CVS BP 19-T16 Addendum 1.pdf

Chippewa Valley Schools

2018 Bond Issue

Server Infrastructure & Management System

Request for Proposals

Bid Package 19-T16

February 27, 2026

Addendum #1

Metro Technology Services IT, Inc.

Metro Technology Services 59 North Walnut Street, Suite 202

Mount Clemens, MI 48043 Phone: (586) 203-8423

Bid Package 19-T16

Server Infrastructure & Management System Addendum #1

February 27, 2026

All requirements contained in the Contract Documents shall apply to this addendum and the general character of the work called for in this addendum shall be the same as originally set forth in the applicable portions of the contract.

Addendum No. 1 is hereby made a part of the contract documents and shall assume its position of relevance in the contract documents.

ITEM No. 1: Included with this addendum:

1. Pre-bid meeting sign-in sheet

2. Pre-bid meeting minutes

3. Revised Section 00311, in Word format

4. Revised Section 17230

ITEM No. 2: Reminders

1. Final questions due to angela@mts4it.com by 5:00pm, Monday, March 9, 2026.

2. Addendum #2 will be issued Thursday, March 12, 2026.

3. Bid Proposals are due by 2:00PM on Thursday, March 19, 2026.

4. Post-Bid Interviews are expected to be scheduled for the week of March 23, 2026.

mailto:angela@mts4it.com

Mount Clemens, MI 48043 Phone: (586) 203-8423

BP 19-T16 - Server Infrastructure & Management System

Pre-Bid Meeting Minutes Thursday, February 26, 2026

2:00pm at CVS Admin Building

I. Introductions

a. Metro Technology Services

1. Tom Giachino – Project Manager

2. Angela Fucich – Asst. Project Manager

b. Chippewa Valley Schools Technology Department

1. Sarah Monnier-White – Executive Director of Technology

2. Robyn Oesterle – Network Systems and Security Supervisor

3. Richard Stevens, Jr. – Server Support Coordinator

4. John Morgia – Desktop Systems Supervisor

II. Project Overview

a. Project Scope – Implement a Turnkey Solution providing and installing new virtual server infrastructure. The vendor will be required to provide a complete solution, including rack and all cabling inside rack. The proposal must include equipment installation, migration of all current VMs, and staff training

1. Turnkey is defined as set forth in the AIA 151, Section 6.4 – located after section 00700 of the Bid

Documents.

2. Section 17100 – Low Voltage Cable Infrastructure

a. This project includes all labor, products and materials necessary to install a complete plenum rated structured cabling system required for the Virtual Server Infrastructure.

3. Section 17230 – Virtual Server Infrastructure

a. The awarded vendor will be responsible for providing and installing new virtual server infrastructure.

The vendor will be required to provide a complete solution, including rack and all cabling inside rack.

The proposal must include equipment installation, migration of all current VMs, and staff training.

b. The Districts Network Vendor will complete final connections to the network core; however, all cables and optics must be included.

c. Additional power, if required, will be provided by others.

d. Placement of equipment will be verified at a post-award walk-through.

e. Provide licensing as described under SUBMITTALS and MINIMUM REQUIREMENTS sections within Section 17230 of RfP.

f. It is expected that the awarded contractor will remove all existing equipment being replaced and provide a credit, if applicable, as part of the base bid to this project.

b. Bid Form

1. Section 00311 review.

2. Alternates are specified in Section 00311. Include voluntary alternates when applicable.

3. Alternate #5 will be omitted from Section 00311. Alternate #4 will be replaced: in lieu of providing the cost for three (3) additional months of VMWare license extensions, bidders must provide the cost for 12 additional months of VMWare license extensions.

4. In addition, bidders shall include the following items within their bid proposal:

a. Bill of materials (noting any long lead items and including all unit pricing)

b. Project schedule that outlines any major work components that materially affect any other work within the Project and projected building completion dates.

c. Owner’s Facilities

1. Installation will take place during the school district’s regular hours: 8:00am - 4:00pm

Mt. Clemens, MI 48043 Phone: (586) 203-8423

2. Any production changes and migrations will occur either 2nd shift or on weekends as to not disrupt District operations.

3. Any additional work hours desired and/or needed must be coordinated with the Technology Consultant.

4. CVS Data Center walk-through

d. Project Schedule

1. Addendum 1: February 27, 2026

2. Final questions due: Monday, March 9, 2026

3. Addendum 2: Thursday, March 12, 2026

4. Bid Due Date: Thursday, March 19, 2026 @ 2:00 PM to Chippewa Valley Schools Administration

Building, 19120 Cass Ave., Clinton Twp, MI 48038. Note: Late bids will not be opened and will be rejected.

5. Post Bid Interview Dates: March 24 - 26, 2026

6. Award by Chippewa Valley Schools Board of Education: May 11, 2026

7. Contract Date: May 12, 2026

8. Project Kick-Off Meeting: TBD

9. Start of project: TBD

10. Completion of project: September 1, 2026

e. Discussion

1. All questions put forth by present contractors must be submitted in email form for responses.

III. Addendum Status

a. Addendum Status

1. Addendum No. 1 will consist of the following items:

a. Pre-bid meeting minutes

b. Pre-bid sign in sheet

c. Revised Section 00311, in Word format

d. Revised Section 17230

2. Addendum No. 2 will consist of the following items:

a. Questions and Answers

b. Section 00311 in Word format to all known bidders

Questions & Answers: Any questions to be included in Addendum 2 should be emailed to Angela Fucich (angela@mts4it.com) by 5:00 p.m. on Monday, March 9, 2026.

Sincerely, Angela Fucich

Metro Technology Services IT, Inc. CVS BP 19-T16

Virtual Server Infrastructure Section 17230 (Page 1) February 18, 2026

Section 17230

Virtual Server Infrastructure

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. Attention is directed to Division 0, Bidding and Contract Requirements, and to other Sections of Division 1, General Requirements, which are hereby made a part of this Section.

B. Related Specification Sections:

1. 17000 - General Technology Requirements

2. 17100 – Low Voltage Cable Infrastructure

1.02 PROJECT SUMMARY

A. The following building is part of this project:

1. Chippewa Valley Schools Administration Building – 19120 Cass Ave., Clinton Twp., 48038 B. Proposed “Turnkey” Solution

1. The awarded vendor will be responsible for providing and installing new virtual server infrastructure. The vendor will be required to provide a complete solution, including rack and all cabling inside rack. The proposal must include equipment installation, migration of all current VMs, and staff training.

2. The Districts Network Vendor will complete final connections to the network core; however, all cables and optics must be included.

3. Additional power, if required, will be provided by others.

4. Placement of equipment will be verified at a post-award walk-through.

5. Provide licensing as described under SUBMITTALS and MINIMUM REQUIREMENTS sections below.

6. CREDIT FOR MATERIAL REMOVED: Existing Infrastructure:

Current HX config is as follows:

Six (6) Cisco HXAF240C-M5SX nodes: Two (2) Intel Xeon Gold 6248 CPUs @ 2.5 GHz each, 20 cores, 40 threads for 80 logical processors per node. 512 GB DDR4-2933 memory per node and 110 TB storage.

# of VMs per node:

1 – 13 2 – 16 3 – 19 4 – 19 5 – 22 6 – 19 108 VMs total.

C. The proposed virtual server solution must meet the following specifications:

Converged Infrastructure with Nutanix Executive Summary - Nutanix

Objective: Deliver a complete turnkey data center refresh with scalable compute, storage, and networking.

Approved manufacturers (open bid): Cisco, Dell, HP (bidders may mix OEMs as long as requirements, warranties, and support are met).

Virtual Server Infrastructure Section 17230 (Page 2) February 18, 2026

Software-defined networking and licensing:

Nutanix SDN provided and integrated (Nutanix Flow or equivalent).

Nutanix licensing: Five (5) year term for software/management stack and SDN entitlements.

Core hardware minimum targets (per cluster) CI: 6 servers × (2 CPUs × 16 cores) = 192 cores

Each server: 2 CPUs, each CPU 16 cores (latest Intel processor to meet solution)

Memory per server: 16 x 32GB = 512GB RAM

Networking per server: 10/25GbE connectivity (OCP quad 10/25 + dual 25GbE adapter

Storage: 1 x 500T array

Drives: 13 x 3.84TB NVMe SSDs

Nutanix Cloud Manager per Core:

NCM Starter Production SW Lic 5YR, Z1 160 GGB2ZO9 143-BVVX

Nutanix Cloud Infrastructure per Core:

NCI Professional Production SW Lic 5YR, Z1 160 G32ZXC4 143-BVRK

Nutanix Software Add-Ons:

NCI Security Add-on Production 5YR, Z1 1 GXZ9W2R 143-BXBC

Growth and licensing terms

Growth factor: 10% capacity growth over 5 years.

Licensing: Nutanix software/management stack and SDN entitlements licensed for 5 years.

Deliverables Fully turnkey project including design, procurement, installation, configuration, testing, documentation, transition to operations, warranty, and ongoing support.

Scope of Work (Turnkey Deliverables):

Program management and governance

Establish formal project governance with milestones, dependencies, risk register, and change-control process.

Cadence: weekly status meetings during deployment; monthly status reports post-deployment.

Align with site constraints (power, cooling, space), commissioning windows, safety requirements, and site access policies.

Architecture and design

Capture requirements; produce as-built architecture diagrams (logical and physical), BOM, network/topology diagrams, IP addressing plan, VLANs, QoS, and security controls.

Define SDN integration points for CI path (Nutanix SDN) and any orchestration/automation tooling.

Incorporate site constraints (power density, cooling capacity, rack layout) into the design.

Hardware and software procurement

Prepare BOMs aligned to approved OEMs (Cisco, Dell, HP) and Nutanix SDN.

Latest stable Intel platform (6517P), firmware/BIOS baselines, and 5-year licensing terms.

Establish procurement lead times, warranty terms, and escalation points with vendors.

Deployment and integration

Virtual Server Infrastructure Section 17230 (Page 3) February 18, 2026

Rack-and-stack, cabling, power distribution, cooling coordination, grounding, labeling, and asset tagging.

CI deployment: minimum 6 nodes; with validated performance and resilience.

Nutanix SDN deployment and full integration with compute, storage, and networking fabrics.

Integration with management, monitoring, and orchestration tools as required.

Migration and validation

Data/workload migration plan, cutover windows to minimize downtime, validation of failover, DR readiness, and performance benchmarks.

Functional, performance, and security validation; SDN policy enforcement validation (CI path).

Operations handover

Comprehensive as-built diagrams, runbooks, configuration baselines, and support contacts.

Knowledge transfer sessions Onsite admin (Nutanix) training for 4 hours minimum with up to 4 attendees. Additional training hours of 36 hours on-site or remote, to be determined at time of UAT.

Support, warranties, and SLAs

Hardware and software support terms, hardware warranty, next-business-day on-site RMA, lifecycle management for a 5-year term including all labor by the awarded vendor.

5-year licensing terms with entitlements, upgrade paths, renewal mechanics, and compliance reporting based on the date of final acceptance.

Documentation deliverables

System architecture, BOM, network design with SDN details, installation and operation guides, DR/BCP plan, and test reports.

Specifications for Alternates as noted in Section 00311:

Alternate #1: HCI Nutanix Provide the equivalent specifications and scope as the Base Bid, however, modify the specifications to:

CPU: 2 x Intel® Xeon® 6 Performance 6517P 3.2G, 16C/32T Memory: 16 x 64GB per node Storage: 4 x 15.36TB drives per node (20x15.36 in total)

Alternate #2: CI VMWare Provide the equivalent specifications and scope as the Base Bid, however, modify the specifications to:

Software-defined networking

- VMware NSX (or equivalent VMware SDN solution) to be provided and integrated for the CI path.

Alternate #3 HCI VMWare Provide the equivalent specifications and scope as the Alternate 1, however, modify the specifications to:

Software-defined networking

- VMware NSX (or equivalent VMware SDN solution) to be provided and integrated for the HCI path.

Virtual Server Infrastructure Section 17230 (Page 4) February 18, 2026

Alternate #4 – 12 Months Licensing for existing VMware (accepted based on potential long-lead items.)

Provide 12 Months licensing of:

VMWARE VSPHERE FOUNDATION 12 MONTHS

Qty: 72

D. Work Hours

1. Installation will take place during the school district’s regular hours: 8:00am - 4:00pm

2. Any production changes and migrations will occur either 2nd shift or on weekends as to not disrupt District operations.

3. Any additional work hours desired and/or needed must be coordinated with the Technology

Consultant.

1.03 SUBMITTALS

A. Manufacturer’s technical data, specification sheets, maintenance manuals, and material safety data sheets (as outlined in Section 01340) must be provided within the contractor’s bid proposal.

B. Bill of materials, noting long lead time items.

1. Bill of materials will include all components and parts required to provide a complete solution for the virtual server environment. Include all cabling, connectors, mounts, power supplies, etc. as part of the bill of materials for the project.

2. Line item pricing for all required components must be included.

C. Licensing

1. Include five (5) year licensing & support for Nutanix hypervisor licensing to manage all aspects of the virtual server environment.

2. Provide alternate pricing for five (5) year licensing & support for VMWare to manage all aspects of the virtual server environment, for appropriate alternates.

D. Project Schedule Contractors shall provide a detailed Project schedule within their bid proposal, including all major work components that materially affect any other work within the Project and projected building completion dates.

PART 2 – PRODUCTS

2.01 VIRTUAL SERVER INFRASTRUCTURE – Approved Manufacturer’s include Cisco, Dell or HP.

2.02 ASSET TAGGING

A. The Owner will provide asset tags.

PART 3 – MINIMUM REQUIREMENTS: Applies to Base Bid and Alternates

Chippewa Valley Schools will deploy a virtual server infrastructure solution that:

• Replaces currently HCI infrastructure with a turnkey solution that minimizes disruptions to district operations.

• Seamlessly migrates current VMs to new solution with minimal disruption.

• Is engineered to be managed with Nutanix hypervisor.

o Provide alternate pricing for VMWare management, as specified in Alternates.

• Can be scaled if growth is needed by the district in the future.

• Simplifies IT management, reduces risk, improves availability, & stability

• Has the highest performance with the best resources available for end-user workloads

• Provides quality of service on a per-virtual machine basis

AngelaFucich Highlight

Virtual Server Infrastructure Section 17230 (Page 5) February 18, 2026

• Every Solution is Certified with Nutanix or VMWare

• Must integrate with Barracuda Back-Up Appliances and Software

PART 4 – EXECUTION

4.01 INSTALLATION

A. The Owner and Technology Consultant reserve the right to require contractor or staffing changes if deemed to be beneficial to the completion of the Project.

B. The awarded contractor must perform a walkthrough of the job site prior to beginning installation.

The walkthrough will be completed in conjunction with the Owner and Technology Consultant.

C. All cardboard boxes and shipping containers must be disposed of off-site. Disposal of these items within the Owner’s dumpsters are strictly prohibited. Disposal must take place on a daily basis.

D. Server Infrastructure Installations:

The awarded vendor will be responsible for providing and installing virtual server infrastructure and configuring all software listed in the Specifications. The Awarded Vendor will also be responsible for installing all MS products, Configuring the Hosts and Migrating the current HX VMs using current best practices.

E. The Awarded Vendor will be responsible for migrating the District’s data from the current HCI environment to the new environment using the appropriate tool agreed upon by both the vendor and district staff. This migration will take place outside of normal business hours as to not disrupt normal operations for the District.

4.02 FIELD QUALITY CONTROL

A. All installation, configuration, setup, program, and related work shall be performed by technicians trained by the manufacturer in the installation and service of the equipment provided.

B. The awarded contractor shall maintain a consistent Project team during the duration of the Project.

4.03 DEMONSTRATION AND KNOWLEDGE TRANSFER

A. End User Knowledge Transfer – Knowledge Transfer and Training to be included in Base Bid as specified in the specifications.

4.04 PROJECT DOCUMENTATION

A. All of the items below must be included in a three-ring binder that will be presented to the Owner at the “close out” meeting. All documentation must also be in electronic non-pdf formats.

B. Inventory spreadsheet will include the following information for all equipment:

a. Manufacturer

b. Model Number

c. Description

d. Serial Number

e. Location

f. Asset Tag Number

g. Configuration tables (documentation) – As-built documentation

C. Documentation (including contact information) on the equipment warranties, technical support, and applicable software assurance.

D. Manufacturer specification/cut sheets for the systems and equipment installed.

E. Installation and programming manuals (3) per book, for all hardware and software components.

Virtual Server Infrastructure Section 17230 (Page 6) February 18, 2026

4.05 WARRANTY

A. Base bid should include five (5) Full Years of Onsite Parts and Labor for all products and software provided in this RFP.

B. Alternates should be noted on the bid form Section 00311 to include (5) Full Years of Onsite Parts and Labor for all products and software provided in this RFP.

End of Section 17230