Custodial Equipment ITB 3.2627.pdf

CHIPPEWA VALLEY SCHOOLS

“Inspiring and empowering learners to achieve a lifetime of success.”

19120 Cass Avenue

Clinton Township, MI 48038

INVITATION TO BID

Purchase of Custodial Equipment

ITB 3.2627

Publish Date: October 5, 2026

Bid Opening: October 21, 2026 at 2:00 p.m., EST

Bid Award: November 9, 2026

Chippewa Valley Schools

Purchase of Custodial Equipment ITB 3.2627

Table of Contents

General Requirements

Instructions to Bidders

Product Specifications and Requirements

Bid Proposal Form

Affidavits

Contract Acknowledgement

Purchase of Custodial Equipment

I. GENERAL REQUIREMENTS

Chippewa Valley Schools (hereinafter referred to as the “District”) is soliciting competitive bids from qualified vendors for the purchase of various custodial equipment throughout the District that best satisfies the needs of the District’s school buildings.

This Invitation to Bid (ITB) outlines the specifications, requirements, and evaluation criteria for all requested equipment.

Vendors may submit proposals for the exact specified equipment or propose an alternate equivalent. All proposals must include detailed pricing, warranty information, delivery timelines, and service/support options.

The following projected bid timeline shall be used as a working guide for planning purposes. District reserves the right to adjust this timeline as required during the course of the bid process.

Event Date

ITB Issued October 5, 2026

Addendum Issued, if needed October 15, 2026

Bid Opening October 21, 2026 at 2:00 p.m., EST

Board of Education review/approval November 9, 2026

Bids shall be submitted in accordance with this ITB. Sealed bids, clearly labeled “Custodial Equipment ITB 3.2627” and the

Bidder’s business name must be received by Chippewa Valley Schools no later than Wednesday, October 21, 2026 at 2:00 p.m. EST. At that time, all bids will be publicly opened and read aloud. Interested parties may attend the bid opening;

however, no award decision will be made at that time.

Late submissions will not be accepted. Proposals received after the deadline will remain unopened and may be retrieved by the Bidder at their own expense. The District will not accept proposals submitted via email or fax under any circumstances.

All proposals shall remain firm for a period of ninety (90) calendar days from the bid opening date until award.

Each bid must be signed by an authorized representative of the submitting company. Bidders must submit one (1) original and one (1) copy of the Bid Proposal Form, Bid Pricing Sheet, Affidavits, and all other required documentation. A copy of the ITB is not required to be submitted with your proposal.

Proposals are to be delivered to:

Attn: Lillian Grayson, Purchasing Coordinator

District recommends that Bidders deliver their sealed bid in person or overnight delivery due to inconsistent and delayed

USPS mail services. The bid opening date shall be automatically rescheduled to the next business day if the District declared building closures scheduled on the bid opening date.

It is the Bidder's responsibility to obtain and verify all information required to bid, prior to submission of your bid. This information includes, but is not limited to, any planned discontinuation or manufacturer modification of equipment being proposed. Incomplete, inaccurate, or missing requested information may be a cause for disqualification. The Bidder, in submitting his/her bid, agrees to accept the decision of the District as final.

Complete bid packages may be downloaded from the District’s website Chippewa Valley Schools- Bids, and from the State of Michigan’s SIGMA Vendor Self Service (VSS) website. Vendors are responsible for checking the District’s website for any addenda or updates prior to submitting a bid. The District’s website shall serve as the official source for all bid documents and addenda. The District is not responsible for the content of any bid package received through any third-party bid service or any source other than Chippewa Valley Schools’ Purchasing Department. It is the sole responsibility of the vendor to ensure the completeness of the documents received.

Any requests for clarification regarding this ITB must be submitted in writing no later than 4:00 p.m. EST on October 14, 2026. All communications related to this ITB must be submitted via email to the District personnel listed below, who serve as the sole points of contact for this solicitation. Both listed contacts must be included in all correspondence.

Name Title Email Address

Lillian Grayson Purchasing Coordinator lgrayson@cvs.k12.mi.us

Frank Houston Director of Custodial and Skilled Maintenance fhouston@cvs.k12.mi.us

In the event it becomes necessary to revise any part of this ITB, an Addendum will be issued.

Addenda will be sent to all who are known by the District to have a set of bid documents. Copies of addenda will also be available for inspection wherever documents are on file. Each bidder is responsible for verifying, prior to submitting a bid, that they have received all Addenda issued. All Addenda released during the bidding period shall become part of the bid and contract documents, and receipt must be acknowledged on the Bid Proposal Form.

It is the intent of the District that all Bidders act independently and in good faith by not soliciting to one another or acting in any manner that might be viewed as collusion.

To the fullest extent permitted by law, the Vendor agrees to defend, pay on behalf of, indemnify and hold harmless the

District, its elected and appointed officials, employees and volunteers and others working on behalf of the District against any and all claims, demands, suits, or loss, including all costs connected therewith and for any damages which may be asserted, claimed or recovered against or the District, its elected and appointed officials, employees, volunteers or others working on behalf of the District, by reason of personal injury, including bodily injury or death and/or property damage, including loss of use thereof, that arises out of or is in any way connected or associated with this contract.

https://vendors.chippewavalleyschools.org/vendors/bids.asp mailto:lgrayson@cvs.k12.mi.us mailto:fhouston@cvs.k12.mi.us

The Board of Education reserves the right to reject any or all bids, to award contract to other than the low bidder, to accept any or all alternatives, to waive irregularities and/or informalities and, in general, to make award in any manner deemed by it, in its sole discretion to be in the best interest of the District.

The District’s Board of Education reserves the right to cancel the bid and/or bid award at any time that District staff feels

Vendor has not met conditions and requirements of such. Vendor will be given the opportunity to meet with District staff to discuss such issues before any termination is made.

Pricing shall be submitted in the format provided on the Bid Pricing Form included in these bid documents. Prices shall be quoted on an FOB Destination basis and shall include all costs associated with furnishing, delivery, handling, and placement of the equipment at the District's designated location(s).

Bidders may submit pricing for all equipment listed or for individual equipment items. Bidders electing not to provide pricing for a specific item shall indicate "No Bid" in the corresponding line item on the Bid Pricing Form.

Pricing for each item shall include all costs necessary to provide the equipment in a complete and operational condition.

Where training, start-up assistance, or operator orientation is required for the equipment, such services shall be provided at no additional cost to the District and shall be included in the Bidder's quoted price.

No additional charges shall be accepted for unpacking, unboxing, uncrating, assembly, setup, inspection, or other activities necessary to prepare the equipment for use upon delivery. All such costs shall be included in the Bidder's quoted price.

The quantities listed in the Bid Pricing Form are estimated only and are intended solely for bid evaluation and planning purposes. Actual quantities purchased may be greater or less than the estimated quantities shown and are dependent upon

District needs, budget availability, and equipment replacement priorities. The District does not guarantee the purchase of any minimum or specific quantity of any item. Unit prices submitted shall remain firm and shall apply to any quantities purchased under this solicitation.

Bid Protest The District maintains the following protest procedures to handle and resolve disputes relating to procurements and, in all instances, discloses information regarding the protest to the agency.

A bidder who wishes to file a bid protest shall file such notice and follow procedures prescribed by the Request for Proposals (RFPs) or the individual bid specifications package for resolution. Bid protests shall be filed, in writing, with the Superintendent within seventy-two (72) hours of the opening of the bids in protest.

Within five (5) days of receipt of a protest, the Superintendent shall review the protest as submitted and render a decision regarding the merits of the protest and any impact on the acceptance and rejection of bids submitted. Notice of the filing of a bid protest shall be communicated to the Board and shall be so noted in any subsequent recommendation for the acceptance of bids and awarding contracts.

Failure to file a notice of intent to protest or failure to file a formal written protest within the time prescribed shall constitute a waiver of proceedings.

FOIA Laws All information provided by Bidder is subject to the Freedom of Information Act laws regardless of contrary statements contained within the Bidder’s submittal. All material submitted shall become the property of the District and may be returned only at the District's option.

The District is seeking competitive bids for the furnishing and delivery of various custodial equipment to support cleaning and maintenance operations throughout District facilities. The equipment being replaced has exceeded its anticipated useful life and no longer provides the performance necessary to meet operational requirements.

Instructions to Bidders

1. Bidder must clearly state in the bid any exceptions to the listed specifications. The listing of exceptions, if any, is mandatory. Any exceptions found in review but not listed could be a basis for rejection of the bid. Bidder must provide the brand name, relabeled name (if applicable), model number and manufacturer’s number for all equipment proposed.

2. Bidders must clearly indicate extent of warranties, guaranteed response time and ability to provide parts and services for the equipment on which they are bidding. Bidders must provide written confirmation from the original equipment manufacturer that all equipment is fully warrantable.

3. Quantities referenced within the Equipment Specifications are estimates only and are provided for informational and planning purposes. The District does not guarantee any minimum or maximum quantity of any item. Bidders shall provide firm unit pricing for each item listed. The District reserves the right to increase, decrease, or omit quantities based on budgetary considerations, operational needs, and equipment evaluations

4. Bidders shall provide firm unit pricing for each item listed in the Bid Pricing Form. Unit prices shall include all costs associated with furnishing, delivering, and placing the equipment into service, unless otherwise stated.

Unit prices shall remain firm and unchanged for a period of twelve (12) months from the date of award.

5. The equipment is to be furnished in accordance with the specifications and deliveries are to be made only with a District Purchase Order. The equipment is to be delivered where required and, in the timeframe determined by the District.

6. It is understood that the District is a governmental unit, and as such, is exempt from the payment of all State and Federal taxes applying to the products specified in this document. Therefore, the prices quoted by the

Bidder should not include any allocation for taxes. The successful Bidder shall pay all other taxes required by law.

7. The following items must be included in your unit base bid price:

a. The machines and equipment offered include manufacturer name, brand name, relabeled name (if applicable), model number, market introduction date and complete specifications sheet, detailing all features and components.

b. Inside delivery and installation, if applicable.

c. Instructions, manuals and in-service training(s) to individual school building personnel concerning operation of equipment on mutually acceptable date as agreed to between the Maintenance Department and Bidder.

d. Cost of removal, transportation, and offside disposal of any and all packing boxes, materials, and unwanted accessories.

e. Cost of removal, transportation, and proper offsite disposal of obsolete district-owned custodial equipment as identified by the District.

8. All equipment should be titled with warranty in Chippewa Valley Schools’ name.

9. The Bidder must submit customer references of other Michigan school districts.

10. The attached Bid Proposal and Pricing Forms must be completed and enclosed as part of the bid proposal.

Submit one (1) original and one (1) copy of all documents.

11. Bidder shall complete the Iran Linked Business Disclosures form to comply with Public Act 517 of 2012. An

“Iran Linked Business” is not eligible to submit a bid on a Request for Proposal with a public entity, including state agencies, school districts, community colleges, intermediate school districts, cities, villages, townships, counties, and public authorities. The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries, and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing products used to construct or maintain oil or liquefied natural gas pipelines.

12. Any deviation or voluntary alternates to bid specifications must be submitted in writing with bid response. All specifications sheets and independent evaluations must accompany bid response.

13. Bidder shall agree to provide the insurance coverage below, and the cost of such insurance shall be included in their bid costs as submitted in the attached Bid Pricing Form. Awarded Vendor shall then provide District, at the time the contracts are executed, Certificates of Insurance and/or policies, acceptable to the District, as listed below:

-Worker’s Compensation covering Awarded Vendor’s statutory obligations as required by the State of

Michigan.

-Employers Liability Insurance with limits of liability of $1,000,000 per accident.

-Automobile Liability Insurance with limits of $500,000 per accident covering Awarded Vendor’s owned, non-owned and hired automobiles.

-Commercial General Liability with limits of liability as follows:

*General Aggregate $1,000,000

*Products-Completed Operations Aggregate $1,000,000

*Personal/Advertising Injury $1,000,000

*Each Occurrence $1,000,000

This coverage shall include coverage for premises-operations, independent Awarded Vendor’s protective, products and completed operations, personal injury and broad form property damage, and Contractual

Liability protection with respect to Awarded Vendor’s indemnification obligations under the Contract documents. Products completed operations coverage must be maintained for at least two years after final completion of the project.

The District shall be endorsed as additional insured on the General Liability and Umbrella Liability policy form. If requested, certified copies of all policies shall be furnished.

Insurance carrier shall be rated at A minus VII or better (Best’s rating system). Issuing insurance company shall provide thirty (30) days written notice of cancellation to the certificate holder and the words “endeavor to” and

“but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives” do not apply or have been removed.

14. Awarded Vendor agrees to accept responsibility for loss or damage to any person or entity, and to defend, indemnify, hold harmless and release the District, its officers, and employees, from actions, claims, damages, disabilities or the cost of litigation that are asserted by any person or entity to the extent arising out of the negligent acts or omissions or willful misconduct in the performance by the Awarded Vendor hereunder, whether or not there is concurrent negligence on the part of the District, but excluding liability due to the active negligence or willful misconduct of the District. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for Awarded Vendor or its agents, under workmen’s compensation acts, disability benefits acts or other employees’ benefits acts.

Delivery of new equipment shall be performed in accordance with the specifications. Deliveries are to be made to various district buildings as indicated upon the issuance of a District Purchase Order. All shipments must include a packing slip. The

Awarded Vendor’s delivery personnel shall deliver the equipment to the designated on-site location, as agreed upon by the

District and the Vendor.

Deliveries must occur between the hours of 7:00 a.m. and 4:00 p.m., Monday through Friday. The exact delivery date must be communicated to the District in advance. Depending on the anticipated installation timeline, it may be necessary to schedule installation during a school break to avoid disruption to school operations.

All equipment furnished must include all new parts of standard first grade quality, constructed of 100% new components.

The District will not accept discontinued, remanufactured, certified remanufactured, newly remanufactured, reconditioned, demonstration models, loaners, previously used equipment, or the like for any reason.

The following specifications establish the District's minimum requirements. Manufacturers and model numbers are provided to establish a standard of quality, functionality, and performance. Equipment offered shall meet or exceed the specifications listed below. Any proposed equivalent product must be clearly identified in the bidder's response and supported by sufficient documentation demonstrating compliance with the District's requirements.

ITEM A – Commercial Riding Automatic Floor Scrubber

Preferred Model: Advance SC3000 or approved equivalent

• Estimated Quantity: 4

• Minimum 26-inch cleaning path

• Battery-powered operation

• On-board battery charger

• AGM maintenance-free batteries

• Includes all standard components and accessories necessary for immediate operation

ITEM B – Commercial Walk-Behind Automatic Floor Scrubber (28”)

Preferred Model: Advance Warrior 28D or approved equivalent

• Estimated Quantity: 5

• Minimum 28-inch cleaning path

• Battery-powered operation

• AGM maintenance-free battery system

• On-board battery charger

ITEM C – Commercial Walk-Behind Automatic Floor Scrubber (20”)

Preferred Model: Advance Adfinity 20D or approved equivalent

• Estimated Quantity: 8

• Minimum 20-inch cleaning path

• Battery-powered operation

• AGM maintenance-free battery system

• On-board battery charger

ITEM D – Autonomous Floor Scrubber

Preferred Model: Tennant X4 ROVR Autonomous Floor Scrubber or approved equivalent

• Estimated Quantity: 2

• Autonomous floor scrubbing capability with route mapping and automated navigation

• Include obstacle detection and avoidance technology

• Operates in both autonomous and manual modes

• Includes manufacturer-recommended lithium-ion battery system and all charging equipment

• Include all software, licensing, training, accessories, and components necessary for operation

ITEM E – 20” Floor Scrubber (Swing Machine)

Preferred Model: CleanFreak 20” Floor Machine or approved equivalent

• Estimated Quantity: 6

• 20-inch floor machine suitable for scrubbing, stripping, and polishing hard floor surfaces

• Includes pad driver and all standard components required for operation

ITEM F – Self-Contained Carpet Extractor

Preferred Model: Karcher Clipper 12 or approved equivalent

• Estimated Quantity: 10 or more

• Self-contained carpet extractor for commercial and institutional use

• Minimum 18-inch cleaning path

• Separate solution and recovery tanks

• Includes all standard components and accessories necessary for operation

ITEM G – Large Area Carpet Extractor

Preferred Model: Karcher Commodore or approved equivalent

• Estimated Quantity: 4 or more

• Self-contained carpet extractor designed for large-area carpet cleaning

• Include a brush-assisted cleaning and extraction system

• Include separate solution and recovery tanks

• Include all standard components and accessories necessary for operation

ITEM H – Carpet Spot Extractor

Preferred Model: Karcher Puzzi 8/1 C or approved equivalent

• Estimated Quantity: 8 or more

• Portable carpet and upholstery extraction machine

• Utilize a spray extraction cleaning system

• Include separate solution and recovery tanks

• Include all standard accessories necessary for operation

ITEM I – Encapsulation Carpet Cleaning Machine (15”)

Preferred Model: Whittaker Smart Care TWIN Standard 15” or approved equivalent

• Estimated Quantity: 5 or more

• Dual cylindrical brush carpet cleaning machine designed for encapsulation and interim carpet maintenance

• 15-inch cleaning width

• Includes brushes and all standard components required for operation

• Includes all accessories necessary for normal operation

ITEM I – Encapsulation Carpet Cleaning Machine (20”)

Preferred Model: Whittaker Smart Care TWIN Standard 20” or approved equivalents

• Estimated Quantity: 5 or more

• Dual cylindrical brush carpet cleaning machine designed for encapsulation and interim carpet maintenance

• 20-inch cleaning width

• Includes brushes and all standard components required for operation

• Includes all accessories necessary for normal operation

ITEM J – Stackable 3-Speed Carpet Air Mover

Preferred Model: No preferred model

• Estimated Quantity: 20

• Commercial-grade carpet air mover

• Provide three-speed operation

• Feature a stackable design for storage and transport

• Include all standard components and accessories necessary for operation

ITEM K – Corded Backpack Vacuum Cleaners

Preferred Models: ProTeam HEPA 3-Quart, 6-Quart, and 10-Quart or approved equivalents

• Estimated Quantity: 20

• Available in 3-quart, 6-quart, and 10-quart capacities, as specified

• HEPA filtration system

• Ergonomic backpack harness system

• Commercial-grade construction suitable for institutional cleaning applications

• Include power cord and all standard accessories

• Include all components required for immediate use

ITEM L – Cordless Backpack Vacuum Cleaners

Preferred Model: ProTeam GoFit 3 Cordless or GoFit 6 Cordless or approved equivalent

• Estimated Quantity: 20

• Available in 3-quart and 6-quart capacities

• Battery-powered operation

• HEPA filtration system

• Ergonomic backpack harness system

• Commercial-grade construction suitable for institutional cleaning applications

• Include a minimum of one battery and one charger per vacuum unit, together with all charging equipment necessary for operation

• Include all standard accessories and components required for immediate use

ITEM M – Upright Vacuum Cleaner

Preferred Model: Karcher Sensor S15 or approved equivalent

• Estimated Quantity: 10

• Provide a minimum 15-inch cleaning path

• Automatic brushroll shutoff or equivalent protection system

• Commercial filtration system suitable for indoor cleaning applications

• Includes power cord, onboard tools, and all standard accessories required for operation

• Includes all standard components necessary for immediate use

ITEM N – Wet/Dry Vacuum

Preferred Model: Viper Shovelnose 18 Gallon Wet/Dry Vacuum or approved equivalent

• Estimated Quantity: 4

• Provide a minimum 18-gallon collection capacity

• Capable of wet and dry debris recovery

• Include a squeegee assembly and standard cleaning tools

• Include all standard accessories and components necessary for operation

ITEM O – Multipurpose Cleaning Machine

Preferred Model: Kaivac 1050M or approved equivalent

• Estimated Quantity: 2

• Provide spray, recovery, and no-touch cleaning capabilities

• Include separate solution and recovery tanks

• Include all hoses, wands, tools, and standard accessories required for normal operation

• Include all standard components necessary for immediate use

ITEM P – Walk-Behind Auto Floor Sweeper

Preferred Model: Tennant S7 Walk-Behind Battery Sweeper or approved equivalent

• Estimated Quantity: 2

• Battery powered

• Include AGM maintenance-free batteries

• Include an onboard battery charger

ITEM Q – Trash Containers

Preferred Model: Rubbermaid BRUTE 44-Gallon Trash Container or approved equivalent

• Estimated Quantity: 40 or more

• 44-gallon capacity

• Constructed of heavy-duty plastic or equivalent durable material

• Include reinforced handles suitable for lifting and transport

• Be compatible with commercially available liners

ITEM R – Trash Container Dollies

Preferred Model: Rubbermaid BRUTE Trash Container Dolly or approved equivalent

• Estimated Quantity: 40 or more

• Compatible with proposed 44-gallon trash containers

• Designed for use with compatible round trash containers

• Heavy-duty construction suitable for commercial custodial applications

• Capable of supporting fully loaded containers

• Include all hardware and components necessary for operation

ITEM S – Custodial Cart

Preferred Model: Rubbermaid Custodial Cart or approved equivalent

• Estimated Quantity: 10 or more

• Include storage for cleaning supplies and equipment

• Include waste collection bag or container

• Include durable wheels for transport throughout District facilities

Proposals will be evaluated based on the following criteria:

1. Compliance with Specifications – Equipment must meet or exceed the minimum operational requirements outlined in this ITB.

2. Cost – Total cost of equipment, including inside delivery, installation (if applicable), and any additional fees.

3. Warranty and Support – Coverage terms, service availability, and responsiveness

4. Delivery Timeline – Ability to meet the required delivery schedule.

5. Vendor Experience and References – Proven track record with similar equipment and customer satisfaction.

The District reserves the right to award the contract to the proposal that best meets the needs of the District, not necessarily the lowest bidder.

Bid Package: Purchase of Custodial Equipment ITB 3.2627

Bid Due Date: October 21, 2026 at 2:00 p.m. EST

Deliver Bid to: Chippewa Valley Schools

Attn: Lillian Grayson, Purchasing Coordinator

19120 Cass Avenue

The undersigned understands that the District reserves the right to reject any and all bids and to waive informalities and irregularities in bidding. The District also reserves the right to hold bids for a period of ninety (90) days from the bid opening date. If, in the District’s opinion it is in their best interest, the contract may be awarded to someone other than the lowest bidder, for quality of the supplies and services, delivery time, fill rate, etc.

If award is made to us under this proposal, we agree to enter into an Agreement with Chippewa Valley Schools to furnish products and/or services, in strict accordance with this proposal, bid documents and all pertinent portions of plans and specifications.

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set for in this ITB. My signature also certifies that the accompanying proposal is not the result of, or affected by, any unlawful act of collusion with another person or company engaged in the same line of business or commerce, or any act of fraud. Furthermore, I understand that fraud and unlawful collusion are crimes under Federal Law, and can result in fines, prison sentences, and civil damage awards.

My signature also certifies that this firm has no business or personal relationships with any other companies or persons that could be considered as a conflict of interest or potential conflict of interest to Chippewa Valley Schools, and that there are no principals, officers, agents, employees, or representatives of this firm that have any business or personal relationships with any other companies or persons that could be considered as a conflict of interest or a potential conflict of interest to

Chippewa Valley Schools, pertaining to any and all work or services to be performed as a result of this request and any resulting contract with Chippewa Valley Schools.

My signature also certifies that this firm is not currently debarred, suspended, or otherwise ineligible to participate in federal or state contracts. My signature further certifies that it has not been voluntarily excluded from any federal or state program.

I acknowledge that submitting a bid while debarred or suspended is a violation of federal and state law and may result in contract termination and other penalties.

I have read and understand that the bid proposal, and any issued addendums, including bid requirements, terms and conditions, and vendor requirements and specifications are integral parts of the terms of this contract.

The undersigned agrees to execute a Contract for work covered by this proposal provided that he is notified of its acceptance within ninety (90) days after date of Proposal.

I hereby certify that I am authorized to sign as a Representative for the Firm.

Company Name: ___________________________________________________________________________

Address: __________________________________________________________________________________

Company Representative: ____________________________ Title: ____________________________________

Phone: __________________________________ Email: ___________________________________________

Signature: ________________________________________________________________ Date: ____________

LEGAL STATUS OF BIDDER

A Corporation organized and existing under the laws of the State of __________________________

Business Structure: □ Corporation □ Partnership □ Sole Proprietor

Legal Name of Company _________________________________ Tax Identification Number _______________

ADDENDUM

The undersigned acknowledges receipt of the following addendum, if any, issued by the District:

Addendum # ___ dated ________ | Addendum # ___ dated ________ | Addendum # ___ dated ________

If no Addendums were issued, please acknowledge: ________ (initials)

ADDITIONAL REQUESTED INFORMATION

1. How long has your company been in business full-time? ______________ Years

2. Are you an authorized distributor of equipment? □ Yes □ No

3. Has your company been disbarred or suspended from doing business with any State Government in the past five years? □ Yes □ No

4. Lead Time After Receipt of District Purchase Order _____________________________________

5. Standard Warranty Period Offered _____________________________________

6. Authorized Michigan Service Provider/Dealer, _____________________________________ including contact phone number and email _____________________________________

EXCEPTIONS

Bidder must detail any exceptions or deviations from bid requirements or any terms and conditions below.

REFERENCES

Please provide a minimum of three (3) references, preferably school districts other than Chippewa Valley Schools, where similar equipment has been utilized within the past five years or is being completed.

(1) School Name/Company: ________________________________________________________________________

Contact Person: ______________________________________ Title: ___________________________________

Phone: __________________________________ Email: _____________________________________________

(2) School Name/Company: ________________________________________________________________________

Contact Person: ______________________________________ Title: ___________________________________

Phone: __________________________________ Email: ___________________________________________

(3) School Name/Company: ______________________________________________________________________

Contact Person: ______________________________________ Title: __________________________________

Phone: __________________________________ Email: ____________________________________________

ADDITIONAL INFORMATION

Please provide any additional information that you believe is relevant to this ITB and your capabilities to provide the services required.

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Chippewa Valley Schools’ (the “School District”) Request For Proposals, hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries, and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal for three (3) years from the date it is determined that the person has submitted the false certification.

BIDDER: _______________ ___ ______

Print Name

By:

Its:

STATE OF )

)ss

COUNTY OF _____________ )

This instrument was acknowledged before me on the _____ day of _______________________, 2026, by

, Notary Public ______________________ County, __________

My Commission Expires: ____ ______________

Acting in the County of: ______________

AFFIDAVIT OF BIDDER

(COMPLIANCE WITH SCHOOL SAFETY INITIATIVE LEGISLATION)

The undersigned, the District or authorized officer of _______ (the "Bidder"), certifies to Chippewa Valley Schools (the "School District"), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder's employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any "listed offenses".l The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder's employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d and 380.1230g. In this regard, Bidder agrees, without limitation, to report within three (3) business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

BIDDER: ___________________________________

Print Name

By: ____________________

Its:

STATE OF __________ )

) SS

COUNTY OF ________________ )

This instrument was acknowledged before me on the ________ day of ___________________, 2026, by __________________________.

, Notary Public

__________________ County, ____________

My Commission Expires:__________________

Acting in the County of : __________________

1The term listed offenses means those defined in section 2 of the Sex Offenders Registration Act (SORA), MCL 28.722 2MCL 380.1535a(1).

AFFIDAVIT OF BIDDER

FAMILIAL DISCLOSURE

Pursuant to MCL 380.1267, a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the Chippewa Valley Schools Board or the Chippewa Valley Schools Superintendent shall be accompanied with the Proposal.

Bids and Proposals without this disclosure statement will not be accepted.

The members of the Chippewa Valley Schools Board of Education are: Mr. Kenneth Pearl, Ms. Denise Aquino, Mr. Christopher Gura, Mr. Don Kuntz, Ms. Talitha Mahome, Ms. Monica Radyko , and Mr. Robert Wojtowicz.

The Chippewa Valley Schools Superintendent is Dr. Adam Blanchard.

□ The following are the familial relationship(s):

Owner/Employee Name Related to Relationship

1. _________________________ ________________________ ________________________

2. _________________________ ________________________ ________________________

3. _________________________ ________________________ ________________________

Attach additional pages if necessary to disclose all familial relationships.

□ There is no familial relationship that exists between the owner, officer, director or administrator of Bidder, or any employee of Bidder who is involved in this procurement and contracting process, and any board member, administrator or employee of Chippewa Valley Schools, or any family member of any board member, administrator, or employee of Chippewa Valley Schools.

The undersigned, the owner or authorized representative of Bidder ____________________________________ Name of Company does hereby represent and warrant that the disclosure statements herein contained are true.

Signature of Bidder Representative Print Name Title

STATE OF __________ )

) ss

COUNTY OF ______________________)

This instrument was acknowledged before me on the ______ day of _______________, 2026, by

, Notary Public

_________________County,________________

My Commission Expires:____________________

Acting in the County of: ____________________

DEBARRED DISCLOSURE

By submitting this bid/proposal, the undersigned certifies that neither the bidder/contractor, nor any of its principals, subconsultants, subcontractors, partners, officers, directors, or persons in a position with management responsibility or responsibility for the administration of federal funds:

(a) Is presently debarred, suspended, proposed for debarment, or declared ineligible or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) Has, within three-year period preceding this certification, been convicted of or had a civil judgment rendered against it for certain offenses related to obtaining or performing a public transaction or contract, antitrust violations, or other offenses involving dishonesty;

(c) Is presently charged by a governmental entity with commission of any of the offenses mentioned in paragraph (b);

(d) Has, within a three-year period preceding this certification, had one or more public transactions terminated for cause or default;

(e) Has been debarred or suspended from participating in state or federal procurement programs, including those administered by the State of Michigan’s Department of Technology, Management & Budget.

(f) The Contractor is “Actively” registered with SAMS and has been assigned the following DUNS Number: ______________________.

If unable to provide this certification, a written explanation must be submitted with the bid/proposal.

The Contractor further certifies that it shall not knowingly enter into any transaction with any subcontractor, material, supplier, or vendor who is debarred, suspended, declared ineligible, or voluntarily excluded from covered transactions by any federal or state department/agency.

Dated this ______________ day of ______________________, 2026.

By ______________________________________________________ Authorized Signature for Contractor

Printed Name and Title

NON-COLLUSION AFFIDAVIT

State of ________________________________ ; Bid No. ____________________

County of ______________________________ ;

I state that I am _______________________________ of __________________________________

Title Name of Firm

I am authorized to make this affidavit on behalf of my firm, and its owners, directors, and officers. I am the person responsible in my firm for the price(s) and the amount of this bid.

I state that:

1. The price(s) and amount(s) of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, Bidder, or potential Bidder.

2. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is a Bidder or potential Bidder, and they will not be disclosed before bid opening.

3. No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract, or to submit a bid higher than this bid, or to submit any intentionally high or noncompetitive bid or other form of complementary bid.

4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other noncompetitive bid.

5. My firm, its affiliates, subsidiaries, directors and employees are not currently under investigation by any governmental agency and have not in the last three years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows:

I state that my firm understands and acknowledges that the above representations are material and important and will be relied on by Chippewa Valley Schools in awarding the contract(s) for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from Chippewa Valley Schools of the true facts relating to submission of bids for this contract.

Company Name: _______________________________________________________________________

Name: ______________________________________________________________________________

Title: ______________________________________________________________________________

Signature: __________________________________________________________________________

CONTRACT ACKNOWLEDGMENT

CHIPPEWA VALLEY SCHOOLS

Purchase of Custodial Equipment ITB 3.2627

SECTION I. Conditioned upon Contractor being awarded ITB 3.2627 by the Chippewa Valley Schools Board of Education, or through authorized administrative award, Contractor agrees to furnish and deliver the equipment awarded in accordance with Contractor's submitted Bid Proposal, the Specifications, and all terms and conditions contained in ITB 3.2627. The contract shall consist of the Bid Proposal, the ITB, any addenda, and the award as approved by the Board of Education or authorized administrative action. Acceptance of this contract shall be evidenced by the Board of Education resolution approving the award or by issuance of a Notice of Award.

SECTION II. Chippewa Valley Schools agrees to pay Contractor the unit prices set forth in the Bid Pricing Form for equipment purchased under this Contract. Payment shall be subject to any discount terms contained in Contractor's Bid Proposal and to any applicable payment terms and conditions contained in this Contract and its attachments.

SECTION III. Contractor shall maintain the minimum insurance coverages and limits required by ITB 3.2627 throughout the term of the Contract. Chippewa Valley Schools shall be named as an additional insured on all applicable liability policies and shall be provided evidence of such coverage upon request.

SECTION IV. Contractor shall comply with all applicable federal, state, and local laws, regulations, and requirements in the performance of this contract. Contractor certifies that its Bid Proposal was submitted in good faith and without collusion, fraud, or any other action intended to restrain competition or improperly influence the award process. Contractor further certifies that it has disclosed any familial relationship, business relationship, or other potential conflict of interest involving Chippewa Valley Schools employees or members of the Board of Education.

SECTION V. It is understood and agreed that the following documents are incorporated into and made a part of this Contract as though fully set forth herein: the Legal Notice, Advertisement to Bid, Instructions to Bidders, ITB 3.2627, all Addenda issued thereto, and Contractor's Bid Proposal. These documents shall collectively constitute the Contract Documents and are incorporated herein for all purposes. In the event of a conflict among the Contract Documents, the requirements of the ITB and any issued Addenda shall govern.

SECTION VI. Payment shall be made in accordance with the District’s normal accounts payable procedures following receipt of a properly submitted invoice and acceptance of the equipment furnished under this Contract.

SECTION VII. This Contract shall be deemed entered into in Clinton Township, Michigan, and shall be governed by the laws of the State of Michigan. Any legal action arising out of or relating to this Contract shall be brought in a court of competent jurisdiction located in Macomb County, Michigan.

SECTION VIII. If Contractor fails to perform any term, condition, covenant, or obligation of this Contract, Contractor shall be deemed in default. Written notice of default shall be provided to Contractor by the Purchasing Coordinator or designee of Chippewa Valley Schools.

Chippewa Valley Schools reserves the right to terminate this Contract, in whole or in part, for cause upon written notice to Contractor. Chippewa Valley Schools further reserves the right to terminate this Contract, in whole or in part, for convenience upon thirty (30) days' written notice to Contractor.

Vendor Information: School Information:

Company Name: ______________________________ School Name: _Chippewa Valley Schools____________

Name: ______________________________________ Name: _______________________________________

Title: _______________________________________ Title: ________________________________________

Signature: ___________________________________ Signature: ____________________________________

Email: ______________________________________ Email: _______________________________________

Date: _______________________________________ Date: _______________________________________