CRFQ DOT2600000014 Specifications.pdf

This Request for Quotation (RFQ) is issued by the West Virginia Purchasing Division on behalf of the West Virginia Division of Highways, District Nine, seeking to establish an open-end contract for the rental of excavators with 360° rotating log grapples. The solicitation requires three (3) excavator units to be leased without operators for approximately four (4) months, beginning November 17, 2025. The excavators must have an operating weight between 17800kg and 23560kg, with specific models like the Cat 318D2 L and John Deere 210P recommended, and must include a 3.4-5.5 ton rotor attachment with a 360-degree (fixed) grapple connection and a minimum 54" grapple opening.

The contract will be awarded to the vendor providing the lowest overall total cost, with pricing to be submitted per day/week/month, including costs for the first mile of delivery and additional miles. Vendors must electronically submit pricing through wvOASIS or via email, with invoicing based on actual lease/rental days. The West Virginia Division of Highways will provide fuel, oil, and lubricants, and will calculate mileage using state-approved routing methods. Equipment will be leased for periods not exceeding ninety days, with invoicing occurring at daily, weekly, or monthly rates depending on the rental duration. The contract includes provisions for equipment maintenance, replacement parts, and risk of loss, with specific guidelines for downtime, delivery, and potential vendor default.