Cross_Bayou_Estates_Ph1_Scope_06.26.25.pdf

Exhibit A

TASK ORDER SCOPE OF SERVICES

ENGINEERING CONSULTING SERVICES

Contract No.: ______

Design and Permitting

For

Cross Bayou Estates Drainage Improvements Extension of 82nd Ave. N.

Outfall (Ph I)

PID 001328A

Prepared for:

Pinellas County Public Works Capital Improvements Division

14 S. Fort Harrison Avenue Clearwater, FL 33756

Prepared by:

CONSULTANT

Address

City, State Zip

Month, Year

Table of Contents

I. PROJECT SCOPE OF WORK…………………………………………………………………….3

I. PROJECT SCOPE OF WORK

All deliverables shall be in electronic format unless otherwise specified. A Schedule of Deliverables is provided as Attachment A.

Task 1: Site Meetings, Project Management and Contract Maintenance

The CONSULTANT shall conduct up to two (2) site reviews, which consist of one (1) site review meeting with County Public Works staff during the data collection stage and one (1) site review with the COUNTY after the 30% engineering drawings have been submitted to the COUNTY. CONSULTANT shall attend one (1) conference call with COUNTY project manager prior to a Project Production Team (PPT) meeting. COUNTY will schedule two meetings and the conference call after coordinating with CONSULTANT.

The CONSULTANT shall provide monthly updates, including progress status and project schedule updates via email.

The CONSULTANT will provide project and contract management for the duration of the project. This will include, but is not limited to, the preparation of project documents and filing systems for the project such as contract documents, sub-consultant agreements, meeting action items, project schedule and deliverables list.

CONSULTANT will prepare project invoices, schedules and progress reports each month, as detailed in

SECTION VII – INVOICING.

Deliverables: Two site review summary emails, conference call meeting agendas and minutes

Invoices, schedules, and progress reports

Meetings: Two meetings (two site reviews) and one conference call (pre-PPT)

Task 2: Project Kick-Off Meeting Within two weeks after a Notice to Proceed (NTP) has been issued, the COUNTY and CONSULTANT will participate in a virtual kick-off meeting to discuss the flow of information, review the project objectives, scope and schedule. The CONSULTANT will prepare an agenda, attendance sheet and meeting summary listing action items for further follow up.

Deliverables: Meeting agenda, summary, and attendance sheet

Meetings: One Virtual kick-off meeting

Task 3: Data Collection and Data Gap Analysis

The data collection phase will consist of the CONSULTANT conducting a field investigation. The field investigation will include: observation and photographic documentation of the existing conditions within the project area; and limited soil/groundwater table conditions investigation utilizing hand augers. The data obtained from the field investigation will be used in conjunction with information obtained during the p r e v i o u s l y c o m p l e t e d P E R phase to refine the selected design. During the review phase, the CONSULTANT will research and review existing information such as permits, as-built plans, design documentation, survey data and other pertinent information regarding the project location available from typical industry resources and the COUNTY. Upon review of all existing project documentation, CONSULTANT shall identify further subsurface utility engineering investigation, additional geotechnical investigation, and any other investigation to determine the best methodology for the design of the selected alternative.

The COUNTY will provide (as available):

• Project area boundary

• Photos and County stormwater inventory GIS data

• Historical reports, preliminary engineering report with alternative design plans, calculations, geotechnical reports

• Ecological data for the project corridor including wetland and surface water limits delineations

• Boundary Topographic Survey (DTM, ACAD files, pdf )

• Sample plans and specs of a recent creek stabilization project, and a recent stormwater conveyance system

The CONSULTANT shall download the most recent version of the County’s AutoCAD Civil 3D Kit. The CONSULTANT shall also identify gaps in data and provide the gap analysis to the COUNTY in an email.

Deliverables: Draft & Final technical memo with data gap summary

Meeting: One (1) Site Visit

Task 4: Geotechnical Investigation

The CONSULTANT will utilize the services of SUBCONSULTANT to perform the geotechnical analysis. The CONSULTANT will coordinate the work and provide a quality review of SUBCONSULTANT’S work before submitting to the COUNTY. The proposed geotechnical analysis scope of work is summarized below.

The objective of the geotechnical investigation is to assist with support of the design of stormwater system to alleviate flooding along Robin Road, Quail Road & Pelican Lane, improve the existing stormwater conveyance system along 82nd Ave. N., and improvements to the outfall. To meet this objective, the following services are recommended and the CONSULTANT shall also include all other elements necessary for the geotechnical investigation to provide guidance and recommendations on the design and construction of the project:

1. Hand auger borings shall be performed at XX channelside locations at a depth of XX-ft below existing grade for analyzing soil conditions.

2. Borings shall be performed along Robin Road, Quail Road, Pelican Lane, Jacaranda & Gardenia to analyze the composition of existing roadways sections, soil & groundwater conditions. Borings shall also be performed along the Northern Right-of-Way of 82nd Ave N from Starkey Rd to the outfall. Borings shall also be performed between two (yet to be determined) properties along Robin Rd. These borings shall determine the suitability of soils for drainage structures, pipes, existing groundwater levels, estimation of seasonal high groundwater table, permeability testing, and other soil & groundwater conditions testing necessary to determine designability and constructability of the proposed stormwater improvements.

3. A signed and sealed Geotechnical Report will be issued summarizing the field work, laboratory testing and predicted soil properties related to the XXXX. The report shall include geotechnical recommendations regarding the existing and proposed pavement structure, any special considerations that may be necessary for proposed drainage and drainage structures, and any considerations for improvements to the natural outfall.

SUBCONSULTANT shall provide a Geotechnical Engineering Report that summarizes the geotechnical evaluations, analyses, and recommendations for quality assurance and testing during construction. A draft report shall be submitted to the COUNTY for review and comment. A final, signed and sealed version of the report will incorporate COUNTY feedback and comments.

Deliverables: Draft Geotechnical Engineering Report (for COUNTY Review)

Reponses to COUNTY comments

Final signed and sealed Geotechnical Engineering Report

Task 5 Project Production Team (PPT) Meetings

The CONSULTANT shall attend four (4) PPT/QC Review meetings associated with the 30%, 60%, 90% and 100% design phases. These meetings will occur after the responses to the comments have been reviewed by the project team. The meetings will be scheduled by the COUNTY after coordinating with the CONSULTANT.

Deliverables: Responses to QC review comments (COUNTY will provide spreadsheet)

Agenda

Attendance sheet

Meeting highlights and list of action items

Meetings: Four (4) PPT/QC Review Meetings

Task 6: Geotechnical and Stormwater Results Evaluation and Design Analysis

6.1 Geotechnical Results Evaluation

The CONSULTANT shall review the geotechnical results and assist the COUNTY with the design development for bank stabilization and stormwater conveyance system from Robin Road, Quail Road & Pelican Lane to the outfall.

Bank stabilization will be designed with a combination of green and grey infrastructure. These bank stabilization methods will contain, but methods will not be limited to, gabions baskets, sheet pile walls, and live plantings.

COUNTY will coordinate two (2) virtual meetings to discuss desired design.

SUBCONSULTANT shall provide a Geotechnical Engineering Report that summarizes the geotechnical evaluations, analyses, and recommendations for quality assurance and testing during construction. A draft report shall be submitted to the COUNTY for review and comment. A final, signed and sealed version of the report will incorporate COUNTY feedback and comments.

6.2 Hydrologic & Hydraulic (H & H), Stormwater Modeling & Floodplain Impact Analysis

The CONSULTANT shall perform hydrologic and hydraulic modeling.

The CONSULTANT shall review the previously completed 2025 ICPR4 project-specific, sub-watershed existing conditions model (ECM) and proposed condition model (PCM). The PCM model scenarios shall be further refined to support the development of the design for a new stormwater conveyance system to alleviate flooding along Robin Road, Quail Road & Pelican Lane, improve the existing stormwater conveyance system along 82nd Ave. N., and improvements to the outfall.

It is expected that HEC-RAS or a similar hydrodynamic computer model as approved by the COUNTY, will be used to evaluate flows, velocities, and shear stress in the existing and proposed conditions to support the design of the outfall bank stabilization measure. Appropriate upstream flow and downstream stage boundary conditions will be established to aid in the modeling. Tailwater data will be obtained from available downstream stage data or established based on reasonable assumptions. CONSULTANT shall obtain upstream flows from the previously completed 2025 ICPR4 project-specific, sub-watershed existing conditions model (ECM) and proposed condition model (PCM), to be provided by the COUNTY. It expected that the hydraulics of the outfall will be evaluated for several design storms including the 10-year/24-hour, 25-year/24-hour and 100-year/24-hour storm events.

COUNTY LEVEL OF SERVICE FOR STORMWATER AND FLOOD MANAGEMENT

County’s Level of Service (LOS)

100 yr / 24 hr No structural flooding (business or residential)

Bridges and Cross Drains on Evacuation Routes

Any adverse impacts shall be submitted to COUNTY for review

50 yr / 24 hr Bridges and Cross Drains on Arterial and High-Use (ADT > 1,500) Roads

25 yr / 24 hr Flooding contained within ponds and channels

Outfall ditches, Major Channels and Canals

Bridges and Cross Drains on all Other Roads and Facilities

10 yr / 24 hr No street flooding on County maintained streets

The allowable spread width is per the FDOT drainage manual and Greenbook

The HGL shall remain below the curb inlet elevation

Roadside, Median and Collector ditches or swales

Storm Drains (also applies to parking areas)

Roadside Ditch Culverts

Note: Refer to Pinellas County Stormwater Manual (2024 version) for specific information on LOS

The CONSULTANT shall conduct a floodplain impact analysis including proposed floodplain compensation (if compensation is required).

A technical memorandum explaining model development and execution methodology, summarizing model results (tabular and exhibit summaries), discussing stability issues (if any), a clear basis of assessing proposed improvements for flood protection, and describing the floodplain impact analysis and potentially necessary floodplain compensation will be provided.

The above data will be used to confirm the appropriate outfall cross-sections, longitudinal slope and strengthening materials of the natural outfall.

The following are some of the components that will be evaluated to meet the above-outlined objectives.

CONSULTANT shall evaluate all other components as necessary to complete a comprehensive analysis on the design:

• Creek bottom and embankment erosion and reinforcement

• Slope failure conditions based on available geotechnical report data and field soil assessment

• Effect of wildlife crawl outs on channel flow

• Proposed outfall pipes that discharge into the channel

CONSULTANT shall provide a technical memorandum that summarizes the H & H modeling and analysis.

Deliverables: Draft & Final H&H assessment technical memorandum Digital input/output HEC-RAS model files

ICPR model and geodatabase

Agenda, summary and action items

Meetings: One (1) virtual meeting to review PPT QC review comments on the technical memorandum

One (1) virtual meeting prior to submitting the final technical memorandum after addressing the PPT QC review comments

6.3 Model Peer Review Coordination

The CONSULTANT shall coordinate with the COUNTY and a third-party consultant (hired by the COUNTY) who will perform a peer review on the modeling efforts. This coordination shall include model file sharing, responses to peer review comments, model revisions (existing and proposed conditions) as necessary, and a technical memo summarizing the work effort that resulted from the peer review. The CONSULTANT shall also prepare and provide a model ledger that explains all the refinements and their respective sources and results (including a high level summary, in geodatabase form and/or notes, of what changes were made to the model, to what (node-basin-link), and why, etc.)

The estimated duration for the third-party peer review is 45 calendar days, and the estimated duration for the CONSULTANT’S time for responding to comments and model revisions is 45 calendar days for each round of comments. This task includes up to three rounds of comments, responses and model revisions.

Deliverables: Agenda, Summary and Action Items

Responses to review comments

Revised ICPR model and geodatabase

Technical memorandum including model ledger

Meetings: Three (3) virtual meetings

Task 7: Floodplain Resiliency Analysis from Sea Level Rise

Upon conducting the H&H Modeling, CONSULTANT shall evaluate the performance of the proposed stormwater system for changing climatic conditions. The CONSULTANT shall utilize the COUNTY’s Flood Resiliency Tool to assess model conditions for impacts from Sea Level Rise based on a vetted planning horizon (estimated at 100 years)

– using NOAA’s 2022 Sea Level Rise rates and in accordance with the COUNTY’s SLR Guidance Manual and Flood Vulnerability Tool (FRT) (both to be provided by COUNTY). Both the combined 25- and 100-year events will be evaluated using the Intermediate-Low, Intermediate, and High Curves. COUNTY will provide access to models and FRT Tool. The CONSULTANT shall provide draft & final FRT assessment, showing proposed recommendations.

The CONSULTANT shall provide data inputs for a FDEP Sea Level Impact Projection (SLIP) Study per Section

161.551 of the Florida Statutes. The COUNTY will run the report and the CONSULTANT shall review the report and provide recommendations.

Deliverables: Draft & Final FRT assessment and recommendations

Draft & Final SLIP Study inputs and recommendations

Agenda, summary and action items

Meetings: Three (3) Coordination Virtual Meetings

Task 8: D e s i g n S u b m i t t a l R e q u i r e m e n t s , D e s i g n C r i t e r i a , 3 0 % a n d 6 0 % Design Plans

Submittal Requirements and Design Criteria

The CONSULTANT shall develop and provide the COUNTY with 30%, 60%, 90%, 100% and Final Plan submittals. CONSULTANT shall reference ATTACHMENT C – Design Submittal Checklist for Submittal Requirements. CADD files will be provided with every plan submittal. The horizontal alignment or plan portion of the plans shall include as a minimum: entire mainline baseline and/or centerline of construction with the existing topography; existing right-of-way limits, begin and end project limits and horizontal geometrics. The design plans shall be produced on 24” x 36” at a scale of 1" = 20'. The vertical alignment or profile grade shall also be plotted in the profile portion (lower half of sheet). The proposed profile shall indicate respective geometric controls such as length of vertical curves, vertical points of intersections, and percent grades. Existing ground line shall also be shown as a reference in the profile portion. The profile stationing shall depict formats with beginning and ending stations with intermediate tick marks matched with the plan portion along the alignment, or as close as possible in curved alignments. Profile scale should be the same as is for horizontal but 10% of the horizontal assigned for vertical. (e.g., Plan: 1" = 40'; Profile: 1" = 40' Horizontal and 1"= 10' Vertical). Cross drains, seasonal high water and mean high water elevations shall be shown in the profile. Site benchmarks shall be clearly marked including vertical and horizontal control coordinates.

Plan/Profile Views and Cross Section Design Files

The CONSULTANT shall establish and develop plan and profile views and cross section design files in accordance with the 2024 version of the Pinellas County Civil 3D CADD Manual and FDOT Plans Preparation Manual. Cross sections intervals shall be every 50 feet and as needed at special sections for detail. Cross sections shall include cut/fill quantities per cross section and total cut and fill quantities for the entire project, right of way / easement lines, top of bank, toe of slope, seasonal high and mean high water elevations.

Tree Disposition Analysis

The COUNTY will perform a tree inventory for trees on the provided survey. Data collected for tree inventory will include location, DBH and a generic ID. The CONSULTANT shall provide species identification and tree rating category per Sec. 138-3654(1)(4). Pinellas County LDC.

The CONSULTANT shall perform a tree impact analysis (includes canopy coverage impact estimates based on DBH measurements from survey – i.e., 1” tree DBH = 1’ canopy radius, and tree mitigation strategies) associated with the proposed slope stabilization alternative. Tree mitigation will be calculated per Sec. 138-3654(a)(4). The tree impact analysis (includes canopy coverage reduction and tree mitigation) shall include a summary of trees to be removed, their associated canopy area reduction and a recommended mitigation plan to restore loss of canopy.

The CONSULTANT shall provide tree disposition plan sheets and a table that shall include which trees will be protected or removed.

Mitigation Planting Plan Drawings

CONSULTANT shall provide mitigation planting plan drawings based on specifications and layout provided by the COUNTY. It is assumed this would be 3 additional plan sheets.

Specifications, Bid Quantities and Engineering Cost Estimate

CONSULTANT shall prepare or provide specifications for all pay items that are not in the Pinellas County Standard Technical Specifications For Roadway and General Construction (2025 version).

CONSULTANT shall prepare bid quantities that include all bid items, which comprise the project design. Bid items shall include reference to applicable COUNTY and FDOT Measurement and Payment items. CONSULTANT shall provide an Engineer’s Opinion of Probable Construction Cost (EOPCC) at the 30%, 60%, 90% and 100% design submittals. The COUNTY shall provide a template for the EOPCC.. CONSULTANT shall prepare or provide specifications for all pay items that are not in the Pinellas County Standard Technical Specifications for Roadway and General Construction (2025 version) or FDOT standard specifications.

Engineer’s Opinion of Probable Construction Cost shall be submitted with the 30%, 60% and 100% final design review submittals. Final bid quantities shall be submitted with the Final design review submittal. A final construction cost opinion based on the final bid quantities shall be submitted with the 100% final design review submittal.

Construction costs are to be based on the most current costs obtained from the COUNTY’S 6-month averages (provided by the COUNTY) and FDOT Construction Contract History and as confirmed by the COUNTY.

The 30%, 60%, 90%, 100% and Final Plan submittals will be reviewed by the COUNTY PPT. Review comments will be provided to the CONSULTANT and the CONSULTANT shall provide responses for acceptance by the COUNTY prior to making revisions to the deliverable.

Task 8.1 30% Design Plans

The 30% design plans shall be in accordance with the 2024 version of the Pinellas County CADD Standard Manual for Survey and Civil Engineering, and FDOT Plans Preparation Manual. Refer to Attachment C for 30% Design Submittal Checklist for submittal elements.

Additional site-specific security and temporary safety measure notes will be incorporated into the final design during the constructability review.

Deliverables: 30% design plans and documentations

Task 8.2: Drainage Design Criteria Memorandum, Design Report and 60% Design Plans

CONSULTANT shall complete drainage design for a new stormwater conveyance system to alleviate flooding along Robin Road, Quail Road & Pelican Lane, improve the existing stormwater conveyance system along 82nd Ave. N., and improvements to the outfall.

The drainage design shall have the following features: is consistent with requirements of FDEP, SWFWMD and USACE, Pinellas COUNTY and any other regulatory agencies which have jurisdiction over the project; is consistent with requirements of the COUNTY Stormwater Manual (2024 version) and other stormwater related criteria in the COUNTY’s Code of Ordinance; utilizes existing facilities where possible; is cost effective.

60% Design Plans

The 60% design plans shall be in accordance with the 2024 version of the Pinellas County CADD Standard Manual for Survey & Civil Engineering, and FDOT Plans Preparation Manual. Refer to Attachment C for 60% Design Submittal Checklist for submittal elements.

The DRAINAGE ENGINEER shall conduct one (1) drainage field review and attend the 60% and 100% Phase Review Meetings, if requested by the County.

Design Criteria Memorandum and Design Report

The CONSULTANT shall prepare and submit to the COUNTY a design criteria memorandum as part of the design report. The design criteria memo shall describe the criteria and parameters utilized in the development of the design.

Any anticipated design variations and design exceptions shall be discussed with the COUNTY prior to inclusion in the report.

The CONSULTANT shall submit a variance request for any design criteria not conforming to applicable regulatory requirements stated above. The CONSULTANT shall submit the design report with the 60% plans submittal and shall provide updates at all remaining submittals.

The CONSULTANT shall submit to the COUNTY a design report to include design notes, data, and calculations to document the design conclusions reached during the development of the contract plans. The report shall summarize all design decisions and results. The design notes, data, and calculations shall be recorded on size 8-1/2"x11" sheets, fully titled, numbered, dated, indexed, digitally bookmarked and signed by the designer and the checker. Computer output forms and other oversized sheets shall be folded to 8-1/2"x11" size. The data shall be provided to the COUNTY electronically.

This will include any updates to the Task 4 H&H report data based on the 60% design.

Deliverables: 60% Design Plans and documentation, Design Criteria Memorandum and Design Report

CAD Files

QA/QC Documentation

Task 9: Utility Coordination Support

Utility Coordination - The COUNTY is responsible for coordinating its design work with public and private Utility Agency/Organization (UAO) having existing and/or planned facilities within the limits of the project.

The COUNTY must provide the UAO’s project plans and/or Civil 3D files at the 60% and 100% complete design phases, as drafted by the CONSULTANT. In the event that the project files are larger than UAO’s email servers allow (generally 10MB), the CONSULTANT should be responsible for electronic plan and/or Civil 3D file transfer as directed by the COUNTY. During the 60% complete design phase, the UAO’s will be instructed to return a set of plans to the COUNTY showing their utility relocations/adjustments, new facility designs, existing utility facilities to remain and utility facilities to be removed. The COUNTY’s and CONSULTANT’s utility coordination responsibilities will continue throughout the design process to assist with resolving potential utility conflicts.

Utility Adjustment Plans - The CONSULTANT must prepare utility adjustment sheets as part of the project plan set to show existing public and private utility facilities remain in place, new utility facilities to be constructed and utility facilities to be removed. Utility adjustment plans must be prepared on screened reproducible copies of the plan and profile sheets, cross section sheets, drainage structure sheets and signalization plans if applicable. The CONSULTANT is to identify all potential utility conflicts or constructability issues (i.e. OSHA clearance issues with equipment relating to overhead power lines) based on the data provided within the Survey, horizontal and vertical field investigations and information provided by the UAO’s. The 100% design review submittal must include final utility adjustment plans that reflect the final disposition of all public and private utilities. Any subsequent utility conflicts are to be resolved and all final design revisions complete at the final design submittal.

Utility Coordination Meetings - The CONSULTANT must attend utility coordination meetings to be held after the 60% design submittal and prior to the 100% design submittal. The CONSULTANT will prepare interim pre- 100% plans for the utility coordination meeting that is to be held prior to the 100% design submittal. The meetings will be held an average of 30-45 days after notification to utility agencies. The COUNTY will be responsible for organizing these meetings. The COUNTY will prepare formal correspondence issuing project plans and/or Civil 3D files as outlined above. The COUNTY shall moderate the meeting. The CONSULTANT shall discuss the project design (roadway, sidewalk, drainage, etc.) with particular emphasis on potential utility conflicts and constructability concerns. The CONSULTANT shall prepare and distribute detailed minutes to all attendees.

Representation at the meeting should consist of internal COUNTY stakeholders, CONSULTANT engineering staff and UAO’s with facilities located and/or planned within the project limits.

The CONSULTANT must coordinate with the COUNTY and UAO’s to determine areas of apparent conflict or constructability concerns and request Subsurface Utility Engineering activities (Conflict Resolution) to confirm whether or not a conflict exists and to what degree. A conflict matrix itemizing utility conflicts by company must be prepared by the CONSULTANT and submitted to the COUNTY. The COUNTY must distribute to necessary UAO’s. Four weeks on average should be allowed for each UAO to respond with appropriate resolution. SUE work will be performed or coordinated by the COUNTY.

Final agreements with Utilities (Final Plans) - The COUNTY will transmit the necessary legal drafts and documents to each UAO as required.

Review and Acceptance – The COUNTY will be responsible for making all necessary reviews and acceptance of utility related materials including but not limited to, Utility Right of Way Permitting, Utility Work Schedules, and technical specifications.

Deliverables: 60% Utility Adjustment Plans, 100% Utility Adjustment Plans

Meetings: Two (2) Utility Coordination Meetings

Task 10: Public Engagement & Project Information Meeting

The CONSULTANT shall coordinate with the COUNTY to prepare for the project information meeting.

Coordination (email, calls and meetings) shall occur after the 60% design submittal.

The CONSULTANT shall conduct one (1) virtual meeting (approximately 60 minutes long). The CONSULTANT shall prepare and give a presentation (approx. 30 mins. long) that will describe the project objectives, design alternative, and its perspective benefits; and present pictures of the design alternative to provide citizens with a visual of what they can reasonably expect to see from this project. After the presentation, the CONSULTANT and the COUNTY shall address questions. The CONSULTANT shall prepare and submit to the COUNTY a document of all questions, comments, and responses. The public comment/response document shall also include the name, address, email, and phone number of citizens with their perspective questions/comments.

The length of the project information meeting will be approximately 3 hours, only two of which will be with the public.

CONSULTANT shall prepare and provide exhibits of the alternates. Exhibits shall also show the benefits to the public of the alternative, and renderings (or pictures of similar improvements) to give the residents a helpful visual of what their neighborhood will look like after the improvements have been constructed. The scope includes an allowance for third party services to handle graphic production.

The COUNTY shall facilitate and moderate the meeting and provide notices to the public with details on the project information meeting. The CONSULTANT shall provide the COUNTY with a draft presentation for review before finalizing.

Deliverables: Agenda

Draft and Final Presentation include three (3) rounds of comments

& responses on presentation from COUNTY staff

Meting Exhibits

Summary of public comments and responses

Meeting summary and action items

Meetings: Two (2) Coordination meetings with COUNTY

One (1) virtual project information meeting

Task 11: Environmental Services

The CONSULTANT shall provide environmental services that include, but not limited to, environmental site assessment, ecological services and soil sampling for beneficial reuse of excavated soils. Environmental permitting shall also be included.

The CONSULTANT will coordinate with the COUNTY for scheduling one (1) virtual pre-application meeting with USACE, one (1) virtual pre-application meeting with SWFWMD and one (1) virtual pre-application meeting with FDEP. The CONSULTANT shall prepare permit applications, technical data and supporting documentation for all permits/exemptions to be submitted by the COUNTY. The CONSULTANT must acquire all state (SWFWMD or FDEP), federal (USACE), and COUNTY permits for the proposed project. Tree removal and habitat permits from the COUNTY will be required as part of this project, and the COUNTY will be responsible for acquiring these permits.

The CONSULTANT must visit the project site with COUNTY and respective regulatory agencies, as necessary, to determine the applicability of permits. The COUNTY shall establish the landward extent of state and federal jurisdictional wetlands and surface waters pursuant to all current state and federal regulations and standards.

The CONSULTANT must prepare application forms, narratives, calculations, exhibits, permit drawings, etc.

necessary for all permit application submittals. The CONSULTANT must submit the completed draft permit applications to the COUNTY for review and signature after receiving and incorporating comments from the 60% design PPT/QC review, unless agreed upon otherwise by the COUNTY. Upon obtaining signature from the COUNTY, the CONSULTANT shall submit the final permit application to the appropriate agency.

If required, the CONSULTANT will coordinate with the County to develop conservation measures to mitigate for impacts to protected species and management strategies to ensure that protected species are not adversely affected during construction. Note that protected species will be identified by the CONSULTANT. If necessary, surveys and permitting for protected species or habitat shall be completed by the CONSULTANT.

The CONSULTANT must coordinate with COUNTY Permit Coordinator until all permits are obtained. The CONSULTANT shall prepare one response to each agency request for additional information (RAI), including completion of design revisions that may be required to secure the required permits, and provide draft response packages to COUNTY Permit Coordinator. The CONSULTANT must coordinate with COUNTY Permit Coordinator to meet with the regulatory agencies as necessary to resolve permitting issues.

COUNTY shall pay for all permit fees.

Subsequent to construction completion, CONSULTANT shall provide all as-built certifications and self-certifications as required by the permit(s) for this project. The COUNTY will provide any required as-built survey data as determined by the CONSULTANT.

Deliverables: Meeting Minutes

Draft permit application package for County review

Final permit application package

Responses to RAI

As-built survey items needed for certifications

As-built certifications(s)

Protected species survey

Meetings: Three (3) Pre-application Meetings with permitting agencies

Three (3) Field Meetings with permitting agencies

Task 12: 90%, 100% and Final Design Plans

The 90% plans shall incorporate all 60% phase comments by the PPT Team, all other permitting agencies and Utility Owner Groups. CONSULTANT shall complete bid package with all required documentation, including but not limited to, permits, reports & specifications. Real Property needs shall be shown at the 90% phase.

The 100% final design plans shall incorporate all comments and revisions approved by COUNTY from the PPT review meetings, as well as revisions necessary to address comments from the permitting agencies. The 100% final design plans shall include all elements necessary to advertise to qualified bidders for construction and shall be signed and sealed.

The CONSULTANT shall provide the following: Perform a constructability review as part of the 100% Plans review. This process shall include providing clear decisions and directions and documentation of all decisions, assumptions and recommendations. Additional site-specific security and temporary safety measure notes, provided by the COUNTY, will be incorporated into the final design during the constructability review.

CONSULTANT shall provide a constructability review memorandum of all decisions, assumptions, recommendations, and site-specific security and temporary safety measure notes.

Deliverables: 9 0 % D e s i g n P l a n s a n d d o c u m e n t a t i o n , U t i l i t y

A d j u s t m e n t P l a n s , 100% Design Plans, Design Criteria Memorandum and Design Report Constructability review memorandum

Digitally Signed and Sealed soft copies of the final plans

Task 13: Internal Quality Assurance/Quality Control (QA/QC) Plan and Documentation

For the duration of the project the CONSULTANT shall conduct and document interna; Quality Assurance/Quality Control (QA/QC) reviews utilizing staff that are not working on this project. The QA/QC documentation shall describe what methods were used to perform the QA/QC review for each task and be accompanied by statement signed by the principal-in-charge. CONSULTANT shall include the methodology of the review and the signed QA/QC statement with each respective submittal. Prior to the acceptance of a Final QA/QC Plan, a draft QA/QC Plan shall be submitted to the COUNTY for review & comment.

The QA/QC documentation for the Design shall be in the form of a technical memo that explains the Design components that were reviewed and the methodology of the review.

Deliverables: Draft & Final QA/QC Plan

Internal QA/QC documents for each submittal phase

QA/QC Statement with respective submittals

Technical memo for the Design QA/QC

Task 14: Post Design Support

CONSULTANT shall provide post-design services including assistance with review of the advertised bid package and responsive bids from contractors, attendance of 1 pre-construction meeting, review of shop drawings, responses to requests for additional information, and up to 6 site visits during construction. CONSULTANT shall respond to all construction submittals within 2 business days. CONSULTANT shall coordinate all site visits with the COUNTY, and COUNTY shall be present during the site visits.

The CONSULTANT shall provide all as-built certifications and self-certifications as required by the permit(s) for this project. The COUNTY will provide any required as-built survey data as determined by the CONSULTANT.

This task shall be billed as time and materials.

Deliverables: Construction submittal responses

Required as-built survey certifications for permit closeout

Meetings: Six (6) site visits

Task 15: Optional Services

Optional Service 1 – Additional PPT Meeting

The CONSULTANT shall attend one additional PPT meeting with the COUNTY. The meeting will be scheduled by the COUNTY after coordinating with the CONSULTANT.

Deliverables: Agenda, meeting minutes

Meetings: One (1) PPT meeting

Optional Service 2 - Additional Onsite Meetings with Regulatory Agencies

The CONSULTANT shall attend up to two (2) additional on-site meetings with environmental regulatory staff and COUNTY if requested. T h e CONSULTANT shall prepare agendas and detailed meeting minutes and submit to COUNTY Project Manager.

Deliverables: Agenda, meeting minutes

Meetings: Two (2) on-site meetings

Optional Service 3 - Additional Geotechnical Investigation

The CONSULTANT shall utilize the services of a geotechnical engineering firm to perform a geotechnical investigation and analysis to assist with the design of the bank stabilization. The CONSULTANT will coordinate the work and provide a quality review of work before submitting deliverables to the COUNTY.

The geotechnical scope of work shall include, but is not limited to: evaluating subsurface soil properties and conditions; identifying potentially deleterious materials which may have an impact on construction; identification of the existing groundwater levels and estimated normal seasonal high groundwater; recommendations for the proposed construction and bank stabilization methods, as well as the suitability of excavated soils for re-use. The CONSULTANT shall include all other elements necessary for the geotechnical investigation to provide guidance and recommendations on the bank stabilization design.

Deliverables: Draft Geotechnical Engineering Report (for COUNTY Review)

Reponses to COUNTY comments

Final signed and sealed Geotechnical Engineering Report

Optional Service 4 – Alternatives for Water Quality

The CONSULTANT shall evaluate the possible incorporation of nutrient removal boxes or filter systems to improve water quality into the design. Water quality improvements will be analyzed through the use of BMP Trains™ and will integrate the tenets of the County’s Stormwater Manual to assess pollutant load reductions and removal efficiencies. Effectiveness in improving water quality – pounds of total nitrogen and total phosphorous removed. Based on load reduction calculation of total nitrogen and total phosphorous from BMP Trains™

Deliverables: D r a f t & F i n a l T e c h n i c a l M e m o r a n d u m

Optional Service 5 – Land Acquisition

The CONSULTANT shall review the selected design for additional land acquisition (easements). If the proposed design necessitates additional lands for construction completion, then the CONSULTANT shall show the required lands in the design documents, and shall assist the COUNTY in the preparation of the legal descriptions, sketches, and all documentation necessary for land acquisition.

Meetings: Four (4) Coordination meetings with COUNTY

Optional Service 6 - Additional Public Engagement Meeting

The CONSULTANT shall coordinate with the COUNTY to prepare for the project information meeting.

Coordination (email, calls and meetings) shall occur after the 60% design submittal.

The CONSULTANT shall conduct one (1) in person meeting (approximately 60 minutes long). The CONSULTANT shall prepare and give a presentation (approx. 30 mins. long) that will describe the project objectives, design alternative, and its perspective benefits; and present pictures of the design alternative to provide citizens with a visual of what they can reasonably expect to see from this project. After the presentation, the CONSULTANT and the COUNTY shall address questions. The CONSULTANT shall prepare and submit to the COUNTY a document of all questions, comments, and responses. The public comment/response document shall also include the name, address, email, and phone number of citizens with their perspective questions/comments.

The length of the project information meeting will be approximately 3 hours, only two of which will be with the public. One hour is allotted for set up and tear.

CONSULTANT shall prepare and provide exhibits of the alternates. Exhibits shall also show the benefits to the public of the alternative, and renderings (or pictures of similar improvements) to give the residents a helpful visual of what their neighborhood will look like after the improvements have been constructed. The scope includes an allowance for third party services to handle graphic production. The COUNTY shall arrange for use of an adequate building to hold the meeting.

The COUNTY shall facilitate and moderate the meeting and provide notices to the public with details on the project information meeting. The CONSULTANT shall provide the COUNTY with a draft presentation for review before finalizing.

Deliverables: Agenda

Draft and Final Presentation, include three (3) rounds of comments

& responses on presentation from COUNTY staff

Meeting Exhibits

Summary of public comments and responses

Meeting summary and action items

One (1) in person project information meeting

Optional Service 7 – Public Pre-Construction Meeting

The CONSULTANT shall coordinate with the COUNTY to prepare for a project preconstruction information meeting. Coordination (email, calls and meetings) shall occur after the project has been awarded to a contractor.

The CONSULTANT shall conduct one (1) virtual meeting (approximately 60 minutes long). The CONSULTANT shall prepare and give a presentation (approx. 30 mins. long) that will describe the project construction phasing, scheduling and impact to the residents. After the presentation, the CONSULTANT and the COUNTY shall address questions. The CONSULTANT shall prepare and submit to the COUNTY a document of all questions, comments, and responses. The public comment/response document shall also include the name, address, email, and phone number of citizens with their perspective questions/comments. The length of the project information meeting will be approximately 3 hours, only two of which will be with the public.

CONSULTANT shall prepare and provide exhibits of the construction phasing & schedule.

he COUNTY shall facilitate and moderate the meeting and provide notices to the public with details on the project information meeting. The CONSULTANT shall provide the COUNTY with a draft presentation for review before finalizing.

Deliverables: Agenda

Draft and Final Presentation, include three (3) rounds of comments

& responses on presentation from COUNTY staff

Summary of public comments and responses

Meeting summary and action items

One (1) virtual pre-construction information meeting

Task 16: Contingency Services

**Placeholder for line item in purchase order**

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