00311 Bid Proposal Form R1.docx

Metro Technology Services IT, Inc. CVS BP 19-T16

Section 00311 Bid Proposal Form

Server Infrastructure & Management System Due Date: Thursday, March 19, 2026 @ 2:00PM

Bidder Name:

Address:

City, State, Zip Code:

Contact Person:

Contact Phone Number:

Contact Fax Number:

Contact E-mail Address:

Owner Chippewa Valley Schools 19120 Cass Avenue Clinton Township, MI 48038

Technology Designer Metro Technology Services IT, Inc.

59 North Walnut Street Suite 202 Mount Clemens, Michigan 48043

Bidders are to submit one (1) original and three (3) copies of their Bid Proposal in a sealed opaque envelope having listed thereon the following:

· Sealed Bid: Server Infrastructure & Management System

· Bid Package: 19-T16

· Contractor Name

· Address

· City, State and Zip Code

Base Proposal for Section 17230 – Virtual Server Infrastructure

Pursuant to and in compliance with the Request for Proposal and the Instructions to Bidders, and having carefully examined the Bidding Documents and all Addenda, the undersigned agrees to enter into the Contract with the Owner to complete the work in accordance with the said Bidding Documents for the sum of:

Dollars (Sum to be written out)

Dollars $

Deduct for Taxes $

Deduct for Allowance $________________________30,000.00

Bid Category 17230 – Allowance

The undersigned acknowledges that he/she has included the sum of Thirty Thousand Dollars ($30,000.00) in the base bid to be used for Owner directed changes. This amount, when unused, will be returned to the Owner. This allowance will be used after written authorization from the Owner and Technology Designer.

Allowance amount must be included in all Hardware Alternates.

Alternates for Section 17230 – Virtual Server Infrastructure

The undersigned further proposes to execute the work specified in the respective technical division or indicated on the Bidding Documents for the sum added to the base Bid Proposal as stated below:

Section 17230 – Alternate #1. As specified in Section 17230 including all software and hardware.

Total Price for Alternate #1

Dollars

Dollars $

Section 17230 – Alternate #2. As specified in Section 17230 including all software and hardware.

Total Price for Alternate #2

Dollars

Dollars $

Section 17230 – Alternate #3. As specified in Section 17230 including all software and hardware.

Total Price for Alternate #3

Dollars

Dollars $

Section 17230 – Alternate #4. Provide the cost for 12 additional months of VMWare license extensions.

Bidders are to provide the cost for 12 additional months of VMWare license extensions.

Total Price for Alternate #4

Dollars

Dollars $

Unit Prices

Unit prices to Bid categories are required to be offered by bidders. Unit prices will be utilized in determination of any authorized changes to the scope of work. All unit prices shall include the following items: procurement, delivery, installation, configuration, licenses, overhead and applicable warranties.

Unit Price, Part Numbers & Description Add (Deduct)

Price Guarantee The undersigned proposes that the price stated in this Bid Proposal is guaranteed for ninety (90) consecutive days from Due Date.

Taxes and Contributions Bid, unit prices, alternate prices stated shall include all taxes or contributions required by bidder’s business.

Michigan State sales tax may be applicable to the work of this Bid Proposal/RFP. The Bid Proposal Form requires that the bidder show a deduct amount for sales tax subtracted from the base Bid Proposal amount.

Chippewa Valley Schools is exempt from taxes. However, when state and local taxes are required on construction materials installed by the bidder, such taxes must be included in the bidder’s Bid Proposal price.

Time of Completion The undersigned agrees to commence work operations immediately upon award of Contract, with completion of the work as specified, and that the Bidder’s Bid Proposal is in full consideration of this. Date of completion is extremely important to the Owner and will be a very important consideration in award of the Contract.

Addenda If any addenda or bulletins covering changes to the Bidding Documents have been received during the bidding period, the bidder shall fill in their numbers and dates which acknowledges having received same, and having included in this bid the work involved:

Dated:

Dated:

Dated:

Dated:

Bid Security Each Bid Proposal must be accompanied by a certified check, cashier’s check, or a satisfactory surety bid bond in an amount not less than five percent (5%) of the total Bid Proposal price as guaranty. No bid shall be considered unless it is accompanied by the required guaranty.

Each check shall be made payable to Chippewa Valley Schools.

Bid security will be returned to all bidders for each Bid Package within five (5) days after the award of Contract by the Chippewa Valley Schools Board of Education and the accepted bidders have executed the Contract, or if no award has been made, within ninety (90) days after the date of the opening of Bid Proposals, upon demand of the bidder at any time thereafter, so long as he/she has not been notified of the acceptance of its Bid Proposal.

Performance and Payment Bond Successful bidders whose Bid Proposals are $50,000 or more will be required to furnish a Performance Bond and Payment Bond, each in the amount of 100% of their Bid Proposal. The cost of the Bond shall be included in each bid. Bonds shall be furnished through a U.S. Treasury Listed Company.

The Board of Education reserves the right to accept or reject any and/or all Bid Proposals in whole or in part, to waive any irregularities therein and to award the Contract(s) to other than the low bidder. The Board of Education reserves the right to accept that Bid Proposal which in its opinion, is in the best interest of the Owner.

Familial Disclosure Bidder has included Section 00401 Familial Disclosure Form (Bid Proposals will not be considered without this form).

Asbestos Notification Form Bidder has included Section 00402 Asbestos Notification Form (Bid Proposals will not be considered without this form).

Iran Sanctions Affidavit Bidder has included Section 00403 Iran Sanction Act Affidavit (Bid Proposals will not be considered without this form).

Affidavit of Compliance – Criminal Background Checks Bidder has included Section 00404 Affidavit of Compliance – Criminal Background Checks (Bid Proposals will not be considered without this form).

Negotiation The undersigned agrees that, should the overall cost exceed the funds available, he/she will be willing to negotiate with the Owner and Technology Designer for the purpose of making further reductions in the Contract work, and shall agree to give full credit for all such reductions in the work requested by the Owner, including full value of labor, materials, and subcontract work and reasonable proportionate reductions in overhead and profit, thereby arriving at an agreed upon Contract price.

Contract Execution The undersigned agrees to execute a Contract for work covered by this RFP, provided that he/she be notified of its acceptance within ninety (90) after the opening of Bid Proposals.

The undersigned hereby declares that he/she has the legal status checked below:

( ) Individual

( ) Partnership having the following partners:

( ) Corporation incorporated under the State laws of:

This Bid Proposal is submitted in the name of, and notice of acceptance should be mailed, telegraphed, or delivered to:

Date: Bidder's Name:

Phone Number: ( )

In the presence of: Title:

End of Section 00311

Bid Proposal Form Section 00311 (Page 10) February 18, 2026