CRFQ DOT2600000014 Terms and Cond.pdf

This document is a set of General Terms and Conditions for a contract with the State of West Virginia, specifically from the West Virginia Department of Administration, Purchasing Division. The contract is a Term Contract with an initial contract term of one year, which may be renewed upon mutual written consent of the Agency and Vendor, with approval from the Purchasing Division and Attorney General's office. The contract is an Open End Contract, meaning quantities listed in the Solicitation/Award Document are approximate and based on estimates supplied by the Agency, with the understanding that the actual quantities ordered may vary during the contract term.

The contract requires the Vendor to maintain specific insurance coverages, including Commercial General Liability Insurance and Automobile Liability Insurance, each with a minimum coverage of $1,000,000 per occurrence. The Vendor must comply with various state regulations, including licensing requirements, workers' compensation laws, and provisions related to domestic steel and aluminum product preferences. The contract is subject to funding availability, with a clause stating that if funds are not appropriated, the contract becomes void. Payment will be made in arrears upon receipt of proper invoices, and the Vendor must accept payment through electronic funds transfer and P-Card methods. The contract also includes provisions for confidentiality, background checks, antitrust compliance, and prohibitions against conflicts of interest.