Cross_Bayou_Ph1_Estates_001328A_Request_for_ITB_CCNA_RFP_REVISED.docx

REQUEST FORM FOR ADVERTISEMENT OF

CCNA NON-CONTINUING PROJECT

OR CONTINUING CONTRACT

DATE: 3/4/2025

PID Name: Cross Bayou Estates Drainage Improvements Extension of 82nd Ave. N. Outfall (Ph I) PID Number: 001328A Project Manager/Department: Ivan Dimitrov/Public Works Capital Improvements Division Phone Number: 727-464-3687 email: idimitrov@pinellas.gov

NOTE: Please ensure that Project Manager and Supervisor review and approve all information listed below prior to submitting SharePoint request

1. When does this contract need to be awarded? October 1, 2025

2. Required dates sensitive to Project (grants, etc.): N/A

Please complete the following information to prepare the CCNA/RFP request (Intake) for OpenGov, Contract Review, and Advertisement. Once Department review is completed and approved in Intake, PW Contracts staff will submit to Purchasing for Contract Review. Purchasing will draft Invitation to Bid (ITB) for final review before Advertisement. The following may be included in the Invitation to Bid package, which project manager will need to provide in SharePoint Work Request to PW Contracts:

1. Invitation to Bid Form – Complete all sections

2. Scope of Work

3. Budgetary Detail Report

4. Funding Form

5. Additional reference documents (PER, topographic survey)

6. Project Location Map

7. Preliminary Staff Report

The following areas must be 100% completed to avoid a delay in drafting the ITB in Intake.

3. Who will provide CEI Services for this project? This is a design and permitting project. Construction inspection services are not included in this ITB. Construction inspection services will be handled by Public Works Construction Division.

4. Commodity Codes: A universal taxonomy for identifying commodities and services in procurement systems. Vendors are self-classified using those codes and some will only receive the advertisements for the commodity codes they have selected. OpenGov Commodity Codes.xls (please list all that apply)

Environmental Consulting

5. Financial Information:

A. Budget (Construction and CEI Services –if applicable): Amount: $1,500,000.00 B. Budget Description: 3001.413100.5630030.3013.001328A.0000000

6. Is this replacing an existing contract? Yes or No No A. Existing Contract Number N/A B. Vendor Name: N/A C. Contract Increase/decrease needed N/A D. Contract term/time extension needed N/A

7. Site Visit (with Purchasing) Yes or No No If yes, Mandatory or Non-Mandatory N/A

8. Pre-Conference (prior to award with Purchasing) Yes or No No If yes, Mandatory or Non-Mandatory

9. Continuing or Non-Continuing CCNA? Non-Continuing

10. Completion Days for entire Project? 730

Phase 1: 730 Phase 2: 0 Total: 730

11. Evaluation Criteria? Yes or No YES

1. Evaluation Criteria Selection: RFP, RFN, or CCNA? RFP

2. Evaluation Committee?

(Enter names of evaluation committee members. No more than two can be selected from the requesting department. Five members are required for purchases with annual approval of more than $100,000.00. Three members are required for purchases with an annual approval of less than $100,000.00.)

Ivan Dimitrov, Esteban Lorenzo, Yousef Raed, Brian Phiscator, Tim Hellijas, Joe Boggs

12. Strategic Plan & Subtask(s): http://www.pinellascounty.org/strategicplan/default.htm Resilient Infrastructure and Environment County Infrastructure Report Card Natural Environment Index Healthy and Safe Community Natural Hazards Risk

13. Potential Vendors? Yes (if yes, list emails of requested vendors below) Yes Jacobs - Jason.Montminy@jacobs.com

14. Contract Term: 2 years

15. Term Contract Extension/Renewal Yes – option to extend

16. Price Structure: Lump Sum, Quantity, or N/A LUMP SUM

17. Funding Source (select all that apply):

Department Operating Budget Grants (Federal, State funding derived through Federal Funds, or State Funding):

Capital Yes

ARPA

N/A - Revenue

Please list title of funding sources:

Penny for Pinellas

18. If grant funded, have you included grant requirements language in Appendix 4 – Special Notices? NA

a. Note: Include all required Exhibits and Attachments

b. What is the total expected project capital expenditure for this project? NA

c. Does the project fall under ARPA Flex Act Project? NA

19. Contract Security-Bonds (Amount or %): 5% *For Construction- 5% for Bid Bonds, Performance and Payment Bonds - 100%, Annual Contract – 50%

20. Additional Notes: (Financials and Term Information):

NA

21. Is this purchase for Goods Only? NA

1. How will the Goods be received? Shipped Common Carrier, Vendor Delivered, PC Employee Pickup? NA

22. Is there any type of Service or Installation involved? Yes or No No

1. Will the vendor be coming on County Property for any reason? Yes or No No

2. Will the vendor have access to County computer systems (remote in for repairs, etc)? Yes or No No

23. Summary (Introduction Section):

Cross Bayou Estates Drainage Improvements Extension of 82nd Ave. N. Outfall (Ph I) is part of the Starkey Road Watershed and currently drains towards Starkey Road and outfalls to the Lake Seminole Bypass Canal through an outfall system on the northside of 82nd Avenue N. Upsizing of the existing pipes along Starkey Road and part of the outfall (from Starkey Road to 91st Street) were completed as part of the Park St./Starkey Rd. – 84th Lane N. to Flame Vine Ave. project completed by AECOM.

This Project will improve the stormwater conveyance system that drains the Robin Road, Quail Road and Pelican Lane, and improve the outfall along 82nd Avenue N.

The drainage concerns have been identified at following locations within the project area, shown on Figure 1: Project Location Map, on the following page:

· Pelican Lane immediately south of Jacaranda Avenue;

· Hollyhock Avenue immediately east and west of Pelican Avenue;

· Robin Road and Quail Road south of Jacaranda Avenue.

24. Background (Introduction Section) (Optional):

NA

Scope of Work (ITB Section):

Note: You can add/remove any of the example title below, change the order, create new items, etc. If you have any questions, please reach out to Contracts Group.

25. Objective/Justification:

The Public Works Department on behalf of the Pinellas County Board of County Commissioners, is seeking proposals from interested and qualified consulting firms to develop plans and specifications and provide all other professional engineering services as may be required to perform full and final design work to improve the stormwater conveyance system that drains Robin Road, Quail Road and Pelican Lane, improve the existing stormwater conveyance system along 82nd Ave. N. and improve the outfall into Lake Seminole Bypass Canal. The project limits are presented in Exhibit 1. Such design work shall include development of 30%, 60%, 90% and 100% Design Plans and Specifications.

The primary goals of the project are to:

1. Improve the stormwater conveyance system that drains Robin Road, Quail Road and Pelican Lane, improve the existing stormwater conveyance system along 82nd Ave. N. and improve the outfall.

2. Stabilize channel banks and reduce erosion utilizing appropriate embankment armoring materials and incorporate a system of grade controls to the natural outfall.

26. Background:

Frequent flooding has been occurring along the Pelican Lane, Quail Road and Robin Road streets. Specifically, the drainage concerns have been identified at the following locations within the project area, also shown on the Project Location Map:

· Pelican Lane immediately south of Jacaranda Avenue;

· Hollyhock Avenue immediately east and west of Pelican Avenue;

· Robin Road and Quail Road south of Jacaranda Avenue.

Currently Pinellas County is developing a Preliminary Engineering Report (PER) for proposed improvements, to be completed Fall 2025.

27. Requirements:

Consultant shall demonstrate specific experience on channel stabilization, roadway drainage and large diameter stormwater infrastructure improvements projects over the past 5 years.

Mandatory Requirements (Conditions)

a) Engineering Services with specialization in channel stabilization, roadway reconstruction, roadway drainage, stormwater engineering (civil; structural; geotechnical; hydrogeologic; environmental; surveying; water resources including hydrologic and hydraulic modeling including ICPR4, HEC-RAS),

b) Plans Preparation, Mapping/GIS Services (ArcGIS, AutoCAD Civil 3D)

c) Stormwater and Environmental Science Services (water quality; natural resources/ecology; green infrastructure/bioswales; climatology/SLR planning; permitting)

d) Real Estate, Planning, Urban Design, Landscape Architecture, Grant planning/assistance, Economic Development

28. Deliverables:

Required Deliverables include, but are not limited to:

a. Design Criteria Memorandum

b. Quality Assurance/Quality Control Plan

c. Data Collection Memorandum along with collected datasets and attention to items of special interest. Data Collection will include but is not limited to field/environmental, historical data along with information pertaining to prior studies/projects already completed and County projects currently planned or in progress.

d. Hydrologic and Hydraulic model in ICPR4 along with supporting GIS data for existing and proposed conditions.

e. HEC-RAS model with supporting data.

f. Calculation of Pre-Development and Post-Development pollutant loads

g. Public Engagement Plan

· Preparation of presentation materials, including an introduction video, display boards, and PowerPoint presentations for public meetings

h. Probable Construction Cost information for all design phases

i. Engineering Design plans, according to Pinellas County Design Phase Submittal Checklist

j. Permitting at 60% plans

k. Supplemental Technical Specifications at 60%, 90% and 100% plans

l. Quality control documents including but not limited to redlines

m. Probable construction costs at 30%, 60%, 90% and 100% plans

n. Utility coordination at 30%, 60%, 90%, and 100% plans

o. Record drawings and permit certifications

29. Scope of Work (detailed) The general scope of work for this project is to provide professional engineering services, engineering design plans (30%, 60%, 90%, 100%) for full and final design work to improve the stormwater conveyance system that drains Robin Road, Quail Road and Pelican Lane, improve the existing stormwater conveyance system along 82nd Ave. N. and improve the outfall into Lake Seminole Bypass Canal. Services shall include engineering, design, plans preparation, construction specification preparation, permit documents preparation, obtaining permits, bid support documents, public outreach, and engineer-of record construction services for all or part of the project limits.

The services performed by the CONSULTANT shall follow applicable manual and guidelines. The Florida Department of Transportation (FDOT)'s Manuals and Guidelines incorporate by requirement or reference all applicable State and Federal regulations. The current edition, including updates, of the FDOT Manuals and Guidelines shall be used in the performance of this work. It is understood that AASHTO criteria shall apply as incipient policy. All survey and engineering drawings shall be provided in accordance with the Pinellas County CADD Manual for Land Survey and Civil Engineering. The Pinellas County CADD Kit for Civil 3D CADD Manual and Kit details can be found at www.pinellascounty.org/technical.

Proposed improvements shall adhere to the requirement of the Pinellas County Stormwater Manual and should consider opportunities to leverage LID techniques including GI Best Management Practices to achieve stormwater pollution load reduction as part of the design. A floodplain impact and compensation analysis may be required. This project will consider and integrate all known County CIP projects and maintenance projects either previously constructed, in-progress, or planned. It will be consultant’s responsibility to collect this data, review it, and utilize this information in the preparation of preliminary design.

One of the most important aspects of the project is community partnership. A plan to provide community outreach and incorporate community feedback into the project design is essential. Strong communication and presentation skills will be required by the project team.

30. County Responsibilities The following will be provided by the County:

· Boundary Survey

· Topographic Survey

· GIS shapefiles

· Preliminary Engineering Report

· Geotechnical Report

31. SCHEDULE

Start Design October 2025. Complete Design July 2027

32. COMPENSATION

The compensation table shall be included in the final scope of services

Evaluation Criteria:

1. INTENT:

The purpose of this competitive process is to ensure Pinellas County compliance with Section 287.055 Florida Statutes known as the “Consultants’ Competitive Negotiation Act” (CCNA). The CCNA establishes contracting procedures by which counties must select architects, professional engineers, landscape architects, and surveyors and mappers (“Professional Firms”) for architectural, engineering, landscaping and mapping services (“Professional Services”). The CCNA process allows for professional firms to be chosen on quality of personnel, minority business enterprise consideration, past performance, willingness to meet time and budget requirements, location, workload, and volume of work previously awarded to each Professional Firm by the County.

2. PERIOD OF CONTRACT:

Services performed pursuant to this contract shall remain in effect for seven hundred thirty (730) consecutive calendar days from the commencement date on the Notice to Proceed. This Agreement shall become effective on the date of execution of the Agreement.

3. EVALUATION CRITERIA for Written Proposals:

Following is the criteria that will be used by the County to evaluate and score responsive written proposals. Proposers shall include sufficient information to allow the County to thoroughly evaluate and score their proposals. Each proposal submitted shall be evaluated and ranked by an evaluation committee. If an oral presentation is requested, a minimum of three (3) highest ranked firms (if at least three firms submitted and are deemed qualified to proceed) shall be shortlisted and invited to an oral presentation. The average written scores from the short listed firms are carried forward. Final ranking recommendation is based on the combined average scores obtained for a total potential 2,000 points.

a. Ability and Qualifications of Firm and Project Team, and Ability to Meet Schedule and Budget Based on Current and Projected Workload 425 Points

1. Reviews the professional qualifications of the entire project team including experience on similar projects, and the organizational structure of the project team to fulfill the requirements of the project.

2. Reviews the prime team’s professional resources available to provide services as requested in the RFP document. Demonstrate the prime firm’s resource capacity locally and firmwide to provide the required services.

3. Review the designated project manager's professional qualifications and experience to manage the project.

4. Review the project team’s workload commitments, backup staffing plan, proposed project schedule, and presented team’s availability to complete the project on schedule.

b. Firm Experience with Projects of Similar Size and Past Performance and Project Approach 375 Points

1. Reviews the firm’s experience within the last five (5) years of ten (10) projects of similar size, cost, type, and scope, and describe the relevance to the project.

2. Review performance of the ten (10) presented projects. Performance for each project may be provided as a reference statement from a client or owner pertaining to the project, an accolade such as an award, and/or a documented metric per project for budget, schedule, or another measurable outcome.

3. Reviews experience pertaining to specific Pinellas County projects. References from Pinellas County staff shall not be provided for such projects. Review project performance evaluation documentation from previous Pinellas County projects.

4. Review the firm’s project approach and understanding. Innovation, reliability, and resiliency sustainability ideas in the approach should be included. The approach should include project management methodology to manage budget, schedule, quality assurance and control, responsiveness, and team resource management to avoid cost overruns, staffing resource issues, and project delays.

c. Volume of Work Previously Awarded by the County 50 Points Pre-populated by the Purchasing Department, the purpose of this criterion is to effect an equitable distribution of contracts. This criterion is evaluated based on all CCNA Non-Continuing contracts awarded to a firm during the two (2) previous completed fiscal years through to current date. The date utilized for establishing award shall be the date the Board of County Commissioners or County Administrator initially awards the contract. The points are worth 5 percent of the overall points available and are distributed as follows:

$0 - $200,000 – five (5%) percent of points available $200,001 - $400,000 – four (4%) percent of points available $400,001 – 600,000 – three (3%) percent of points available $600,001- $800,000 – two (2%) percent of points available $800,001 - $1,000,000 – one (1%) percent of points available Over $1,000,000 – zero (0%) percent of points available

Based on a typical 1,000 point evaluation scoring process, a firm deemed to be in the $0-$200,000 category threshold would be allotted 50 points etc.

d. Minority Business Status 25 Points Provides points pre-populated by the Purchasing Department for minority business status as designated by the State of Florida. If the firm, or its sub-consultant, is designated as a minority business by the Florida State Office of Supplier Diversity, Department of Management Services, two and one half (2.5%) percent of the total evaluation points are awarded. If the firm does not have minority business status as per the Florida State Office of Supplier Diversity, Department of Management Services, zero (0%) percent of the points available are awarded.

e. Pinellas County Small Business Enterprise (SBE) Status 100 Points Provides points pre-populated by the Purchasing Department for SBE status as designated by Pinellas County. To qualify, a firm or its sub consultants must be located in one of four (4) counties (Pinellas / Hillsborough / Pasco / Manatee) and have annual sales of goods/services not exceeding the maximum three (3) year average of three (3) million dollars or gross revenues not exceeding eight (8) million dollars for construction and not exceed a maximum three (3) year average of fifty (50) employees. Prime firm or sub-consultant must directly associate Small Business Enterprise (SBE) and be an integral part as defined by CCNA Florida Statute Section 287.055 and cannot consist of vendors or suppliers from office supply, printing services, etc. If the prime firm is certified as a Pinellas County SBE, 100 points will be awarded. If the prime firm is not a certified Pinellas County SBE and utilizes one (1) certified Pinellas County SBE as sub-consultant, fifty (50) points will be awarded. If the prime firm utilizes more than one (1) certified Pinellas County SBE as subconsultant, seventy-five (75) points will be awarded. Failure to utilize certified sub-consultants, as presented in your submittal and evaluated accordingly may affect future awards to your company. A prime firm or subconsultant must be certified through Pinellas County Economic Development as an SBE prior to submission of your proposal document. If the prime firm nor any of its sub-consultants are not certified as a Pinellas County SBE, zero (0%) percent of the points available will be awarded. Proposer must provide complete SBE Status Form (Attachment A).

f. Location 25 Points Provides points pre-populated by the Purchasing Department. Evaluates the location of the project team relative to Pinellas County including the prime firm and project manager. If firm has an established office located in Pinellas, Manatee, Hillsborough or Pasco counties, 25 points are awarded. If not, no points will be awarded.

4. EVALUATION CRITERIA for Oral Presentations An oral presentation may be requested at the evaluation committee’s discretion. The average scores from the written evaluation phase will be carried forward (for the shortlisted firms deemed qualified to proceed) and combined with average scores from the oral presentation process for one total average score potential of 2,000 points.

a. Understanding of Project /Firm Qualifications 500 Points

1. Evaluation of the firm’s understanding of the overall project including the scope of work which may include but is not limited to; studies performed that affect the project, key design elements and effect on the community involved.

2. Evaluation of the firm’s qualifications and qualifications of the individuals proposed for the project including the project manager and staff of the firm to be assigned. Qualifications shall include but not be limited to experience with similar projects, management experience, firm experience etc.

b. Ability to Provide Required Services Within the Schedule and Budget 300 Points Evaluation of the firm’s overall approach including experience in scheduling projects, systems that will be used to keep track of the project schedule, cost control, quality assurance and quality control, issues and methods employed to avoid cost overruns and project delays.

c. Managerial Methods used to Plan, Design and Administer the Project 200 Points Evaluation of the overall approach to the project proposed by the firm and the appropriateness of the methods proposed to plan, design and administer the project in relation to the scope of work and County requirements.

Total: 1,000 Points

5. TIME LINE:

Following is a listing of actions and anticipated dates; the County reserves the right to change the dates, if necessary.

Date

Advertising & Publishing RFP

Pre-proposal Conference

Deadline for Questions/Clarifications

Proposals due in Purchasing by 3:00 p.m. Public bid opening to follow immediately.

Evaluation of the RFP

Recommendation due to Purchasing from Department

Submit recommendation to Board for Award of Contract

6. INFORMATION PACKAGE:

Request for Letters of Interest for Professional Services As Governed by Florida Statute 287.055

1) "Professional services" is defined as those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice.

2) An award may not be issued without proof that your firm is registered with the Florida Division of Corporations, as per Florida Statute §607.1501 (http://www.flsenate.gov/Laws/Statutes/2011/607.1501).

3) A foreign corporation (foreign to the State of Florida) may not transact business in this state until it obtains a certificate of authority from the Department of State. Please visit www.sunbiz.org for this information on how to become registered.

Note: You can add/remove any of the example options below, change the order, create new items, etc. If you have any questions, please reach out to Contracts Group.

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