D.1 36C25026Q0717.docx

36C25026Q0717

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

506-26-4-541-0109

07-23-2026 Elizabeth Koses N/A 08-10-2026 12:00

EDT

36C250 Department of Veterans Affairs Columbus Chalmers P. Wylie Ambulatory Care Center 420 North James Road Columbus OH 43219-1834

X

484210 $34 Million

N/A

36C250 Department of Veterans Affairs

Ann Arbor Healthcare System 2215 Fuller Rd Ann Arbor MI 48015 36C250 Department of Veterans Affairs Columbus Chalmers P. Wylie Outpatient Clinic 420 North James Road Columbus OH 43219-1834

36C250

Financial Services Center Invoices to be Submitted Electronically www.ob10.com/us/en/veterans-affairs// e-Invoice Setup Info Phone 877-489-6135 877-353-9791 512-460-5429

See CONTINUATION Page The contractor shall provide all required labor, material, supplies, equipment and supervision of contractor personnel necessary to perform furniture moving and repair services for the Ann Arbor Healthcare System in accordance with the Statement of Work described herein.

This solicitation shall be conducted in accordance with FAR Part 12 and is anticipated to result in the award of an Indefinite-Delivery type contract as defined in FAR part

16.5. The performance of services under this contract shall

be authorized through the award of funded task order(s).

See Section E.2 for instructions on how to submit offers.

Any quote not compliant with standards set in section E.2 will not be considered for award.

See CONTINUATION Page

Elizabeth Koses

VA-VHA-RPOC-2026-0003

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C250

Columbus Chalmers P. Wylie Ambulatory Care Center 420 North James Road Columbus OH 43219-1834

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

B.2 STATEMENT OF WORK

ANN ARBOR VETERAN AFFAIRS HEALTH CARE SYSTEM

PERFORMANCE WORK STATEMENT FOR

ASSET INVENTORY MANAGEMENT AND LABOR/INSTALLATION

1. OBJECTIVE

Veterans Affairs Ann Arbor Healthcare System (VAAAHS) requires asset inventory management services and labor/installation. The contractor must have the capabilities to provide labor (technically trained personnel) for the inventory data capture management, product handling inventory management of VA’s multi-manufacturer complicated systems furniture and freestanding furniture and for installation throughout the facility. Knowledge of multi-manufacturer systems furniture (Haworth, Herman Miller, Knoll, Steelcase, etc.) with a minimum of 3 years’ experience of working with product is a must.

2. SCOPE OF WORK

The Contractor shall furnish all labor, tools, equipment and trucks to provide and execute the pickup of equipment, complex furniture systems, moving of complex furniture systems, freestanding furniture, and the computer data management of these complex systems and furniture. The VA will supply the furniture systems, freestanding furniture, and equipment to be picked up and inventoried at the vendor’s inventory management center. The contractor shall provide equipment moving, furniture moving, furniture installation, and storage services for VAAAHS for the facilities listed below.

A. Medical Centers:

1. VAAAHS 2215 Fuller Road, Ann Arbor, MI 48105

B. Community Based Outpatient Clinics (CBOC):

1. Adrian VA Clinic, 770 Riverside Avenue, 1st floor, Adrian, MI 49221

2. Findlay VA Clinic, 1720 East Melrose Avenue, Findlay, OH 45840

3. Flint VA Clinic, 2360 South Linden Road, Flint, MI 48532

4. Green Road VA Clinic, 2500 Green Road, Suite 200, Ann Arbor, MI 48105

5. Howell VA Clinic, 3399 East Grand River Avenue, Suite 100, Howell, MI 48843

6. Jackson VA Clinic, 4328 Page Avenue, Michigan Center, MI 49254

7. Major General Oliver W. Dillard VA Clinic, 5900 North Lotz Road, Canton, MI 48187

8. Packard Road VA Clinic, 3800 Packard Road, Ann Arbor, MI 48108

9. Toledo VA Clinic, 1200 South Detroit Avenue, Toledo, OH 43614

C. Other Locations:

1. VAAAHS Offsite Warehouse, 844 Highland Drive, Ann Arbor, MI 48108

2. Domino Farms, 24 Frank Loyd Dr., Ann Arbor, MI 48105?

3. PERIOD OF PERFORMANCE

This procurement shall be for a single award indefinite delivery indefinite quantity contract with a base period of performance from 01 September 2026 to 31 August 2027 (estimated, finalized at time of contract award) with 4 option years. Funds will be obligated via issuance of written, unilaterally signed task orders against the indefinite delivery indefinite quantity contract. Only warranted VA contracting officers can issue task orders for services.

A. Ordering Periods (estimated, finalized at time of contract award):

1. Base Ordering Period: 09/01/2026 to 08/31/2027

2. Ordering Period 1: 09/01/2027 to 08/31/2028

B. Normal Duty Hours: Monday through Friday, 8:00am to 4:00pm, Eastern Standard Time, excluding Federal Holidays and any other day specifically declared by the President of the United States to be a national holiday.

Off Duty Hours: Monday through Friday 4:00pm to 8:00am, Eastern Standard Time, and Saturdays and Sundays. There may be overtime or weekends where work is needed in this contract. The contractor shall be required to start urgent/off duty work within three hours of notification from the Contracting Officers Representative (COR). Any exceptions require a Contracting Officer’s (CO) approval.

Off duty hours shall also include the following Federal Holidays:

1. New Year’s Day (January 1)

2. Martin Luther King, Jr. Day (Third Monday in January)

3. President’s Day (Third Monday in February)

4. Memorial Day (Last Monday in May)

5. Juneteenth (June 19)

6. Independence Day (July 4)

7. Labor Day (First Monday in September)

8. Columbus Day (Second Monday in October)

9. Veterans Day (November 11)

10. Thanksgiving Day (Fourth Thursday in November)

11. Christmas Day (December 25)

4. CONTRACTOR GENERAL REQUIREMENTS

It is the intent of these specifications to govern receiving equipment, furniture and furnishings, maintain a current inventory of existing furnishings, and perform moves to include:

1. Moving furniture and belongings.

2. Moving equipment and belongings.

3. Disassembly and assembly of furniture.

4. Removal, storage, inventory, and delivery of existing furniture.

5. Storage, inventory, and delivery of existing equipment.

6. Pick and pull software provided to AAVAHCS to select items for use.

A. The contractor is responsible for ensuring that its company and personnel maintain any generally required professional certification, accreditation license, bond, and proficiency relative to their area of expertise. The contractor shall retain documentation of such records. The Government will not pay for expenses to meet this requirement. The contractor is responsible for ensuring staff are trained and certified for planning an installing product to maintain the integrity of the manufacturer’s warranty. The contractor must have certification to provide installation services for the following manufacturers:

1. Herman Miller

2. Steelcase

3. Knoll

4. Haworth

B. The Contractor shall furnish all labor, equipment, materials, tools, supervision, and expertise required to receive, move, disassemble, and assemble furniture for VAAAHS. The Contractor shall furnish all labor, equipment, materials, tools, supervision, and expertise required to receive and move equipment for the VAAAHS. The contractor will be responsible for installing wall mounted sit-stands and accessories to include literature racks, markerboards, tack boards, clocks, coat hooks, and any other wall mounted items as needed in addition to systems furniture items. The placement of all wall-mounted items shall be coordinated with the COR prior to installation. The delivery time and location shall be coordinated with the COR prior to shipping.

C. The COR will provide the contractor with an electronic copy of the furniture component listings and installation drawings so the contractor can coordinate receiving, storage, and installation. The COR shall enter inventory orders to be delivered by the contractor in the contractor’s inventory system and include these in the daily task lists.

D. The contractor shall assign a single point of contact that will consistently be a project manager as needed, manage the work performed under the contact and shall coordinate work with the other contractor personnel. The project manager shall have a cell phone with e-mail capabilities to simplify communication between the contractor personnel and VA personnel.

The contractor’s project manager shall be responsible for providing the installation crew with copies of furniture component listing and installation drawings previously provided by the COR. The contractor’s project manager shall coordinate sequencing and staging with the COR on larger projects.

E. The contractor’s lead installer shall ensure that the job is completed and inspect the job site before notifying the COR that the work is complete. The lead installer must clearly communicate with VA personnel. The lead installer should be the same person for each VA project to the maximum extent practicable.

F. The contractor personnel shall be dressed professionally to include at a minimum attire such as the contractor’s uniform or the contractor’s company logo.

G. The contractors schedule will vary with workload. When called for projects, the contractor will be requested to work no less than four hours per call. The individual projects could extend several days depending on size of the project. When contacted to respond to an urgent move or installation request, the contractor must be available within two days of an urgent request.

H. The contractor shall provide cleaning services of product (ex: fabric panels) as needed/directed by VA staff.

I. The contractor shall also provide minor repairs to damaged furniture when possible. Examples of minor repairs include replacing a wheel on a chair, re-gluing castors, cuts to work surfaces around columns, re-edge banding, etc.

J. The contractor shall provide sufficient and consistent personnel and crews based on workload as required to accomplish assigned tasks in the time frame stated per the project timeline.

K. The contractor shall provide, operate, manage and maintain a trained, uniformed team of personnel to provide the services.

L. The contractor’s personnel shall have the ability to meet and communicate with the general public; ability to physically perform the functions required in the performance of the assigned duties; ability to read English; understand and apply printed rules, detailed orders, instructions, and furniture drawing layouts. They shall also be familiar with a variety of commercial furniture product disassembly/assembly parts and components. able to.

M. The contractor is responsible for identifying when a project is complete, per plans and specifications, and reporting to the COR for inspection when required. The contractor is only to take instruction from the COR or VA CO during any assignment. The contractor shall notify the COR regarding any schedule implications (if work is taking longer or is completed quicker than scheduled), if there are missing products, or if there is a warranty issue.

N. If electronic task list cannot be completed as a result of government delay, the contractor will notify the COR to reschedule.

O. Furniture and Equipment Inventory Software – The contractor is responsible to input the existing inventory into a web-based solution (SnapTracker for example) that is accessible by VA staff. All data must be fully available to VA staff within thirty days after contract award. The contractor shall own and maintain the database throughout the life of the contract. At then end of the contract the contractor will provide a digital and printed copy of the inventory. Digital copy must be provided such that it is easily transferrable to another system.

P. Turn ins – Will work with team to coordinate the delivery of items to Ann Arbor to support turn in process as well as offsite warehouse to assist in the coordination of official excess procedures. All paperwork and coordination to be completed by interior designers.

5. CONTRACTOR’S STORAGE OR WAREHOUSE FACILITY

A. The contractor shall receive and store new furniture and equipment in their warehouse. The square footage of storage space required for new and existing furniture and equipment will vary between 1,200 square feet and 2,500 square feet. It is dependent on workload and timing of large projects. On average there is approximately 1,800 square feet of space required for storage at the contractor’s warehouse.

B. The contractor shall store furniture and equipment inventory until installation of product is scheduled by the COR. The contractor will notify the COR upon receiving VA furniture and equipment to initiate receiving reports and schedule installation.

C. The contractor is responsible for unpacking and disposing of all packaging materials. All debris and rubbish not specified to become Government property shall be disposed of by the contractor off Government property. Disposal will adhere to all applicable Federal, State and local hauling and disposal regulations. All items that can be recycled shall be recycled. The contractor shall leave workspaces clean and vacuum workspace if necessary, after work is completed.

D. The contractor shall inventory all existing furniture and equipment that is stored in their warehouse and continually keep the inventory database up to date as items are added and removed from inventory. The inventory program shall be available on a website and shall always be accessible to both VA personnel and contractor personnel. The inventory shall include a naming convention assigned to each inventoried item, photograph(s) of each piece or type when quantities apply, a description, size (width x height x depth), quantity, manufacturer, model, number of finish specifications, and location stored in warehouse. The inventory shall be updated weekly to reflect accurate information. The categories for inventory shall be coordinated with the COR. The inventory system shall allow the COR to create furniture orders from inventory to include delivery dates.

E. The contractor’s storage or warehouse facility is required to be no more than fifty miles from the VAAAHS at 2215 Fuller Rd, Ann Arbor, MI 48105.

F. The contractor’s warehouse must be able to receive product Monday through Friday (excluding federal holidays), between 7:00am to 5:00pm Eastern Standard Time.

G. The current VA contracted warehouse space is estimated at 1,200 square feet. The inventory includes equipment, systems furniture components, filing cabinets, and tables. The inventory must be moved by the successor contractor to their facility and inventoried by them within thirty days after contract award.

H. Equipment storage is based on project need. Contractor must be able to provide receiving and delivery of stored items, the space estimated should not exceed 1,200 square feet.

6. CONTRACT INVOICES

A. The services listed in the Price/Cost Schedule are lump sum requirements per hour. The prices include all labor, resources, and incidental/related services to provide the storage, moving, and installation services. There shall be no extra costs to the Government for services that are detailed and required of the contractor within this Statement of Work.

B. The contractor shall provide monthly invoices in arrears of services for all work performed in accordance with the line items of the contract. Invoices must be submitted to VA electronically via the Tungsten Network. Refer to VAAR Clause 852.232-72 for additional language.

C. Invoices shall be submitted no later than fourteen calendar days after the end of the month.

D. The contractor is responsible for tracking the hours for services provided. The contractor must submit an invoice with all hours completed the previous month, detailed per employee, project name where applicable, location of work performed, and project schedules.

E. Prior to submitting an invoice for payment, the contractor must provide the following information to the COR for review and concurrence:

1. An Excel spreadsheet with separate costs per hour, rate, and totals for VAAAHS and clinics; and lease facilities separately for each week of the month and the total cost for that month for all facilities combined.

2. The square footage of storage/warehouse space shall be determined precisely on the fifteenth day of each month. In other words, on the fifteenth day of each month, the square footage of space used to warehouse the VA’s inventory shall be measured. That measurement shall be used to invoice the VA for the square footage of storage space for that month the measurement was taken.

3. Provide all backup documents, to include the schedule from each day worked along with hours per task.

7. SPECIAL CONTRACT REQUIREMENTS

A. The services in this contract may only be changed by written modification. The modification shall be bilateral and binding when signed by a VA Contracting Officer.

B. The services to be performed by the contractor shall be performed in accordance with VA policies and procedures of the VA facility. Under no circumstances will the contractor’s employees be considered VA employees.

C. The contractor shall have insurance for general liability, worker’s compensation, and vehicle insurance. The contractor shall furnish after contract award a certificate of insurance proving all required coverage has been obtained to the VA. The contractor is responsible for maintaining insurance coverage for the duration of the contract.

8. CONTRACTOR QUALIFICATIONS

A. Personnel assigned by the contractor to perform the services covered by this contract shall be experienced in installing a variety of different manufacturers’ products, to include systems furniture. The contractor’s Project Manager and Lead Installer must have a minimum of two years of experience performing furniture and systems furniture installation services.

B. All certifications held by the personnel working on this contract shall be full and unrestricted. The qualifications of such personnel shall also be subject to review by the COR. Each person assigned to work under this contract shall be certified and trained in furniture installation services and operation of any equipment used.

9. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

A. All contractor employees who require access to the Department of Veterans Affairs computer systems and/or sensitive information shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security, Information Security Officer and Law Enforcement prior to contract performance. This requirement is applicable to all subcontractor personnel requiring the same access.

B. The contractor shall be required to comply with all security policies/requirements. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

C. The position sensitivity has been designated as low risk.

D. The level of background investigation commensurate with the required level of access is a low-level National Agency Check with Inquiries (NACI).

E. Each contractor assigned work under the contract is required to annually receive and document completion of VA Privacy Awareness training. VA Privacy Training for Personnel without Access to VA Computer Systems or VA Sensitive Information. This TMS training course (VA20939) provides the mandatory yearly Privacy training requirement for any VA personnel such as volunteers or contractors without access to VA computer systems or VA sensitive Information. If employee has access to protected health information, whether paper or electronic, they must take the Privacy and HIPAA Focused Training. You may use this print version for an employee to read. The supervisor, in turn, must enter the training into TMS.

F. Contractor Responsibilities:

1. The contractor shall ensure all personnel requiring access to the computer systems are able to read, write, speak, and understand the English language.

2. Complete the Fingerprint Request Form furnished by the VA after award.

3. Complete the Background Investigation Request Worksheets furnished by the VA after award. The VA CO will send the documentation to the Veteran’s Service Center to complete the fingerprint adjudication.

4. The contractor personnel will be required to complete an Electronic Questionnaire for Investigations Processing (e-QIP).

5. The contractor, when notified of an unfavorable adjudication determination by the Government, shall withdraw he contactor’s employee from working under the contract.

10. QUALTIY ASSURANCE SURVEILLANCE PLAN

A. The monitoring of the contractor’s performance shall be done by the COR. Incidents of contractor noncompliance, as evidenced by the monitoring procedures, shall be first discussed with the contractor by the VA Contract Specialist (CS). If no resolution can be found, incidents will then be forwarded to the VA CO for final resolution.

B. The Quality Assurance Surveillance Plan (QASP) shall outline the evaluation criteria to ensure the contractor is aware of the quality and criteria required to meet the terms of the contract.

C. The COR shall assess the contractor performance once per month and will provide a written assessment to the contractor and VA CS.

D. The evaluation criteria and standards are listed in the Services Summary section.

11. SERVICES SUMMARY

B.3 PRICE/COST SCHEDULE

The maximum total amount, or ceiling amount, for all orders issued against this contract shall not exceed $349,999.99.

The Minimum trip guarantee total is 1 project during the base period.

ITEM INFORMATION

Storage Services for Ann Arbor Healthcare System Contract Period: Base POP Begin: 09-01-2026 POP End: 08-31-2027 PRINCIPAL NAICS CODE: 484210 - Used Household and Office Goods Moving PRODUCT/SERVICE CODE: J071 - Maintenance, Repair, and Rebuilding of Equipment - Furniture

Moving Services for the Ann Arbor Healthcare System

POP Begin: 09-01-2026 POP End: 08-31-2027

Inventory Keeping of Furniture for Ann Arbor Healthcare System

POP Begin: 09-01-2026 POP End: 08-31-2027

Furniture Installation Assembly (and disassembly). Inclusive of minor furniture repairs. For Ann Arbor Healthcare System

POP Begin: 09-01-2026 POP End: 08-31-2027

Storage Services for Ann Arbor Healthcare System Contract Period: Option 1 POP Begin: 09-01-2027 POP End: 08-31-2028

Moving Services for the Ann Arbor Healthcare System

POP Begin: 09-01-2027 POP End: 08-31-2028

Inventory Keeping of Furniture for Ann Arbor Healthcare System

POP Begin: 09-01-2027 POP End: 08-31-2028

Furniture Installation Assembly (and disassembly). Inclusive of minor furniture repairs. For Ann Arbor Healthcare System

POP Begin: 09-01-2027 POP End: 08-31-2028

Storage Services for Ann Arbor Healthcare System Contract Period: Option 2 POP Begin: 09-01-2028 POP End: 08-31-2029

Moving Services for the Ann Arbor Healthcare System

POP Begin: 09-01-2028 POP End: 08-31-2029

Inventory Keeping of Furniture for Ann Arbor Healthcare System

POP Begin: 09-01-2028 POP End: 08-31-2029

Furniture Installation Assembly (and disassembly). Inclusive of minor furniture repairs. For Ann Arbor Healthcare System

POP Begin: 09-01-2028 POP End: 08-31-2029

Storage Services for Ann Arbor Healthcare System Contract Period: Option 3 POP Begin: 09-01-2029 POP End: 08-31-2030

Moving Services for the Ann Arbor Healthcare System

POP Begin: 09-01-2029 POP End: 08-31-2030

Inventory Keeping of Furniture for Ann Arbor Healthcare System

POP Begin: 09-01-2029 POP End: 08-31-2030

Furniture Installation Assembly (and disassembly). Inclusive of minor furniture repairs. For Ann Arbor Healthcare System

POP Begin: 09-01-2029 POP End: 08-31-2030

Storage Services for Ann Arbor Healthcare System Contract Period: Option 4 POP Begin: 09-01-2030 POP End: 08-31-2031

Moving Services for the Ann Arbor Healthcare System

POP Begin: 09-01-2030 POP End: 08-31-2031

Inventory Keeping of Furniture for Ann Arbor Healthcare System

POP Begin: 09-01-2030 POP End: 08-31-2031

Furniture Installation Assembly (and disassembly). Inclusive of minor furniture repairs. For Ann Arbor Healthcare System

POP Begin: 09-01-2030 POP End: 08-31-2031

GRAND TOTAL

Base Period: (CLINS 0001 through 0004) Total $_____________ Ordering Period 1: (CLINS 1001 through 1004) Total $_____________ Ordering Period 2: (CLINS 2001 through 2004) Total $_____________ Ordering Period 3: (CLINS 3001 through 3004) Total $_____________ Ordering Period 4: (CLINS 4001 through 4004) Total $_____________

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Definitions. The clause at Federal Acquisition Regulation (FAR) 52.202-1, Definitions, is incorporated by reference.

(b) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(c) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(e) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause FAR 52.233-1, Disputes, which is incorporated in this contract by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence. Examples of occurrences include acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. When an excusable delay occurs, the Contractor shall—

(1) Notify the Contracting Officer in writing as soon as possible;

(2) Remedy the delay as quickly as possible; and

(3) Notify the Contracting Officer when the occurrence is over.

(g) Invoice. The Government will handle invoices according to the Prompt Payment Act (31 U.S.C. 3903) and 5 CFR part 1315. The Contractor shall submit invoices to the address designated in the contract to receive invoices. An invoice must include the information required by 5 CFR part 1315.9(b).

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees, and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark, or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date that appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(4) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable;

(D) Contractor point of contact; and

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(5) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by FAR part 33 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR part 32).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a termination for cause.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures for interest credits prescribed in FAR part 32 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon—

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. The Government will send a cure notice to the Contractor, unless the reason for the termination is late delivery. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered under this contract are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Government-financed air transportation; and 41 U.S.C. chapter 21 relating to procurement integrity.

(r) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Disputes, Payments, Invoice, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) Other contract clauses incorporated in the solicitation or contract;

(4) Addenda to this solicitation or contract,

(5) Solicitation provisions incorporated in the solicitation.

(6) Other paragraphs of this clause.

(7) Other documents, exhibits, and attachments; and

(8) The specification.

(s) Unauthorized obligations.

(1) Except as stated in paragraph (s)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government-authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement. If the EULA, TOS, or similar legal instrument or agreement is invoked through an “I agree” click box or other comparable mechanism (e.g., “click-wrap” or “browse-wrap” agreements), execution does not bind the Government or any Government authorized end user to such clause.

(iii) Any such clause is deemed to be stricken from the EULA, TOS, or similar legal instrument or agreement.

(2) Paragraph (s)(1) of this clause does not apply to indemnification by the Government that is expressly authorized by statute and specifically authorized under applicable agency regulations and procedures.

(t) Comptroller General examination of record. This paragraph applies if this contract was awarded using other than sealed bid procedures and is in excess of the simplified acquisition threshold on the date of award of this contract.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices, at all reasonable times, the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR part 4, longer period required by statute, or periods specified in other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This clause does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(u) Incorporation by reference. The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of Clause) ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.2 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/ https://www.acquisition.gov/far-overhaul

(End of Clause)