CRFQ DMV2600000003 Specifications.pdf

This Request for Quotation (RFQ) is issued by the West Virginia Purchasing Division on behalf of the West Virginia Division of Motor Vehicles for HVAC Maintenance at the Summersville Regional Office. The contract is for an open-end HVAC Maintenance agreement for the geothermal water source heat pump system located at 2 Armory Way, Summersville, WV 26651. The contract has a total payment limit of $500,000 and covers both preventive and corrective maintenance services. The vendor will be responsible for maintaining the HVAC system according to manufacturer recommendations, performing monthly preventive maintenance, responding to corrective maintenance calls within two hours, and providing all necessary parts and labor.

The pricing structure includes a monthly preventive maintenance charge and hourly rates for corrective maintenance. Vendors must submit pricing pages with detailed cost breakdowns, including monthly charges, estimated labor hours, hourly labor rates, and parts costs. The vendor will be responsible for all travel costs, must maintain 24-hour emergency telephone service, and provide a 12-month warranty on all labor performed. Vendor qualifications include demonstrating prior experience maintaining similar HVAC equipment, providing trained and certified technicians, and complying with specific licensing requirements such as WV Electricians License, WV Plumbers License, and EPA 608 Certification. The contract requires adherence to multiple building and safety codes, including the National Electric Code, International Building Code, and ANSI/ASHRAE standards.