D_-_26-04-RFP_-_Lease_and_Development_of_Property_at_Sebastian_Municipal_Airport_Pre-Bid_Meeting_Power_Point.pdf
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- Attached to
- Lease and Development of Property At Sebastian Municipal Airport (Parcels G4, G5, G6, G7, G8)
- Solicitation number
- 26-04-RFP
- Issued by
- Indian River County, Florida
About this file
This is a pre-bid meeting presentation for the City of Sebastian, Florida, regarding RFP 26-04 for the lease and development of property at Sebastian Municipal Airport. The City is seeking proposals from qualified individuals or businesses to develop and self-build aircraft hangars on five pre-existing sites designed to accommodate 60'x60' buildings, with each site having its own ground lease. The project requires proposers to possess financial and organizational capacity to implement capital infrastructure successfully while providing a favorable vision for establishing the airport as a stable, viable, and self-sustaining entity. The question deadline is November 25, 2025, with responses due by December 11, 2025. The evaluation meeting is tentatively scheduled, with a tentative council award in January 2026. A pre-bid meeting was held on November 18, 2025, and all submittals must be made electronically via VendorLink. The cone of silence period began November 6, 2025, and continues until city council approval or rejection of the award, with no contact permitted with city staff or council members during this period.
Minimum qualifications require proposers to be registered to do business in Florida and demonstrate three years of performing services under their Federal Employer Identification Number (FEIN). All submittals must include a bonded capacity certification letter notarized by a Florida-licensed surety company, along with a structured proposal containing sections on qualifications and experience, business plan, benefits to the airport, mandatory forms, and a separate cost proposal. The lease agreement shall comply with Federal Aviation Administration regulations and the Airport Minimum Standards. All questions must be submitted in writing to the Procurement Division at procurement@Cityofsebastian.org, and any answers provided at the pre-bid meeting are non-binding. Additional information and clarifications will be provided through addenda posted to VendorLink.
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Text version
Pre-Bid Meeting
26-04-RFP
LEASE AND DEVELOPMENT OF PROPERTY
AT SEBASTIAN MUNICIPAL AIRPORT
November 18, 2025
Agenda
Cone of Silence Schedule Questions Authorized Signer Bonding Capacity
RFP Documents RFP Submittal Minimum
Qualifications Scope of Work
Cone Of Silence The no-contact period began on November 6, 2025, and will continue until the city council decides to approve or reject the award (tentatively scheduled for January 2026).
Failure to comply with this requirement may be grounds for disqualification.
Address all comments, concerns, or questions to the Procurement Division. DO NOT contact city Staff or Council Members.
Schedule Event Date
Question Deadline November 25, 2025
Response Due December 11, 2025
Evaluation Meeting TBD
Tentative Council Award January 2026
The schedule is tentative and subject to change.
Questions All answers provided today are NON-BINDING!
All questions must be submitted in writing to the Procurement Division.
Via Email: Procurement@Cityofsebastian.org
Via VendorLink Question and Answer Module
All questions and modifications to the solicitation will be provided in an addendum.
All addenda are posted to VendorLink.
Authorized Signer Each bid submittal must include the signature of an officer or employee having the authority to bind the contractor.
The individual signing the submittal must be listed on Sunbiz as an Authorized Person. If not, a corporate resolution is required.
If a corporate resolution is not provided with the bid submittal, the bid submittal may be marked non-responsive.
Bonding Capacity
Proposer shall submit the Bonding Capacity Certification Letter.
The letter shall be notarized and issued by a surety company licensed and holding a current certificate to conduct business in Florida.
See Exhibit A for the Bonding Capacity Letter and Bid Bond form.
RFP Documents Before submitting your bid, ensure you have received, downloaded, and reviewed ALL the solicitation documents.
Document List:
Solicitation Document
Exhibit A - Bonding Capacity Certification Exhibit B - Square Hangar Layout
Exhibit C - Sample Lease
Exhibit D - G1, G2, G3 Hangar Photo
General Terms and Conditions
RFP Submittal All submittals are due electronically via
VendorLink.
Bidders may access VendorLink via the link below:
https://www.myvendorlink.com/external/hom e
Submittals sent by mail, electronic mail, or other means will not be accepted.
RFP Submittal Proposal Submittal Format
Title Page Section 1 – Table of contents Section 2 – Qualifications, Experience, and References Section 3 – Business Plan Section 4 – Benefits to Airport Section 5 – Mandatory Forms
Cost Proposal Provide a cost proposal in a separate PDF labeled
“26-04-RFP Cost Proposal”.
Cost Proposal shall be emailed to procurement@cityofsebastian.org.
Minimum Qualifications Registered to do business in Florida.
Three years performing services under FEIN number.
Scope of Work The Sebastian Municipal Airport (“The Airport”) is seeking proposals from interested individuals or businesses to develop and self-build aircraft hangars on five (5) pre-existing sites designed to accommodate 60’x60’ buildings.
Each site is part of a larger developed parcel and will have its own Ground Lease. The lease of airport property shall be consistent with Federal Aviation Administration (FAA) regulations and the Airport Minimum Standards.
Proposers must possess the financial and organizational capacity to implement the proposed capital infrastructure successfully and promptly, while also providing a favorable vision for utilizing the property to achieve the goal of establishing the Airport as a stable, viable, and self-sustaining entity.
QUESTIONS?
The following is the only person who should be contacted regarding this solicitation.
Jessica Graham Procurement Manager
772-388-8231 procurement@cityofsebastian.org
File details come from the government source that posted it. Updated .