Chippewa Valley Schools

2018 Bond Issue

Server Infrastructure & Management System

Request for Proposals

Bid Package 19-T16

February 18, 2026

Project Manual

Metro Technology Services IT, Inc.

Metro Technology Services IT, Inc. CVS BP 19-T16

Table of Contents Page 1 February 18, 2026

Table of Contents

TTaabbllee ooff CCoonntteennttss No. of Pages Cover Page 1 Table of Contents 1

DDiivviissiioonn 00 BBiiddddiinngg aanndd CCoonnttrraacctt RReeqquuiirreemmeennttss 00020 Invitation for Bids 2 00100 Instructions to Bidders 4 00311 Bid Proposal Form 7 00401 Familial Disclosure Form 1 00402 Asbestos Notification Form 1 00403 Iran Sanctions Notification Form 1 00404 Affidavit of Compliance – Criminal Background Checks 1 00700 Form of Agreement (including AIA Document A151) 26 00710 General Conditions (including AIA Document A251) 46 00810 Modifications of the General Conditions 1

DDiivviissiioonn 11 GGeenneerraall RReeqquuiirreemmeennttss 01010 Summary of Work & Schedule 1 01050 Coordination 1 01090 Reference Standards 6 01100 Alternates 1 01340 Shop Drawings, Product Data and Samples 2 01400 Quality Control 1 01700 Project Closeout 1 01800 Guarantee/Warranty 1

DDiivviissiioonnss 22--1166 NNoott AApppplliiccaabbllee

DDiivviissiioonn 1177 TTeecchhnniiccaall SSppeecciiffiiccaattiioonnss 17000 General Technology Requirements 5 17100 Low Voltage Cable Infrastructure 3 17230 Virtual Server Infrastructure 6

End of Table of Contents

Invitation for Bid Proposals Section 00020 (Page 1) February 18, 2026

Section 00020 Invitation for Bid Proposals

PPrroojjeecctt Chippewa Valley Schools – Server Infrastructure & Management System Bid Package – 19-T16

OOwwnneerr

19120 Cass Avenue Clinton Township, MI 48038

(586) 723-2000

TTeecchhnnoollooggyy DDeessiiggnneerr

59 North Walnut Street Suite 202 Mount Clemens, Michigan 48043

(586) 203-8423

PPrroojjeecctt DDeessccrriippttiioonn Implement a Turnkey Solution providing and installing new virtual server infrastructure. The vendor will be required to provide a complete solution, including rack and all cabling inside rack.

TTyyppee ooff PPrrooppoossaall

A single lump sum Bid Proposal is being solicited for each section of the work described in this Request for Proposal (the “RFP”).

DDaattee ooff SSuubbmmiissssiioonn

The Owner will receive sealed Bid Proposals for the work herein set forth until 2:00 P.M. EST, on Thursday, March 19, 2026 (the “Due Date”) at the Chippewa Valley Schools’ Administration Building, 19120 Cass Ave, Clinton Township, Michigan 48038. Bid Proposals will be publicly opened and read aloud shortly thereafter. Late Bids Proposals will not be opened, accepted or considered.

Each Bid Proposal must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Bidder or any employee of the Bidder and any member of the Owner’s School Board or the Superintendent of Schools. The Owner will not accept a Bid Proposal that does not include this sworn and notarized disclosure statement.

Each Bid Proposal must be accompanied by the Iran Sanctions Affidavit. The Owner will not accept a Bid Proposal that does not include this sworn and notarized Iran Sanctions Affidavit.

Each Bid Proposal must be accompanied by the Affidavit for Criminal Background Checks. The Owner will not accept a Bid Proposal that does not include this sworn and notarized statement.

In the event of a weather-related district closure, the bid opening shall automatically occur the very next business day the district is open.

BBiidd PPrrooppoossaall SSeeccuurriittyy

Each Bid Proposal must be accompanied by a certified check, cashier’s check, or a satisfactory surety bid bond in an amount not less than five percent (5%) of the total Bid Proposal price as guaranty. No Bid

Invitation for Bid Proposals Section 00020 (Page 2) February 18, 2026

Proposal shall be considered unless it is accompanied by the required guaranty.

Each check shall be made payable to Chippewa Valley Schools.

Bid security will be returned to all bidders for each Bid Proposal Package within thirty (30) days after the award of Contract by the Chippewa Valley Schools Board of Education and the accepted bidders have executed the Contract, or if no award has been made, within ninety (90) days after the date of the opening of Bid Proposals, upon demand of the bidder at any time thereafter, so long as he/she has not been notified of the acceptance of its Bid Proposal.

PPrree--BBiidd PPrrooppoossaall MMeeeettiinngg

A Pre-Bid Proposal meeting is scheduled for Thursday, February 26, 2026 at 2:00PM at the Chippewa Valley Schools’ Administration Building, 19120 Cass Ave, Clinton Township, Michigan 48038.

Attendance at this Pre-Bid Proposal meeting is not mandatory; however, absolutely no extra cost will be allowed for any item or thing which could have been seen or obtained at the Pre-Bid Proposal meeting.

BBiiddddiinngg DDooccuummeennttss

Copies of the Bid Proposal Documents will be on file for reference at the office of:

1. The Owner (http://vendors.chippewavalleyschools.org/vendors/index.asp)

2. The Technology Designer

CCooppiieess ooff DDooccuummeennttss

Bidding Documents will be available by emailing Angela Fucich at Metro Technology Services IT, Inc. at angela@mts4it.com.

PPrrooppoossaall AAcccceeppttaannccee The Owner expressly reserves the right to accept or reject any or all Bid Proposals in whole or in part, to waive any irregularities or informalities therein, and to award the Contract(s) to other than the low bidder.

PPrrooppoossaall WWiitthhddrraawwaall

Proposals for base Bid Proposals may not be withdrawn for a period of ninety (90) days after the Due Date.

Bidders may withdraw at any time prior to the Due Date, however.

End of Section 00020 http://vendors.chippewavalleyschools.org/vendors/index.asp mailto:jared@mts4it.com

Instructions to Bidders Section 00100 (Page 1) February 18, 2026

Section 00100

Instructions to Bidders

Chippewa Valley Schools will receive sealed Bid Proposals only as set forth in this RFP and complying with all requirements as contained in Instructions to Bidders.

DDooccuummeennttss

Bidding documents can be obtained by contacting Angela Fucich of Metro Technology Services IT, Inc. at angela@mts4it.com.

BBiiddddiinngg DDooccuummeennttss

The Bidding Documents must consist of the following:

• All documents contained in the Request for Proposal (the “RFP”).

• All other documents as provided for in Article 1, Paragraph 1, Section 1 of the General Conditions, as modified.

EExxaammiinnaattiioonn Each bidder shall examine the Bidding Documents and satisfy itself about the extent of the proposed work by personal examinations of the site and surroundings and make its own estimate there from of the facilities and difficulties attending the performance and completion of the work.

No additional compensation will be allowed on account of conditions which could be determined by examining the Bidding Documents or the sites.

IInntteerrpprreettaattiioonn If any person contemplating submitting a Bid Proposal is in doubt as to the true meaning of any part of the Bidding Documents, he/she must submit to the Technology Designer a written request for an interpretation thereof. If such an interpretation is not requested, the Bid Proposals will be presumed to be based upon the interpretation and directions given by the Technology Designer in accordance with provisions of this RFP.

Neither the Owner nor the Technology Designer will be responsible for any verbal explanations or interpretations of the Bidding Documents.

Every request for such interpretation should be in writing, via email, addressed to the Technology Designer at angela@mts4it.com, and to be given consideration, must be received prior to the end of business day (5:00 p.m. EST) on March 5, 2026. All such interpretations, and any supplemental instructions will be in the form of written addenda to the Bidding Documents which, if issued, will be submitted to and announced to all known prospective bidders (at the respective email addresses furnished for such purposes) prior to the Due Date. All addenda so issued shall become part of the Bidding Documents.

SSuubbssttiittuuttiioonnss To obtain approval to use unspecified products, bidders shall submit written requests at least fourteen (14) days before the Due Date to the Technology Designer at angela@mts4it.com. Requests received after this time will not be considered. Requests shall clearly describe the product for which approval is asked, including all data necessary to demonstrate acceptability. If the product is acceptable, the Technology Designer will approve it in an Addendum issued to all prospective bidders on record.

BBaassiiss ooff BBiidd A single lump sum bid is being solicited for each section of the work described in this RFP.

Partial or segregated Bid Proposals or assignments will not be considered or accepted. Include Bid Proposals for all alternates and unit prices; failure to do so may result in rejection of the Bid Proposal.

mailto:angela@mts4it.com mailto:angela@mts4it.com

Instructions to Bidders Section 00100 (Page 2) February 18, 2026

PPrreeppaarraattiioonn Proposal shall be submitted on the form bound in this RFP, Form of Proposal, in original form without erasures, interlineations or alterations.

Submit one (1) original and three (3) copies of proposal; retain one for your records. Oral, telegraphic, electronic or telephone bids will not be accepted.

Bid Proposals must be filled out in ink or typewritten in duplicate. Blank spaces in the Bid Proposals must be filled in and no changes shall be made to the phraseology of the Bid Proposal Form. Quotes shall be entered in written and numeric forms. In case of a discrepancy between the written and the numeric form, the written form shall govern.

All Bid Proposals shall be signed and dated in longhand.

Bid Proposals which are not signed by the individual making them should have attached thereto a power of attorney, evidencing authority to act as agent for the person whom it is signed.

Bid Proposals which are signed for a partnership should be signed by one of the partners or by an attorney-in-fact. If signed by an attorney-in-fact, evidence of authority to sign the Bid Proposal shall be attached.

Bid Proposals which are signed for a corporation should have the correct corporate name thereon and the signature of the president or other officer legally able to contract in the name of the corporations. In addition, a signed Secretary's Certificate evidencing the authority of the Officer to contract in the name of the corporation shall be included. Any Bid Proposal submitted by a corporation shall bear its seal.

Bidders shall provide a detailed project schedule within their Bid Proposal including all major work components that materially affect any other work within the project and projected building completion dates.

Any exceptions to the terms and conditions contained in this RFP or the form of Contract attached to this RFP, or any other special considerations or conditions requested or required by the Contractor MUST be specifically enumerated by the Bidder and be submitted as part of its Bid Proposal, together with an explanation as to the reason such terms and conditions of the RFP or form of Contract cannot be met by, or, in the Bidder’s opinion, are not applicable to, the Bidder. The Bidder shall be required and expected to meet the specifications and requirements as set forth in this RFP and the form of Contract in their entirety, except to the extent exceptions or special considerations or conditions are expressly set forth in the Contractor’s Bid Proposal and those exceptions or special considerations or conditions are expressly accepted by the Owner. All Pricing factors must be clearly indicated in the Bid Proposal Forms provided as part of the Bidder’s Bid Proposal.

BBiidd SSeeccuurriittyy Each Bid Proposal must be accompanied by a certified check, cashier’s check, or a satisfactory surety bid bond in an amount not less than five percent (5%) of the total Bid Proposal as guaranty. No Bid Proposal shall be considered unless it is accompanied by the required guaranty.

Each check shall be made payable to Chippewa Valley Schools.

Bid security will be returned to all bidders for each Bid Package within thirty (30) days after the award of Contract by the Chippewa Valley Schools Board of Education and the accepted bidders have executed the Contract, or if no award has been made, within ninety (90) days after the date of the opening of Bid Proposals, upon demand of the bidder at any time thereafter, so long as he/she has not been notified of the acceptance of its Bid Proposal.

Instructions to Bidders Section 00100 (Page 3) February 18, 2026

SSuubbccoonnttrraaccttoorrss The Owner and Technology Designer reserve the right to require of bidders tentatively selected for consideration in the awarding of the Contract, a list of the subcontractors whom the Contractor intends to employ.

The Owner reserves the right to disapprove the use of any proposed subcontractor, and in such event, the bidder submitting such subcontractor shall submit another such subcontractor in like manner within the time specified by the Owner. The Owner reserves the right to reject any Bid Proposal if such information required by the Owner is not submitted as above indicated.

BBiidd PPrrooppoossaallss

Submit (1) original and (3) copies of the Bid Proposal in a sealed opaque envelope having listed thereon the following:

Sealed Bid: Server Infrastructure & Management System Bid Package: 19-T16 Bidder Name Address City, State and Zip Code Phone Number

WWiitthhddrraawwaall

Bid Proposals may not be withdrawn for a period of ninety (90) days after the Due Date. Bidders may withdraw at any time prior to the Due Date, however.

IIrrrreegguullaarriittiieess The Owner reserves the right to disqualify Bid Proposals before or after opening, upon evidence of collusion with intent to defraud, or other illegal practices upon the part of the bidder.

The Owner also reserves the right to accept or reject any or all Bid Proposals in whole or in part, to waive any informality therein, and to award the Contract(s) to other than the low bidder.

Any error and/or omission in the Bid Proposal Form or any other irregularity as a result of negligent preparation shall not furnish cause for relief for any damages resulting therefrom, nor in any way relieve the Bidder from fulfillment of all contractual obligations as provided for in the Bidding Documents.

TTaaxxeess aanndd CCoonnttrriibbuuttiioonnss Bid, unit prices, alternate prices stated shall include all taxes or contributions required by bidder’s business.

Michigan State sales tax may be applicable to the work of this Bid Package/RFP. The Bid Proposal Form requires that the bidder show a deduct amount for sales tax subtracted from the base bid amount.

BBiidd PPrreeppaarraattiioonn CCoossttss

The Bidder is responsible for all costs incurred by the bidder or his/her subcontractors in responding to this

RFP.

SShhiippppiinngg ooff EEqquuiippmmeenntt

All shipping and insurance costs to and from the Site(s) shall be included in the Bid Proposal. All payments to shipping agents and for insurance fees shall be made directly by the Bidder. Bidder shall be responsible for all arrangements for the shipment and receipt of equipment to Owner prepared Site(s). Bidder shall provide all properly trained representatives to unpack all items of equipment and place this equipment in the proper locations. Bidder shall also be responsible for removal of all debris and packing materials from the Site(s) resulting from the installation of the equipment on a daily basis.

Instructions to Bidders Section 00100 (Page 4) February 18, 2026

OOppeenniinngg The Owner will receive sealed Bid Proposals for the work herein set forth until 2:00 P.M. EST, on Thursday, March 19, 2026 (the “Due Date”) at the Chippewa Valley Schools’ Administration Building, 19120 Cass Ave, Clinton Township, Michigan 48038. Bid Proposals will be publicly opened and read aloud shortly thereafter. Late Bid Proposals will not be opened, accepted or considered.

Each Bid Proposal must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the bidder or any employee of the bidder and any member of the Owner’s School Board or the Superintendent of Schools. The Owner will not accept a bid that does not include this sworn and notarized disclosure statement.

Each Bid Proposal must be accompanied by the Iran Sanctions Affidavit. The Owner will not accept a Bid Proposal that does not include this sworn and notarized Iran Sanctions Affidavit.

Each Bid Proposal must be accompanied by the Affidavit for Criminal Background Checks. The Owner will not accept a Bid Proposal that does not include this sworn and notarized statement.

In the event of a weather-related district closure, the bid opening shall automatically occur the very next business day the district is open.

BBiidd BBrreeaakkddoowwnn IInnffoorrmmaattiioonn Upon request from the Technology Designer, the low bidders shall submit a detailed cost breakdown of all work covered by the Bidding Documents. The breakdown shall show quantity of material and labor, units of material and labor, material cost, labor cost and total cost.

AAwwaarrdd ooff CCoonnttrraacctt The Contract will be awarded to the lowest responsible bidder who complies with the terms of the Bidding Documents, with full consideration of alternates.

LLiisstt ooff SSppeecciiffiicc PPrroodduuccttss The Owner expects that all supplies, materials or equipment offered by a Bidder shall meet or exceed the specifications set forth in this RFP. Further, it is the Owner’s intent that this RFP permit competition.

Accordingly, the use of any patent, proprietary name or manufacturer’s name is for demonstrative purposes only and is not intended to curtail competition. Whenever any supplies, material or equipment requested in this RFP are specified by patent, proprietary name or by the name of the manufacturer, unless stated differently, such specification shall be considered as if followed by the words “or comparable equivalent,” whether or not such words appear. The Owner, in its sole and absolute discretion, shall have the right to determine if the proposed equivalent products/brands submitted by Bidder shall meet the specifications contained in this RFP and possess equivalent and/or better qualities. It shall be the Bidder’s responsibility to notify the Owner in writing if any specifications or suggested comparable equivalent products/brands require clarification by the Owner prior to the date and time established above.

EExxeeccuuttiioonn ooff CCoonnttrraacctt The contents of this Request for Proposal (“RFP”) and the bidder’s Bid Proposal shall become contractual obligations, if a contract ensues. Award of a contract by the Owner is subject to the bidder executing the form of Contract attached hereto (found in Section 00700) which shall incorporate the contents of this RFP and the bidder’s Bid Proposal. It should be understood by the Bidder that this means the Owner expects the Bidder to satisfy substantially all of the requirements/specifications contained herein. Exceptions to any terms and conditions contained in the RFP MUST be explicitly noted in the bidder’s Bid Proposal. Lack of listing all exceptions will be considered acceptance of all of the requirements/specifications presented in this RFP.

End of Section 00100

Bid Proposal Form Section 00311 (Page 1) February 18, 2026

Section 00311

Bid Proposal Form

Server Infrastructure & Management System Due Date: Thursday, March 19, 2026 @ 2:00PM

Bidder Name:

Address:

City, State, Zip Code:

Contact Person:

Contact Phone Number:

Contact Fax Number:

Contact E-mail Address:

Owner

19120 Cass Avenue Clinton Township, MI 48038

Technology Designer

59 North Walnut Street Suite 202 Mount Clemens, Michigan 48043

Bidders are to submit one (1) original and three (3) copies of their Bid Proposal in a sealed opaque envelope having listed thereon the following:

• Sealed Bid: Server Infrastructure & Management System

• Bid Package: 19-T16

• Contractor Name

• Address

• City, State and Zip Code

Bid Proposal Form Section 00311 (Page 2) February 18, 2026

Base Proposal for Section 17230 – Virtual Server Infrastructure

Pursuant to and in compliance with the Request for Proposal and the Instructions to Bidders, and having carefully examined the Bidding Documents and all Addenda, the undersigned agrees to enter into the Contract with the Owner to complete the work in accordance with the said Bidding Documents for the sum of:

Dollars (Sum to be written out)

Dollars $

Deduct for Taxes $

Deduct for Allowance $________________________30,000.00

Bid Category 17230 – Allowance

The undersigned acknowledges that he/she has included the sum of Thirty Thousand Dollars ($30,000.00) in the base bid to be used for Owner directed changes. This amount, when unused, will be returned to the Owner. This allowance will be used after written authorization from the Owner and Technology Designer.

Allowance amount must be included in all Hardware Alternates.

Alternates for Section 17230 – Virtual Server Infrastructure

The undersigned further proposes to execute the work specified in the respective technical division or indicated on the Bidding Documents for the sum added to the base Bid Proposal as stated below:

Section 17230 – Alternate #1. As specified in Section 17230 including all software and hardware.

Total Price for Alternate #1

Bid Proposal Form Section 00311 (Page 3) February 18, 2026

Section 17230 – Alternate #2. As specified in Section 17230 including all software and hardware.

Total Price for Alternate #2

Section 17230 – Alternate #3. As specified in Section 17230 including all software and hardware.

Total Price for Alternate #3

Section 17230 – Alternate #4. Provide the cost for three (3) additional months of VMWare license extensions Bidders are to provide the cost for three (3) additional months of VMWare license extensions.

Total Price for Alternate #4

Section 17230 – Alternate #5. Provide the cost for six (6) additional months of VMWare license extensions Bidders are to provide the cost for six (6) additional months of VMWare license extensions.

Total Price for Alternate #5

Bid Proposal Form Section 00311 (Page 4) February 18, 2026

Unit Prices

Unit prices to Bid categories are required to be offered by bidders. Unit prices will be utilized in determination of any authorized changes to the scope of work. All unit prices shall include the following items: procurement, delivery, installation, configuration, licenses, overhead and applicable warranties.

Unit Price, Part Numbers & Description Add (Deduct)

Bid Proposal Form Section 00311 (Page 5) February 18, 2026

Price Guarantee The undersigned proposes that the price stated in this Bid Proposal is guaranteed for ninety (90) consecutive days from Due Date.

Taxes and Contributions

Bid, unit prices, alternate prices stated shall include all taxes or contributions required by bidder’s business.

Michigan State sales tax may be applicable to the work of this Bid Proposal/RFP. The Bid Proposal Form requires that the bidder show a deduct amount for sales tax subtracted from the base Bid Proposal amount.

Chippewa Valley Schools is exempt from taxes. However, when state and local taxes are required on construction materials installed by the bidder, such taxes must be included in the bidder’s Bid Proposal price.

Time of Completion

The undersigned agrees to commence work operations immediately upon award of Contract, with completion of the work as specified, and that the Bidder’s Bid Proposal is in full consideration of this. Date of completion is extremely important to the Owner and will be a very important consideration in award of the Contract.

Addenda

If any addenda or bulletins covering changes to the Bidding Documents have been received during the bidding period, the bidder shall fill in their numbers and dates which acknowledges having received same, and having included in this bid the work involved:

Dated:

Dated:

Dated:

Dated:

Bid Security

Each Bid Proposal must be accompanied by a certified check, cashier’s check, or a satisfactory surety bid bond in an amount not less than five percent (5%) of the total Bid Proposal price as guaranty. No bid shall be considered unless it is accompanied by the required guaranty.

Each check shall be made payable to Chippewa Valley Schools.

Bid security will be returned to all bidders for each Bid Package within five (5) days after the award of Contract by the Chippewa Valley Schools Board of Education and the accepted bidders have executed the Contract, or if no award has been made, within ninety (90) days after the date of the opening of Bid Proposals, upon demand of the bidder at any time thereafter, so long as he/she has not been notified of the acceptance of its Bid Proposal.

Performance and Payment Bond

Successful bidders whose Bid Proposals are $50,000 or more will be required to furnish a Performance Bond and Payment Bond, each in the amount of 100% of their Bid Proposal. The cost of the Bond shall be included in each bid. Bonds shall be furnished through a U.S. Treasury Listed Company.

The Board of Education reserves the right to accept or reject any and/or all Bid Proposals in whole or in part, to waive any irregularities therein and to award the Contract(s) to other than the low bidder. The Board of Education reserves the right to accept that Bid Proposal which in its opinion, is in the best interest of the Owner.

Familial Disclosure

Bid Proposal Form Section 00311 (Page 6) February 18, 2026

Bidder has included Section 00401 Familial Disclosure Form (Bid Proposals will not be considered without this form).

Asbestos Notification Form

Bidder has included Section 00402 Asbestos Notification Form (Bid Proposals will not be considered without this form).

Iran Sanctions Affidavit

Bidder has included Section 00403 Iran Sanction Act Affidavit (Bid Proposals will not be considered without this form).

Affidavit of Compliance – Criminal Background Checks

Bidder has included Section 00404 Affidavit of Compliance – Criminal Background Checks (Bid Proposals will not be considered without this form).

Negotiation

The undersigned agrees that, should the overall cost exceed the funds available, he/she will be willing to negotiate with the Owner and Technology Designer for the purpose of making further reductions in the Contract work, and shall agree to give full credit for all such reductions in the work requested by the Owner, including full value of labor, materials, and subcontract work and reasonable proportionate reductions in overhead and profit, thereby arriving at an agreed upon Contract price.

Bid Proposal Form Section 00311 (Page 7) February 18, 2026

Contract Execution The undersigned agrees to execute a Contract for work covered by this RFP, provided that he/she be notified of its acceptance within ninety (90) after the opening of Bid Proposals.

The undersigned hereby declares that he/she has the legal status checked below:

( ) Individual

( ) Partnership having the following partners:

( ) Corporation incorporated under the State laws of:

This Bid Proposal is submitted in the name of, and notice of acceptance should be mailed, telegraphed, or delivered to:

Date: Bidder's Name:

Phone Number: ( )

By:

(Signature)

In the presence of: Title:

End of Section 00311

Familial Disclosure Form Section 00401 (Page 1) February 18, 2026

Section 00401

FAMILIAL DISCLOSURE AFFIDAVIT

The undersigned, the owner or authorized officer of ________________________ (the “Contractor”), pursuant to the familial disclosure requirement provided in the Chippewa Valley Schools’ (the “School District”) Request For Proposals hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Contractor, and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District’s Board of Education Members and its Superintendent may be found at www.chippewavalleyschools.org.

List any Familial Relationships:

CONTRACTOR:

Its:

STATE OF )

) ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 20__, by

, Notary Public

______________ County, My Commission Expires:

Acting in the County of:

http://www.chippewavalleyschools.org/

Asbestos Notification Form Section 00402 (Page 1) February 18, 2026

Section 00402

Asbestos Notification Form

29 CFR 1926.1101(k). requires that persons performing Construction Work, as defined in 29 CFR 1910.12, working in a building that contains Potentially Asbestos Containing Materials (“PACMs”) or Asbestos-Containing Materials (ACM) be notified.

Chippewa Valley Schools is committed to providing a safe working environment for all people working in Chippewa Valley Schools’ facilities. Therefore, do not disturb any PACMs or ACMs that you encounter, which may include, but is not limited to, the following:

1. Flooring materials

2. Flooring mastics

3. Ceiling tiles and ceiling tile glue pods

4. Thermal system insulation

5. Piping insulation

6. Electrical insulation

7. Sprayed or troweled on surfaces: walls, ceilings, structural members, acoustical, decorative, and fireproofing

8. Patching and joint compound

9. Roofing material and transite shingles

10. Other suspect asbestos containing materials

Please contact Chippewa Valley Schools for typical descriptions of asbestos materials, their known locations and quantities that are present through-out the District. In addition, other suspect ACM that may become exposed or accessible during construction work; when in doubt, please contact Chippewa Valley Schools for sampling and analysis to verify the absence or presence of asbestos prior to disturbance.

Thank you for your cooperation.

Acknowledgment of Notification

Signature Print

Company Date

5665838.1 21973/099939

Iran Economics Sanctions Affidavit of Compliance Section 00403 (Page 1) February 18, 2026

Section 00403

IRAN ECONOMIC SANCTIONS ACT AFFIDAVIT OF COMPLIANCE

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (“Contractor”), pursuant to the compliance certification requirement provided in the Chippewa Valley Schools’ (the “School District”) Request For Proposals (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any Work under the Contract.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date the it is determined that the person has submitted the false certification.

Name of Contractor

Its:

Date:

STATE OF )

) ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 20__, by

, Notary Public

______________ County, My Commission Expires:

Acting in the County of

Affidavit of Compliance – Criminal Background Check Section 00404 (Page 1) February 18, 2026

Section 00404

AFFIDAVIT OF COMPLIANCE – CRIMINAL BACKGROUND CHECKS

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the criminal background compliance certification requirements of Chippewa Valley Schools’ (the “School District”) hereby represents and warrants that the Contractor has performed and/or will perform sufficient criminal background checks, including at a minimum, an Internet Criminal History Tool (“ICHAT”) check, for all of its owners, employees, agents, representatives, contractors and/or other personnel who will be on any School District premises to carry out the services contemplated by the Contract Documents. The Contractor further hereby certifies that no owner, employee, agent, representative, contractor and/or other personnel of the Contractor will be on any School District premises if they are a registered criminal sexual offender under the Sex Offenders Registration Act, Public Act 295 of 1994, or have been convicted of “Listed Offense” as defined under Section 722 of the Sex Offenders Registration Act, MCL 28.722.

The Contractor further acknowledges that if it is found to have submitted a false certification or otherwise fails to comply with the requirements of this certification, the School District may immediately terminate the Contract.

Name of Contractor

By:

Its:

Date:

STATE OF )

) ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 201__, by

, Notary Public

______________ County, ______________

My Commission Expires: _______________

Acting in the County of: ________________

Form of Agreement Section 00700 (Page 1) February 18, 2026

Section 00700

Form of Agreement

DOCUMENTS:

"The Standard Form of Agreement between Owner and Vendor for Furniture, Furnishings and Equipment" AIA Document A-151, 2019 Edition forms, as modified, are part of this RFP and is bound herein.

This AIA Document A-151 is modified as described in “Additions and Deletions Report for AIA Document A- 151, 2019 Edition” of the General Conditions and may be obtained by contacting the Technology Designer.

Bidders shall be held responsible for having familiarized themselves with this Document and all other Contract Documents affecting their contracts in this RFP.

Note: The term “vendor” and “bidder” are used interchangeably in this RFP and the AIA documents contained in this RFP.

End of Section 00700

General Conditions Section 00710 (Page 1) February 18, 2026

Section 00710

General Conditions

DOCUMENTS:

"The General Conditions of the Contract for the Construction" AIA Documents A-251, 2007 Edition forms, as modified, are part of this RFP and is bound herein.

This AIA Document A-251 is modified as described in “Additions and Deletions Report for AIA Document A- 251, 2007 Edition” of the General Conditions and may be obtained by contacting the Technology Designer.

Bidders shall be held responsible for having familiarized themselves with this Document and all other Contract Documents affecting their contracts in this RFP.

Note: The term “vendor” and “bidder” are used interchangeably in this RFP and the AIA documents contained in this RFP.

End of Section 00710

Modifications of the General Conditions Section 00810 (Page 1) February 18, 2026

Section 00810 Modifications of the General Conditions

The following modify, change, delete from, or add to the "General Conditions of the Contract for Construction" AIA Document A251, 2007 Edition. Where any Article of the General Conditions is modified or any Paragraph, Subparagraph or Clause thereof is modified or deleted by these Supplementary Conditions, the unaltered provisions of that Article, Paragraph, Subparagraph, or Clause shall remain in effect.

ARTICLE 1, GENERAL PROVISIONS

Add the following Subparagraph to Paragraph 1:

1.2.4 Where reference is made to specifications of manufacturers, trade associations or the like, such is understood to be made a part of this Specification to have the same effect as if fully reproduced herein. Approval or equal, acceptable, and words of similar definition are understood to mean in the judgment of Technology Designer.

Add the following Subparagraph to Paragraph 1:

1.2.5 Computed dimensions take precedence over scaled dimensions, large scale details over smaller; should disagreements occur in the drawings, or the Specifications describe a higher quality of work or material, the better quality shall be estimated, unless otherwise directed by the Technology Designer. The Technology Designer shall be notified at once, in writing, of any and all discrepancies.

ARTICLE 3, CONTRACTOR

Add the following Subparagraph to paragraph 3:

3.4.4 After the Contract has been executed, the Owner and the Technology Designer will consider a formal written request for the substitution of products in place of those specified only under the conditions set forth herein.

3.4.5 By making requests for substitutions based on Clause 3.1.3. above, the Contractor:

(a) represents that he/she has personally investigated the proposed substitute product and determined that it is equal or superior in all respects to that specified;

(b) represents that he/she will provide the same warranty for the substitution that he/she would for that specified;

(c) certifies that the cost data presented is complete and includes all related costs under the Contract, but excludes cost under separate contract, and excludes the Technology Designer’s redesign costs, and waives all claims for additional costs related to the substitution which subsequently becomes apparent; and

(d) will coordinate the installation of the accepted substitute, making such changes as may be required for the work to be complete in all respects.

End of Section 00810

Summary of Work and Schedule Section 01010 (Page 1) February 18, 2026

Section 01010

Summary of Work and Schedule

PART 1 - GENERAL

1.01 RELATED DOCUMENTS:

A. Attention is directed to Division 0, Bidding and Contract Requirements, and to Division 1, General Requirements, which are hereby made a part of this Section.

1.02 PROJECT:

A. Implement a Turnkey Solution providing and installing new virtual server infrastructure. The vendor will be required to provide a complete solution, including rack and all cabling inside rack.

The proposal must include equipment installation, migration of all current VMs, and staff training.

B. The Project is considered a “Turnkey Solution” as described in the Agreement between the Owner and the Contractor, AIA Document A151, 2007 Edition, as modified.

1.03 CONTRACT:

A. A single lump sum bid is being solicited for the work described in this RFP.

1.04 SCHEDULE:

A. The work will begin with a kick-off meeting in May, 2026 with completion of Sections 17230 expected by September 1, 2026. All installation and configuration will be 1st shift at Administration Office. Any data migration or services that will impact the District’s normal operations will take place 2nd shift or on weekends.

PARTS 2 & 3 - PRODUCT AND EXECUTION

Refer to Sections 17000, 17100, 17230.

End of Section 01010

Coordination Section 01050 (Page 1) February 18, 2026

Section 01050 Coordination

1.01 PRE-JOB MEETING AND COMMENCEMENT OF WORK

A. A Project “Kick-Off” Meeting will be held after the Project has been awarded, prior to the start of work. This meeting shall include the successful Bidder as Contractor, Owner, and Technology Designer. An agenda will be furnished prior to the meeting.

B. The Contractor shall begin the work of this Project as early as possible.

1.02 PROGRESS MEETINGS

A. At regular weekly or other suitable intervals at the request of the Owner's Technology Designer, a meeting will be held at the Project site to determine the progress of the work as it relates to the schedule initially agreed upon between the Owner and the Contractor.

B. The Contractor and Subcontractors for the major trades shall be represented at these meetings by persons having full authority to act for them in regard to all portions of the work.

1.03 JOB COORDINATION AND EXPEDITING

A. It shall be the full responsibility of the Contractor to coordinate and expedite all phases of the work, regardless of whether the Owner awards separate contracts for any trades, branches or items of work and equipment. All separate Contractors and Subcontractors for all trades shall cooperate fully with this Contractor.

B. The organization of the Specifications into Divisions, Sections and Parts and the arrangement of the Drawings shall not control the Contractor in dividing the work among Subcontractors or in establishing the extent of work to be performed by any trade.

C. The Contractor's work day shall avoid conflict with Owner’s activities and cause minimal interruptions.

1. These criteria apply to all school building sites under this Contract and are in addition to schedule coordination with work of any separate Contracts that may be performed concurrently with work of this Contract on any of the buildings concerned.

D. For information purposes during the time of processing the work, the buildings concerned may be reached by contacting the Technology Designer.

1.04 BUILDING CODES AND LAWS

The Contractor has the responsibility of complying with all applicable building codes and laws pertaining to this Project.

1.05 WORKMANSHIP

All workmen shall be thoroughly experienced in the particular class of work in which they are employed. The Owner reserves the right to demand removal from this Project any member of the Contractor's staff that, in the Owner's opinion, impedes the progress of the Project.

1.06 ASBESTOS IN CONSTRUCTION MATERIALS

Materials and products containing asbestos particles may not be employed in the work of this Contract.

End of Section 01050

Reference Standards Section 01090 (Page 1) February 18, 2026

Section 01090 Reference Standards

1.01 SECTION INCLUDES:

A. Quality assurance B. Schedule of references

1.02 QUALITY ASSURANCE:

A. For products or workmanship specified by association, trades, or Federal Standards, comply with requirements of the standard, except when more rigid requirements are specified or are required by applicable codes.

B. Conform to reference standard by date of issue current on date for receiving bids.

C. Obtain copies of standards when required by Contract Documents.

D. Maintain copy at job site during submittals, planning, and progress of the specific work, until

Substantial Completion.

E. Should specified reference standards conflict with Contract Documents, request clarification from Technology Designer before proceeding.

F. The contractual relationship of the parties to the Contract shall not be altered from the

Contract Documents by mention or inference otherwise in any reference document.

1.03 SCHEDULE OF REFERENCE:

AA Aluminum Association 1400 Crystal Dr., #430 Arlington, VA 22202

AABC Associated Air Balance Council 2401 Pennsylvania Avenue NW, Suite 330 Washington, DC 20037

AASHTO American Association of State Highway and Transportation Officials 555 12th Street NW, Suite 1000 Washington, DC 20004

ACI American Concrete Institute 38800 Country Club Dr.

Farmington Hills, MI 48331

ADC Air Duct Council 1901 N. Roselle Rd., Suite 800 Schaumburg, IL 60195

AF&PA American Forest & Paper Association 1101 K Street NW Washington, DC 20005

AGC Associated General Contractors of America 2300 Wilson Blvd., Suite 300 Arlington, VA 22201

Reference Standards Section 01090 (Page 2) February 18, 2026

AI Asphalt Institute 2696 Research Park Drive Lexington, KY 40511

AIA American Institute of Architects 1735 New York Avenue NW Washington, DC 20006-5292

AISC American Institute of Steel Construction 130 E. Randolph St., #2000 Chicago, IL 60601

AISI American Iron and Steel Institute 25 Massachusetts Avenue NW Washington, DC 20001

AITC American Institute of Timber Construction 7012 S. Revere Parkway, Suite 140 Englewood, CO 80112

AMCA Air Movement and Control Association 30 West University Drive Arlington Heights, IL 60004

ANSI American National Standards Institute 1899 L Street NW, 11th Floor Washington, DC 20036

APA American Plywood Association 7011 S. 19th Street Tacoma, WA 98466-5333

ARI Air Conditioning and Refrigeration Institute 4100 North Fairfax Drive, Suite 200 Arlington, VA 22203

ASHRAE American Society of Heating, Refrigeration and Air Conditioning Engineers 180 Technology Parkway Peachtree Corners, GA 30092

ASME American Society of Mechanical Engineers Two Park Avenue New York, NY 10016-5990

ASTM American Society for Testing and Materials 100 Barr Harbor Drive, P.O. Box C700 West Conshohocken, PA 19428-2959

AWI Architectural Woodwork Institute 46179 Westlake Drive, Suite 120 Potomac Falls, VA 20165

AWPA American Wood Protection Association P.O. Box 361784 Birmingham, AL 35236-1784

Reference Standards Section 01090 (Page 3) February 18, 2026

AWS American Welding Society 8669 NW 36 Street, #130 Miami, FL 33166-6672

AWWA American Water Works Association 6666 West Quincy Avenue Denver, CO 80235

BIA Brick Institute of America 12007 Sunrise Valley Dr., #430 Reston, VA 20191

BICSI Building Industry Consulting Service International 8610 Hidden River Parkway Tampa, FL 33637

CDA Copper Development Association 1649 Villa Rd.

Birmingham, MI 48009

CLFMI Chain Link Fence Manufacturers Institute 10015 Old Columbia Road, Suite B-215 Columbia, MD 21046

CRSI Concrete Reinforcing Steel Institute 933 Plum Grove Road Schaumburg, IL 60173

CSSB Cedar Shake and Shingle Bureau P.O. Box 1178 Sumas, WA 98295-1178

DHI Door and Hardware Institute 2001 K Street NW, 3rd Floor North Washington, DC 20006

FGIA Fenestration and Glazing Industry Alliance 1900 E. Golf Rd., Suite 1250 Schaumburg, IL 60173

EJCDC Engineers' Joint Contract Documents Committee American Council of Engineering Companies 1015 15th Street NW., 8th Floor Washington, DC 20005

EJMA Expansion Joint Manufacturers Association 25 North Broadway Tarrytown, NY 10591

FM Factory Mutual System Standards Laboratories Department 1175 Boston-Providence Turnpike P.O. Box 9102 Norwood, MA 02062

Reference Standards Section 01090 (Page 4) February 18, 2026

FS Federal Specification General Services Administration Specifications and Consumer Information Distribution Section (WFSIS) 1800 F Street, NW Washington, DC 20405

GA Gypsum Association 962 Wayne Ave., Suite 620 Silver Spring, MD 20910

ICC International Code Council 500 New Jersey Avenue NW, 6th Floor Washington, DC 20001

IEEE Institute of Electrical and Electronics Engineers 3 Park Avenue, 17th Floor New York, NY 10016-5997

IMI International Masonry Institute 17101 Science Drive Bowie, MD 20715

MBMA Metal Building Manufacturer's Association 1300 Sumner Avenue Cleveland, OH 44115

MFMA Maple Flooring Manufacturers Association 1425 Tri State Pkwy, Suite 110 Gurnee, IL 60031

MIL Military Specification Navy Specifications and Standards 700 Robbins Avenue, Building 4, Section D Philadelphia, PA 19111-5094

NAAMM National Association of Architectural Metal Manufacturers 800 Roosevelt Road, Building C, Suite 312 Glen Ellyn, IL 60137

NCMA National Concrete Masonry Association 21740 Beaumeade Circle, Suite 125 Ashburn, VA 20147

NEBB National Environmental Balancing Bureau 8575 Grovemont Circle Gaithersburg, MD 20877

NEMA National Electrical Manufacturers' Association 1300 17th Street N, #900 Arlington, VA 22209

NFPA National Fire Protection Association 1 Batterymarch Park Quincy, MA 02169-7471

Reference Standards Section 01090 (Page 5) February 18, 2026

NGA National Glass Association 1945 Old Gallows Road, Suite 750 Vienna, VA 22182

NTMA National Terrazzo and Mosaic Association 209 N. Crockett St., Suite 2 P.O. Box 2605 Fredericksburg, TX 78624

NWRA National Waste & Recycling Association 1550 Crystal Drive, Suite 804 Arlington, VA 22202

PCA Portland Cement Association 5420 Old Orchard Road Skokie, IL 60077

PCI Precast Prestressed Concrete Institute 8770 W. Bryn Mawr Ave., Suite 1150 Chicago, IL 60631

PS Product Standard U.S. Department of Commerce 1401 Constitution Avenue NW Washington, DC 20230

RIS Redwood Inspection Service (Division of California Redwood Association) 818 Grayson Rd., #201 Pleasant Hill, CA 94523

SDI Steel Deck Institute 2661 Clearview Rd., #3 Allison Park, PA 15101

SDI Steel Door Institute c/o Wherry Associates 30200 Detroit Road, Suite B Cleveland, OH 44145

SJI Steel Joist Institute 140 W. Evans St., Suite 203 Florence, SC 29501

SMACNA Sheet Metal and Air Conditioning Contractors' National Association 4201 Lafayette Center Drive Chantilly, VA 20151-1219

SSPC Society for Protective Coatings 800 Trumbull Dr.

Pittsburgh, PA 15205

TCNA Tile Council of North America, Inc.

100 Clemson Research Blvd.

Anderson, SC 29625

Reference Standards Section 01090 (Page 6) February 18, 2026

TPI Turfgrass Producers International 444 E. Roosevelt Rd., #346 Lombard, IL 60148

UL Underwriters' Laboratories, Inc.

333 Pfingsten Road Northbrook, IL 60062

WCLIB West Coast Lumber Inspection Bureau 6980 SW Varns St.

Tigard, OR 97223

WDMA Window & Door Manufacturers Associations 330 N. Wabash Ave., Suite 2000 Chicago, IL 60611

WWPA Western Wood Products Association 1500 SW First Ave., Suite 870 Portland, OR 97201

PART 2 - PRODUCTS

Not Used

PART 3 - EXECUTION

Not Used

End of Section 01090

Alternates Section 01100 (Page 1) February 18, 2026

Section 01100 Alternates

A. Attention is directed to Division 0, Bidding and Contract Requirements, and to Division 1, General Requirements, which are hereby made a part of this Section.

1.02 DESCRIPTION OF WORK:

A. This section identifies each Alternate by number and describes the basic changes to be incorporated into the work, only when the Alternate is made a part of the work by specific provisions in the Owner-Contractor Agreement.

B. Alternate schedule below is part of the Bidding Documents and will be considered in selection of the Contractor(s) and awarding contracts.

C. Unless otherwise provided, Owner will accept or reject alternates within sixty (60) days of date of Contract. Owner reserves the right to reject any or all alternates.

1.03 ALTERNATES:

A. General:

1. The descriptions for each alternate listed in the schedule are primarily scope definitions, and do not necessarily detail the full range of materials and processes needed to complete the work as required.

2. Refer to applicable specification sections (Division 2 through 17), and to applicable drawings, for specific requirements of the work, regardless of whether references are so noted in description of each…