CRFQ DMV2600000003 Terms And Conditions.pdf

This document is a standard General Terms and Conditions contract template from the West Virginia Department of Administration, Purchasing Division for state contract opportunities. The template is designed as an Open End Contract with a one-year initial term, renewable for up to three successive one-year periods, subject to mutual written consent of the Agency, Vendor, Purchasing Division, and Attorney General's office. The contract allows for quantities to be determined based on actual agency needs, with estimated quantities provided in the solicitation/award document.

The contract establishes comprehensive requirements for vendors, including mandatory insurance coverage (Commercial General Liability at $1,000,000 per occurrence and Automobile Liability at $100,000 per occurrence), licensing and certification prerequisites, payment methods (electronic funds transfer and P-Card), and specific compliance obligations. Vendors must provide quarterly reports detailing purchase quantities and dollars, accept payment in arrears, pay applicable taxes, and comply with state laws regarding domestic product preferences, background checks, and ethical standards. The contract prohibits additional fees, requires vendor independence from the state, and includes provisions for emergency purchases, contract modifications, and potential contract cancellation.