A_-_26-04-RFP_-_Lease_and_Development_of_Property_at_Sebastian_Municipal_Airport.pdf

REQUEST FOR PROPOSAL

26-04-RFP

LEASE AND DEVELOPMENT OF PROPERTY AT SEBASTIAN

MUNICIPAL AIRPORT

(PARCELS G4, G5, G6, G7, G8)

Contact Person

Jessica Graham, CPPB Procurement/Contracts Manager

Phone: (772) 388 – 8231 Email: procurement@cityofsebastian.org

*Dates in this schedule occurring after the release date may be amended by the City.

The City reserves the right to delay or modify dates and will notify Proposers of all changes.

PROPOSED SCHEDULE

EVENT DATE TIME

RELEASE DATE: Thursday, November 6, 2025 -

PRE-PROPOSAL MEETING Tuesday, November 18, 2025 11:00 AM Local Time

QUESTIONS DUE DEADLINE Tuesday, November 25, 2025 2:00 PM Local Time

PROPOSAL DUE DATE Thursday, December 11, 2025 2:00 PM Local Time

EVALUATION MEETING TBD TBD

RECOMMENDATION OF AWARD January 2026 6:00 PM Local Time mailto:procurement@cityofsebastian.org

SECTION 1 – INSTRUCTIONS TO PROPOSERS

1.1 PURPOSE

1.1.1 The Sebastian Municipal Airport (“The Airport”) is seeking proposals from interested individuals or businesses to develop and self-build aircraft hangars on five (5) pre-existing sites designed to accommodate 60’x60’ buildings. Each site is part of a larger developed parcel and will have its own Ground Lease. The lease of airport property shall be consistent with Federal Aviation Administration (FAA) regulations and the Airport Minimum Standards. Proposers must possess the financial and organizational capacity to implement the proposed capital infrastructure successfully and promptly, while also providing a favorable vision for utilizing the property to achieve the goal of establishing the Airport as a stable, viable, and self-sustaining entity.

1.1.2 All solicitations are posted on VendorLink (https://www.myvendorlink.com/).

It is the sole responsibility of interested parties to monitor VendorLink for solicitation opportunities and updates.

1.2 ELECTRONIC PROPOSAL SECURITY

1.2.1 Electronic bid security shall be submitted by the bidder and made payable to the City of Sebastian in an amount not less than five percent (5%) of the total bid price. In lieu of an electronic submission, a bidder may submit an alternative form of security in the form of cash, money order, certified check, cashier’s check, or a domestic corporate bond, note, or debenture as authorized under Section 625.317, Florida Statutes. All bid securities must be issued by a company with a registered agent in the State of Florida.

Personal or business checks will not be accepted.

1.2.2 If a bidder elects to submit an alternative form of security (cash, money order, certified check, or cashier’s check), it must be hand-delivered to the City of Sebastian Procurement Manager no later than the due date and time specified in the solicitation. The security must be enclosed in a sealed envelope clearly labeled with the solicitation name and number, and marked “PROPOSAL BOND.”

Delivery Address:

City of Sebastian Attn: Procurement Manager 1225 Main Street Sebastian, FL 32958 https://www.myvendorlink.com/

1.2.3 Failure to submit the required bid security by the specified deadline will result in the bid submittal being deemed non-responsive.

1.3 PRE-PROPOSAL MEETING

A non-mandatory pre-proposal Meeting will be held on Tuesday, November 18, 2025, at 11:00 AM local time at the City of Sebastian Public Works Compound located at 505 Airport Drive West, Sebastian, FL 32958. A site visit will be held immediately after the pre-proposal meeting.

1.4 QUESTION DEADLINE

1.4.1 The deadline to submit questions will be Tuesday, November 21, 2025, at

2:00 PM local time. Any questions or communication regarding this solicitation must be emailed to the City’s Procurement/Contracts Manager at procurement@cityofsebastian.org.

1.4.2 The Bidder is responsible for checking for addenda associated with this solicitation.

1.5 ELECTRONIC PROPOSAL SUBMITTAL

1.5.1 All Bids must be submitted via VendorLink electronically https://www.myvendorlink.com/.

1.5.2 All bids submitted to the city become public records unless exempt under Florida or other law.

1.5.3 Late bids will not be opened or announced. Bidders can pick up or pay for the mailed return of their late, unopened bid. If this option is not exercised within five (5) days of the Bid Opening date, the late, unopened bid will be disposed of.

1.5.4 At its sole discretion, the City may reject any and all bids or accept any bid or portion thereof deemed to be whatever is in its best interest and to waive any non-substantial irregularities.

1.6 PROPOSAL OPENING

1.1.1 All sealed bids are due by Thursday, December 11, 2025, by 2:00 P.M.

local time.

1.1.2 The bid opening will be held virtually. Bids will be opened at 2:10 p.m. local time. Only the NAME of the company that submitted a response to this Invitation to Bid will be read aloud.

https://www.myvendorlink.com/

1.1.3 Meeting Information:

https://v.ringcentral.com/join/136259113?pw=96e7b3457df176e15b92423 dbabea4df Meeting ID: 136259113 Password: JhzXZgfvah

Or dial:

+1 (650) 419-1505 United States (San Mateo, CA) Access Code / Meeting ID: 136259113 Dial-in password: 5499943824

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

https://v.ringcentral.com/join/136259113?pw=96e7b3457df176e15b92423dbabea4df%20%20%20 https://v.ringcentral.com/join/136259113?pw=96e7b3457df176e15b92423dbabea4df%20%20%20

Indian River Press Journal Date Advertised: Sunday, November 9, 2025

CITY OF SEBASTIAN, FLORIDA

NOTICE TO PROPOSERS

26-04-RFP

Lease and Development of Property at Sebastian Municipal Airport

(Parcels G4, G5, G6, G7, G8)

NOTICE IS HEREBY GIVEN that the City of Sebastian is accepting proposals for the Lease and Development of Property at Sebastian Municipal Airport (Parcels G4, G5, G6, G7, G8). The solicitation document outlining the scope of services is available from VendorLink (https://www.myvendorlink.com/external/bids).

A non-mandatory pre-proposal meeting will be held on Tuesday, November 18, 2025, at 11:00 am, local time, located in the Public Works Compound, 505 Airport Drive W, Sebastian, FL 32958.

Questions are due on Tuesday, November 25, 2025, at 2:00 pm local time. All questions shall be directed to the Procurement Manager, Jessica Graham, CPPB, at 772- 388-8231 or by email at procurement@cityofsebastian.org.

Proposals are due Thursday, December 11, 2025, at 2:00 pm Local Time.

https://www.myvendorlink.com/external/bids

TABLE OF CONTENTS

Section 1 – Instructions To Proposers 2

Legal Ad 5

Table Of Contents 6

Section 2 – Scope Of Work 7

Section 3 – Evaluation Procedure 13

Section 4 – General Terms And Conditions 21

Section 5 – Required Forms 22

• Contact Information Sheet 23

• Corporate Resolution 24

• Certification Regarding Debarment And Suspension 25

• Certification Regarding Scrutinized Companies 26

• Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying 27

• Contracting With Entities Of Foreign Countries Of Concern Prohibited Affidavit

• Human Trafficking Affidavit 29

• Notifications Affidavit 30

• Reference List 31

• Local Vendor Preference Affidavit 32

Section 6 – Proposal Cost Sheet 33

Proposal Security 34

Exhibits (Upload to VendorLink)

• Exhibit A – Bonding Capacity Certification

• Exhibit B – Square Hangar Layout

• Exhibit C – Sample Lease

• Exhibit D - G1, G2, G3 Hangar Photo

SECTION 2 – SCOPE OF WORK

2.1 BACKGROUND

2.1.1 The Airport (FAA Designator X26) is a 24/7 public use, federally obligated, general aviation (“GA”) airport that is listed in the FAA’s National Plan for Integrated Airport Systems (“NPIAS”). The Airport is owned and managed by the City of Sebastian. It serves Sebastian, Indian River County, Florida, and the Treasure Coast region of Florida. General information about the Airport, along with the latest Airport master plan, is available on the Airport website at: https://www.cityofsebastian.org/163/Airport

2.1.2 Airport Operations:

A. Runways: The Airport has two active runways: Runway 05-23 and Runway 10-28. Runway 05-23 is the longest at 4,023 feet.

B. Fixed Base Operators (FBO): A 100LL self-serve fueling station is located on the airport as well as privately operated trucks offering 100LL and Jet-A fuel.

C. Hangars:

i. T-hangar Facilities: There are forty (40) T-hangars owned and managed by Sheltair Aviation

ii. Shade Hangars: There are 14 Shade Hangars owned and operated by the Airport

iii. Commercial Hangars: There are 4 larger Multi-Use Commercial Hangars owned and operated by the Airport

iv. All hangar facilities have a current waiting list for available space

2.2 Site Location & Improvements to be Constructed by Selected Proposer(s)

2.2.1 The sites available for development/lease are named G4, G5, G6, G7, and

G8 and are located at 70 Airport Drive West, Sebastian, FL 32958. Each site will be on its own, individual lease, which will encompass the building pad and required stormwater retention. The entire site has a standalone restroom building, with two stalls, that services sites G1-G8 only.

2.2.2 The selected proposer(s) shall finance, design, and construct all required utility extensions, including water, sanitary sewer, electric power, and telephone/data, as well as any necessary storm water management features, at no cost to the City. The selected proposer(s) shall be responsible for constructing the improvements in accordance with plans and specifications prepared by a professional architectural engineering firm, which shall be reviewed and approved in accordance with current City of Sebastian Building Department and Community Development Department https://www.cityofsebastian.org/163/Airport requirements, FAA regulations, and the Airport Master Plan, and “Airport Guiding Documents.”

2.2.3 Proposers must have sufficient financial resources to complete the capital infrastructure in a timely manner. Measurable milestones will be implemented to ensure prompt, proper completion of the construction and minimize disruption to normal airport.

2.2.4 Performance Bond: Prior to the start of construction, the selected Proposer(s) shall furnish to the City a Performance Bond equal to 100% of the total construction cost, to guarantee completion of the approved construction.

A. The bond (s) shall be provided by a surety company authorized to do business in the state of Florida, and approved by the city manager and city attorney. In lieu of a bond(s) the contractor may furnish as security in favor of the City a certified check, a cashier’s check or an irrevocable letter of credit.

B. The check or letter of credit shall be drawn on or issued by a bank authorized to do business in the state of Florida. The form of the check or letter or credit must be approved by the city manager and city attorney.

C. Attorneys-in-fact who sign bonds must file with each bond a certified and effective dated copy of their power of attorney. Surety companies executing bonds must appear on the Treasury Department’s most current list (Circular 570 as amended), and be authorized to transact business in the state of Florida.

2.2.5 All improvements, including the proposed hangar facilities, constructed on Airport property shall be subject to conditions, restrictions, reservations and prior approvals for the following purposes:

A. To encourage and leverage private investment in the Airport and create economic benefit for the Airport, City, and region;

B. To enhance aesthetic value through consistent, attractive, and compatible development;

C. To ensure proper, desirable use and appropriate development and improvement of each site within the Airport;

D. To protect Lessees and/or Tenants of buildings against improper and undesirable use of surrounding building sites which will depreciate the value of their leaseholds;

E. To ensure and maintain proper setbacks from streets, runways, taxiways, and aprons, and adequate, safe spaces between structures;

F. In general, to provide for a high type and quality of improvement of said property; and to ensure the safety and security of Airport operations and the operations of Airport Tenants.

2.3 LEASE TERMS

2.3.1 The Airport has developed a draft Lease Agreement (attached as Exhibit

A). If Proposer objects to any of the terms of the draft Lease Agreement, the Proposer must identify each objection and the basis of such objection in the Proposal. Objections may affect the evaluation of the Proposal. The failure to object to a term of the Lease Agreement shall constitute waiver of the Proposer’s right to negotiate such term.

2.3.2 The draft lease agreement reflects a 30-year term, with two optional 10-year extensions.

2.3.3 Subletting or Assigning Lease Agreements

A. Awarded Proposer(s) (Tenant) shall not assign the lease or sublet any portion of the Premises without the prior written consent of the City of Sebastian (Landlord). Any sublease or assignment without such consent shall be void and constitute a material breach of the Lease agreement.

If the City of Sebastian (Landlord) consents to a sublease:

i. The subtenant must execute a Lease agreement with the Awarded Proposer(s) (Tenant), agreeing in writing to comply with all terms of the Primary Lease.

ii. Awarded Proposer(s) (Tenant) remains fully responsible for all obligations under this Lease, including rent payments and property condition.

iii. Awarder Proposer(s) (Tenant) must provide the City of Sebastian (Landlord) with the subtenant’s contact information and a copy of the sublease agreement.

iv. The sublease shall not exceed the term of the original Lease.

2.3.4 Proposer's Duty to Execute the Lease Agreement

Within thirty (30) days of the offer of award, the successful Proposer(s) shall execute and return the lease contract(s) and all required documentation, including Security Deposits, to the City. If the successful Proposer(s) is unable to execute the lease contract within this timeframe, the City reserves the right to revoke the award and offer the lease contract to the next-highest ranked Proposer(s) or to terminate this procurement entirely.

2.4 SPECIAL CONSIDERATION

2.4.1 Initial Base Rent – A market study completed in 2025 shows a ground rent rate mean of $0.36/Square Foot per year for the southeast region of Florida.

The City is proposing a minimum fair market value of $0.40/Square Foot per year, to meet FAA Fair Market Value expectations. Under this RFP, submitters must propose a pre-tax monthly rental rate for lease/rental of the facility. The City, at its sole discretion, may accept, reject, or negotiate the proposed rate and facility capital improvements submitted under this proposal with the selected party.

2.4.2 Annual Rent Adjustment – The base rent outlined above is subject to annual review and adjustment, with a choice of a flat 3% yearly increase, or a variable yearly increase in accordance with the percentage annual increase in the Consumer Price Index Urban Wage Earners and Clerical Workers (CPI-W)(U.S. City Average, all items indexed)(1982-84 =100) for the full year one year before the calendar year of adjustment through the term of the agreement. An appraisal, market rent study, or alternative method designated by the City may be substituted periodically for the CPI adjustment, provided the substitution is at least 4 years apart.

2.4.3 Hangar Appearance

A. All constructed hangars in this particular set of sites MUST resemble the colors and design chosen for the original Lessor-built hangars on sites G1-G3 (see attached Exhibit D). The City shall have the final say in the colors for the hangars. The Successful Proposer(s) shall be responsible for and shall pay for all maintenance and repair of the land, structures, utilities, and facilities located upon the leasehold parcel during the term of the subject Lease, including, without limitation, general maintenance and upkeep of the facility, including structural repairs and maintenance of structural components, throughout the term of the lease. The City will only provide mowing for the entire site.

2.4.4 Sales Tax/Property Tax/Utilities

A. The tenant is responsible for paying any sales and property tax associated with lease of this facility. The tenant will also be responsible for paying all utility costs and the related installation costs.

B. Utilities include, but are not limited to, electricity, water and sewer, internet and phone, waste management, HVAC, etc.

2.5 LENGTH OF CONTRACT AND RENEWAL

This RFP will result in a 30-year ground lease with two optional 10-year extensions.

2.6 CITY OF SEBASTIAN LOCAL PREFERENCE

Effective October 14, 2009, the City of Sebastian adopted a local vendor preference. Please see City Code Sec. 2-11. Local Vendor Preference Policy for more information.

2.7 SITE ACCESS

To the extent services awarded under this RFP require the Contractor to be provided keys or security access badges by the City, if these items are lost, the Contractor will be responsible for the entire cost of replacement keys and the cost to rekey the site. For security purposes, the Contractor shall report the lost or stolen key to the assigned Project Manager immediately, so the City may take steps to secure the location.

2.8 CONTRACTOR MINIMUM QUALIFICATIONS

2.8.1 Must be registered with the State of Florida, Division of Corporations, to do business in Florida.

2.8.2 Proposer must have been in business under the same FEIN number for past three (3) years. Evidence should be submitted with the proposal.

2.8.3 If the proposers business is located in Sebastian, FL, or Indian River County, they must provide a copy of their business tax receipt.

2.8.4 Proposers that do not meet the minimum requirements listed herein as determined by the City, at its sole discretion, will be deemed non-responsive and not considered for award. All decisions made by the City are final.

2.8.5 No contract will be awarded to any proposer who, as determined by the CITY, has an unsatisfactory performance record, inadequate experience, lack of organization, labor, and equipment to perform the required services, and is in arrears to the CITY on a debt or contract or is a defaulter on surety to the CITY or whether the proposer’s taxes or assessments are delinquent.

The City has the right to disqualify any proposer who does not meet any or all qualifications necessary as determined by the City.

2.9 INSURANCE

2.9.1 The City of Sebastian is to be specifically included as an additional insured on all insurance certificates (except Worker's Compensation). Waiver of Subrogation is required for Commercial General Liability and Automobile Liability. A renewal certificate shall be issued thirty (30) days before said expiration date. The certificate shall provide a thirty (30) day notification clause in the event of cancellation or modification to the policy.

2.9.2 Before starting and until acceptance of the work by the City, Awarded Contractor shall, as a minimum mandatory condition precedent to this work, procure and maintain insurance of the types and to the limits specified below, at their own expense and without cost to the City, until final acceptance by the City of all products or services covered by the purchase order or contract.

2.9.3 The certificate holder shall read:

City Of Sebastian

2.9.4 Refer to Exhibit C, Sample Lease, Article VI, Obligations of Lessee, for insurance requirements

2.9.5 An endorsement to the Commercial General Liability or Automobile Liability policy, covering Contractor’s or subcontractor’s liability for bodily injury, property damage and environmental damage resulting from sudden accidental and gradual pollution and related clean-up cost incurred by the Contractor that arise from the Goods delivered or Services (including transportation risk) performed by Contractor under this Contract is also acceptable.

2.9.6 The Contractor shall declare any self-insured retention or deductible amount over $5,000 for any policy. The City reserves the right to reject any self-insured retention or deductible over $5,000.

2.9.7 All insurance carriers shall be rated (A) or better by the most recently published A.M. Best Rating Guide. Unless otherwise specified, it shall be the responsibility of the contractor to ensure that all subcontractors comply with the insurance requirements set forth in this Agreement. The City may request a copy of the insurance policy according to the nature of the project.

City reserves the right to accept or reject the insurance carrier.

SECTION 3 – EVALUATION PROCEDURE

3.1 The City intends that all responsive and responsible proposers responding to this RFP will be ranked in accordance with the criteria established in these documents.

3.2 Proposals shall include all information solicited in this RFP. Proposers will provide their best price and should not withhold any information from the written response in anticipation of presenting the information orally or in a demonstration since oral presentations or demonstrations may not be solicited. Each proposer will be ranked based on the criteria herein addressed.

3.3 The evaluation committee will not assign weights for cost. The Procurement Division will score cost based on the criteria in 3.9. During the evaluation process and at the sole discretion of the City, requests for clarification of one or more proposer submittals may be conducted. The City may perform this request for clarification in a written format or through scheduled oral interviews. Such clarification requests will allow proposers to answer any questions the City may have about a proposer’s submittal. After written clarification is completed, the Committee members can revise their individual scores for the non-price factors.

3.4 An adjectival-based scoring system shall be applied to the qualification criteria throughout the evaluation process to evaluate the written responses and the oral discussions. A score of 0 is the least favorable, and a score of 4 is the most favorable in all sections.

3.5 Committee members will score the Proposer’s response in accordance with the following scale:

Weighted Value

Description

“Non-Responsive”: No information was provided for the specific criteria, and the proposal failed to address the requirements. No documentation was provided.

“Insufficient Evidence”: The proposal is lacking or inadequate in most basic requirements for the specific criteria

“Partial/Basic Evidence”: The proposal meets many basic requirements for the specific criteria but lacks some essential aspects.

“Sufficient Evidence”: The proposal adequately meets the minimum requirements of the specific criteria and is generally capable of meeting the City’s needs.

“High-Level Evidence”: The proposal exceeds the minimum requirements in most aspects of the specific criteria.

NOTE: The Committee member’s score times the “weighted value” assigned to the sections listed below equals the total score for that section.

(EXAMPLE: Maximum score of 4 X’s weighted value of 10 = Maximum of 40 Points).

3.6 Proposers submitting the required criteria will have their proposals evaluated by an evaluation team and scored based on proposal criteria factors, including, but not limited to, the ability of the professional personnel, past performance, willingness to meet time requirements, and recent, current, and projected workloads.

3.7 Proposal Requirements

3.7.1. Pages should be sequentially numbered at the bottom of the page.

3.7.2. Proposals should be concise and provide only the information requested.

Additional data will not be considered.

3.7.3. The Proposal shall be limited to fifty (50) pages (Not including the required forms listed in Section 5). Any responses exceeding fifty (50) pages, not including the required forms or tabs, may be considered non-responsive and not considered for award.

3.8 Proposal Submittal Format

3.8.1. Proposers shall include the following information in their written response document.

3.8.2. Title Page: (Non-scored) - The title page should show the request for the proposal's subject, title, and proposal number; the firm's name; the name, address, and telephone number of a contact person; and the date of the proposal.

3.8.3. Section 1 – Table of contents: (Non-scored) - The Table of Contents shall list all major topics, their associated section number, and the starting page.

3.8.4. Section 2 – Qualifications, Experience, and References: (maximum 4 x 8 = maximum 32 points)

A. NOTE: The City will accept proposals from Corporations, Limited

Liability Corporations, Joint Ventures, Developers, Builders, Sole proprietors, etc. As long as the submitter is registered with the State of Florida Division of Corporations and authorized to do business in the State of Florida.

B. Business History – provide a brief history of the company’s background.

Include, at a minimum, a general description of work performed by the company, the date the company was established, the number of years the owner has worked in this area of business, and the physical location of the facility.

C. Past Performance – List any relevant experience providing commercial aeronautical service(s). If the Proposer does not have any experience with providing similar services to a public entity, the City may accept similar experience for a private entity, at the City’s sole discretion.

i. References - Use the references form to list at least three (3) client references in which commercial aeronautical services were provided within the last five (5) years.

ii. At the discretion of the Evaluation Team, the Procurement Manager may request and tabulate written references and make a report to the Team or assign a Team member to do so.

Reference checks are typically completed on the short-listed firms only; however, the City reserves the right to expand reference checks to other firms or during different phases of the evaluation process. Consideration of responses received from reference checks may be given during the final selection process.

D. Bonding Capacity/Financial Capability – Interested proposers must have the financial and organizational capacity to implement the proposed capital infrastructure in a timely and successful manner. Therefore, the contractor shall include either “A” or “B” with their submittal.

i. Exhibit A – Bonding Capacity Certification Letter, OR

ii. Financial Capability Letter from the proposer's financial institution with the following information:

a. Bank Letterhead – The letter must be on the official bank’s letterhead.

b. Date – When the letter is issued.

c. Customer’s Full Name/Entity Name.

d. Bank Account Details – Type of account and duration of relationship (not full account number for privacy).

e. Balance Confirmation – could be an approximate or exact balance.

f. Purpose of Letter – Why the letter is being issued (e.g., proof of funds for construction).

g. Bank Officer’s Details – Name, title, signature, contact info.

iii. Financial information necessary to verify the financial adequacy of a prospective bidder is exempt from inspection or copying of public records. Please refer to 119.071(1)(c), Florida Statutes.

E. Litigation – provide a summary of any litigation filed against the proposer in the past five (5) years related to the services to be provided. The summary shall state the nature of the litigation, a brief description of the case, the outcome or projected outcome, and the monetary amounts involved.

3.8.5. Section 3 – Business Plan: (maximum 4 x 8 = maximum 32 points)

A. Provide a Business Plan outlining the company’s goals, strategies, and financial forecast. At a minimum, the Business Plan shall include the following:

a. Site plan, including the number of hangar sites the proposer intends to lease and build: location of the proposed leaseholds

i. The Airport is actively seeking proposers interested in leasing 3-5 pre-existing sites.

b. Type of development: box hangars, corporate hangars, maintenance, etc.

c. Square footage and layout.

d. Users or market segment targeted (e.g., based aircraft owners, corporate operators)

e. Aircraft types the facility can serve

f. Amenities (offices, lounges, restrooms, etc.)

g. Development Plan

i. Phasing of construction (if applicable)

ii. Estimated timeline: Site work, permitting, vertical construction, occupancy

iii. Architects, engineers, contractors

iv. How the project aligns with the airport’s Master Plan

3.8.6. Section 4 – Benefits to Airport: (maximum 4 x 5 = maximum 20 points)

A. Prioritization of Needs:

a. The Airport has established a set of strategic development priorities. Business Plans that demonstrate a clear alignment with the Airport’s mission will receive higher scores.

i. (HIGHEST) Aircraft or Component Maintenance, Repair, Service, Manufacture, or Assembly: The Airport is seeking to become more competitive within the region for the availability of aircraft components, servicing/refurbishment, and aircraft maintenance facilities. The Airport has determined that aircraft maintenance or service business facilities are a high priority need at the Airport

ii. Aircraft Storage: The Airport has various types of storage available to store aircraft. Each storage type has a competitive market among private businesses;

however, there are waiting lists for aircraft storage.

Thus, the Airport has determined aircraft storage to be a priority need at the Airport.

iii. (LOWEST) Flight Training: The Airport has one (1) primary flight school, one (1) jet-training facility, and one (1) simulator-training facility. The Airport also handles significant cross-county and overflow traffic from surrounding airports for flight training activity. The City has determined flight training to be a low-priority need at the Airport.

3.8.7. Section 5 – Mandatory Forms: (Non-scored)

A. Contact Information Sheet

B. Corporate Resolution (If applicable)

C. Certification Regarding Debarment And Suspension

D. Certification Regarding Prohibition Against Contracting With Scrutinized Companies

E. Appendix A, 44 C.F.R. Part 18 – Certification Regarding Lobbying

F. Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit

G. Human Trafficking Affidavit

H. Notifications Affidavit

I. Reference List

J. Subcontractor List

K. Local Vendor Preference Affidavit

3.9 Cost Proposal (Proposed Rental Rate): (maximum 4 x 4 = maximum 16 points)

3.9.1. Cost Proposals will be scored by the Procurement Division.

3.9.2. Provide cost proposal in a separate PDF labeled “26-04-RFP Cost Proposal”.

3.9.2.1. Cost Proposal (see Section 6 of this solicitation) shall be emailed to procurement@cityofsebastian.org.

3.9.2.2. DO NOT upload your cost proposal to VendorLink.

3.9.2.3. Failure to follow these directions may result in your proposal being marked non-responsive.

3.9.3. Calculation of points for cost will be completed as described in the following

EXAMPLE:

Company Actual Score Calculation Total Points

Assigned

A $0.45 (0.45 / 0.50) × 16 = 14.4 14.4

B $0.50 (0.50 / 0.50) × 16 = 16.0 16

C $0.40 (0.40 / 0.50) × 16 = 12.8 12.8

Highest Actual $0.50

Definitions

• Actual = Company’s Proposed Base Rental Rate (per sq. ft). Proposed rate MUST meet or exceed the minimum base rental amount of $0.40.

• Highest Actual = Highest Base Rental Rate Received.

• 16 = max points awarded for Highest Rental Rate

3.10 Selection & Award Process

A. The Evaluation Team will evaluate each written Proposal submittal based on the criteria in the RFP.

Evaluation Criteria Total Possible

Points

Tab #2 – Qualifications, Experience, and References 32

Tab #3 – Business Plan 32

Tab #4 – Benefits to Airport 20

Cost Proposal 16

MAXIMUM POSSIBLE POINTS 100

MBE/WBE/DBE Business

(only used in the event for a tie to the highest total points)

B. After evaluating the written submittals, the Evaluation Team may decide to proceed with an award based on the written proposals only.

C. The Chairman (Procurement Manager) will complete the final Evaluation Team scores. The Procurement/Contracts Manager reserves the right to request additional analysis/review by the Evaluation Team if he/she deems additional evaluation warranted.

D. The Procurement Manager shall review the ranking and post a Notice of Intended Decision. The recommendation will then be sent to the City Manager for placement on the Council Agenda to request City Council permission to enter negotiations and award contracts with the selected proposer(s).

E. However, based on the closeness of the scores determined by said evaluation, the City may decide to conduct oral discussions/interviews with the top three or more firms to clarify the solicitation requirements, assure full understanding of and conformance to them, and clarify the firms’ qualifications. Should the Evaluation Team (E-Team) request oral discussions/interviews, the following procedures will apply.

3.11 Oral Discussions/Interviews (maximum 100 points)

A. The short-listed firms will receive written questions from the Evaluation Team.

The Evaluation Team will conduct oral discussions with the short-listed Firms.

The Evaluation Team will then score the Firms.

B. Oral discussions/interviews or presentations are exempt from Public Meeting requirements (Section 286.011, Florida Statutes). They will provide an opportunity for the Firm to demonstrate its ability to use time efficiently, effectively, and economically.

C. The City’s Procurement Division will establish the schedule, and Proposers will be notified within a reasonable time period (generally 7 calendar days) in advance of the date, time, and place of the discussion. The time frame for oral discussions/interviews with each firm will not exceed 45 minutes. The specific format of each discussion will be provided to the proposers via notifications.

D. Scoring for this phase will not be combined with the previous phase. Scoring for the oral discussions/interviews will be based on the following Evaluation Criteria, using the same adjective-based scoring as described previously in this section:

REMAINDER OF PAGE INTENTIONAL LEFT BLANK

Evaluation Criteria Total Possible

Points

Firm Experience

Information presented in the oral discussions and response to questions related to the Firm’s Experience.

Firm Approach/Capabilities Information presented in the oral discussions, and response to questions related to the Firm's approach/Capabilities

Best and Final Offer 35

E. The Evaluation Team will complete its final scores for oral discussion/interviews for short-listed firms.

F. The Chairman (Procurement Manager) will complete the final Evaluation Team scores. The Procurement/Contracts Manager reserves the right to request additional analysis/review by the Evaluation Team if he/she deems additional evaluation warranted.

G. The Procurement Manager shall review the ranking and post a Notice of Intended Decision. The recommendation will then be sent to the City Manager for placement on the Council Agenda to request City Council permission to enter negotiations and award contracts with the selected proposer(s).

Section 4 – General Terms and Conditions

The Invitation to Bid General Terms and Conditions are located on the City’s Website.

Interested bidders must visit the website below to view the General Terms and

Conditions.

Link: https://www.cityofsebastian.org/548/Terms-and-Conditions https://www.cityofsebastian.org/548/Terms-and-Conditions

SECTION 5

REQUIRED

FORMS

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CONTACT INFORMATION SHEET

DUE DATE: Thursday, December 11, 2025 Proposals due on or before 2:00 PM LOCAL TIME

City of Sebastian ATTN: Procurement

Sebastian, Florida 32958

Check the Addenda for any revised opening dates before submitting your proposal. Proposals received after the date and time stated above will not be opened.

CONTACT:

Jessica Graham, CPPB

Procurement/Contracts Manager

(772) 388-8231 jessgraham@cityofsebastian.org

RFP Title: Lease and Development of Property at Sebastian Municipal Airport (Parcels G4, G5, G6, G7, G8)

RFP NO.: 26-04-RFP

Proposer Name and “Doing Business As”, if applicable:

Federal Tax Identification Number:

Unique Entity ID (SAM.GOV):

Address:

City: State: Zip Code:

Telephone No: Fax No:

E-Mail Address of Authorized Representative:

I certify that I have carefully examined the RFP document and associated documents, including the Addenda, accompanying or made a part of this solicitation. I further certify that all information contained in this proposal is truthful to the best of my knowledge and belief and that I am duly authorized to submit this proposal on behalf of the proposer named above and that the proposer is ready, willing, and able to perform if awarded.

In compliance with this solicitation, and subject to all conditions herein, I hereby propose and agree to furnish the goods and /or services specified in the RFP at the prices or rates in my proposal and prices will remain for a period of ninety (90) days to allow the City adequate time to evaluate the RFP.

Signature of Authorized Representative (Manual)

Name of Authorized Representative (Typed or Printed)

Title Date

Each proposal submittal must include the signature of an officer or employee with the authority to bind the contractor in the space(s) provided. If the individual is not listed on Sunbiz.org, a Corporate Resolution shall be provided.

The City reserves the right to reject any and all proposals or to accept any proposal or portion deemed to be in the City’s best interest and waive any non-substantial irregularities.

mailto:jessgraham@cityofsebastian.org

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CORPORATE RESOLUTION

I, ___________________________________________, Board President of

______________________________, a corporation organized and existing under the laws of the

State of _____________________, hereby certify that at a meeting of the Board of Directors of the Corporation duly called and held on _____________________, 2025, at which a quorum was present and acting throughout, the following resolutions were adopted and are now in full force and effect:

RESOLVED that the following individual of this corporation is authorized to execute on behalf of this corporation bids and agreements, of which bids and agreements include a hold harmless and indemnification clause.

I further certify that the names of the officers of this corporation and any other persons authorized to act under this resolution and their official signatures are as follows:

NAME OFFICIAL SIGNATURE

IN WITNESS WHEREOF, I have hereunto subscribed my name as Board President and affixed the seal of the corporation this _____ day of ____________, 2025.

Board President Signature: __________________________________________________

STATE OF _________________

COUNTY OF _________________

The foregoing instrument was acknowledged before me, by means of ___ physical presence or

___ online notarization, this _______ day of _______________, _______ (year) by

_____________________________, who is personally known to me or who has produced

_______________________________ as identification and who did (did not) take an oath.

______________________ (Signature of Notary Public)

______________________ (Name of Notary – Typed, printed or stamped)

______________________ (Notary Seal / Serial Number)

______________________ (Date)

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CERTIFICATION REGARDING DEBARMENT AND SUSPENSION

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 13 CFR Part 145.

1. The Contractor (or subcontractor) certifies to the best of its knowledge and belief that it and its principals:

a. Are not presently debarred, suspended, proposed for disbarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;

b. Have not within a three-year period preceding this application been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and

d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State or local) terminated for cause or default.

2. Where the prospective contractor is unable to certify to the above statement, the prospective contractor shall attach an explanation to this form.

3. The City of Sebastian will not make award to parties listed on the government wide exclusions in the System for Award Management (SAM).

Authorized Signature Address

Printed Name & Title City, State, Zip Code

Company Date

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CERTIFICATION REGARDING PROHIBITION AGAINST CONTRACTING

WITH SCRUTINIZED COMPANIES

I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit have been placed on the Scrutinized Companies that Boycott Israel List created pursuant to s. 215.4725 of the Florida Statutes, or are engaged in a boycott of Israel.

In addition, if this solicitation is for a contract for goods or services of one million dollars or more, I hereby certify that neither the undersigned entity, nor any of its wholly owned subsidiaries, majority-owned subsidiaries, parent companies, or affiliates of such entities or business associations, that exists for the purpose of making profit are on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, created pursuant to s. 215.473 of the Florida Statutes, or are engaged in business operations in Cuba or Syria as defined in said statute.

I understand and agree that the City may immediately terminate any contract resulting from this solicitation upon written notice if the undersigned entity (or any of those related entities of respondent as defined above by Florida law) are found to have submitted a false certification or any of the following occur with respect to the company or a related entity: (i) it has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, or (ii) for any contract for goods or services of one million dollars or more, it has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or it is found to have been engaged in business operations in Cuba or Syria.

Authorized Signature

Printed Name & Title

Date

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APPENDIX A, 44 C.F.R. PART 18

CERTIFICATION REGARDING LOBBYING

Certification for Contracts, Grants, Loans, and Cooperative Agreements (To be submitted with each bid or offer exceeding $100,000.00)

The undersigned certifies, to the best of his or her knowledge, that:

1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

2) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, Title 31, U.S.C. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure

The Contractor, ____________________________________________, certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

Signature of Contractor’s Authorized Official

Name and Title of Contractor’s Authorized Official

Date

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CONTRACTING WITH ENTITIES OF FOREIGN COUNTRIES OF

CONCERN PROHIBITED AFFIDAVIT

The Contracting with Entities of Foreign Countries of Concern Prohibited Affidavit Form

(“Form”) is required by Section 287.138, Florida Statutes (“F.S.”), which is deemed as being expressly incorporated into this Form. The Affidavit must be completed by a person authorized to make this attestation on behalf of the Bidder/Proposer for the purpose of submitting a bid, proposal, quote, or other response, or otherwise entering into a contract with the City. The associated bid, proposal, quote, or other response will not be accepted unless and until this completed and executed Affidavit is submitted to the City.

________________________________ does not meet any of the criteria set forth in Paragraphs 2 (a) – (c)

(Bidder's/Proposer's Legal Company Name) of Section 287.138, FS.

Pursuant to Section 92.525, F.S., under penalties of perjury, I declare that I have read the foregoing statement and that the facts stated in it are true.

Print Name of Bidder's/Proposer's Authorized Representative: _________________________________

Title of Bidder's/Proposer's Authorized Representative: _________________________________

Signature of Bidder's/Proposer's Authorized Representative: _________________________________

Date: ________________________

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HUMAN TRAFFICKING AFFIDAVIT

In compliance with Section 787.06(13), Florida Statutes, this affidavit must be completed by an officer or representative of a nongovernmental entity that is executing, renewing, or extending a contract with the City of Sebastian (the “Governmental Entity”).

The undersigned, on behalf of the entity listed below (the “Nongovernmental Entity”), hereby swears or affirms as follows:

1. I am over eighteen (18) years of age. The following information is based on my own personal knowledge.

2. I am an officer or representative of______________________________________, a

Nongovernmental entity, and I am authorized to provide this affidavit on behalf of the

Nongovernmental Entity.

3. Neither Nongovernmental Entity, nor any of its subsidiaries or affiliates, uses coercion for labor or services, as such italicized terms are defined in Section 787.06, Florida Statutes, as may be amended from time to time.

4. If, at any time in the future, Nongovernmental Entity does use coercion for labor or services, Nongovernmental Entity will immediately notify Governmental Entity, and no contracts may be executed, renewed, or extended between the parties.

5. Nongovernmental Entity has read the foregoing attestation, confirms that the facts stated in it are true, and is made for the benefit of, and reliance by, Governmental Entity.

6. This declaration is made pursuant to Section 92.525(1)(c), Florida Statutes. I understand that making a false statement in this declaration may subject me to criminal penalties.

UNDER PENALTIES OF PERJURY, I DECLARE THAT I HAVE READ THE FOREGOING

ANTIHUMAN TRAFFICKING AFFIDAVIT AND THAT THE FACTS STATED IN IT ARE TRUE.

FURTHER AFFIANT SAYETH NOT.

Company Name

Authorized Signature

Printed Name & Title Date

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NOTIFICATIONS AFFIDAVIT

I, , ___________________________________, (Print Authorized Name) (Title) of ____________________________________________________________________________ (Company Name)

Affirm that I read and understand, as well as accept all requirements and regulations listed in the Invitation to Bid General Terms and Conditions of the above-referenced solicitation document, to include the following notifications:

• Invitation to Bid General Terms and Conditions o Link: https://www.cityofsebastian.org/548/Terms-and-Conditions

• Conflict of Interest

• No Collusion

• Immigration Laws

• Drug-Free Workplace

• Public Entity Crimes

• Addenda Posted to VendorLink (if applicable) o Link: https://www.myvendorlink.com/external/bids

(Signed)

(Title)

(Date)

STATE OF _________________

COUNTY OF _________________

The foregoing instrument was acknowledged before me, by means of ___ physical presence or

___ online notarization, this _______ day of _______________, _______ (year) by

_____________________________, who is personally known to me or who has produced

_______________________________ as…