CSS_36C24126Q0734.pdf

Description

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) part 12, “Acquisition of Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01, dated 3/13/2026.

This solicitation is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

The associated North American Industry Classification System (NAICS) code for this procurement is 561710, Exterminating and Pest Control Services, with a small business size standard of $17.5 million. The FSC/PSC is S207.

The Bedford VA Medical Center located at 200 Springs Road, Bedford, MA 01730 is seeking Pest Management Services to provide a rodent and pest-free environment through scheduled preventive pest treatment/management and emergency call pest control, with four (4) one-year option periods. The applicable Service Contract Labor Standards Wage Determination will be included as Attachment 1.

(see Attachment 1).

STATEMENT OF WORK

PEST CONTROL SERVICES VA BEDFORD HEALTHCARE SYSTEM

1. General: This is a non-personnel services contract to provide a rodent and pest-free environment at the Bedford VAMC through scheduled preventive pest treatment/management and emergency call pest control of all building interior and exterior perimeters. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, lodging, and other items and non-personal services necessary to perform an Integrated Pest Management (IPM) method of treatment, maintenance, and management of pest control throughout the VA Bedford HCS campus buildings and perimeter areas that pose risks to personnel health and safety as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The VA Bedford HCS has had Massachusetts State Applicators Licensed pest control/management personnel perform IPM treatment, maintenance, and management of all campus building interiors and exteriors as necessary. Campus pest management has not included the use of herbicides.

1.3 Objectives: Contractor shall maintain a scheduled and emergency on-call rodent and pest free environment through IPM standards per the pertinent Federal, State (including Massachusetts State Applicators Licensing), Local pest management regulations, relevant VHA Directive 1850.02(1) Pest Management Operations Amended October 30, 2018, and the VA Bedford HCS Integrated Pest Management plan.

1.4 Scope:

1. Contractor shall provide the Green Environmental Management System (GEMS) manager, Environmental Service (EVS) - Pest Management Officer (PMO), and Contracting Officer’s Representative (COR) with a written Integrated Pest Management Plan (IPMP) that aligns with the VA Bedford HCS IPMP. The Contractors written IPMP shall be approved by the GEMS manager, EVS-PMO, and Contract COR. Once approved the IPMP will remain in place without any changes. Any changes must be pre-approved by the GEMS Manager, EVS-PMO, and Contract COR prior to updating the Contractors IPMP and implementation of the changes.

2. Contractors IPMP requires but is not limited to addressing the following tasks on the interior and exterior of all buildings, at no additional cost to the government:

a. Inspect to determine pest management measures are appropriate.

b. Recommend and communicate to the COR the environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests.

c. Selection, utilization, and installation at the building’s interior and exterior, non-chemical control methods, which eliminate, exclude, or repel pests, i.e., traps, caulking, air screens, etc.

d. Selection and utilization of the most environmentally sound pesticides(s) and application methods that present the lowest potential hazard to human health and non-target animals. All products shall be approved by the COR prior to use.

e. Collection and disposal of all pests to include pests caught in traps and/or killed by bait.

f. Control general structural arthropod pests (i.e., cockroaches, ants, beetles, spiders, carpenter ants, bees, silver fish etc..).

g. Control flying insect pests (i.e., flies, fruit flies, etc..).

h. Control predatory pests (i.e., lice, bedbugs, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc..).

i. Control stored product pests (i.e., saw tooth grain beetles, red confused flour beetles, moths, etc..).

j. Control mice and rats (i.e., house mice, field mise, rats, etc..).

k. Control pest birds (i.e., pigeons, sparrows, geese, etc.).

l. Control other vertebrate pests (i.e., dogs, cats, bats, squirrels, gophers, moles, skunks, snakes, rabbits, racoons, opossums, etc.).

m. Control wood destroying organisms (i.e., subterranean termites, dry wood termites, fungi, wood boring beetles, etc.).

n. Control aquatic pests (i.e., mosquito larvae/pupae, etc.).

o. Treatment and removal of pest nests (bird, bee, wasp, hornets, etc.) in elevated locations of up to 4 stories tall, sometimes with limited ground access and/or requiring simple hand tools to remove window screens.

This is to be considered routine/regular pest management for the facility.

p. Installation of wire mesh and other hole filling techniques to prevent and deter rodent/insect entry into the buildings.

3. Contractor must ensure the safety, health, and wellbeing of all affected personnel, to include service animals during all pesticide activities.

4. Contractor shall provide an updated list of all potential pesticide/repellant/bait products to be used throughout the campus, an SDS sheet of each product, and if not listed in the SDS, a list of any required PPE and antidotes for each pesticide/repellant/bait products being handled/used.

5. Contractor shall not mix or dispose of any pesticides on the VA Bedford HCS property. All products must be prepared prior to delivering them to the campus.

6. Regularly Schedule Services: Pest control technicians shall thoroughly inspect and treat the campus twice a week (Tuesdays and Thursdays) to address pest control /pest management issues noted by facility employees from within the local pest management reporting system (EVS Pest Control Work Requests). These treatments will include the interior and exterior of all VA Bedford HCS campus buildings.

7. Contractor shall also provide the following additional services as requested:

a. Off-Schedule Pest Control Service: These services are to be scheduled upon request by the COR only during regular business hours for off-schedule use (Monday, Wednesday, Friday), when an increase in pest activity is seen and pest control treatment is requested for consecutive days. A separate line item and rate will be established prior to contract award and will be for up to two (2) hours per service. This line item will also be utilized for bed bug treatments that are determined by the COR to be non-emergency when requested if other arrangements during Scheduled Visits are not made ahead of time.

b. Wildlife/Trapping & Removal - Regular Business Hours: These services are for wildlife/trapping of pests, animals, rodents, etc. that require trapping and disposal during regular business hours (7:00am – 5:30pm).

The services will be requested by the COR and scheduled during regular business hours.

Contractor shall have four (4) hours to respond to a notification email/phone call by the COR and will schedule the wildlife/trapping service within two (2) business days. It is expected that the contractor identifies the entry point(s) of the pest to be removed, inform the Contract COR of this information and install a barrier to prevent future entry of pests. If the pest controller cannot install a barrier to prevent future entry it will be brought to the attention of the Contract COR prior to the pest controller leaving the facility. These services shall not exceed seven (7) service calls annually.

c. Wildlife/Trapping & Removal – Emergency Service: These services are for wildlife/trapping of pests, animals, rodents, etc. that require trapping and disposal after hours (5:30pm – 7:00am).

The services will be requested by the COR via phone call or email and the contractor shall have two

(2) hours to be on-site. It is expected that the contractor will identify the entry point(s) of the pest to be removed, inform the Contract

COR of this information and install a barrier to prevent future entry of pests. If the pest controller cannot install a barrier to prevent future entry at the time of service, the Contract COR will be notified prior to the

Pest Controller leaving the facility. These services shall not exceed four (4) hours annually.

d. Pest Control Emergency Service/After Hours Calls: These services are for Pest Control services that are requested after hours (5:30pm – 7:00am). The services will be requested by the COR via phone call or email and the contractor shall have two (2) hours to be on-site. These services shall not exceed ten (10) hours annually.

8. All Additional Service tasks require prior approval from the COR only and shall not exceed their respective allotted service calls/hours annually; if subsequent services/emergencies are required, and they are determined to be within the scope of this contract, a bilateral modification shall be established PRIOR to any billable work.

Invoices shall be submitted monthly for work completed within that month.

9. Contractor shall be responsible for the trapping and removal of pest wildlife/birds that interfere with the function of the facility; control (elimination/treatment) of all infestations of bedbugs*** (cimex lectularias) and prevent the spread of this organism; the elimination/treatment of flies, wasps, bees, and hornets; and eliminating/treating for structurally damaging ants and termites.

NOTE: A bedbug infestation that encompasses multiple rooms may require a modification to the contract for additional treatment.

10. All rodenticides, regardless of packaging, shall be placed either in locations that are not accessible to children, pets, wildlife, service animals, and domestic animals or in U.S.

EPA-approved tamper-resistant bait boxes. Frequency of other bait box servicing will depend upon the level of rodent infestation, and at a minimum, must be in accordance with U.S. EPA regulations with emphasis on the safety of non-target organisms.

11. Contractor shall provide/maintain a digital method and record of communications (i.e., email, database, etc.) between pest control service personnel and VA Bedford HCS contract POC(s).

12. Contractor shall receive pest control complaints from the VA Bedford HCS staff upon arrival and document the specific complaints in their digital reporting system showing what work was completed towards each complaint. This information will be stored in their digital reporting system that allows the VA Environmental Service (EVS) to see metrics (i.e., number of calls, work orders submitted, when calls are addressed and/or when work orders are closed out) In addition, the report shall provide the following information: It should include at the minimum, the following information:

a. The name and address of the individual who applied the pesticide.

b. The location, by building, room number, and physical description of where each pesticide was applied.

c. The pest or pests against which the pesticide was applied.

d. The date and time of application.

e. The brand name of the pesticide applied.

f. The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide.

g. The rate of application or amount of pesticide applied.

h. Total area treated.

13. Contractor shall provide the VA Bedford HCS: GEMS Office, EVS Office (Pest Management Officer), and the COR with an electronic copy of the activity report of all pest management activities performed after each visit. The previous activity report is due to the POC’s within 2 days following the service. The activity report may be submitted through email.

14. Contractor shall dispose of all generated wastes, to include unused pesticide/repellant/bait products, rodents, large insects, and any activity-related materials off-site and according to all applicable local, state, and federal laws.

15. Contractor shall respond to all routine calls/emails within four (4) hours. Emergency calls and situations the contractor must be on-site within two (2) hours of phone call/email notification by the COR.

16. Contractor primarily treating the facility must obtain and maintain a current VA PIV Contractor Badge.

The contractor badge will be kept at the COR’s Office and given to the contractor treating the facility at the start of the pest control treatment when the assignments (work orders) are given. The badge should then be returned upon completion of the treatment when the out briefing for the assignments is given by the pest management contractor to the COR.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. Base year period of performance: 10/01/2026

– 09/30/2027

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with the PWS. Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrences of defective services as determined by the contract’s COR.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QUASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The potential contractor could be required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7 a.m. and 5:30 p.m. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor shall not be reimbursed when the government facility is closed for the above reasons. The Contractor shall, always, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce is essential along with the ability to obtain and maintain a federally issued PIV Badge.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Edith Nourse Rogers Memorial Veterans Hospital (VA Bedford Healthcare System) located at 200 Springs Road, Bedford, MA 01730. During the weekly scheduled two visits, pest control technician shall check-in at the EVS Office of building 8 with the COR prior to proceeding to any requested activity location. They will obtain their contractor badge and any pest complaints since the previous pest control visit or any areas that were previously requested but unable to treat at prior visits.

1.6.6 Type of Contract: The government will award a firm fixed priced contract for a base year and four additional option years.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a VA Bedford HCS issued PIV Contractor badge prior to the start of the contract and must maintain the level of security required for the life of the contract. If the primary assigned pest control technician is unable to service this facility on the scheduled day, another technician can use their company issued ID on a temporary basis.

NOTE: Temporary is considered less than 6 weeks, about the amount of time required to obtain a PIV Contractor Badge.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The contractor shall not be issued any keys by the government to perform any of the services entailed within this Performance Work Statement. When access is needed the contractor will be escorted by local staff.

1.6.8 Special Qualifications: Any/All contracted Pest Control Technicians shall always possess a Massachusetts State Applicator’s License throughout the execution of this contract.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, EVS Pest Management Officer, GEMS Program Manager, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Key Personnel: The following personnel are considered key personnel by the government and will be named in a separate document: Contracting Officer (CO);

Contracting Officers Representative (COR); GEMS Program Manager (Technical Expert):

Pest Management Officer (EVS). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:00 p.m., Monday thru Friday except Federal holidays.

1.6.11 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12 Contractor Travel : Contractor shall be responsible for their own travel and lodging if necessary. Contractor must be able to report within 2 hours of an emergency call.

1.6.13 The Certification and Accreditation (C&A) requirements do not apply, and that a Security Accreditation Package is not required.

2.0 PERFORMANCE STANDARDS

2.1 Explained: The Performance Standards define the desired services. The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet these standards.

2.2 Performance Requirements Summary Matrix: Table provided below indicating performance standards. The Government shall use these standards to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level

(AQL).

Required Services (Tasks)

Performance Standards

Acceptable Quality Levels

Methods of Surveillance

Maintain Current Certifications

Massachusetts State Applicator’s License 100%

COR Review of receipt of document annually

Emergency Calls, Wildlife/Trapping, Off-Schedule Service call

Timeliness/Responses

Two-hour on-site time for emergency calls, Four-hour response to non-emergency calls, non-emergency wildlife/trapping scheduled within two business days

95% Customer complaint, COR Review

Service Activity Report (Digital)

Emailed by end of 2nd day after service 100% COR Review

Pest Control Facility Integrated Pest

Management Plan – No pest or rodent outbreaks

No more than 3 similar species pest citing/complaints per building-wing/building area per week -or- No more than 7 similar species pest citing/complaints per building per week

100%

Customer complaint, COR

Review, EVS Work Request – Pest

Control Requests

Reporting

Provide/Maintain a physical logbook of all activities performed

95%

Customer complaint, Periodic

Surveillance

The contract period of performance:

Base: 10/01/2026 – 09/30/2027 Option Year 1: 10/01/2027 – 09/30/2028 Option Year 2: 10/01/2028 – 09/30/2029 Option Year 3: 10/01/2029 – 09/30/2030 Option Year 4: 10/01/2030 – 09/30/2031

Places of Performance:

Edith Nourse Rogers Memorial Veterans Hospital (VA Bedford Healthcare System), 200 Springs Road, Bedford, MA 01730. During the twice-weekly scheduled visits, the pest control technician shall check in at the EVS Office in Building 8 with the COR before proceeding to requested activity locations.

The following solicitation provisions apply to this acquisition:

1. 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (Sep 2024)

2. FAR 52.203-18 Prohibition on Contracting with Entities (JAN 2017)

3. FAR 52.209-7, Information Regarding Responsibility Matters (Oct 2018) (DEVIATION NOV

2025)

4. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits an quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified in this solicitation. Quotes may be submitted on letterhead stationery, or as otherwise specified in the solicitation. As a minimum, quotes must show—

(1) The solicitation number.

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) Certifications that the offeror shall complete electronically);

(9) Acknowledgment of Quotation Amendments;

(10) Past performance information

(11) Demonstrate ability to me perform the requirements of the Statement of Work.

(12) Demonstrate required qualifications, including current Massachusetts State Applicator licensing for pest control technicians.

(13) A signed certificate of compliance with 852.219-75 “VA Notice Limitations on Subcontracting – Certificate of Compliance for Services and Construction” (Attachment 4)

(14) Quotes should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Quoters shall list exception(s) and rationale for the exception(s), if any

(c) Period for acceptance of Quotes. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be

(f) Late submissions, modifications, revisions, and withdrawals of quotes.

(1) Quoters are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due.

(2) Any quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the Request for Quote, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest. In addition, the Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest quoted price.

(h) Multiple awards. The Government may accept issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the quotation, offers may not be submitted for quantities less than those specified in the RFQ. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quote.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101–29, and copies of Federal specifications, standards, and product descriptions can be downloaded from the ASSIST website at https://assist.dla.mil.

evaluated separately.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specifications and standards may be downloaded from the ASSIST website at https://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense Standardization Program Office by—

(i) Using the ASSIST feedback module ( https://assist.dla.mil/feedback); or

(ii) Contacting the Defense Standardization Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the Request for Quote (RFQ) requires the Contractor to be registered in the System for Award Management (SAM).) The quoter shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Quoter's name and address. The Quoter also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Quoter does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Quoter should indicate that it is an planning to submit a quote for a Government Request for Quote (RFQ) when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Notification. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ).

(End of provision)

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

5. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

(a) Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. This acquisition is conducted using simplified acquisition procedures for the acquisition of commercial products and commercial services. The Government will evaluate quotations using a comparative evaluation process where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Each response must meet the minimum requirements of the solicitation.

(b) The following factors shall be used to evaluate quotations:

(1) Technical

(2) Past Performance

(3) Price

(c) Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to https://sam.gov/ the Government that exceeds the minimum requirements of the solicitation, but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

(1) Technical: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.

(2) Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

(3) Price: The Government will evaluate the price by adding the total of all line item prices, including all options The Total Evaluated Price will be that sum.

(d) Options. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. This includes options under FAR 52.217- 8, Option to Extend Services, which applies to this solicitation. Evaluation of options under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract to the quoter's total price. For example, if the contract includes option periods that are exercisable under FAR 52.217-9, the quoter's total price for the purpose of evaluation will include the base period, all option periods, and an additional six months of the last option period. Quoters must price only the base and option periods specified in the contract line-item numbers (CLINs) and shall not submit a price for the potential six-month extension of services under FAR 52.217-8. The Government reserves the right to exercise the option under FAR 52.217-8 before the end of any of the contractor's performance periods and will be exercised at the price and/or rates in effect at the time the clause is exercised. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of Provision)

6. 52.219-1 Small Business Program Representations (FEB 2024)

7. 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned

Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024).

8. 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation (JUN 2020)

(DEVIATION SEP 2025).

9. 52.233-2 Service of Protest (DEVIATION NOV 2025)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from ______________________.

[Contracting Officer designate the official or location where a protest may be served on the Contracting Officer.]

(b) The copy of any protest shall be received in the office designated above within one-day of filing a protest with the GAO.

(End of provision)

10. 52.252-5 Authorized Deviations in Provisions (Nov 2020)

11. 52.252-6 Authorized Deviations in Clauses (Nov 2020)

12. As prescribed in 852.102(a), insert the following provision:

Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer.

Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

[Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.]

(End of provision)

852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction.

VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

[Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) □X Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) □ General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) □ Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror's bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification

I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee:

Printed Title of Signee:

Signature:

Date:

Company Name and Address:

(End of clause)

Parent topic: Subpart 852.2 - Text of Provisions and Clauses

• 852.233-70 Protest Content/Alternative Dispute Resolution (SEP 2018).

• 852.233-71 Alternate Protest Procedure (SEP 2018).

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998).

As prescribed in 52.107(a), insert the following provision:

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the https://www.acquisition.gov/vaar/subpart-852.2-text-provisions-and-clauses appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far.

https://www.acquisition.gov/far-overhaul

52.252-2 Clauses Incorporated by Reference (FEB 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far.

The following contract clauses apply to this acquisition:

• 52.204-7 System for Award Management—Registration (DEVIATION NOV 2025).

• 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011).

• 52.204-13 System for Award Management Maintenance. (DEVIATION NOV 2025).

• 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

(DEVIATION NOV 2025).

• 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (DEVIATION

NOV 2025).

• 52.217-8 Option to Extend Services (NOV 1999).

• 52.217-9 Option to Extend the Term of the Contract (MAR 2000).

• 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026).

• 52.223-23 Sustainable Products. (May 2024) (DEVIATION NOV 2025).

• 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023).

• 52.233-3 Protest after Award (DEVIATION NOV 2025).

• 52.233-4 Applicable Law for Breach of Contract Claim (DEVIATION NOV 2025).

• 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025) (DEVIATION)

(a) Definitions. As used in this clause—

American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security

Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered application means the social networking service TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/browse/index/far https://www.sam.gov/

Covered article, as defined in 41 U.S.C. 4713(k), means:

(1) Information technology, as defined in 40 U.S.C. 11101, including cloud computing services of all types;

(2) Telecommunications equipment or telecommunications service, as those terms are defined in section 3 of the

Communications Act of 1934 (47 U.S.C. 153);

(3) The processing of information on a Federal or non-Federal information system, subject to the requirements of the Controlled Unclassified Information program (see 32 CFR part 2002); or

(4) Hardware, systems, devices, software, or services that include embedded or incidental information technology.

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means—

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua

Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the

Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal

Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means—

(1) Defense articles or defense services included on the United States Munitions List set forth in the International

Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export

Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled—

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such

Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform

Act of 2018 (50 U.S.C. 4817).

FASC-prohibited unmanned aircraft system means an unmanned aircraft system manufactured or assembled by an

American Security Drone Act—covered foreign entity.

FASCSA order means any of the following orders issued under the Federal Acquisition Supply Chain Security Act

(FASCSA) requiring removing covered articles from executive agency information systems or excluding one or more named sources or named covered articles from executive agency procurement actions, as described in 41

CFR 201-1.303(d) and (e):

(1) The Secretary of Homeland Security may issue FASCSA orders that apply to civilian agencies, to the extent not covered by paragraph (2) or (3) of this definition. This type of FASCSA order may be referred to as a Department of Homeland Security (DHS) FASCSA order.

(2) The Secretary of Defense may issue FASCSA orders that apply to the Department…