Amnd 0001_S.pdf

(x)

75N95023Q00113 x x copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

NINDS

Bethesda, MD 20892-7511 Disorders and Stroke National Institute of Neurological National Institutes of Health

03/04/20230001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/04/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment is to: 1) post responses to submitted questions, 2) attach a copy of the NIH Visitor Map, and 3) revise the combined synopsis/solicitation to change the

NAICS Code description from "All Scientific and Technical Consulting Services" to "General

Warehousing and Storage."

All other terms and conditions remain unchanged.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

X

Evan C. Feely

1. How would you like your proposal submitted?

All quotes must be submitted to evan.feely@nih.gov in accordance with the combined synopsis/solicitation instructions.

2. Will offers even be considered if there are no past performance records or certifications?

Yes, respondents without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably on past performance.

3. Will the contractor be required to store equipment with live mice in the warehouse?

No, none of the equipment will contain live animals.

4. Who is the incumbent for this contract?

Pakolatus, LLC

5. Is there an inventory of current items in Baltimore which will require transition/movement into the awardee’s facility, or will the Baltimore site be handling this delivery?

NINDS is unable to provide an inventory of AHCS equipment, however, it is currently utilizing 2,765 sq ft of storage space. In that space, there are approximately 67 animal housing racks (various sizes) and 40 standard-sized shipping pallets plus a 2-3 metros storage racks with supplies on the shelves.

6. Regarding the periodic pickup and/or delivery of equipment or supplies, is it your expectation that we quote an hourly rate as the cost would be somewhat dependent on the volume of each request? How do you want this cost factored into the Total Cost?

NINDS’ market research indicates that the manner in which pickup/delivery trips are priced varies, with some vendors including this cost and tying it to the amount of warehouse square footage that is used for storage, and others breaking it out as a separate per-trip cost.

In the interest of fairly and consistently evaluating vendors’ price quotes and in accordance with the Government’s preference for firm-fixed-price contracts, we request that a vendor’s total quoted price include any pickups/deliveries, with the understanding that “12” represents the annual maximum.

Please note that NINDS is unable to predict at this time when a pickup/delivery will be needed or what it will include. However, we believe that reviewing NINDS’ historical use of these services provides the best estimate of what may be needed in the future.

Since NINDS’ 1st delivery of items to the Baltimore warehouse in Oct 2019 there have been a total of 9 deliveries to the warehouse from NIH & 1 delivery from a Baltimore shipping warehouse. We have had items returned to campus on 3 occasions. In total, there have been 13 mailto:evan.feely@nih.gov trips either to or from the Baltimore warehouse. The largest trips were the 1st two when initially moving items to the warehouse. Typically, a trip consists of 10-15 items with a mix of shipping pallets & animal housing racks (largest racks size has been 38” x 37” x 82”).

7. Why is the associated NAICS code 493110 (All Scientific and Technical Consulting Services) and not 493110 (General Warehousing and Storage)?

The NAICS code description referenced in the combined synopsis/solicitation document is a clerical error. The correct description is “General Warehousing and Storage.”

8. What are the characteristics and address of the Facility we will be picking up from initially in

Baltimore for initial storage? Will they load the truck? What is the MHE on site? Are there any restrictions on truck size or road trafficability? What is the volume of the initial transfer of equipment and supplies?

The current warehouse address is 1120 Whistler Ave, Baltimore, MD 21229. There are three loading docks that can accommodate box trucks or tractor trailers. In the event that award is issued to a new vendor, NINDS expects that the new vendor would load the truck, but that the current vendor’s staff would bring the items to the loading area. There are forklifts, a reach lift, a picker lift, and pallet jacks on site. NINDS is unaware of any restrictions on truck size or road trafficability.

Please see the Government’s response to Question #5 for the volume of the initial transfer of equipment and supplies.

9. What are the characteristics of the Facility on the NIH campus? Will they load and unload the truck? What is the MHE on site? Are there any restrictions on truck size or road trafficability. Commercial trucking software identifies the road approaching the address as restricted for trucks. Restrictions on truck size (box truck vs tractor trailer) will affect the number of turns and cost).

The animal facility has a single loading dock that an easily accommodate box trucks. Though not recommend, tractor trailers can be accommodated with advance knowledge that this size truck will be arriving (min. 24 business hours’ notice). The road and open area near the AHCS dock is shared by 3 other docks as well as multiple dumpsters and can become quite busy, making it difficult to maneuver large tractor trailers. AHCS staff will bring items to the loading dock area but will not assist the vendor with loading or unloading the trucks. NINDS also has pallet jacks on site.

For the benefit of all potential respondents, we have attached the NIH visitors map with campus entry information and have highlighted Bldg. 35 and the commercial vehicle inspection facility (CVIF) in red. The loading dock to Bldg. 35 is accessed via South drive, but all vehicles must enter campus at the CVIF and travel across the campus.

10. What is the volume we can expect for those 12 pickup/delivery trips over the course of a year? Size of truck and number of turns are certainly a consideration in price.

Please see the Government’s response to Question #6.

11. What is the process for invoicing any additional pickup/delivery trips exceeding the 12 in the firm fixed price proposal?

12 round trips is the maximum number of annual trips that are anticipated; any additional trips would be considered outside the scope of the Statement of Work (SOW) and would require a separate quote.

12. Will our warehouse become a receiving point for equipment shipped to us directly to be stored?

NINDS does not expect to have equipment shipped directly to the warehouse but reserves the right to do so if needed.

13. How much advanced notice can we expect before visits on the weekend at our warehouse. Do your employees normally work the weekend?

Outside of critical animal care, AHCS employee do not work on weekends. A completely unexpected, emergency situation requiring equipment stored at the warehouse would be the only reason for weekend support. In the event that such a situation occurred, NINDS would provide the vendor with a minimum of 4 hours’ notice prior to arriving at their facility.

14. What are the security requirements for our “employees to be cleared” to enter your campus?

As described in the SOW, Contractor employees making pickups/deliveries need to be cleared at the CVIF on 9000 Rockville Pike, Bethesda, MD to gain access to the NIH campus. All current requirements are outlined on the attached NIH Visitors Map.

15. Will billing by monthly?

Yes, as described in the SOW, invoicing must be done on a monthly basis within 10 days of the end of each month.

Updated 3/6/2023

NIH Visitor Map Street Address:

National Institutes of Health 9000 Rockville Pike Bethesda, MD 20892

Main Vehicle Entrance:

NIH Gateway Drive Rockville Pike & NIH Gateway Drive

NIH Gateway Center

Vehicle Inspection:

Monday - Friday, 4am - 4pm.

(Before 4am and after 4pm on weekdays, and on all weekends, all vehicles should enter campus through the Commercial Vehicle

Inspection Facility. Patients and Patients visitors are also welcome to use the West

Drive Patient Entrance, 6am – 10pm, 7 days a week.)

Pedestrians:

* Open Monday - Friday, 6am - 10pm

* Closed on Weekends and Observed Holidays

* After 10 pm on weekdays, all day weekends and holidays, pedestrian visitors should enter campus via the Commercial Vehicle Inspection

Facility (CVIF) - Building 67 (on Rockville Pike between North Drive and Wilson Drive)

* Patients and patients’ visitors are also welcome to use the West Drive Patient Entrance, 6am – 10pm, 7 days a week.

Patient and Patient Visitor Entrance

Cedar Lane & West Drive

Valet Parking at Clinical Center Main Entrance

(Monday-Friday, 7am - 7pm)

Inbound Traffic Only: 6am - 10pm, 7 days a week

Commercial Vehicle Inspection Facility (CVIF) Building 67: Commercial Vehicles Only

Rockville Pike - between North Dr. and Wilson Dr.

Open 24 hours a day, 7 days a week

After 4pm on weekdays, all day weekends and holidays, all visitors in vehicles should enter via the

CVIF. After 10pm on weekdays and holidays, pedestrians should enter via the CVIF.

To learn more about visitor and security issues at the

NIH, visit:

http://www.nih.gov/about/visitor/index.htm

For questions about campus access, please contact the ORS Information Line at orsinfo@mail.nih.gov or

301-594-6677, TTY - 301-435-1908.

Information for Patients and Visitors to the National Institutes of Health

Street Address:

National Institutes of Health

9000 Rockville Pike Bethesda, MD 20892

Welcome to the NIH. Please take the time to read this bulletin. It contains important parking and security information you need when visiting the NIH campus.

Patient and Patient Visitor Parking:

Clinical Center — P3 Entrance

Open 24 hours a day, 7 days a week.

Patient & Patient Visitor Parking

Validation:

B1 Lobby at Hospitality Desk

No validation required weeknights after 9pm, weekends & holidays

Valet Parking Service:

Available at the Clinical Center Main Entrance

Monday — Friday

7am – 7pm

Ticket validation required

Valet Parking Validation:

North Lobby at Hospitality Desk

7am - 7pm

Unclaimed vehicles after 7pm will be parked in the front of the Clinical Center roadway and keys will be transferred to the CRC/Bldg.10 Admissions desk.

Patient and Patient Visitor

Extended Access Pass:

You can request an optional, extended visitor Photo ID and

Campus Access Pass to expedite your campus and building entry.

Visit the Clinical Center

Admissions Desk or see your patient care coordinator for these timesaving services.

General Visitor

Parking Information:

Visitors (other than patients) parking at the Gateway Parking Garage

(MLP-11) and in designated visitor parking lot:

Monday — Friday:

6am - 9pm (entrance)

6am - 11pm (exit)

$2.00 per hour for the first three hours $12.00 for the entire day

Metered parking lots:

Monday — Friday, 7am – 7pm

$2 per hour

The NIH has implemented security measures to help ensure the safety of our patients, employees, guests and facilities. All visitors must enter through the NIH Gateway Center at

Metro or the West Gateway Visitor

Center. You will be asked to submit to a vehicle or personal inspection.

Visitors over 15 years of age must provide a form of government-issued

ID such as a driver's license or passport. Visitors under 16 years of age must be accompanied by an adult.

Vehicle Inspections – All vehicles and their contents will be inspected upon entering the campus.

Additionally, all vehicles entering certain parking areas will be inspected, regardless of any prior inspection. Drivers will be required to present their driver’s license and may be asked to open the trunk and hood.

If you are physically unable to perform this function, please inform the inspector and they will assist you.

Vehicle inspection may consist of any combination of the following:

Detection Dogs Teams (K-9), Electronic Detection Devices and

Manual Inspection.

After inspection, you will be issued a vehicle inspection pass. It must be displayed on your vehicle’s dashboard while you are on campus.

The inspection pass is not a "parking permit." It only grants your vehicle access to enter the campus. You can only park in designated parking areas. (See campus map)

Personal Inspections – All visitors should be prepared to submit to a personal inspection prior to entering the campus. These inspections may be conducted with a handheld monitoring device, a metal detector and by visible inspection.

Additionally, your personal belongings may be inspected and passed through an x-ray machine.

Firearms, explosives, archery equipment, dangerous weapons, knives with blades over 2 1/2 inches, alcoholic beverages and open containers of alcohol are examples of prohibited items on the NIH campus.

Visitor passes must be prominently displayed at all times while on the NIH campus.

STREAMLINED SOLICITATION FOR COMMERCIAL ITEMS

COMBINED SYNOPSIS / SOLICITATION

COMPETITIVE

Title: Warehouse Storage and Transport of Supplies

Introductory Statement

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

Solicitation Number and Authority The solicitation number is 75N95023Q00113 and the solicitation is issued as a Request for Quotations (RFQ).

This acquisition is for a commercial item or service, is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13.5—Simplified Acquisition Procedures for Certain Commercial Products and Commercial Services and FAR Part 12— Acquisition of Commercial Items.

The Government intends to award a single, Firm-Fixed-Price purchase order using these procedures. All quotations that are submitted MUST conform to the instructions and specifications contained in the RFQ and Statement of Work (SOW) to be considered for award.

The Government reserves the right to award with or without discussions if it determines it to be in its best interest. Therefore, it is important that your initial quotation include your most favorable terms from both a price and technical standpoint. The Government also reserves the right to award no purchase order depending on the quality of the quotations, the availability of funding, and the continued existence of the requirement.

Applicable Federal Acquisition Circular The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01, dated December 30, 2022.

NAICS Code and Small Business Size Standard

The associated NAICS code is 493110 (General Warehousing and Storage) and the small business size standard is $34 million.

This acquisition is a total small business set-aside.

Description of Requirement The purpose of this acquisition is to acquire warehouse storage space and transportation services Animal Health Care Section (AHCS) equipment and supplies.

These items have been purchased to support the future growth of the AHCS vivarium and to support changing program requirements. Due to a lack of space within the Building 35/35A Shared Animal Facility (SAF) the AHCS has an immediate need to contract off-site warehouse storage.

Please see Attachment 1 – Statement of Work for a full description of the requirement.

Anticipated Period of Performance

Base Period: April 03, 2023 – April 02, 2024 Option Period One: April 03, 2024 – April 02, 2025

Option Period Two: April 03, 2025 – April 02, 2026 Option Period Three: April 03, 2026 – April 02, 2027 Option Period Four: April 03, 2027 – April 02, 2028

Applicability of FAR provision 52.212-1

The provision at FAR 52.212-1, Instructions to Offerors – Commercial Items, applies to this acquisition and is incorporated by reference. The following instructions are included as an addendum to this provision.

Cover Page:

The Quoter shall provide the below information on the first page of its response:

1. Solicitation Number: 75N95023Q00113

2. Quotation Number

3. Submission and Expiration Date of Quotation

4. Company’s Full Name and Address;

5. Company’s UEI Number, CAGE Code, and TIN Number; and

6. Name, Telephone Number, and Email Address of Person Authorized to Provide

Quotation

Technical Response Format:

Quoter responses shall be no more than ten (10) single-sided pages in length and submitted in PDF format. This page limit includes the following:

1. Cover Page

2. Technical Capability discussion

3. Relevant Experience discussion

4. Project Management discussion

5. Past Performance examples

This page limit does NOT include:

1. Price Quote/Narrative

2. Sample Warehouse Inventory

3. Representations and Certifications

4. Supplemental Documentation

Technical Response Content:

Responses to this RFQ must include enough information to establish that the Quoter can provide the required services and satisfy the “specific requirements” described within the SOW and the technical evaluation criteria.

Quotations will be evaluated against the technical factors described in Attachment 4 – Technical Evaluation Criteria. Accordingly, to be considered for award, the Quoter’s response must contain, at a minimum the following sections:

1. Technical Capability – Discussion of the Quoter’s technical approach for performing the SOW requirements, including its facility’s specifications and location, personnel qualifications, equipment and materials, pickup/delivery capabilities, and off-hours accessibility in the event of an emergency

2. Relevant Experience – Discussion of Quoter’s organizational experience with pick up, delivery, and storage of goods, including the percentage of its business comprised by warehouse storage and the number of years it has provided these services

3. Project Management – Discussion of the Quoter’s organizational structure and project management, including security, property/casualty/liability insurance, inventory control, HVAC, lighting, fire protection, electrical and pest control

4. Past Performance – Quoter shall identify at least three awards with the

Federal Government and/or commercial customers that demonstrate recent and relevant past performance. Relevant is defined as work similar in complexity and magnitude to the work described in the SOW.

Quoter shall include the following information in their past performance examples:

• Project title

• Description of the project

• Contract number

• Contract amount

• Government Agency/Organization

• Point of contact name, address, and phone number

• Current status, e.g., completed and/or if in progress, start and estimated completion dates

• A brief narrative of why you deem the reference to be relevant to this effort

Quoter should also provide any other information or factors that are relevant to the award decision. Additionally, responses must include a statement specifying the extent of agreement with all terms and conditions included in the solicitation.

Business Response:

Quoters are instructed to submit their price quote as a separate attachment in either PDF or Excel format and include the following information for the base period and each option period, as applicable:

1. Price of minimum 3,500 sq. ft. warehouse storage

2. Price of additional 1,500 sq. ft. warehouse storage (optional)

3. Price of any pickups/deliveries that may be required between facility and NIH

4. Any anticipated labor, material, or other costs that are not otherwise included

5. The amount of any discounts being provided compared to Quoter’s standard commercial pricing, including any prompt payment discount terms

6. Any applicable fees, or Federal, State, or local taxes/duties;

7. Total price (must be clearly stated and represent a firm-fixed-price amount for performance of all work during the purchase order’s period of performance (including option periods).

Quoters may also provide a narrative describing the basis for their pricing, which should not exceed 2 pages in length.

Other Documentation:

In addition to their technical response and price quotes, Quoters are required to submit, at a minimum, the following documentation. They are also encouraged to provide any supplemental documentation that will assist with evaluation of their technical capabilities.

1. Sample Warehouse Storage Inventory

2. Completed Representations and Certifications (Please pay particular attention to the highlighted text and provide no more information than is required)

Applicability of FAR provision 52.212-2

The provision at FAR 52.212-2, Evaluation – Commercial Items, applies to this acquisition. Attachment 4 – Technical Evaluation Criteria is provided as an addendum.

Applicability of FAR provision 52.212-3 The provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items applies to this acquisition and can be found at Attachment 3 – Representations and Certifications.

As previously stated, the Quoter must include the completed and signed Representations and Certifications form with its response.

Applicability of FAR clause 52.212-4 The clause at FAR 52.212-4, Contract Terms and Conditions – Commercial Items, applies to this acquisition and is incorporated by reference.

For a full list of applicable terms and conditions, please see Attachment 2 – Additional Terms and Conditions.

Applicability of FAR clause 52.212-5 The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement

Statutes or Executive Orders–Commercial Items, applies to this acquisition and can be found at Attachment 2 - Additional Terms and Conditions.

Additional Requirements

NIH is using a phased transition approach from the NIH Office of Financial Management (OFM) Electronic Invoice Submission instructions to the Department of Treasury’s Invoice Processing Platform (IPP). This award will transition to IPP in the future.

Depending on whether the successful Contractor has already transitioned to IPP, they shall use either Attachment 5 – Invoicing Instructions with IPP or Attachment 6 – Invoicing Instructions without IPP.

All IPP invoices must contain a Unique Entity Identifier (UEI) which is located in the System for Award Management (SAM) and replaces the Dun & Bradstreet Data Universal Numbering System (DUNS) number.

Quoter must also possess and maintain an active registration in the System for Award Management (SAM), which can be accessed at www.sam.gov.

Applicability of Defense Priorities and Allocations System (DPAS)

The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement.

Question and Response Deadlines All questions regarding this RFQ must be submitted electronically by March 9, 2023 at

5:00 PM Eastern Time. Faxed questions will NOT be answered.

All responses to this RFQ must be submitted electronically by March 15, 2023 at 5:00 pm Eastern Time and reference solicitation number 75N95022Q00391 in the subject line of the email. Faxed responses will NOT be accepted.

All correspondence, including questions and responses, shall be submitted to the below individual:

Evan Feely Contracting Officer

Phone: 301-827-5301 Email: evan.feely@nih.gov http://www.sam.gov/ mailto:evan.feely@nih.gov

Commercial Provisions/Clauses Please be advised that the NIH is a Federal agency. Your mass-market commercial sales and/or license agreement terms and conditions may include provisions that are customarily found in the commercial sector, but which are not appropriate for a contract with a Federal agency. Specifically, NIH considers any provision in your mass-market commercial sales and/or license agreement terms and conditions to be inappropriate and unenforceable that:

(1) Contravenes a right granted NIH under U.S. copyright law (e.g., fair use, right to archive, copying for interlibrary loan),

(2) Violates the Federal Acquisition Regulation or other Federal law (e.g., Antideficiency Act, Principles of Federal Appropriations Law),

(3) Departs from reasonable consumer expectations, or

(4) Violates fundamental public policy.

The NINDS shall assume that you agree with the statements herein if you submit a quotation and accept the Government’s purchase order.

IMPORTANT

This RFQ does not commit the Government to pay any costs incurred in the preparation of the submission of a quotation or to contract for supplies or services.

Attachments Attachment 1 – Statement of Work Attachment 2 – Additional Terms and Conditions Attachment 3 – Representations and Certifications

Attachment 4 – Technical Evaluation Criteria Attachment 5 – Invoicing Instructions with IPP Attachment 6 – Invoicing Instructions without IPP