CRFQ DOT2500000044 Inst to Vendors.pdf

This document is an "Instructions to Vendors Submitting Bids" file for the West Virginia Department of Administration Purchasing Division, specifically for Solicitation No. CRFQ 0803 DOR250000044. The solicitation requires a mandatory pre-bid meeting on April 3, 2025 at 10:00am located at 2982 Richwood Road, Fenwick, WV 26202. Vendors must attend this meeting or risk bid disqualification. The bid submission deadline is April 11, 2025 by 10:00am, with bid opening scheduled for April 22, 2025 at 1:30 PM at the Department of Administration, Purchasing Division in Charleston, WV.

The document outlines several key requirements for vendors, including mandatory registration with the West Virginia Purchasing Division and payment of a $125 fee if applicable. The solicitation allows for electronic bid submissions through wvOASIS and provides specific communication guidelines, including a vendor question deadline of April 11, 2025. The document also highlights preferences for small, women-owned, and minority-owned businesses, and includes provisions for reciprocal preferences for non-resident vendors. Vendors must carefully follow formatting instructions, provide complete documentation, and be prepared to have their bids evaluated based on unit prices and compliance with specified requirements.