CSS_75N95023Q00113.pdf

STREAMLINED SOLICITATION FOR COMMERCIAL ITEMS

COMBINED SYNOPSIS / SOLICITATION

COMPETITIVE

Title: NINDS Warehouse Storage and Transport of Supplies

Introductory Statement This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

Solicitation Number and Authority The solicitation number is 75N95023Q00113 and the solicitation is issued as a Request for Quotations (RFQ).

This acquisition is for a commercial item or service, is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13.5—Simplified Acquisition Procedures for Certain Commercial Products and Commercial Services and FAR Part 12— Acquisition of Commercial Items.

The Government intends to award a single, Firm-Fixed-Price purchase order using these procedures. All quotations that are submitted MUST conform to the instructions and specifications contained in the RFQ and Statement of Work (SOW) to be considered for award.

The Government reserves the right to award with or without discussions if it determines it to be in its best interest. Therefore, it is important that your initial quotation include your most favorable terms from both a price and technical standpoint. The Government also reserves the right to award no purchase order depending on the quality of the quotations, the availability of funding, and the continued existence of the requirement.

Applicable Federal Acquisition Circular The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01, dated December 30, 2022.

NAICS Code and Small Business Size Standard

The associated NAICS code is 493110 (All Scientific and Technical Consulting Services) and the small business size standard is $34 million.

This acquisition is a total small business set-aside.

Description of Requirement The purpose of this acquisition is to acquire warehouse storage space and transportation services Animal Health Care Section (AHCS) equipment and supplies.

These items have been purchased to support the future growth of the AHCS vivarium and to support changing program requirements. Due to a lack of space within the Building 35/35A Shared Animal Facility (SAF) the AHCS has an immediate need to contract off-site warehouse storage.

Please see Attachment 1 – Statement of Work for a full description of the requirement.

Anticipated Period of Performance

Base Period: April 03, 2023 – April 02, 2024 Option Period One: April 03, 2024 – April 02, 2025

Option Period Two: April 03, 2025 – April 02, 2026 Option Period Three: April 03, 2026 – April 02, 2027 Option Period Four: April 03, 2027 – April 02, 2028

Applicability of FAR provision 52.212-1

The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition and is incorporated by reference. The following instructions are included as an addendum to this provision.

Cover Page:

The Quoter shall provide the below information on the first page of its response:

1. Solicitation Number: 75N95023Q00113

2. Quotation Number

3. Submission and Expiration Date of Quotation

4. Company’s Full Name and Address;

5. Company’s UEI Number, CAGE Code, and TIN Number; and

6. Name, Telephone Number, and Email Address of Person Authorized to Provide

Quotation

Technical Response Format:

Quoter responses shall be no more than ten (10) single-sided pages in length and submitted in PDF format. This page limit includes the following:

1. Cover Page

2. Technical Capability discussion

3. Relevant Experience discussion

4. Project Management discussion

5. Past Performance examples

This page limit does NOT include:

1. Price Quote/Narrative

2. Sample Warehouse Inventory

3. Representations and Certifications

4. Supplemental Documentation

Technical Response Content:

Responses to this RFQ must include enough information to establish that the Quoter can provide the required services and satisfy the “specific requirements” described within the SOW and the technical evaluation criteria.

Quotations will be evaluated against the technical factors described in Attachment 4 – Technical Evaluation Criteria. Accordingly, to be considered for award, the Quoter’s response must contain, at a minimum the following sections:

1. Technical Capability – Discussion of the Quoter’s technical approach for performing the SOW requirements, including its facility’s specifications and location, personnel qualifications, equipment and materials, pickup/delivery capabilities, and off-hours accessibility in the event of an emergency

2. Relevant Experience – Discussion of Quoter’s organizational experience with pick up, delivery, and storage of goods, including the percentage of its business comprised by warehouse storage and the number of years it has provided these services

3. Project Management – Discussion of the Quoter’s organizational structure and project management, including security, property/casualty/liability insurance, inventory control, HVAC, lighting, fire protection, electrical and pest control

4. Past Performance – Quoter shall identify at least three awards with the

Federal Government and/or commercial customers that demonstrate recent and relevant past performance. Relevant is defined as work similar in complexity and magnitude to the work described in the SOW.

Quoter shall include the following information in their past performance examples:

• Project title

• Description of the project

• Contract number

• Contract amount

• Government Agency/Organization

• Point of contact name, address, and phone number

• Current status, e.g., completed and/or if in progress, start and estimated completion dates

• A brief narrative of why you deem the reference to be relevant to this effort

Quoter should also provide any other information or factors that are relevant to the award decision. Additionally, responses must include a statement specifying the extent of agreement with all terms and conditions included in the solicitation.

Business Response:

Quoters are instructed to submit their price quote as a separate attachment in either PDF or Excel format and include the following information for the base period and each option period, as applicable:

1. Price of minimum 3,500 sq. ft. warehouse storage

2. Price of additional 1,500 sq. ft. warehouse storage (optional)

3. Price of any pickups/deliveries that may be required between facility and NIH

4. Any anticipated labor, material, or other costs that are not otherwise included

5. The amount of any discounts being provided compared to Quoter’s standard commercial pricing, including any prompt payment discount terms

6. Any applicable fees, or Federal, State, or local taxes/duties;

7. Total price (must be clearly stated and represent a firm-fixed-price amount for performance of all work during the purchase order’s period of performance (including option periods).

Quoters may also provide a narrative describing the basis for their pricing, which should not exceed 2 pages in length.

Other Documentation:

In addition to their technical response and price quotes, Quoters are required to submit, at a minimum, the following documentation. They are also encouraged to provide any supplemental documentation that will assist with evaluation of their technical capabilities.

1. Sample Warehouse Storage Inventory

2. Completed Representations and Certifications (Please pay particular attention to the highlighted text and provide no more information than is required)

Applicability of FAR provision 52.212-2

The provision at FAR 52.212-2, Evaluation – Commercial Items, applies to this acquisition. Attachment 4 – Technical Evaluation Criteria is provided as an addendum.

Applicability of FAR provision 52.212-3 The provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items applies to this acquisition and can be found at Attachment 3 – Representations and Certifications.

As previously stated, the Quoter must include the completed and signed Representations and Certifications form with its response.

Applicability of FAR clause 52.212-4 The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and is incorporated by reference.

For a full list of applicable terms and conditions, please see Attachment 2 – Additional Terms and Conditions.

Applicability of FAR clause 52.212-5 The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders–Commercial Items, applies to this acquisition and can be found at Attachment 2 - Additional Terms and Conditions.

Additional Requirements

NIH is using a phased transition approach from the NIH Office of Financial Management (OFM) Electronic Invoice Submission instructions to the Department of Treasury’s Invoice Processing Platform (IPP). This award will transition to IPP in the future.

Depending on whether the successful Contractor has already transitioned to IPP, they shall use either Attachment 5 – Invoicing Instructions with IPP or Attachment 6 – Invoicing Instructions without IPP.

All IPP invoices must contain a Unique Entity Identifier (UEI) which is located in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

Quoter must also possess and maintain an active registration in the System for Award Management (SAM), which can be accessed at www.sam.gov.

Applicability of Defense Priorities and Allocations System (DPAS)

The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

Question and Response Deadlines All questions regarding this RFQ must be submitted electronically by March 9, 2023 at

5:00 PM Eastern Time. Faxed questions will NOT be answered.

All responses to this RFQ must be submitted electronically by March 15, 2023 at 5:00 pm Eastern Time and reference solicitation number 75N95022Q00391 in the subject line of the email. Faxed responses will NOT be accepted.

All correspondence, including questions and responses, shall be submitted to the below individual:

Evan Feely Contracting Officer

Phone: 301-827-5301 Email: evan.feely@nih.gov http://www.sam.gov/ mailto:evan.feely@nih.gov

Commercial Provisions/Clauses Please be advised that the NIH is a Federal agency. Your mass-market commercial sales and/or license agreement terms and conditions may include provisions that are customarily found in the commercial sector, but which are not appropriate for a contract with a Federal agency. Specifically, NIH considers any provision in your mass-market commercial sales and/or license agreement terms and conditions to be inappropriate and unenforceable that:

(1) Contravenes a right granted NIH under U.S. copyright law (e.g., fair use, right to archive, copying for interlibrary loan),

(2) Violates the Federal Acquisition Regulation or other Federal law (e.g., Antideficiency Act, Principles of Federal Appropriations Law),

(3) Departs from reasonable consumer expectations, or

(4) Violates fundamental public policy.

The NINDS shall assume that you agree with the statements herein if you submit a quotation and accept the Government’s purchase order.

IMPORTANT

This RFQ does not commit the Government to pay any costs incurred in the preparation of the submission of a quotation or to contract for supplies or services.

Attachments Attachment 1 – Statement of Work Attachment 2 – Additional Terms and Conditions Attachment 3 – Representations and Certifications

Attachment 4 – Technical Evaluation Criteria Attachment 5 – Invoicing Instructions with IPP Attachment 6 – Invoicing Instructions without IPP