Attachment 1 - Statement of Work.pdf

Version 11-30-2016-1 FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

(SOW)

GENERAL INFORMATION

Title of Project:

NINDS Warehouse Storage and Transport of Supplies

Statement of Need and Purpose:

The National Institute of Neurological Disorders and Stroke (NINDS) Animal Health Care Section (AHCS) requires storage of equipment and supplies that have been purchased to support the future growth of its vivarium and to support changing program requirements. Due to a lack of space within the Building 35/35A Shared Animal Facility (SAF) the AHCS has an immediate need to contract off-site warehouse storage.

Background Information and Objective:

The NINDS is a part of the National Institutes of Health (NIH), conducting research into the causes, treatment, and prevention of neurological disorders and stroke. The NINDS mission is to seek fundamental knowledge about the brain and nervous system and to use that knowledge to reduce the burden of neurological disease.

The NINDS AHCS is tasked with veterinary care, management, and oversight of the Building 35/35A SAF. The Building 35/35A SAF currently houses approximately 17,000 mouse and rat cages, consisting primarily of mice. The rodents housed in these cages are used by numerous NIH Institutes and Centers (ICs) to carry out their research missions. The institutes and centers sharing in this research endeavor are:

• National Institute of Neurological Disorders and Stroke (NINDS)

• National Institute of Mental Health (NIMH)

• National Institute on Deafness and Other Communicative Disorders (NIDCD)

• National Institute of Dental and Craniofacial Research (NIDCR)

• National Institute of Child Health and Human Development (NICHD)

• National Eye Institute (NEI)

• National Institute on Aging (NIA)

• National Human Genome Research Institute (NHGRI)

• National Center on Complimentary and Integrative Health (NCCIH)

To retain NIH/NINDS’s Association for Assessment and Accreditation of Laboratory Animal Care International (AAALAC) accreditation, services performed on behalf of AHCS must be in accordance with all applicable recommended principals outlined in the Guide for the Care and Use of Laboratory Animals; 8th Edition.

Period of Performance:

The period of performance for this requirement shall consist of a base period and four (4) option periods. The anticipated start and end dates are as follows:

Base Period: April 3, 2023 thru April 2, 2024 Option Period 1: April 3, 2024 thru April 2, 2025 Option Period 2: April 3, 2025 thru April 2, 2026 Option Period 3: April 3, 2026 thru April 2, 2027 Option Period 4: April 3, 2027 thru April 2, 2028

SCOPE OF WORK

General Requirements:

Independently and not as an agent of the Government, the Contractor shall furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the Statement of Work below:

Specific Requirements:

The Contractor shall provide warehouse storage space with a minimum area of 3,500 square feet. The warehouse storage space shall be used to store extra equipment and supplies that are utilized in support of the NINDS/AHCS laboratory animal research mission. The warehouse storage space shall be located within a 50-mile radius of the NIH main campus. The NIH main campus address is 9000 Rockville Pike, Bethesda MD, 20892.

The Contractor will be responsible for the movement of the equipment from the current storage location (Baltimore, MD) at the start of the contract. In addition, once the equipment is moved to the new storage location, the contractor will be responsible for the movement of equipment back and forth from the contractor’s storage location to the Building 35/35A SAF.

The warehouse storage space provided under this contract shall be in a designated area within the Contractor’s warehouse. The storage area shall be secured, ventilated, and shall have an adequate pest and vermin control program. In addition to the storage space requirements listed above, the contractor shall also provide delivery and pick-up services of equipment and supplies used to support the Building 35/35A SAF mission. Throughout the period of performance of this contract, the NINDS/AHCS will require:

1. Periodic pickup of equipment and supplies from the Building 35/35A SAF loading dock that will be placed into storage at the contractor’s warehouse

2. Periodic delivery of NINDS/AHCS equipment and supplies that are in storage at the contractor’s warehouse

The pickup and delivery of equipment and supplies will be dictated by the current needs of the NINDS/AHCS research program. The Contractor shall also have the ability to provide delivery services of NINDS/AHCS equipment and supplies stored in the contractor’s warehouse that may be needed to help normalize operations in the Building 35/35A SAF in the event of an emergency.

The warehouse storage space shall meet the following minimum requirements:

• Located within 50 miles of the NIH main campus

• Contiguous 3,500 square feet of dry storage space

• Accommodate items stored on standard pallets

• Accommodate the storage of mobile (4 caster) aluminum/steel racks with dimensions as large as 72” L x 35” W x 84”H

• Loading dock with a minimum of one (1) commercial overhead door that can accommodate the direct loading/unloading of a commercial semi-truck using a powered forklift

• Monitored security system of the warehouse perimeter and interior space

• Pallet jack and powered forklift included on premises

• Heating and ventilation

• Rest room with toilet and sink

• Consistent lighting at a minimum of 30 foot-candles (FC) at floor level

• Fire Alarm system in accordance with NFPA Standard 101

• Minimum access 7 days a week 7:00am – 4:30pm; Off-hour’s access required for the warehouse in an emergency

• Minimum of one (1) 120 VAC electrical outlet within the secured space

• Pest control services to prevent the infestation and colonization of insects, rodents, and other vermin

Additional Service Requirements:

a. Contractor will be required to make pick up and/or delivery as requested by the government for up to a total of 12 round trips per year

b. Coordinate pickup and delivery of items with a minimum of 48-hour notice

c. Provide resolutions to customer problems and complaints within 24 hours of notice

d. Notify the Contracting Officer Representative (COR) listed below, or designated representative, of any inventory discrepancies or damage to items in inventory within 24 hours of occurrence

Security:

The Contractor shall:

a. Safeguard all Government property and materials from theft, misuse, and damage

b. Permit only Government authorized personnel access to the equipment; maintain a daily sign-in log

c. Provide access for annual NIH Property inventory contractors

d. Respond to reports of missing or stolen items. Take actions to manage the resolution of missing, stolen, or damaged items

e. Establish proper security measures to safeguard inventory

Maintenance of Facilities:

a. The Contractor shall provide trash services for the warehouse space to facilitate crating/ uncrating of equipment at the warehouse

b. The Contractor shall be responsible for maintenance of all areas, in and around the secured facility. All areas shall be maintained in a clean and safe condition.

Contingency Planning:

a. The government may request up to 1,500 square feet of additional storage space within the same warehouse, for the storage of additional items that may result from the following contingencies (e.g., facility renovation at the government’s Bethesda research sites, a change in the govnerment’s research scope).

b. The Government reserves the right to inspect the facility and all services at any time during the contract period. Discrepancies will be reported to the Contracting Officer (CO) for correction and/or repair.

GOVERNMENT RESPONSIBILITIES

The Government will provide Contractor personnel reasonable access to its facilities for pickup/delivery services. Contractor employees will need to be cleared at the commercial vehicle inspection station on 9000 Rockville Pike, Bethesda, MD to gain access to the premises.

Pickup and delivery will take place at 35 Convent Drive, Bethesda MD 20892 Animal Facility loading dock or the Building 10 ACRF B2 loading dock. Hours of operation are from 7:00 am to 2:30 pm, Monday thru Friday, excluding Federally observed holidays.

DELIVERY OR DELIVERABLES

Timely submission of the following deliverables is essential to successful completion of this requirement:

Item # Element Standard of Work to be

Observed Venue/Format Due to

Government 1 Warehouse

Storage Inventory

Listing of numbered pallets/ racks/carts with summary of contents that includes warehouse arrival date

Electronic copy to COR or designee

Quarterly, within 15 days of Quarter end

2 Pickup/Delivery Services

Pick up and/or delivery as requested by the Government for as many as 12 round trips per year

Between Contractor facility and NIH main campus

Minimum of 48-hour notice will be provided

3 Customer Service Response

Provide resolutions to customer problems and complaints

Depends on nature of issue

Within 24 hours of notice

4 Inventory Issue Notification

Notify Government of of any inventory discrepancies or damage to items in inventory

Email/phone call to COR or designee

Within 24 hours of occurrence

All deliverables will be inspected for content, completeness, accuracy, and conformance to the order requirements by the COR. Inspection may include validation through the use of automated tools and/or testing of the deliverables. The scope and nature of these tests will be sufficiently comprehensive to ensure the completeness, quality, and adequacy of all deliverables.

The government requires a period not to exceed thirty (30) days after receipt of final delivery of each item for inspection and acceptance or rejection, unless otherwise specified in the contract.

Final inspection and acceptance of all work performed, reports, and other deliverables will be performed at the place of delivery.

OTHER CONSIDERATIONS

Travel:

Delivery/Pick up services from/to the Building 35/35A SAF to/from the vendor warehouse of miscellaneous equipment/racks will be required during the duration of this contract.

The Contractor will be required to make pick up and/or deliveries as requested by the Building 35/35A SAF for an estimated total of 12 round trips.

All travel arrangements must be made in accordance with Federal Travel Regulation and authorized by the COR prior to being finalized or invoiced.

Please note that travel time may not be billed to the Government, in accordance with the Federal Travel Regulation.

Invoicing:

Contractor shall submit all invoices in accordance with the contract’s invoicing instructions and within 10 days of the end of each month. An electronic copy of all invoices shall be provided simultaneously to the COR or their designee.

The Contractor shall only invoice the Government for the amount of warehouse storage space that was used during the prior month.