CSC-24502 PWS.docx

CSC-24502 - ELECTRICAL EQUIPMENT MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

DEFENSE LOGISTICS AGENCY

INSTALLATION MANANGEMENT COLUMBUS

3990 EAST BROAD STREET

COLUMBUS, OHIO 43218

TABLE OF CONTENTS

INTRODUCTION

Defense Logistics Agency (DLA) Land and Maritime is located on the Defense Supply Center Columbus (DSCC) installation, a 520-acre installation that shares the boundaries of two central Ohio cities-Columbus and Whitehall. DSCC is a unique installation that capitalizes on the synergy of state, federal and defense organizations such as the Ohio National Guard and U.S. Army Reserve, the Defense Finance and Accounting Service and Defense Information Services Agency, which are collocated on or adjacent to the site.

In support of these missions, DLA Installation Management (DM) maintains the substation, exterior electrical distribution systems, emergency and standby power systems, and interior electrical systems on site.

BACKGROUND

Defense Supply Center Columbus (DSCC) receives transmission level power from American Electric Powers’s (AEP) East Broad Street and Bexley substations. The incoming transmission lines are owned by AEP, but the substation including transformers, main circuit breakers and 13.2kv switchgear that serves the distribution system are owned by DSCC. The distribution feeders are a combination of overhead and underground circuits.

The buildings or facilities receive electrical power at one point defined as the service entrance point for that facility from which the power is delivered or made available to the various items of utilization equipment by means of the building electrical distribution system. Typically, there is one service entrance per bay in the buildings.

Site building list shown in TECHNICAL EXHIBIT A – BUILDING LIST.

OBJECTIVE

The objective of this PWS is to provide inspecting, testing, monitoring, analyzing, and maintenance of substations, exterior electrical distribution systems, interior electrical systems, emergency and standby power systems with the purpose of maintaining safe electrical equipment at the Defense Supply Center Columbus. All work shall conform to National Electric Safety Code (NESC), NFPA 70, NFPA 70B, NFPA 70E, and Uniform Facilities Code (UFC).

The scope of this PWS will be based on specific tasks in the following areas:

a) TASK AREA 1 – Project Management

b) TASK AREA 2 – Site Assessment

c) TASK AREA 3 – Preventive Maintenance (PM)

d) TASK AREA 4 - Corrective Maintenance (CM):

GENERAL CONTRACT REQUIREMENTS

Subcontractors The provisions of this PWS shall be fully applicable to all subcontractors.

Contract Period of Performance The Period of Performance shall be one base year of 12 months and 2 additional option years of 12 months. The award of Option Year(s) is not guaranteed. Options year(s) will be awarded at the discretion of the Government.

The Period of Performance reads as follows:

a) Base Year

b) Option Year I

c) Option Year II Hour of Operation The contractor shall be responsible for conducting business, between the hours of 0700 to 1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings or similar Government directed facility closings.

The Government observes the following federal holidays:

Place of Performance Place of performance address is:

Defense Supply Center Columbus (DSCC) 3990 E. Broad Street Columbus, Ohio 43218 Invoicing Payment of invoices will be accomplished by payment through the Defense Finance and Accounting Service. Invoices will be submitted to the Wide Area Workflow system in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports and DFARS 252.232-7006 Wide Area Workflow Payment Instructions. Submit invoices monthly by the 15th of each month.

Service Contractor Report (SCR) - (IAW FAR 52.204-14) The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site. Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Steps for Submitting a Service Contract Report (SCR)

a) Go to www.sam.gov and log in.

b) Select Entity Registrations and then select Service Contract Reporting.

c) SAM displays your entities which have service contracts and meet the reporting criteria. Select View by entity to see the service contracts for each entity.

d) Next, select Add for the service contract against which you want to create a Service Contract Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

e) You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

i. Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

ii. Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

iii. Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

Quality Control The Contractor shall adhere to all Federal, State, County, City laws and codes, as applicable. A Quality Control Plan (QCP) shall be developed and maintained to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective serves. The QCP shall be submitted to the KO for approval.

The Contractor shall maintain documentation of all inspections, testing, and repair maintenance conducted on any system. All documentation and records as described in the PWS, that are the responsibility of the Contractor, are the property of the Government and shall be made available to the Government during the term of the contract and with a final submission at the end of the contract period.

Quality Assurance Surveillance Plan (QASP) The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (APPENDIX C). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Government Observations Personnel, other than Contracting Officers and CORs, may from time-to-time observe or inspect Contractor performance. However, these personnel may not interfere with Contractor performance. Spot inspections will occur. Discrepancies will be noted on QA form and may be used as the basis for corrective action.

Replacement, Modernization, And Renovation The Government may replace, renovate, or install new equipment at Government expense and by means not associated with this contract. Replaced, improved, updated, modernized, or renovated systems and equipment interfaced to the existing systems may be added to the Contractor’s scope of maintenance and service effort. The Government may inherit, transfer or abandon real property during the contract performance period therefore these conditions may modify the requirements. Equipment list changes shall be negotiated at the base-line adjustment event.

Post Award Conference/Periodic Progress Meetings The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

Contracting Officer Representative (COR) The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Data Rights The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights. All data collected into a server and stored is exclusive Government property. Contractor to seek and obtain the Government’s written permission if data is to be disseminated to any entity not party to this contract.

Interruption Of Utilities When required by the contract or at the request of the government the Contractor shall request and/or coordinate an Authorized Service Interruption (ASI) at a minimum of 30 days in advance of the event for request and/or coordination with Site Facility Manager and COR.

Scheduling for Interruption Scheduling for interruption, shutdown of services shall be submitted in writing to the Contracting Officer or their authorized representative no less than thirty (30) days prior to date of all proposed interruptions. The ASI request shall give the following information:

a) Nature of utility or system (gas, water, electrical etc.)

b) Size of line and location.

c) Buildings, Services, and Equipment Affected.

d) Hours, date and estimated length of time of interruption.

Occupancy Of Premises Building(s) will be occupied during performance of work under this Contract. Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

Existing Work In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a) Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b) Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

Materials Unless otherwise specified or indicated, all materials used in this PWS shall be new and in compliance with respective material specifications indicated. Unless specified otherwise all replacement parts/materials shall be original. If the manufacturer and/or product line of any Consumable or Replacement Component is no longer available or represents an unreasonable cost burden, then the Contractor and Government shall mutually agree to changes. Electrical material must conform to the listing and labeling requirement of the current version of the NEC.

a) All contractor deliveries shall initially be taken to Building 17, Section 3 for off-loading and screening. The Government will visually inspect and screen the materials. The contractor is then responsible for loading the materials onto their vehicles and delivering the materials to their destination. The Contractor shall be responsible for the loading, transporting and unloading of all equipment, materials and supplies to be used in performance of this PWS. Materials delivered to the site shall be inspected for damage, unloaded, and stored with a minimum of handling. Storage facilities shall be provided by the Contractor at the job site for maintaining materials at temperatures and conditions recommended by the manufacturer.

b) The Contractor shall furnish the Government upon completion of the project the standard warranty of the equipment offered by the manufacturer.

Kick-Off Meeting Within two weeks of the notice of award, the contractor shall confer with the COR to schedule a kick-off-meeting. The purpose of this meeting will be to clarify any remaining questions, finalize the project schedule based and begin project activity.

Phase In/Out Period To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

Incoming Transition Plan The Contractor shall provide a plan 30 days after award. The Contractor shall coordinate with the Government in planning and implementing a complete transition to the Contractor's support model. The Contractor shall collaborate with the Government to develop and deliver an Incoming Transition Plan. The Government will designate a transition period for the incoming Contractor to coordinate and work with the incumbent Contractor, if applicable. The transition plan shall include, but is not limited to the following:

a) Coordination with Government representatives.

b) Review, evaluation, and transition of current contract requirements.

c) Government-approved training and certification process.

d) Transfer of hardware warranties and software license.

e) Transfer of Government Furnished Equipment (GFE)

f) Coordinate with the Government to account for Government keys, ID/access cards, and security codes.

Outgoing Transition Plan The Contractor shall provide an Outgoing Transition Plan a minimum of 60 days before the contract end date. The plan shall account for 30 days of outgoing transition for transitioning work from an active contract to a follow-on contract/order or Government entity. This transition may be to a Government entity, another contractor or to the incumbent contractor under a new contract/order. In accordance with the Government-approved plan, the Contractor shall assist the Government in planning and implementing a complete transition from this Contract and/or orders issued under this Contract to a successful provider. This shall include formal coordination with Government staff and successor staff and management. This transition plan shall include, but is not limited to:

a) Coordination with Government representatives

b) Review, evaluation, and transition of current contract requirements

c) Transfer of hardware warranties and software licenses

d) Transfer of all necessary technical documentation

e) Transfer of Government Furnished Equipment (GFE)

f) Turn-in of all Government keys, ID/access cards, and passwords.

SPECIFIC TASK REQUIREMENTS

Task Area 1 – Project Management The Contractor shall provide project management services necessary to establish project governance, develop and implement project plans, establish communication and escalation procedures; support change control processes; monitor, control and report PWS status, schedule, and report performance; conduct regular project reviews; and ensure quality of deliverables. The contractor shall provide project management oversight which applies to all tasks assigned to contract staff in accordance with the PWS.

Project management functions shall include developing, maintaining, and meeting schedule milestones, managing risks, identifying, and resolving problems, keeping the KO and COR informed of status and issues, and managing the Contractor staff. The CPM shall provide the planning, direction, coordination, and control necessary for effective and efficient accomplishment of all requirements contained in the PWS. The contractor shall verify deliverables for each task, on a monthly status report and maintain a project plan. Reports and project plans should include productivity and management methods such as quality assurance, progress/status reporting. Additionally, CPM provides centralized functions and control for administrative support, clerical items, all documentation, and communications. The contractor shall provide specific guidance to 3rd party representatives e.g., and other technical staff that describes the environment, identifies constraints such as styles and conventions, and provides details to assist in planning, building, operating, and sustaining electrical systems.

Project management shall include pre-construction kick offs, project plans, managing risk, maintaining an integrated master schedule, in process reviews, monthly status reports, other reports, meetings, support of conference calls.

Task Area 2 – Electrical Site Assessment The contractor shall perform an electrical site assessment of the electrical distribution system at DSCC. The purpose of the assessment is to create an accurate equipment inventory and to determine the condition of electrical equipment to be maintained. Assessment shall be completed within 60 days of contract notice to proceed or Option Year award.

Estimated Baseline Equipment Quantities Estimated equipment quantities shown in TECHNICAL EXIHIBITS B, C and D are the Government’s estimated totals (Actual quantities may differ) and are provided to give a baseline quantity to the Contractor. Contractor shall assess DSCC’s electrical distribution system and provide updated inventory of equipment.

Equipment Inventory Report and Assessment The Equipment Inventory Report shall be submitted within 30 days upon completion of the site assessment. The report spreadsheet must be in Microsoft Excel format.

Assign each piece of electrical equipment to be maintained with a unique equipment identification number coordinated with the Government.

Inventory report spreadsheet for equipment shall include at a minimum the following:

a) Location (building number, section, floor, room), type of equipment, equipment identification number, manufacturer, model number, serial number, voltage, amperage rating, phase, and operating condition.

b) Equipment that appears to be abandoned/suitable for removal shall be noted.

Changes in the inventory can result in a negotiated price adjustment to the Contract, which must be approved, in writing, by the KO. Omissions in the existing estimated inventory do not relieve the Contractor from the responsibility for the maintenance and repair of the equipment. The Contractor may request an equitable adjustment pertaining only to physical changes in building equipment which occur after the contract start date. This request shall be submitted to the KO or designee for consideration. If the contractor-maintained inventory data does not meet Contract requirements (up-to-date, required equipment information) the KO may take action to withhold payments.

Task Area 3 – Testing And Preventive Maintenance Testing and Preventive Maintenance consists of all scheduled, planned, and recurring testing and maintenance of electrical infrastructure and equipment with the goal of improving equipment life by preventing excess depreciation and impairment.

The Contractor shall coordinate all outages with COR. Prior to start of work, the Contractor must submit a complete schedule of all equipment being shut down, out/on time and affected departments/services. Contractor shall provide an outage notice and outage schedule 30 days before required outage.

All power outages for maintenance shall be scheduled during off-hours or weekends. Some work may be able to be accomplished during normal working hours and this work will be approved by the COR on a case-by-case basis. The Contractor shall submit a complete detailed maintenance schedule for approval to the Contracting Officer Representative (COR).

Government electricians will de-energize and re-energize circuits in accordance with the approved schedules. The Contractor will be responsible for establishing all required Lockout/Tag out Procedures as required by OSHA, as well as verifying that systems are energized and de-energized. One (1) copy of the LO/TO procedures will be given to the COR.

Testing And Preventive Maintenance Plan The Contractor shall submit the Testing and Preventative Maintenance Plan within 60 days of contract award. This plan will be approved by the KO or COR, the plan is to include the Contractor’s approach to testing, maintenance, repair, schedule and list of equipment/systems receiving a preventive maintenance procedure as well as the specific maintenance standard or guide describing the preventive maintenance procedure, and frequencies. An outline of this plan shall be submitted with the contract proposal.

Maintenance and Test Records Records shall be created for all work performed on electrical equipment. Records shall be submitted to the Government within 30 days of completion.

Minimum Records Reporting Requirements

Records shall contain the following at a minimum:

a) Identification of the person and organization

b) Identification of the equipment under test/maintenance

c) Nameplate and label data from the equipment under test/maintenance

d) Environmental conditions, such as humidity and temperature, that could affect the results of the tests or calibration

e) Date of test/maintenance

f) Indication of test/maintenance performed

g) Indication of pass/fail criteria, where applicable

h) Indication of pass of as-found and as-left test results, where applicable

i) Test/maintenance operators comments or recommendations, where applicable Electrical Distribution Equipment The Contractor shall perform inspection, preventive maintenance and testing on all electrical equipment listed in Appendix A and found via the initial site assessment. Inspection, preventive maintenance procedures, fundamental tests, field testing and test methods shall be performed in accordance with NFPA 70B and manufacturer’s recommendations. Work shall be performed on equipment/circuits rated for 20 Amps and above.

Maintenance Intervals The requirements and intervals (Table 5.3.1.2) stated in this PWS are the minimum level of work services that are to be performed. They are not intended to be, nor shall they be construed as, limiting specifications or requirements.

Table 5.3.1.2 Maintenance Intervals

Electric Vehicle Power Transfer Systems

GFCIs (for personnel, special-purpose, and ground-fault protection of equipment for solidly grounded systems)

Power Cables (Applies to circuit cable and conductors between the service point or other power supply source and the final branch-circuit overcurrent device.)

Maintenance Procedures Maintenance procedures for the items shown in table 5.3.1.1 shall be in accordance with NFPA 70B and manufacturer’s recommendations. When there is an option for Category 1 - Online Standard Test, Category 1A - Online Enhanced Test, Category 2- Offline Standard Test or Category 2A - Offline Enhanced, as defined by NFPA 70B, the contractor shall coordinate with the Government which test is acceptable before proceeding with the scheduled maintenance procedure.

Labeling of Electrical Circuits and Panels The labeling of the electrical circuits and panels shall be maintained up to date either in electronic format or hard copy blueprints when the Contractor adds or modifies electrical circuits. The KO or designee shall ensure all recorded changes in electric panels from upgrades or renovations from the third-party electrical work subcontractors are transmitted to the Contractor to maintain the accuracy of labeling. In the event the Contractor identifies a circuit through discovery, the Contractor must label the circuit in accordance with NFPA 70B and NFPA 70 (480.4). Naming convention of electrical and circuits shall be coordinated with the Government. Contractor to provide updates bi-annually.

Emergency Power Supply Systems The Contractor shall ensure that all standby and emergency power equipment and related systems are ready to respond at all times to protect the occupants of the building and to maintain critical services during the event of a normal power outage. These services include: the performance, inspection, testing, acceptance, and preventive maintenance and repair of standby and emergency power equipment, supplies, an electricity distribution from the generators.

The Contractor shall ensure a testing and preventive maintenance schedule is developed and executed in conformance with the following:

a) Manufacturer’s recommendations

b) Instruction manuals

c) Minimum requirements of NFPA 110

d) The authority having jurisdiction TECHNICAL EXHIBIT D - EMERGENCY GENERATOR ESTIMATED EQUIPMENT is an estimated list of the generators to be maintained. The contractor shall provide the COR with a list of necessary parts and materials.

a) Only fluids and parts which meet or exceed manufacturer’s specifications for the particular equipment shall be used.

b) All fluids shall be delivered in original sealed containers.

Stationary Engines The Contractor shall comply with all applicable Federal, state, and local regulatory requirements for the notification of compliance, periodic inspection, monitoring, permitting, certification, registration, maintenance, personnel training, recordkeeping, and reporting for all regulated stationary engines. The Contractor must ensure compliance with New Source Performance Standards (NSPS) for Stationary Compression Ignition Internal Combustion Engines, 40 C.F.R. part 60, subpart IIII; NSPS for Stationary Spark Ignition Internal Combustion Engines, 40 C.F.R. part 60 subpart JJJJ, National Emission Standards for Hazardous Air Pollutants for Stationary Reciprocating, 40 C.F.R. part 63 subpart ZZZZ and Maintenance and Recordkeeping Requirements for Stationary Reciprocating Internal Combustion Engines; Memorandum (TECHNICAL EXHIBIT E – RICE POLICY).

Operational Testing and Inspection Emergency Standby Power Systems, including all appurtenant components, shall be inspected weekly and exercised under load at least monthly by a licensed and certified provider.

The operational test shall be initiated at an ATS and shall include testing of each EPSS component on which maintenance or repair has been performed, including the transfer of each automatic and manual transfer switch to the alternate power source, for a period of not less than 30 minutes under operating temperature.

Monthly Minimum Load Test Requirements Generators shall be exercised using one of the following methods:

a) Loading that maintains the minimum exhaust gas temperatures as recommended by the manufacturer.

b) Under operating temperature conditions and at not less than 30 percent of the EPS standby nameplate kW rating Supplemental load bank shall be permitted to be used to meet or exceed the 30 percent requirement.

Generator Oil Oil analysis shall be conducted to achieve that goal using a consistent methodology for data collection, analysis, and historical trending and recording. Generator oil shall be tested by a qualified person at least annually and analysis and recommendations shall be provided to KO or COR. Testing shall be performed per ASTM D6595 (Wear Metals in Used Oils) and ASTM D445 or ASTM D72799 (Viscosity) and records given to the Government. Contractor shall take corrective actions and follow any recommendations provided from the testing facility.

Oil testing and analysis from a UL approved laboratory, in lieu of oil changes, must be performed at the same frequency specified for oil changes and must meet the standards shown below:

a) If condemned, change oil within 2 business days.

b) Records must be kept of the analysis.

Fuel Fuel shall be tested by a qualified third-party contractor or subcontractor at least annually. Testing in accordance with ASTM standards or manufacturer’s recommendations. Analysis and recommendations shall be recorded and provided to KO or COR. The Contractor shall take corrective actions and follow any recommendations provided in the analysis.

EPSS Maintenance Frequencies The requirements and frequencies stated in this PWS are the minimum level of work services that are to be performed. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. The requirements and testing listed in table 5.3.2.2 shall be performed in accordance with generator manufacturer’s recommendations and NFPA 110. Generator system levels are shown in TECHNICAL EXHIBIT D - EMERGENCY GENERATOR ESTIMATED EQUIPMENT.

Table 5.3.2.2 EPSS Maintenance Frequencies

X – Action R - Replace Frequency

1. Fuel

(a) Main Supply Tank Level

X

(f) Strainer, Filter, Dirt Leg, or Combination

X

(g) Water In System

X

(h) Flexible Hose and Connectors

R

(i) Tank Vents and Overflow Piping Unobstructed

X

(k) Gasoline in Main Tank

R

2. Lubrication System

(b) Oil Change

R

(c) Oil Filter(s)

R

(d) Lube Oil Heater

X

3. Cooling System

(b) Antifreeze Protection Level

(c) Antifreeze

R

(d) Adequate Cooling Water to Heater Exchanger

X

(e) Rod Out Heat Exchanger

X

(f) Adequate Fresh Air Through Radiator

X

(g) Clean Exterior of Radiator

X

(k) Jacket Water Heater

X

X

(m) Louver Motors and Controls

X

4. Exhaust System

(b) Drain Condensate Trap

X

(d) Excessive backpressure

5. Battery System

(a) Electrolyte Level

X

X

(d) Specific Gravity or State of Charge

(f) Equalize Charge

X

6. Electrical System

(b) Tighten Control and Power Wiring Connections

X

(d) Operation of Safeties and Alarms

X

(e) Boxes, Panels, and Cabinets

X

(f) Circuit Breakers, Fuses Note: Do not break manufacturer's seals or perform internal inspections on these devices

X

(h) Calibration of Voltage-Sensing Relays/Devices

X

(i) Wire Insulation Breakdown

7. Prime Mover

(b) Service Air Cleaner

(d) Governor Oil

R

(f) Choke Setting and Carburetor

X

(g) Injector Pump and Injectors for Flow Rate Presser and/or Spray Pattern

(h) EPS at Minimum of 30% Nameplate Rating

(i) Valve Clearance

(j) Torque Bolts

8. Generator

X

X

X

R

(e) Bearing Grease

X

X

(h) Measure and Record Resistance Readings of Windings with Insulation Tester (Megger)

9. General Condition of EPSS

X

X

10. System Automatic Operation Condition

Task Area 4 - Corrective Maintenance (CM) Corrective Maintenance services are repairs that are not covered under normal preventative maintenance requirements and are needed to bring the electrical systems to normal operating conditions. CM services will be generated via inspections, preventative maintenance, testing or Government requests. Prioritizing the list of CM services shall be coordinated between the Contractor and Government representative. All CM services shall be done through services orders.

Contractor’s labor rates for CM services shall be set forth in TECHNICAL EXHIBIT F - CLIN BID FORM. The offeror must specify fixed hourly rates that include wages, overhead (O/H), general and administrative (G&A) expenses, and profit.

Upon completion of any Corrective Maintenance service, Contractor shall notify Government in writing.

Corrective Maintenance Service Orders Service Orders (SO) shall identify a deficiency and provide a recommended solution. The technical scope and price proposal shall be submitted to the Government with sufficient detail and supporting documentation per contract requirements.

The Contractor shall complete all the required information on the service order form and submit a firm fixed price proposal to the Contracting Officer (KO) or designated representative. The Contractor shall submit an electronic copy of the SO to the Government for review and approval. The Government will review the proposal and upon approval, the KO will generate a Notice-to-Proceed (NTP) for the specific task. The Contractor shall not proceed with any repairs prior to written notification from the KO. Service Orders must be approved by the KO.

CONTRACTOR REQUIREMENTS

Contractors shall be experienced Electrical Contractors, having properly trained and licensed permanent staff required to perform the proposed work. Electrical Contracting (i.e. the construction, repair, testing and maintenance of industrial and commercial electrical distribution systems) shall be the primary interest/specialty of the Contractor’s business.

Contractors shall be certified by the International Electrical Testing Association (NETA) or equivalent certifying organization as Certified Technicians with each having completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Superintendent or Project Manager must have OSHA 30-hour construction training.

Contractors shall have technical training and demonstrable track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution Systems and related components in commercial facilities for a minimum of five (5) continuous years. Electrical components on which the Contractors have experience shall include, but not be limited to, switchboards & switchgear (low and medium voltage); low voltage controls; emergency and standby generators; automatic transfer switches, wiring, transformers, meters, grounding, and other electrical appurtenances.

Contractors shall have safety trainings – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. Training certification shall be provided indicating each technician is a Qualified Person as defined by NFPA 70E.

Contractors shall have ready access to the latest versions of the following references:

a) NFPA 70, National Electrical Code.

b) NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

c) NFPA 70E, Standard for Electrical Safety for the Workplace.

d) NFPA 110, Standard for Emergency and Standby Power System.

e) OSHA Standard 29 CFR 1910, Subparts I & S.

f) International Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

g) Operating /Maintenance manuals and specifications of the electrical equipment to be maintained and tested.

Contractors shall have and provide all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. Prior to initiating work, Contractor shall provide documentation that all instruments, test equipment, tools and PPE have current calibration. Dated calibration labels shall be visible on all instruments, test equipment, tools and PPE as appropriate.

Citizenship Each contractor employee shall be a citizen of the United States of America, or an alien who has been lawfully admitted for permanent residence, or who presents evidence from the Immigration and Naturalization Service that employment will not affect his immigration status.

Key Personnel The following are designated key personnel for this contract. The Government desires that key personnel be assigned for the duration of the contract. The contractor shall submit resumes/qualifications for all key personnel 30 days prior to contract start date. The Offeror shall propose appropriate labor categories for these position(s):

a) Project Manager Project Manager Performs day-to-day management of overall contract support operations, possibly involving multiple projects and groups of personnel at multiple locations. Organizes, directs, and coordinates the planning and production of all contract support activities.

Prepares integration design and detailed cost estimates for project implementation as well as actual on-site subcontractor direction and management during implementation. Directs trades and provides technical direction on site during implementation. This position is directly responsible for cost targets and schedule adherence. Possesses knowledge of industrial and utility power distribution equipment, power system engineering, substation design, & construction safety.

Changes To Key Personnel Requests For Approval of Substitutions The Contractor shall not substitute key personnel assigned to perform work under this contract without the prior approval of the Contracting Officer. Requests for approval of substitutions shall be in writing and shall provide a detailed explanation of the circumstances necessitating the proposed substitutions. The request must contain a complete resume for the proposed substitute, and any other information requested or needed by the Contracting Officer to approve or disapprove the request. Proposed substitutes must have qualifications that are equal to or higher than the key personnel being replaced. The Contracting Officer or his authorized representative shall evaluate such requests and promptly notify the contractor in writing whether the proposed substitution is acceptable.

Termination For Default or For Convenience If the Contracting Officer determines that (1) suitable and timely replacement of key personnel who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming, or (2) the resultant substitution would be so substantial as to impair the successful completion of the contract or the delivery order in accordance with the proposal accepted by the Government at time of contract award, the Contracting Officer may (1) terminate the contract for default or for the convenience of the Government, as appropriate, or (2) at his discretion, if he finds the contractor at fault for the condition, equitably adjust the contract price downward to compensate the Government for any resultant delay, loss or damage.

Non-Key Personnel Labor Categories The Government anticipates the need for additional non-key personnel labor categories in performance of the contract. The labor categories identified in this section do not prohibit the Contractor from using different labor categories or from combining labor categories, provided they are compliant with Department of Labor position descriptions. Offerors shall utilize personnel as required for the performance of contract requirements. The Government envisions some or all of the following positions may be necessary for performance of the requirements. Some, all, or alternate positions may be utilized.

Electrician An electrician is responsible for performing a variety of electrical trade functions such as the installation, maintenance, or repair of equipment for the generation, distribution, or utilization of electric energy. Wireman work involves, but is not limited to, most of the following: installing or repairing any of a variety of electrical equipment such as generators, transformers, switchboards, controllers, circuit breakers, motors, heating units, conduit systems, cabletray systems, raceways or other transmission equipment; working from blueprints, drawings, layouts, or other specifications, locating and diagnosing trouble in the electrical system or equipment, working standard computations relating to load requirements of wiring or electrical equipment, and using a variety of electrician's hand tools and measuring and testing instruments.

Electric Safety Inspector Electrical inspectors are responsible for inspecting electrical installations, systems, and equipment to ensure compliance with local, state, and national electrical codes and standards, such as NFPA 70, They work in various settings, including construction sites, manufacturing facilities, and government agencies. Their primary duties include inspecting electrical installations, reviewing plans, enforcing codes and standards, and maintaining compliance records. They may also assist in investigating incidents.

Heavy Equipment Mechanic The Heavy Equipment Mechanic analyzes malfunctions and repairs, rebuilds and maintains power equipment, such as cranes, power shovels, scrapers, paving machines, motor graders, trench-digging machines, conveyors, bulldozers, dredges, pumps, compressors and pneumatic tools. This worker operates and inspects machines or equipment to diagnose defects, dismantles and reassembles equipment, using hoists and hand tools, examines parts for damage or excessive wear, using micrometers and gauges, replaces defective engines and subassemblies, such as transmissions, and tests overhauled equipment to insure operating efficiency. The mechanic welds broken parts and structural members, may direct workers engaged in cleaning parts and assisting with assembly and disassembly of equipment, and may repair, adjust and maintain mining machinery, such as stripping and loading shovels, drilling and cutting machines, and continuous mining machines.

General Maintenance Worker Performs general maintenance and repair of equipment and buildings requiring practical skill and knowledge (but not proficiency) in such trades as painting, carpentry, plumbing, masonry, and electrical work. Work involves a variety of the following duties: replacing electrical receptacles, wires, switches, fixtures, and motors, using plaster or compound to patch minor holes and cracks in walls and ceilings, repairing or replacing sinks, water coolers, and toilets painting structures and equipment; repairing or replacing concrete floors, steps, and sidewalks, replacing damaged paneling and floor tiles, hanging doors and installing door locks, replacing broken window panes, and performing general maintenance on equipment and…