Custom_Furniture_(FF&E)_for_the_Technology_&_Health_Building.pdf

1. Introduction

Request for Proposals for : Custom Furniture (FF&E) for the Technology & Health Building, (2026-063)

1.1. Summary

The new four-story Technology and Health Building at Mt. San Antonio College will bring together programs currently spread across six separate locations, including modular buildings, the Health Careers facility, and the existing

Technology buildings. This transformative 273,000-square-foot facility will support 10 departments and 26 academic programs, consolidating them into a single, innovative learning environment. Not only will this be the largest building on Mt. SAC’s campus, but it will also be the largest instructional facility of any community college in California. Furniture

Design Philosophy: The furniture design philosophy for the Technology and Health Building is rooted in supporting a dynamic, forward-thinking educational environment. Furniture is thoughtfully selected and strategically placed to showcase the identity of each program, creating visually distinct, branded spaces that reflect the character and purpose of the disciplines they serve. To promote student engagement, the design emphasizes flexibility—offering a variety of seating styles, collaborative workstations, and inviting social zones that encourage interaction, collaboration, and informal learning. Inspired by professional and industry environments, the furnishings convey a modern, innovative aesthetic that prepares students for the expectations of their future careers. At the same time, every piece is chosen with durability, ease of maintenance, and user comfort in mind—ensuring a long-lasting, adaptable, and accessible experience for both students and faculty. This thoughtful integration of function, form, and flexibility fosters innovation, supports diverse learning styles, and strengthens the connection between education and real-world application. It is the goal that furniture for this project must align with the standards of a leading global company that operates within a multi-cultural and diverse environment. Solutions must be value-driven and performance-oriented, with an emphasis on a design-forward approach that reflects innovation, functionality, and aesthetic excellence. Furniture selections should support a dynamic, high-performance workplace while embodying the brand’s commitment to thoughtful design and cultural inclusivity. Products must be backed by rigorous research and problem-solving methodologies, ensuring adaptability and long-term usability. Furthermore, majority of the furniture must be sourced from domestic manufacturing facilities to support local economies, ensure quality control, and promote sustainable, efficient production practices.

1.2. Background

Mt. SAC is a single-campus California community college district that annually currently serves over 50,000 full-time equivalent credit and noncredit students. Interested respondents to this RFP should go to www.mtsac.edu to learn more about the District. This website includes information, including the current educational, facilities, strategic, student equity, and technology plans that will be essential in the preparation of a response to this RFP.

In July 2019, the Board of Trustees approved a Final Project Proposal to the State Chancellor's Office for the

Technology and Health Replacement Project on the site of the current swimming pool and surrounding buildings 27A, 27B, and 27C. This project will construct new education facilities that will centralize, co-locate, and expanded the programs currently housed in the existing Technology and Health facility (Building 28), Design Technology Center

(Building 13), and the Health facility (Building 67A and B). State funding has been approved for preliminary plans, working drawings, and construction for the Technology and Health Replacement project. The State Capital Outlay funds will reimburse the College for the costs up to 51%. In November 2020, the Board of Trustees approved the design contract for the new Technology and Health Replacement building. The building will be a 273,293 square foot, four-level, multi-purpose facility. In December 2023, the Board of Trustees approved the construction contracts to build the building. This procurement will provide the furniture for the lecture classrooms, laboratory classroom, computer classroom, faculty & adjunct offices, Division offices, meeting rooms, storage room and student study and communal spaces in the new Technology and Health Replacement Building. The , project is currently under construction and is scheduled to be substantially complete by June 2026. This will be phase one out of two phases to purchase furniture for this project. In November 2025, the Board of Trustees approved RFP #2025-142 to purchase the office, classroom, and ancillary furniture for this project. In April 2026, the Board of Trustees approved the purchase the furniture for the

Air Traffic Control program to be placed on the 4th floor of this building. The furniture, fixtures, and equipment design scope for the Technology and Health Replacement Building (Building 460) requires adherence to code and regulatory

ADA requirements and encourages the incorporation of environmental sustainability principles. The scope includes, but is not limited to, space planning, furniture development and specifications, furniture documents, coordination of vendor proposals, procurement support, field coordination, and installation for furniture completion.

1.3. Timeline

Release Project Date August 20, 2026

Request for Information Cut Off September 2, 2026, 2:00pm

Submit Proposals No Later than: September 15, 2026, 2:00pm

Recommendation for Award October 14, 2026

Contract to Start: November 1, 2026

2. Instructions for Bidders

2.1. Preparation and Submittal of Bid Proposal

Bid Proposal Preparation. Bids shall only be submitted electronically via the Mt. SAC eProcurement Portal. No other forms of bid will be accepted. All bid items and statements shall be accurately and thoroughly completed. Partially completed Bid Proposals or Bid Proposals submitted on other than the bid forms included herein may be deemed non-responsive and may be rejected. Bid Proposals not conforming to these Instructions for Bidders and the Notice to

Contractors Calling for Bids ("Call for Bids") may be deemed non-responsive and rejected.

Bid Proposal Submittal. The bid must conform and be responsive to all Project documents and shall be submitted electronically via the Mt. SAC eProcurement Portal, and the complete bid, together with any and all additional materials as required, must be electronically submitted to the DISTRCT via the eProcurement Portal and must be electronically submitted on or before the bid deadline. It is the bidder’s sole responsibility to ensure that their bid is received prior to the bid deadline. Any bid received after the scheduled closing time for the receipt of bids shall be refused. Bid tabulations will be available immediately after the bid closing within the portal. If prequalification of bidders is required, only those bids received from prequalified bidders will be accepted.

Submission of Bid Proposals for More Than One Bid Package. A Bidder may submit a Bid Proposal for more than one Bid Package (multi-prime). If a Bidder elects to submit Bid Proposals for multiple Bid Packages, the following requirements shall apply: (a) the Bidder must submit a separate Bid Proposal for each Bid Package along with any other documents as required for each bid package to the Mt. SAC eProcurement Portal; and (b) each Bid Proposal for a Bid Package must be accompanied by the required Bid Security for the Bid Package, a completed and executed

Statement of Bidder’s Qualifications (if required), Subcontractors List, and executed Non-Collusion Declaration.

2.2. Bid Security

Each Bid Proposal shall be accompanied by Bid Security in the form of: (a) cash, (b) a certified or cashier's check made payable to the District or (c) a Bid Bond, in the form and content attached hereto in the amount of not less than Ten percent (10%) of the total bid price, inclusive of any additive Alternate Bid Item(s) and shall be given as a guarantee that the bidder, if awarded the contract, will execute the agreement within Five (5) working days after notice of award of the contract.

Any Bid Proposal submitted without the required Bid Security is non-responsive and will be rejected. If the Bid Security is in the form of a Bid Bond, the Bidder's Bid Proposal shall be deemed responsive only if the Bid Bond is in the form and content included herein and the Surety is an Admitted Surety Insurer under Code of Civil Procedure §995.120. If the Bid Security is a Bid Bond, the Bidder submitting the Bid Proposal and/or its Surety must complete the portion of the form of Bid Bond indicating the Bid Package and description of Bid Package; failure to do so will render the Bid Proposal non-responsive.

https://procurement.opengov.com/portal/mtsac

An electronic copy of the completed bid bond must be included with the electronic bid submission. The original must be retained by contractor and available to the purchasing office upon request. DO NOT mail original bid bonds unless requested to do so.

2.3. Modifications

Changes to the bid forms, which are not specifically called for or permitted by the District, may result in the District's rejection of the Bid Proposal as being non-responsive. No oral, telephonic, facsimile, or electronic modification of any of the bid documents will be considered.

2.4. Instructions for Price Sheet Submission

All bidders are required to complete and submit a detailed price sheet in accordance with the exhibits provided in the

Furniture Specification Documents. Pricing must be clearly organized and broken down as follows:

1. By Floor or Building Area

• Price breakdowns must be provided per floor (or building area) to reflect installation phases and location-specific quantities.

• Include total cost per floor, along with itemized subtotals, to ensure clarity and accuracy in scope.

2. By Typical Type

• Provide itemized pricing for each furniture “Typical” as defined in the exhibits.

• Each line item must include the item description, quantity, unit cost, extended cost, and applicable discount.

3. Include Materials and Finishes

• Clearly indicate the specified materials and finishes for each product line.

• If multiple finish options are available, include pricing for each as applicable.

• Any deviations from the specified materials or finishes must be clearly noted and justified.

4. Reference to Furniture Specification Sheets

• Each line item on the price sheet must clearly reference the corresponding “Typical” and designation from the furniture specification sheets.

• Ensure alignment between the product specifications, layout references, and pricing.

2.5. Examination of Site and Contract Documents

Each Bidder shall, at its sole cost and expense, inspect the Site and become fully acquainted with the Contract

Documents and conditions affecting the Work. The failure of a Bidder to receive or examine any of the Contract

Documents or to inspect the Site shall not relieve such Bidder from any obligation with respect to the Bid Proposal, or the Work required under the Contract Documents. The District assumes no responsibility or liability to any Bidder for, nor shall the District be bound by, any understandings, representations or agreements of the District's agents, employees or officers concerning the Contract Documents or the Work made prior to execution of the Contract which are not in the form of Bid Addenda duly issued by the District. The submission of a Bid Proposal shall be deemed prima facie evidence of the Bidder's full compliance with the requirements of this section.

2.6. Withdrawal of Bid Proposal

Any electronic bid may be withdrawn via the vendor portal at any time prior to the scheduled closing time for receipt of bids. The bid security for a bid withdrawn prior to the scheduled closing time for receipt of bids, in accordance with this paragraph, shall be returned.

2.7. Agreement and Bonds

The Agreement, which the successful Bidder, as Contractor, will be required to execute along with the forms and amounts of the Labor and Material Payment Bond, Performance Bond and other documents and instruments which will be required to be furnished are included in the Contract Documents and shall be carefully examined by the Bidder. The required number of executed copies of the Agreement and the form and content of the Performance Bond and the

Labor and Material Payment Bond and other documents or instruments required at the time of execution of the

Agreement are specified in the Supplemental Conditions.

2.8. Interpretation of Drawings, Specifications or Contract Documents

Any Bidder in doubt as to the true meaning of any part of the Contract Documents; who finds discrepancies, errors or omissions therein; or who finds variances in any of the Contract Documents with applicable rules, regulations, ordinances and/or laws, may submit to the District a written request for an interpretation or correction thereof. It is the sole and exclusive responsibility of the Bidder to submit such request not less than fourteen (14) days prior to the scheduled closing date for the receipt of Bid Proposals. Interpretations or corrections of the Contract Documents will be by written addendum issued by the District or the Architect. A copy of any such addendum will be issued each Bidder following the project through Mt. SAC's eProcurement Portal. No person is authorized to render an oral interpretation or correction of any portion of the Contract Documents to any Bidder, and no Bidder is authorized to rely on any such oral interpretation or correction. Failure to request interpretation or clarification of any portion of the Contract Documents pursuant to the foregoing is a waiver of any discrepancy, defect or conflict therein.

2.9. District's Right to Modify Contract Documents

Before the closing date and time for receiving of bids, the District may modify the Work, the Contract Documents, or any portion(s) thereof by the issuance of written addenda, via Mt. SAC's eProcurement Portal. If the District issues any addenda during the bidding, the failure of any Bidder to acknowledge such addenda in its Bid Proposal will render the

Bid Proposal non-responsive and rejected.

2.10. Bidders Interested in More Than One Bid Proposal

No person, firm, corporation or other entity shall submit or be interested in more than one Bid Proposal for the same

Work; provided, however, that a person, firm or corporation that has submitted a sub-proposal to a Bidder or who has quoted prices for materials to a Bidder is not thereby disqualified from submitting a sub-proposal, quoting prices to other Bidders or submitting a Bid Proposal for the proposed Work to the District.

2.11. Non-Collusion Declaration

The form of Non-Collusion Declaration included in the Contract Documents must be completed and submitted electronically. Failure of a Bidder to submit a completed and executed Non-Collusion Declaration with its Bid Proposal will render the Bid Proposal non-responsive.

2.12. Contractor's License

No Bid Proposal will be considered from a Bidder who, at the time Bid Proposals are opened, is not licensed to perform the Work of the Bid Package for which the Bid Proposal is submitted, in accordance with the Contractor’s License Law, California Business & Professions Code §§7000 et seq. This requirement is not a mere formality and will not be waived by the District or its Board of Trustees. The required California Contractor's License classification(s) for each Bid

Package is set forth in the Call for Bids. The Contractor will be required to maintain the license(s) through the duration of the Contract. Any questions concerning licensing may be referred to the Registrar, Contractors’ State License Board, P.O. Box 2600, Sacramento, CA 95826.

2.13. Bidder's Qualifications

Each Bidder must be prequalified by the District prior to Bid Closing, or the District shall reject the Bid Proposal submitted by such Bidder as being non-responsive. The required forms and documentation must be fully completed and submitted to the District, or as specified in the Call for Bids, and the District shall advise the Bidder of its qualification status 24 hours in advance of the Bid Opening, in accordance with Public Contract Code §20651.5.

Bidder’s Prequalification forms are available for download via Mt. SAC's eProcurement Portal under the documents & attachments and are fillable .pdf files. Qualification packages must be submitted electronically.

2.14. Subcontractors

1 Listing Subcontractors. Each Bidder shall submit with their electronic bid, a list of its proposed Subcontractors for the proposed Work as required by the Subletting and Subcontracting Fair Practices Act (California Public Contract

Code §§4100 et seq.). Pursuant to Labor Code §1725.5, all subcontractors identified in the Bidder’s subcontractors’ list shall be DIR Registered Contractors. The foregoing notwithstanding, a proposal is not subject to rejection for non-responsiveness when the subcontractors list accompanying the proposal lists any subcontractor(s) who is/are not DIR registered contractors if the listed subcontractor(s) who are not DIR registered become DIR registered within twenty-four (24) hours of the opening of proposals pursuant to Labor Code §1771.1(c)(1) or (2). If the subcontractors list accompanying the proposal lists any subcontractor(s) who is/are not DIR registered contractors and the listed subcontractor(s) who are not DIR registered do not become DIR registered prior to the opening of proposals or become

DIR registered within twenty-four(24) hours of the opening of proposals pursuant to Labor Code §1771.1(c)(1) or (2), such proposal is not subject to rejection for non-responsiveness, provided that if the Bidder submitting the subcontractors list with non-DIR registered subcontractors is awarded the contract for the work, the bidder shall request consent of the DISTRCT to substitute another subcontractor for the non-DIR registered subcontractor pursuant to Labor

Code §1771.1(c)(3), without adjustment of the contract price or the contract time within twenty-four (24) hours of the opening of proposals.

If the bidder fails to specify a subcontractor for any portion of the work in excess of one half (1/2) of one percent (1%) of the bidder’s total bid, the bidder agrees that he/she is fully qualified to perform that work and agrees to perform that portion of the work. Violation of this requirement (including the procurement of a subcontractor for the Project if no subcontractor is specified) can result in the District invoking the remedies of Public Contract Code Sections 4110 and

4111.

2 Work of Subcontractors. All Bidders are encouraged to disseminate all of the Specifications, Drawings, and other

Contract Documents to all persons or entities submitting sub-bids to the Bidder. The omission of any portion or item of

Work from the Bid Proposal or from the sub-bidders' sub-bids which is/are necessary to produce the intended results and/or which are reasonably inferable from the Contract Documents is not a basis for adjustment of the Contract Price or the Contract Time. Dissemination of the Contract Documents to sub-bidders and dissemination of addenda issued during the bidding process is solely the responsibility of each Bidder.

3 Subcontractor Bonds. In accordance with California Public Contract Code §4108, if a Bidder requires a bond or bonds of its Subcontractor(s), whether the expense of procuring such bond or bonds are to be borne by the Bidder or the Subcontractor(s), such requirements shall be specified in the Bidder's written or published request for sub-bids.

Failure of the Bidder to comply with these requirements shall preclude the Bidder from imposing bonding requirements upon its Subcontractor(s) or rejection of a Subcontractor's bid under California Public Contract Code §4108(b).

2.15. Award of Contract

1 Waiver of Irregularities or Informalities. The District reserves the right to reject any and all Bid Proposals or to waive any irregularities or informalities in any Bid Proposal or in the bidding.

2 Award to Lowest Responsive Responsible Bidder. The award of the Contract, if made by the District through action of its Board of Trustees, will be to the responsible Bidder submitting the lowest responsive Bid Proposal on the basis of the Base Bid Proposal or the Base Bid Proposal and Alternate Bid Items, if any, selected in accordance with these Instructions for Bidders.

3 ELECTION METHOD.The District reserves the right to select the lowest bid based on either method as outlined below:

BY BASE BID ONLY (a)

The lowest bid shall be the lowest Base Bid Proposal without consideration of the prices on the additive or deductive

Alternate Bid Items. Alternate Bid Items Not Included in Award of Contract. Bidders are referred to the provisions of the

Contract Documents permitting the District, during performance of the Work, to add or delete from the scope of the

Work any or all of the Alternate Bid Items with the cost or credit of the same being the amount(s) set forth in the

Alternate Bid Items Proposal.

BASED ON PRIORITY (b)

The lowest bid shall be the lowest total of the bid price on the base contract and those additive or deductive items that were specifically identified in the bid solicitation listed in order of precedence as being used for determining the lowest bid price.

4 Responsive Bid Proposal. A responsive Bid Proposal shall mean a Bid Proposal which conforms, in all material respects, with the Bid and Contract Documents.

5 Responsible Bidder,A responsible Bidder is a Bidder who has the capability in all respects, to perform fully the requirements of the Contract Documents and the moral and business integrity and reliability which will assure good faith performance. In determining responsibility, the following criteria will be considered: (i) the ability, capacity and skill of the Bidder to perform the Work of the Contract Documents; (ii) whether the Bidder can perform the Work promptly and within the time specified, without delay or interference; (iii) the character, integrity, reputation, judgment, experience and efficiency of the Bidder; (iv) the quality of performance of the Bidder on previous contracts, by way of example only, the following information will be considered: (a) the administrative, consultant or other cost overruns incurred by the

District on previous contracts with the Bidder; (b) the Bidder's compliance record with contract general conditions on other projects; (c) the submittal by the Bidder of excessive and/or unsubstantiated extra cost proposals and claims on other projects; (d) the Bidder's record for completion of work within the contract time and the Bidder's compliance with the scheduling and coordination requirements on other projects; (e) the Bidder's demonstrated cooperation with the

District and other contractors on previous contracts; (f) whether the work performed and materials furnished on previous contracts was in accordance with the Contract Documents; (v) the previous and existing compliance by the Bidder with laws and ordinances relating to contracts; (vi) the sufficiency of the financial resources and ability of the Bidder to perform the work of the Contract Documents; (vii) the quality, availability and adaptability of the goods or services to the particular use required; (viii) the ability of the Bidder to provide future maintenance and service for the warranty period of the Contract; (ix) whether the Bidder is in arrears on debt or contract or is a defaulter on any surety bond; (x) such other information as may be secured by the District having a bearing on the decision to award the Contract, to include without limitation the ability, experience and commitment of the Bidder to properly and reasonably plan, schedule, coordinate and execute the Work of the Contract Documents and whether the Bidder has ever been debarred from bidding or found ineligible for bidding on any other projects. The ability of a Bidder to provide the required bonds will not of itself demonstrate responsibility of the Bidder. Upon request of the District, Bidder must promptly submit satisfactory evidence of any of the items listed above.

2.16. Bid Security Return

The Bid Security of three or more low Bidders, the number being solely at the discretion of the District, will be held by the District for ten (10) days after the period for which Bid Proposals must be held open (which is set forth in the Call for Bids) or until posting by the successful Bidder(s) of the bonds, certificates of insurance required and return of executed copies of the Agreement, whichever first occurs, at which time the Bid Security of such other Bidders will be returned to them.

2.17. Forfeiture of Bid Security

If the Bidder awarded the Contract fails or refuses to execute the Agreement within ten (10) days from the date of receiving notification that it is the Bidder to whom the Contract has been awarded, the District may declare the Bidder's

Bid Security forfeited as damages caused by the failure of the Bidder to enter into the Contract and may thereupon award the Contract for the Work to the responsible Bidder submitting the next lowest Bid Proposal or may call for new bids, in its sole and exclusive discretion.

2.18. Anti-Discrimination

It is the policy of the District that there be no discrimination against any prospective or active employee engaged in the

Work because of race, color, ancestry, national origin, religious creed, sex, age or marital status. All Bidders agree to comply with the District's anti-discrimination policy and all applicable Federal and California anti-discrimination laws including but not limited to the California Fair Employment & Housing Act beginning with California Government Code

§§12940 et seq. and California Labor Code §1735. In addition, all Bidders agree to require like compliance by any

Subcontractor employed by them on the Work of the Contract.

2.19. Certification of Workers’ Compensation Insurance

Pursuant to California Labor Code §3700, the successful Bidder shall secure Workers’ Compensation Insurance for its employees engaged in the Work of the Contract. The successful Bidder shall sign and deliver to the District the following certificate, included as part of the Contract Documents, prior to performing any of the Work under the Contract:

"I am aware of the provisions of §3700 of the California Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self-insurance in accordance with the provisions of that Code and I will comply with such provisions before commencing the performance of the Work of the Contract."

2.20. Drug Free Workplace Certificate

In accordance with California Government Code §§8350 et seq., the Drug Free Workplace Act of 1990, the successful

Bidder will be required to execute a Drug Free Workplace Certificate concurrently with execution of the Agreement.

The successful Bidder will be required to implement and take the affirmative measures outlined in the Drug Free

Workplace Certificate and in California Government Code §§8350 et seq. Failure of the successful Bidder to comply with the measures outlined in the Drug Free Workplace Certificate and in California Government Code §§8350 et seq.

may result in penalties, including without limitation, the termination of the Agreement, the suspension of any payment of the Contract Price otherwise due under the Contract Documents and/or debarment of the successful Bidder.

2.21. Compliance with Immigration Reform and Control Act of 1986

The Bidder is solely and exclusively responsible for employment of individuals for the Work of the Contract in conformity with the Immigration Reform and Control Act of 1986, 8 USC §§1101 et seq. (the “IRCA”); the successful Bidder shall also require that any person or entity employing labor in connection with any of the Work of the Contract shall so similarly comply with the IRCA.

2.22. DVBE Compliance

In accordance with Education Code Section 17076.11, the District has a participation goal for disabled veteran business enterprises (DVBE) of at least three percent (3%) per year of the overall dollar amount of funds allocated to the District by the State Allocation Board pursuant to the Leroy F. Greene School Facilities Act of 1998.

2.23. Pre-Award Conference

District may conduct a meeting with the apparent low bidder for purposes of expediting the Project. If requested by the

District, a duly authorized representative of the apparent low Bidder is required to attend the meeting in person, and must have signatory authority on behalf of the Bidder. Failure to attend the meeting will be considered just cause for the District to reject the apparent low Bidder’s bid. Such meeting does not change or modify the Work that the Bidder will be required to perform under the Contract Documents.

2.24. Notice of Intent to Award Contract

A summary of bids will be available immediately following the bid closing. The District will issue a Notice of Intent to

Award the Contract, identifying the Bidder to whom the District intends to award the Contract and the date time/place of the District's Board of Trustees meeting at which award of the Contract will be considered.

2.25. Bid Protest

Any Bidder submitting a Bid Proposal to the District may file a protest of the District's intent to award the Contract provided that each and all of the following are complied with:

(i) The bid protest is filed and received by the District’s Purchasing Manager not more than three (3) business days following bid opening, provided that each and all of the following are complied with

(ii) The bid protest is in writing;

(iii) The written bid protest sets forth, in detail, all grounds for the bid protest, including without limitation all facts, supporting documentation, legal authorities and argument in support of the grounds for the bid protest; any matters not set forth in the written bid protest shall be deemed waived. All factual contentions must be supported by competent, admissible and creditable evidence.

(iv) The party filing the protest must concurrently transmit a copy of the protest and any attached documentation to all other parties with a direct financial interest that may be adversely affected by the outcome of the bidder’s protest. Such parties shall include all other bidders or proposers who appear to have a reasonable prospect of receiving an award of contract depending upon the outcome of the protest.

Any bid protest not conforming with the foregoing shall be rejected by the District as invalid. Provided that a bid protest is filed in strict conformity with the foregoing, the District’s Purchasing Director or designee shall review and evaluate the basis of the bid protest. Either the District’s Purchasing Director or designee shall provide the Bidder submitting the bid protest with a written statement concurring with or denying the bid protest. The District's Board of Trustees will render a final determination and disposition of a bid protest by taking action to adopt, modify or reject the disposition of a bid protest as reflected in the written statement of the District’s Purchasing Manager or designee. Action by the

District's Board of Trustees relative to a bid protest shall be final and not subject to appeal or reconsideration by the

District, any employee or officer of the District or the District's Board of Trustees. The rendition of a written statement by the District’s Purchasing Director (or designee) and action by the District's Board of Trustees to adopt, modify or reject the disposition of the bid protest reflected in such written statement shall be express conditions precedent to the institution of any legal or equitable proceedings relative to the bidding process, the District's intent to award the Contract, the District's disposition of any bid protest or the District's decision to reject all Bid Proposals. In the event that any such legal or equitable proceedings are instituted and the District is named as a party thereto, the prevailing party(ies) shall recover from the other party(ies), as costs, all attorneys' fees and costs incurred in connection with any such proceeding, including any appeal arising therefrom.

2.26. Public Records

Bid Proposals and other documents responding to the Call for Bids become the exclusive property of the District upon submittal to the District. At such time as the District issues the Notice of Intent to award the Contract pursuant to these

Instructions for Bidders, all Bid Proposals and other documents submitted in response to the Call for Bids become a matter of public record and shall be thereupon be considered public records, except for information contained in such

Bid Proposals deemed to be Trade Secrets (as defined in California Civil Code §3426.1) and information provided in response to the Statement of Qualifications. A Bidder that indiscriminately marks all or most of its Bid Proposal as exempt from disclosure as a public record, whether by the notations of "Trade Secret," "Confidential," "Proprietary," or otherwise, may result render the Bid Proposal non-responsive and rejected. The District is not liable or responsible for the disclosure of such records, including those exempt from disclosure if disclosure is deemed required by law, by an order of Court, or which occurs through inadvertence, mistake or negligence on the part of the District or its officers, employees or agents. At such time as Bid Proposals are deemed a matter of public record, pursuant to the above, any

Bidder or other party shall be afforded access for inspection and/or copying of such Bid Proposals, by request made to the District in conformity with the California Access to Public Records Act, California Government Code §§6250, et.

seq. If the District is required to defend or otherwise respond to any action or proceeding wherein request is made for the disclosure of the contents of any portion of a Bid Proposal deemed exempt from disclosure hereunder, the Bidder submitting the materials sought by such action or proceeding agrees to defend, indemnify and hold harmless the District in any action or proceeding from and against any liability, including without limitation attorneys' fees arising therefrom.

The party submitting materials sought by any other party shall be solely responsible for the cost and defense in any action or proceeding seeking to compel disclosure of such materials; the District's sole involvement in any such action shall be that of a stakeholder, retaining the requested materials until otherwise ordered by a court of competent jurisdiction.

2.27. PCC 20103.7

In accordance with PCC 20103.7, the District provides requesting contractor planrooms with project bid information and bid documents; this information is provided for accommodation purposes only. The contractor is responsible for verifying a project’s bid information with the District.

3. Scope of Work

3.1. Manufacturer Qualifications

To be eligible for consideration on this project, manufacturers must meet the following qualifications:

1. Extensive expertise in custom furniture design and fabrication, with a strong emphasis on technical knowledge, hands-on experience, and precision craftsmanship. Proven ability to deliver high-quality solutions that fully comply with

BIFMA, UL, and all applicable industry standards and regulatory requirements.

2. Local Manufacturing Requirement

The selected manufacturing vendor must be located within a 100-mile radius of Walnut, California, to ensure efficient coordination, reduced lead times, and responsive on-site support when required.

Vendors must demonstrate extensive knowledge, hands-on experience, and proven capabilities in custom furniture design and fabrication. All manufacturing processes and finished products shall meet or exceed applicable industry standards, including BIFMA and UL requirements, as well as all relevant local, state, and federal regulations.

The vendor shall have the ability to:

• Execute high-quality custom fabrication with precision and consistency

• Provide shop drawings, prototypes, and mock-ups as needed

• Maintain strict quality control procedures throughout production

• Coordinate closely with project stakeholders for design intent, revisions, and delivery schedules

• Support site visits, inspections, and installations within the specified geographic area

Preference will be given to vendors with a demonstrated track record of delivering compliant, durable, and well-crafted custom furniture solutions within similar project scopes.

3. The vendor shall assign a dedicated Project Manager responsible for overseeing the design scope and field installation, ensuring seamless coordination, adherence to project requirements, and successful execution from concept through completion.

4. The vendor shall provide a warranty that aligns with the “Basis of Design” manufacturer’s guidelines, ensuring consistency in coverage, duration, and performance standards.

5. The vendor shall have proven expertise in the integration and fabrication of electrical components, including a comprehensive understanding of UL listing requirements, electrical safety standards, and regulatory compliance.

Demonstrated knowledge of circuitry, load considerations, and real-world applications is required to ensure all systems are designed and installed safely and effectively.

6. Must be familiar with the unique requirements and standards of higher education environment, including durability, flexibility, and ADA compliance.

7. Manufacturing and Fabrication

• Material Sourcing: Capabilities to source and work with a wide range of materials, ensuring the flexibility to meet different design, durability, and cost requirements.

• Precision Engineering: Using advanced machinery (e.g., laser cutters, CNC routers, 3D printers) that can deliver precise cuts, engravings, or fabrications needed for custom solutions.

• Integration with Supply Chain: Ability to manage custom manufacturing through a well-integrated supply chain to handle specific product parts or materials needed for each order.

• Customization Flexibility: Capacity to manufacture custom features that may require specialized equipment or processes, if necessary.

8. Testing and Quality Assurance

• Prototyping and Testing: Ensuring that custom products are rigorously tested for functionality, durability, safety, and compliance with industry standards.

• Feedback Loops: Implementing systems that allow for continuous feedback from customers and production teams to refine and improve custom solutions.

• Regulatory Compliance: Ensuring that custom products meet legal and industry-specific regulations (e.g., environmental, safety standards, certifications).

9. A mock-up of the CNET custom table shall be required prior to full fabrication. The mock-up will be included as part of the overall project scope and contract value, and must be reviewed and approved before production proceeds.

3.2. Dealer Qualifications

To be considered for this project, the furniture dealer must demonstrate the following qualifications and capabilities:

1. Proven Process

The dealer must have a well-documented, repeatable project delivery process that ensures consistency, quality control, and timely execution across all phases—from design development through final installation.

2. Process Efficiency

The selected furniture dealer must demonstrate a high level of efficiency, with a strong emphasis on the speed of transactions—ensuring that orders are processed swiftly and deliveries are fulfilled without unnecessary delays. The transaction process should be clear, simple, and easy to navigate for all parties involved, minimizing complexity and reducing the risk of errors. The dealer should leverage modern automation and technology solutions to streamline operations, with systems that are both effective and reliable in managing orders, tracking deliveries, and handling documentation. Equally important is responsive and accessible customer support; the dealer must be proactive, communicative, and solution-oriented when addressing inquiries or resolving any issues that arise throughout the transaction process.

3. Qualified Leadership and Team Members

The dealer’s team must include experienced professionals with clear leadership, defined roles, and relevant expertise.

Team members should demonstrate strong communication skills, project management capabilities, and a client-focused approach.

4. Proactive Approach and Problem-Solving

5. The dealer must take a proactive role in identifying potential challenges and providing timely, creative, and cost-effective solutions. Their ability to anticipate issues and offer alternatives is essential for smooth project execution.

6. Storage Capability

The dealer must have access to secure, climate-appropriate storage facilities for furniture items, with the ability to coordinate phased deliveries as needed to accommodate project schedules or site constraints.

7. Technical Skills

The dealer’s team must possess strong technical knowledge related to furniture systems, including layout verification, electrical/data integration, and compliance with safety and accessibility standards.

8. Proven Field and Installation Procedures

The dealer must have established and successful field procedures for coordinating deliveries, managing installations, and resolving on-site issues efficiently. Installation teams must be qualified, licensed where applicable, and experienced in handling projects of comparable scale and complexity.

9. Strong Manufacturer Relationships

The dealer must demonstrate an established and effective working relationship with the manufacturers they represent.

This includes streamlined communication, access to resources, and the ability to facilitate custom solutions or expedite service when needed.

3.3. Installer Qualifications

The installer must demonstrate proven experience in completing systems furniture installations of a comparable scope, material type, and design complexity as specified for this project. A strong track record of successful, in-service performance is required. The installer must possess all licenses necessary to perform this scope of work in the State of California. They are also responsible for securing all required approvals from the State of California and local governing authorities related to the design, attachment, and installation of the furniture.

Prior to fabrication, the installer must conduct thorough field verification of all dimensions necessary for furniture installation. This includes assessing any required field modifications and confirming the exact locations of all electrical and data connections as they relate to the furniture layout.

Should any discrepancies arise between the construction documents and actual field conditions, the installer is responsible for notifying the District immediately upon discovery.

Additionally, the installer must provide appropriate building protection along all paths of travel and within the designated product assembly areas. Daily removal of all installation-related trash is required to maintain a clean and safe work environment throughout the duration of the project.

3.4. Substitution Requests and Submittals

Bidders may request the District’s consent to substitute alternate “or equal” items/products in place of those identified as the “Basis of Design” in the Furniture Specification Documents.

All substitution requests must strictly follow the process outlined below:

1. Submission Platform: Substitution requests must be submitted by the Bidder through the District’s designated bidding platform, OpenGov, in the Q&A tab. Bidders must select the box for Substitution Request so the form will populate. Fill out the Substitution Request form accordingly along with any links you may have and submit.

2. Submission Deadline: All substitution requests must be submitted prior to the published substitution deadline listed in the Furniture Schedule. Late submissions will not be considered.

3. Identification of Items: The Bidder must clearly identify the specific furniture “Typical” and “Designation” they are proposing to substitute.

4. Supporting Documentation: The Bidder must provide complete product specifications, technical data, and detailed information on materials and finishes. These must align with the performance and aesthetic standards established by the “Basis of Design” in order to be considered.

4. Pricing Proposal

The prices quoted in this proposal shall remain firm and fixed for the first year of the contract. However, the Bidder may request a price adjustment solely in the event of a documented and verifiable increase in import tariffs, customs duties, or similar government-imposed fees that directly affect the cost of the specified FF&E items. The Pricing Proposal may be adjusted to also reflect increases in the LA/Riverside Consumer Price Index or reasonably quantified increases as determined by Mt. SAC. Increases shall not be allowed more than once per year. College must be notified of any rate changes at least 60 days prior to the new renewal term, and will review and make final decision regarding the approval of requested increase.

1ST FLOOR

Line Item Design Tag Description Quantity Unit Price Total

1200 AIRM SHOP FLOOR

1 WT1A 30”D X 72W” X 34"H WORK

TABLE, STEEL

2 WT1A 36”D X 96W” X 34"H WORK

TABLE, STEEL

3 WT1B 30”D X 72W” X 34"H WORK

TABLE, STEEL (ADA)

4 WT1B 36”D X 96W” X 34"H WORK

TABLE, STEEL (ADA)

1208 AIRM BULK STORAGE

5 MSR1 72"W x 40"D x 7"H SHEET RACK

BASE

6 MSR1 69"W x 1-1/2"D x 36"H SHEET

RACK DIVIDER

1485 CSI RESIDENTIAL SIM LAB

7 RB1 70"L X 60"W X 10"H STEEL BED

FRAME

8 RB1 61.4"W X 1.4"D X 46.7"H WOOD

HEADBOARD, QUEEN

9 RB1 60"W X 79.5"L X 12"H QUEEN

MATTRESS

TOTAL

2ND FLOOR

2035 WOOD SHOP

10 WT2 30”D X 84W” X 34"H WORK

TABLE, BUTCHER BLOCK

11 WT2 30”D X 96W” X 34"H WORK

TABLE, BUTCHER BLOCK

12 WT2 BYRNE, FINCH POWER MODULE

- 2POWER W/ USB A+C (2

UNITS/TABLE)

13 WT2 HUMANSCALE, NEATLINK 24"

NL124B WIRE MANAGEMENT (2

PER TABLE)

2045 WOOD SHOP

14 WT2 30”D X 84W” X 34"H WORK

TABLE, BUTCHER BLOCK

15 WT2 30”D X 96W” X 34"H WORK

TABLE, BUTCHER BLOCK

16 WT2 BYRNE, FINCH POWER MODULE

- 2POWER W/ USB A+C (2

UNITS/TABLE)

17 WT2 HUMANSCALE, NEATLINK 24"

NL124B WIRE MANAGEMENT (2

PER TABLE)

2050 ARCH DEMONSTRATION YARD

18 WT3 48”D X 84W” X 34"H WORK

TABLE, PORCELAIN TOP

19 WT3 BYRNE, DUBBEL POWER

MODULE - 2POWER W/ USB A+C

(2 UNITS/TABLE)

20 WT3 HUMANSCALE, NEATLINK 24"

NL124B WIRE MANAGEMENT (2

PER TABLE)

2220 SCE PATHWAYS

21 CF1 SCE RECEPTION COUNTER 1

2420 ELECTRONICS COM LECTURE

22 CT1A 30"D X 70"W X 30"H CUSTOM

WORK TABLE

23 CT1B 30"D X 70"W X 34"H CUSTOM

WORK TABLE (ADA)

2425 BASIC ELECTRONICS LECTURE

24 CT1A 30"D X 70"W X 30"H CUSTOM

WORK TABLE

25 CT1B 30"D X 70"W X 34"H CUSTOM

WORK TABLE (ADA)

2440 TROUBLE SHOOTING LECTURE

26 CT1A 30"D X 70"W X 30"H CUSTOM

WORK TABLE

27 CT1B 30"D X 70"W X 34"H CUSTOM

WORK TABLE (ADA)

24535 INDUSTRIAL ELECTRONICS LECTURE

28 CT1A 30"D X 70"W X 30"H CUSTOM

WORK TABLE

29 CT1B 30"D X 70"W X 34"H CUSTOM

WORK TABLE (ADA)

4TH FLOOR

DIVISION OFFICE SUITE 4230

30 CF2 DIVISION OFFICE RECEPTION

DESK

AERO UAS WORKSHOP 4295

31 WT4A 48”D X 84W” X 30"H WORK

TABLE, PHENOLIC RESIN TOP

32 WT4B 48”D X 84W” X 34"H WORK

TABLE, PHENOLIC RESIN TOP

(ADA)

33 WT4A BYRNE DUBBEL POWER

MODULE - 2POWER W/ USB A+C

(2UNITS/TABLE)

34 WT4A HUMANSCALE, NEATLINK 24"

NL124B WIRE MANAGEMENT (2

PER TABLE)

AERO UAS OUTDOOR WORK AREA 4297

35 WT3 48”D X 84W” X 34"H WORK

TABLE, PORCELAIN TOP

36 WT3 BYRNE DUBBEL POWER

MODULE - 2POWER W/ USB A+C

(2 UNITS/TABLE)

37 WT3 HUMANSCALE, NEATLINK 24"

NL124B WIRE MANAGEMENT (2

PER TABLE)

FEES

Line Item Description Unit of

Measure

Unit Cost

38 Shipping EA

39 Design Fee EA

40 Project Managment Fee EA

41 Installation Fee EA

42 Payment & Performance Bond Fee EA

43 Taxes (9.75%) EA

5. Supplemental Conditions

5.1. Insurance and Bonds

1 Contractor’s Insurance. Pursuant to Article 6 of the General Conditions, the Contractor shall obtain and maintain the following insurance coverage, with minimum overage amounts as set forth below:

Employers Liability Insurance $1,000,000

Commercial General Liability Insurance:

Per Occurrence $1,000,000

Aggregate $2,000,000

Automobile Liability Insurance: $1,000,000

(If not included in General Liability coverage)

Workers Compensation Insurance Statutory Limits

1.1 Automobile Liability Insurance. Contractor shall provide coverage for any auto, including owned, non-owned, and hired automobiles and covering all operations by or on behalf of the Contractor.

2 Subcontractors’ Insurance. Contractor is required to have his subcontractors insured to the minimum coverage amounts set forth in Item 5.1, above. Upon request, the Contractor shall furnish the District with satisfactory proof of such coverage.

3 Certificates of insurance shall clearly state that the District is named as additional insured under the policy described and that such insurance policy shall be primary to any insurance or self-insurance maintained by the District.

4 Subcontractors’ Bonding. In addition to the Performance and Payment Bonds required of the Contractor per Article

6.9 of the General Conditions, Contractor shall require Performance and Payment Bonds of all subcontractors performing work in excess of $25,000.

5.2. Instructions for Price Sheet Submission

All bidders are required to complete and submit a detailed price sheet in accordance with the exhibits provided in the

Furniture Specification Documents. Pricing must be clearly organized and broken down as follows:

1. By Floor or Building Area

• Price breakdowns must be provided per floor (or building area) to reflect installation phases and location-specific quantities.

• Include total cost per floor, along with itemized subtotals, to ensure clarity and accuracy in scope.

2. By Typical Type

• Provide itemized pricing for each furniture “Typical” as defined in the exhibits.

• Each line item must include the item description, quantity,…