCS) VA Police Service is one of the largest federal law enforcement organizations within the Veterans Health Administration (VHA). The Service delivers continuous, 24-hour police, physical security, and emergency response operations across multiple campuses and outpatient sites throughout the Greater Los Angeles area, including the West Los Angeles VA Medical Center, the VA Sepulveda Ambulatory Care Center, the VA Downtown Los Angeles Clinic, and numerous community-based outpatient clinics.

3.2 Fixed camera infrastructure currently deployed across GLAHCS does not provide coverage for all locations, outdoor perimeters, parking structures, encampment response zones, construction areas, and temporary assembly areas that require surveillance. These coverage gaps limit the VA Police Service’s ability to monitor high-priority areas, respond to emergent incidents, investigate criminal activity, and protect patients, visitors, employees, and Government property.

3.3 Mobile surveillance trailers provide a proven law enforcement force-multiplier that enables rapid deployment of high-definition video, audio, and deterrent capability to any area identified as a priority by command staff. Mobile platforms can be repositioned as operational priorities shift, deployed to outdoor perimeters and remote areas without fixed camera access, and used to provide temporary surveillance coverage for planned events, high-profile visits, protests, and construction projects.

3.4 The Executive Order establishing the National Center for Warrior Independence (NCWI) has expanded VA Police staffing at GLAHCS by seventy-three (73) authorized Full-Time Equivalent Employees (FTEEs). The expansion of the police force, coupled with an expanded security mission across the West Los Angeles campus, has materially increased the demand for reliable, mobile, continuously operating surveillance capability that complements, but does not replace, existing fixed camera systems.

3.5 The trailer systems procured under this SOW are designed to support prolonged deployments of up to thirty (30) days between refueling events, with minimal human intervention required. Each system is configurable to the specific mission, terrain, power source, and threat profile of the deployment location, and is capable of independent operation using onboard battery, solar, and generator power.

4. SCOPE

4.1 The contractor shall furnish all equipment, materials, labor, delivery, rigging, on-site setup support, demonstration, and documentation required to deliver four (4) fully operational mobile surveillance trailer systems to the GLAHCS VA Police Service. The required systems are the Mobile Pro Systems Commander 3400, or equal, configured with the components and accessories identified in Section 5.1 of this SOW.

4.2 All items shall be new, current production, first-quality, and free of defects in material and workmanship. Delivery, rigging, freight, and any setup and demonstration services required to place each trailer in a fully operational condition at the designated place of performance shall be included in the contract price.

4.3 The contractor shall ensure that all components are properly packaged and protected for shipment, labeled with the Purchase Order (PO) number, and delivered to the designated place of performance accompanied by complete receiving documentation, including a packing list, bill of lading, and any required manufacturer certifications.

5. SPECIFIC TASKS

5.1 Procurement and Delivery of Trailer Systems

5.1.1 The contractor shall procure, configure, and deliver the equipment identified in the table below. The quantities, descriptions, and model numbers are derived from Mobile Pro Systems Vendor Quote #31698, dated April 21, 2026, and are incorporated into this SOW as binding deliverable specifications. “Or equal” items shall meet or exceed the form, fit, function, and performance characteristics of the specified model in all material respects.

5.1.2 Each of the four (4) trailer systems shall be delivered with all components pre-installed, tested at the factory, and ready for operational deployment upon arrival at the designated place of performance.

5.2 Documentation

5.2.1 The contractor shall provide, at the time of delivery, complete user manuals, system documentation, operation and maintenance instructions, wiring diagrams, network configuration documentation, and warranty information for each trailer and for each major component installed on the trailer. Documentation shall be provided in both printed and electronic (PDF) form.

5.2.2 All documentation shall be delivered in English and shall be sufficient for VA Police Service personnel to operate, monitor, troubleshoot, and perform first-line maintenance on each trailer system.

5.3 Demonstration and Operational Verification

5.3.1 Prior to final acceptance, the contractor shall conduct an on-site operational demonstration of each trailer system at the designated place of performance. The demonstration shall verify, at a minimum, mast deployment and retraction, camera field-of-view and image quality (day and night), PTZ control, two-way audio, strobe and flood lighting functionality, solar, battery, and generator power operation, cellular connectivity, video streaming to the Customer-Supplied Video Management System (VMS), and MPStatus dashboard connectivity.

5.3.2 The contractor shall provide a minimum of one (1) training session per delivery site, delivered to VA Police Service personnel identified by the COR, covering system startup and shutdown, routine operation, basic troubleshooting, and safe deployment practices.

5.4 Warranty Services

5.4.1 The contractor shall provide a one (1) year factory warranty on all hardware components, beginning on the date of final Government acceptance of each trailer system. The warranty shall cover all defects in material and workmanship and shall include parts, labor, and any return shipping necessary to effect warranty repairs.

5.4.2 The contractor shall provide a second-year extension under the MPStatus Interactive Dashboard & Technical Support program (Model 20510), which shall include interactive remote dashboard monitoring, technical support, and extended parts coverage for an additional twelve (12) months following the expiration of the factory warranty.

5.5 Technical Support

5.5.1 The contractor shall provide the COR with written technical support contact information, including a toll-free telephone number, email address, web portal, and documented escalation and response procedures. Technical support shall be available during normal business hours at a minimum, with after-hours emergency support procedures clearly identified.

6. PERFORMANCE MONITORING

6.1 The COR shall conduct inspections of delivered equipment and documentation, monitor contractor performance, and verify that all tasks under this SOW are executed in accordance with the stated requirements.

6.2 The contractor shall be responsible for resolving system defects and deficiencies identified by the COR within fourteen (14) business days of written notice. Resolution shall include diagnosis, repair or replacement of affected components, and verification that the system has been restored to full operational capability.

6.3 Any equipment that cannot be repaired within thirty (30) calendar days from the date of written notice shall be replaced by the contractor at no additional cost to the Government. Replacement equipment shall be fully operational at the place of performance within ninety (90) calendar days from the date of written notice.

7. SECURITY REQUIREMENTS

7.1 General Security

7.1.1 The contractor and all contractor personnel performing work under this SOW shall comply with all applicable VA information security and privacy requirements, including those set forth in VA Handbook 6500, VA Directive 6500, and VA Handbook 6500.6 (Contract Security), and with all applicable Federal laws, regulations, and Executive Orders governing the protection of Government information and information systems.

7.1.2 The contractor shall ensure that contractor personnel performing any work on VA premises comply with VA physical security requirements, sign in and out at designated VA Police Service checkpoints, display Government-issued or contractor-issued identification at all times, and comply with the lawful direction of VA Police personnel.

7.1.3 The trailer systems procured under this SOW operate on an isolated, self-contained network that does not connect to the VA enterprise network or to any VA information system that processes, stores, or transmits VA sensitive information. Accordingly, formal Certification and Accreditation (C&A) requirements do not apply to this acquisition, and a Security Accreditation Package is not required. This determination does not relieve the contractor of any of its other obligations under this Section 7.

7.2 Access to VA Information and VA Information Systems

7.2.1 Contractor personnel shall not be granted access to VA information or VA information systems except as expressly authorized in writing by the Contracting Officer. Where such access is authorized, contractor personnel shall be subject to all applicable background investigation, suitability, and identity-proofing requirements imposed by VA policy and Federal regulation.

7.2.2 The contractor shall not copy, remove, transmit, or disclose any VA information to any person or entity except as expressly required for the performance of this contract and authorized in writing by the Contracting Officer or the COR.

7.2.3 Upon completion or termination of the contract, or at the direction of the Contracting Officer, the contractor shall return or destroy, as directed, all VA information in its possession and shall certify such return or destruction in writing.

7.3 Training

7.3.1 All contractor personnel who require access to VA information or VA information systems, or who perform work on VA premises in support of this contract, shall complete VA Privacy and Information Security Awareness and Rules of Behavior training prior to being granted such access, and annually thereafter for the duration of the contract. Evidence of training completion shall be provided to the COR upon request.

7.3.2 Additional role-based training shall be completed by contractor personnel as required by VA policy applicable to the functions performed by those personnel.

7.4 VA Information Custodial Language

7.4.1 Information made available to the contractor by VA for the performance or administration of this contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA.

7.4.2 The contractor shall comply with all Federal and VA rules of behavior relating to VA information and information systems. The contractor shall safeguard VA information from unauthorized access, use, disclosure, modification, destruction, or loss.

7.4.3 The contractor shall not create, collect, process, store, or transmit VA sensitive information except as expressly required for the performance of this contract. VA sensitive information shall not be stored on any contractor-owned information system or removable media without the prior written authorization of the Contracting Officer.

7.5 Security Incident Investigation

7.5.1 The contractor shall immediately, and in no event later than one (1) hour after discovery, report to the VA Network and Security Operations Center (NSOC), the Contracting Officer, and the COR any known or suspected security incident involving VA information or VA information systems, including any actual, suspected, or attempted unauthorized access, use, disclosure, modification, or destruction of VA information, and any loss or theft of equipment or media containing VA information.

7.5.2 The contractor shall cooperate fully with any Government investigation of a security incident, including by providing prompt access to personnel, facilities, records, and affected systems, preserving all relevant evidence, and implementing any corrective actions directed by the Contracting Officer.

7.6 Liquidated Damages for Data Breach

7.6.1 In the event of a data breach involving VA sensitive personal information (SPI) in the possession of the contractor, the contractor shall be liable to the Government for liquidated damages in the amount of thirty-seven dollars and fifty cents ($37.50) per affected individual, consistent with 38 U.S.C. § 5725 and the implementing regulations and policies of the Department of Veterans Affairs.

7.6.2 The liquidated damages described in paragraph 7.6.1 are intended to cover the reasonably anticipated costs of required breach response activities, including, at a minimum, (a) written notification to each affected individual, (b) a minimum of one (1) year of credit monitoring services for each affected individual, and (c) identity theft insurance coverage of not less than twenty thousand dollars ($20,000) per affected individual.

7.6.3 Payment of liquidated damages under this section shall not be the exclusive remedy of the Government and shall not limit the Government’s ability to pursue other remedies available at law or in equity, including termination for default.

7.6.4 As noted in paragraph 7.1.3, the trailer systems operate on an isolated network and are not anticipated to process or store VA SPI. The requirements of this paragraph 7.6 apply only in the event that VA SPI is nonetheless placed in the possession of the contractor in the course of performance.

8. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION (GFE/GFI)

8.1 The Government shall furnish, at no cost to the contractor, the following items for integration with the delivered trailer systems:

1. Four (4) cellular SIM cards for installation in the on-board Teltonika RUTM50 5G modems (referenced in Section 5.1 as Model 21545-CSE).

1. Video Management System (VMS) software and associated configuration parameters, to be integrated with each trailer pursuant to Section 5.1 (Model 21547-CSE).

8.2 All other equipment, materials, tools, supplies, and consumables required to perform the work under this SOW shall be furnished by the contractor. The Government shall not be responsible for any contractor-owned property used in the performance of this contract.

9. OTHER PERTINENT INFORMATION

9.a Follow-on Work 9.a.1 Equipment delivered under this SOW may, at the sole discretion of the Government, be added to an existing or future GLAHCS VA Police Service standing maintenance agreement for continuing support, parts, and service beyond the periods of warranty and MPStatus coverage described in Section 5.4.

9.b Conflict of Interest (COI) 9.b.1 No organizational or personal conflicts of interest have been identified in connection with this acquisition. The contractor shall promptly disclose to the Contracting Officer any actual, apparent, or potential conflict of interest that arises during performance.

9.c Non-Disclosure 9.c.1 A separate Non-Disclosure Agreement (NDA) is not required for performance under this SOW. This determination does not relieve the contractor of its obligations under Section 7 of this SOW, under VA Handbook 6500.6, or under any applicable Federal law governing the protection of Government information.

9.d Packaging, Packing, and Shipping 9.d.1 All items shall be shipped FOB Destination, with all freight, handling, rigging, and delivery charges included in the total contract price. No additional charges for shipping, rigging, or delivery shall be paid by the Government.

9.d.2 Shipments shall be addressed as follows, and all packaging (including outer cartons, crates, and skids) shall be conspicuously marked with the Purchase Order (PO) number assigned at award:

ATTN: Christopher LeDuc, Contracting Officer’s Representative Greater Los Angeles VA Healthcare System VA Police Service 11301 Wilshire Boulevard, Building 297 Los Angeles, CA 90073 9.d.3 The contractor shall notify the COR in writing not less than five (5) business days prior to any scheduled delivery, and shall coordinate delivery date, time, access, and unloading requirements with the COR. Deliveries shall be scheduled during normal VA business hours (Monday through Friday, 0800 to 1600 Pacific Time) unless otherwise approved in advance by the COR.

9.e Inspection and Acceptance 9.e.1 Inspection and acceptance shall occur at destination at each respective place of performance. The COR shall inspect each delivered trailer system, witness the operational demonstration required by Section 5.3, and sign off on system functionality at each place of performance prior to final Government acceptance.

9.e.2 The Government shall have seven (7) calendar days from the date of delivery of each trailer system to inspect, test, and accept or reject the system. Silence or inaction during the seven (7) day period shall not constitute acceptance. Final acceptance shall be documented in writing by the COR.

10. RISK CONTROL

10.1 The contractor shall provide, with each trailer system, safety ribbons, cones, stanchions, and perimeter markers sufficient to establish a safe deployment perimeter around each trailer. Specifically, each trailer shall be equipped with the Double 15-Foot Safety Ribbon Kit with Standards (Model 14093) identified in Section 5.1.

10.2 The contractor shall provide written safe-deployment guidance addressing, at a minimum, site selection, ground-slope limits, mast deployment clearances, overhead obstruction checks, generator refueling, and electrical safety.

11. PLACES OF PERFORMANCE

11.1 Performance under this SOW shall occur at the following Government facilities and at any additional Greater Los Angeles deployment locations directed by the COR:

1. VA West Los Angeles Medical Center — 11301 Wilshire Boulevard, Los Angeles, CA 90073.

1. VA Sepulveda Ambulatory Care Center — 16111 Plummer Street, Sepulveda (North Hills), CA.

1. VA Downtown Los Angeles Clinic — 351 East Temple Street, Los Angeles, CA 90012.

1. Additional deployment locations within Greater Los Angeles as directed in writing by the COR.

11.2 The principal place of receipt, inspection, and acceptance shall be 11301 Wilshire Boulevard, Building 297, Los Angeles, CA 90073, unless otherwise directed in writing by the COR.

12. DELIVERABLES AND ACCEPTANCE CRITERIA

12.1 Equipment Deliverables

12.1.1 The contractor shall deliver the equipment described in Section 5.1 of this SOW, in the quantities and configurations therein specified, to the designated place of performance. Each delivered trailer system shall be complete, fully assembled, factory-tested, and ready for operational deployment.

12.2 Documentation Deliverables

12.2.1 The contractor shall deliver, in printed and electronic form, all user manuals, operation and maintenance instructions, wiring and network diagrams, warranty documentation, and MPStatus dashboard access credentials required for operation and sustainment of the delivered systems, as further described in Section 5.2.

12.2.2 The contractor shall deliver a written proposed delivery schedule pursuant to Section 14, technical support contact information pursuant to Section 5.5, and a post-delivery acceptance test report for each trailer system.

12.3 Non-Conforming Equipment

12.3.1 Any equipment delivered that does not conform to the requirements of this SOW, including equipment that is damaged, defective, mis-configured, or not as specified, may be rejected by the Government. Rejected equipment shall be replaced by the contractor at no additional cost to the Government, within the timeframes set forth in Section 6 of this SOW. Title to rejected equipment shall remain with or revert to the contractor, and the contractor shall bear all costs of return shipment, disposal, and replacement.

13. PERIOD OF PERFORMANCE

13.1 The period of performance of this contract shall be three hundred sixty-five (365) calendar days from the date of contract award, inclusive of the one (1) year factory warranty period, and shall be followed by the second-year MPStatus Interactive Dashboard, Technical Support, and Extended Parts Coverage described in Section 5.4.2.

14. DELIVERY SCHEDULE

14.1 The contractor shall submit a proposed delivery schedule to the Contracting Officer and the COR, in writing, within ten (10) calendar days of contract award. The proposed schedule shall identify estimated fabrication, shipping, delivery, setup, demonstration, and acceptance dates for each of the four (4) trailer systems.

14.2 All equipment shall be delivered, demonstrated, and ready for Government acceptance within ninety (90) calendar days of contract award, unless a later date is approved in writing by the Contracting Officer for documented supply-chain or manufacturing reasons.

14.3 The contractor shall promptly notify the COR in writing of any anticipated delay to the approved delivery schedule, the cause of the delay, and the proposed corrective action.

15. RECORDS MANAGEMENT CLAUSE

15.1 Citations to pertinent laws, codes, and regulations such as 44 U.S.C. Chapters 21, 29, 31, and 33; Freedom of Information Act (5 U.S.C. § 552); Privacy Act (5 U.S.C. § 552a); 36 Code of Federal Regulations (CFR) Parts 1220-1236; 41 CFR 201, et al.; and all applicable NARA, VA, and VHA records management policies are incorporated herein by reference as though fully set forth.

15.2 The contractor shall treat all deliverables under this contract as the property of the U.S. Government for which the Government shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

15.3 The contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

15.4 The contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or information that, which the contract indicates, is a deliverable to the Government and constitutes Government records. Government records shall not be the property of the contractor.

15.5 The contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

15.6 The Government Agency owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any contractor rights in the data or deliverables must be identified as required by Federal Acquisition Regulation (FAR) 52.227-11, 52.227-14, and 52.227-17, as applicable.

15.7 Training — All contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training. The contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

15.8 Flow-down of requirements to subcontractors — (a) The contractor shall incorporate the substance of this clause, its terms and requirements, including this paragraph, in all subcontracts under this contract, and require written subcontractor acknowledgment of same. (b) Violation by a subcontractor of any provision set forth in this clause will be attributed to the contractor.

SIGNATURE AND ADMINISTRATIVE BLOCK

The information set forth below identifies the Government point of contact for this requirement and is provided for procurement-administration purposes. Contract and task-order numbers will be completed by the Contracting Officer upon award.

Christopher LeDuc, Contracting Officer’s Representative Date Contracting Officer, Department of Veterans Affairs Date

--- END OF STATEMENT OF WORK ---