CR12_5th_Avenue_-_Pedestrian_Improvements.pdf

Gadsden County

Board of County Commissioners

Invitation to Bid - EJCDC Construction CR12 5TH AVENUE –

PEDESTRIAN IMPROVEMENTS

ITB: 27-01

RELEASE DATE: October 22, 2026

DEADLINE FOR QUESTIONS: November 4, 2026

RESPONSE DEADLINE: November 24, 2026, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/gadsdencountyfl https://www.gadsdencountyfl.gov/home

• Gadsden County does not discriminate on the basis of race, color, national origin, sex, religion, age, marital status and disability/handicapped status in employment or provision of service.

• Gadsden County is an Equal Opportunity Employer

• MBE/WBE businesses are encouraged to participate

• Gadsden County strictly enforces open and fair competition

ADA - Special Accommodations: Any person requiring accommodation by the County due to a disability should call the Purchasing Office at 850-875-7243 or 850-627-4053 at least five (5) business days prior to any pre-response conference, response opening, or meeting. If you are hearing or speech impaired, please contact the County Purchasing Office by the Florida Relay Service, which can be reached at 1-800-955-8771 (TDD).

https://procurement.opengov.com/portal/%7bproject.government.code%7d https://www.gadsdencountyfl.gov/home

Invitation To Bid 27-01 CR12 5th Avenue – Pedestrian Improvements

DOCUMENT 00010 - TABLE OF CONTENTS

ENGINEER OF RECORD

Alday-Howell Engineering, Inc

This projects consists of pedestrian improvements along CR 12 (5th Avenue) in

Havana, Florida, including concrete sidewalk, concrete gravity wall, aluminum handrail or guiderail, detectable warnings, signing and pavement markings, turf restoration, maintenance of traffic, and associated work shown in the Contract Documents. This description is a general summary only. The complete scope, quantities, technical requirements, and contractual obligations are contained in the attached Contract

Documents.

CONTRACT AND BIDDING DOCUMENTS

C-111 ADVERTISEMENT FOR BIDS

C-200 INSTRUCTIONS TO BIDDERS

C- 410 BID FORM WITH ATTACHMENTS

OG-

ELECTRONIC BID SCHEDULE

OG-

VENDOR QUESTIONARRE And REQUIRED SUBMITTALS

ATTACHMENTS And EXHIBITS

Attachment A — Notice of Award

Attachment B — Draft Agreement and Contract Documents

Attachment C — Construction Plans

Technical Specifications

Funding or Agency Requirements

Other Project-Specific Exhibits

END OF DOCUMENT 00010- TABLE OF CONTENTS

C-111 - ADVERTISEMENT FOR BIDS

LEGAL ADVERTISEMENT

GADSDEN COUNTY BOARD OF COUNTY COMMISSIONERS

ITB 27-01 CR12 5th Avenue – Pedestrian Improvements

ADVERTISEMENT BEGIN DATE: Thursday, October 22, 2026

RELEASE DATE: Thursday, October 22, 2026

MANDATORY PRE-BID CONFERENCE: Thursday, October 29, 2026 @ 10:00 am

BIDS DUE TO BOCC: Tuesday, November 24, 2026 @ 3:00 pm

Electronic Bids will be received by the Gadsden County Purchasing Office via OpenGov until , Tuesday, November 24, 2026 @ 3:00 pm local time. All proposals will be opened and read aloud on Tuesday, November 24, 2026 at 3:15 pm local time. Proposals received after said time will be rejected.

This projects consists of pedestrian improvements along CR 12 (5th Avenue) in

Havana, Florida, including concrete sidewalk, concrete gravity wall, aluminum handrail or guiderail, detectable warnings, signing and pavement markings, turf restoration, maintenance of traffic, and associated work shown in the Contract Documents. This description is a general summary only. The complete scope, quantities, technical requirements, and contractual obligations are contained in the attached Contract

Documents.. The specifications of the procurement are stated in ITB 27-01.

A Pre-Bid Meeting will be held at 10:00 am, Eastern Time, Thursday, October 29, 2026 at Havana Library 203 E. Fifth Ave., Havana, Florida 32333.. Vendors who do not attend, will be ineligible to submit at bid.

The ITB 27-01 and any addendum issued will be postedon the County's OpenGov

Portal located at https://procurement.opengov.com/portal/gadsdencountyfl/projects/306955. Information may also be found through the County's website at www.gadsdencountyfl.gov, and If you need assistance, please contact the County's Procurement office at procurement@gadsdencountyfl.gov.

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes for a period of 36 months from the date of being placed on the convicted Respondent list.

The Gadsden County Board of County Commissioners reserves the right to waive informalities in any bid; reject any or all proposals, in whole or in part; re-bid a project, in https://procurement.opengov.com/portal/gadsdencountyfl/projects/306955 https://www.gadsdencountyfl.gov/ mailto:procurement@gadsdencountyfl.gov whole or in part; and to accept a proposal that in its judgment is the lowest and best bid of a responsible bidder with all decisions being made based upon what Gadsden

County believes to be the best interests of the County and the public, in the reasonable exercise of its discretion. Gadsden County further reserves the right to increase or decrease quantities as may be required to meet the needs of Gadsden County, at the unit price which was bid.

• Gadsden County does not discriminate on the basis of race, color, national origin, sex, religion, age, marital status and disability/handicapped status in employment or provision of service.

• Gadsden County is an Equal Opportunity Employer

• MBE/WBE businesses are encouraged to participate

• Gadsden County strictly enforces open and fair competition

ADA - Special Accommodations: Any person requiring accommodation by the County due to a disability should call the Purchasing Office at 850-875-7243 or 850-627-4053 at least five (5) business days prior to any pre-bid conference, bid opening, or meeting. If you are hearing or speech impaired, please contact the County Purchasing Office by the Florida Relay Service, which can be reached at 1-800-955-8771 (TDD).

C-200 - INSTRUCTIONS TO BIDDERS

SCHEDULE OF EVENTS

Advertisement Date: October 22, 2026

Release Date: October 22, 2026

Pre-Bid Conference (Mandatory): October 29, 2026, 10:00am

Havana Library 203 E. Fifth Ave., Havana, Florida 32333.

Questions Due from Prospective

Bidders:

November 4, 2026, 10:00am

Responses to Questions Due: November 9, 2026, 3:00pm

BIDS DUE: November 24, 2026, 3:00pm

BID OPENING (Non-Mandatory): November 24, 2026, 3:15pm https://gadsdencountyfl-gov.zoom.us/j/89214787488?pwd=jKtv7 vy3mNBeMsD2Ga4T3AIvdnUuqq.1

Board Approval of Intended Award: TBD

Posting of Intended Award: TBD

Board Approval of Award : TBD

Posting of Award: TBD

A. In accordance with C-200 - Article 8 of this Solicitation, all inquiries concerning this Solicitation must be submitted in writing by 10:00 amon Wednesday, November 4, 2026 through the County's OpenGov Portal, located at https://procurement.opengov.com/portal/gadsdencountyfl/projects/306955.

B. All answers to inquiries will be posted on the County's OpenGov Portal. Bidders may also click “Follow” on this Solicitation to receive an email notification when answers are posted. It is the Bidder's responsibility to check the website for answers to inquiries. The failure of the Bidder to address the posting may be a basis to determine that the Bidder is non-responsive to this Solicitation.

C. If necessary, an Addendum or Addenda will be posted in accordance with

Section C-200 - INSTRUCTIONS TO BIDDERS, Article 8 – Interpretations and

Addendasection of this Solicitation.

D. Bidders will be notified of the County’s desire to enter additional discussions and/or schedule oral presentations. The Schedule of Events will be amended as appropriate to reflect such.

https://gadsdencountyfl-gov.zoom.us/j/89214787488?pwd=jKtv7vy3mNBeMsD2Ga4T3AIvdnUuqq.1 https://gadsdencountyfl-gov.zoom.us/j/89214787488?pwd=jKtv7vy3mNBeMsD2Ga4T3AIvdnUuqq.1 https://gadsdencountyfl-gov.zoom.us/j/89214787488?pwd=jKtv7vy3mNBeMsD2Ga4T3AIvdnUuqq.1 https://procurement.opengov.com/portal/gadsdencountyfl/projects/306955/document?section=2944082 https://procurement.opengov.com/portal/gadsdencountyfl/projects/306955 https://procurement.opengov.com/portal/gadsdencountyfl/projects/306955/document?section=2944082

E. The County has established certain mandatory requirements that must be included as part of any response that are described in the C-200 -

INSTRUCTIONS TO BIDDERS section are hereby incorporated by reference.

The use of the terms “shall,” “must,” or “will” (except to indicate simple futurity) in this Solicitation indicates a mandatory requirement or condition. The words

“should” or “may” in this Solicitation indicate desirable attributes or conditions but are permissive in nature. Deviation from, or omission of, such a desirable feature will not by itself cause rejection of a Bid.

F. Bids not meeting all material requirements of this request, or which fail to provide all required information, documents, or materials such as request forms, bonds, etc., may be rejected as non-responsive. Material requirements of the Proposal are those set forth as mandatory, or without which an adequate analysis and comparison of replies is impossible, or those which affect the competitiveness of replies or the cost to the County. A Respondent whose replies, past performance or current status that do not reflect the capability, integrity, or reliability to perform fully and in good faith the requirements of the Solicitation may be rejected as non-responsible.

ARTICLE 1 - DEFINED TERMS

Terms used in these Instructions to Bidders will have the meanings indicated in the

General Conditions and Supplementary Conditions. Additional terms used in these

Instructions to Bidders have the meanings indicated below which are applicable to both the singular and plural thereof.

1.01 Issuing Office – The office from which the Bidding Documents are to be issued and where the bidding procedures are to be administered; the Gadsden County Purchasing

Department, 9 B East Jefferson St. Quincy, FL 32353.

1.02 BIDDER – The individual or entity who submits a Bid directly to OWNER.

1.03 Successful BIDDER – The lowest, responsible BIDDER submitting a responsive bid to whom OWNER (on the basis of OWNER’s evaluation as hereinafter provided) makes an award.

1.04 OWNER – Gadsden County, a political subdivision of the State of Florida, by and through its Board of County Commissioners.

1.05 OpenGov Procurement – An entity providing service to the OWNER by making available an internet presence and platform for the dissemination of OWNER’s solicitations and procurement documents including the receipt of responses to an

Invitation of Bid, Invitation to Quote, Invitation to Negotiate, Request for Quote, and

Request for Proposal. Bidders will be required to register with OpenGov

(https://procurement.opengov.com/signup ) prior to use. There is no charge or fee to

BIDDERs for the use of OpenGov Procurement.

https://procurement.opengov.com/signup

ARTICLE 2 - COPIES OF BIDDING DOCUMENTS

2.01 Complete sets of the Bidding Documents in electronic format are available over the internet from OpenGov Procurement

(https://procurement.opengov.com/portal/gadsdencountyfl).

2.02 Complete sets of Bidding Documents must be used in preparing Bids; neither OWNER nor ENGINEER assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.

2.03 OWNER and ENGINEER, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids for the Work and do not authorize or confer a license or grant for any other use.

ARTICLE 3 - CONE OF SILENCE CLAUSE

3.01 The Gadsden County Board of County Commissioners has established a solicitation silence policy (Cone of Silence Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (Invitation to Bid, Request for

Proposals, Invitation to Quote, Invitation to Negotiate, and Request for Qualifications) issued by the Board through the County Purchasing Department. The period commences from the time of advertisement until CONTRACT award. Each BIDDER shall review and sign the enclosed form indicating that the BIDDER agrees to abide by the County’s “Cone of Silence Clause” and understands that a violation of this policy shall result in disqualification of their bid.

3.02 A Cone of Silence will be in effect for this Solicitation beginning with the advertisement date indicated in the C-200 - Schedule of Events section, and will terminate upon issuance of a Notice of Award. A violation of the “Cone of Silence” renders any award voidable at the sole discretion of the County Administrator with approval from the Board of County Commissioners and may subject the potential Proposer/Contractor or representative to debarment.

3.03 The prospective Bidder shall not have any communication with any County

Commissioners, employees, or the Design Professional related to this Solicitation.

3.04 No interpretation of the meaning of the plans, specifications or this Solicitation shall be made to a Bidder orally. Any such oral or other interpretations or clarifications shall be without legal effect. All requests for interpretations or clarifications shall be in writing and posted on the County’s OpenGov portal.

https://procurement.opengov.com/portal/gadsdencountyfl

3.05 The Cone of Silence shall not apply to:

A. Communications at the pre-Bid meeting, if applicable.

B. Communications during contract negotiations between designated County employees and the intended Bidder.

C. Communication with a Bidder by a Procurement Department employee following the Competitive Procurement opening to clarify the Bidder's Response.

D. Communication following the filing of a challenge to a Competitive Procurement between the protesting Bidder or the selected Bidder and the Procurement

Department, County Administrator's Office, and County Attorney's Office concerning the challenge.

ARTICLE 4 - QUALIFICATIONS OF BIDDERS

4.01 A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to the public entity, may not be awarded or perform work as contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for the period of 36 months from the date of being placed on the convicted vendor list.

4.02 An entity or affiliate who has been placed on the discriminatory vendor list may not submit a bid on a contract to provide goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not award or perform work as a contractor, supplier, subcontractor, or consultant under contract with any public entity, and may not transact business with any public entity.

4.03 Florida Statutes 607.1501 requires that all vendors who wish to do business in the State of Florida be licensed to do business through the Department of State of Florida and be in good standing with the State of Florida. As such, to do business with Gadsden

County a vendor must provide a Certificate of Good Standing with their bid/proposal package to the County. For more information on doing business in the State of Florida, please refer to the Florida Department of State. The website to register is https://dos.myflorida.com/sunbiz/manage-business/certification/.

https://dos.myflorida.com/sunbiz/manage-business/certification/

4.04 To demonstrate Bidder's qualifications to perform the Work, Bidder shall submit

A. written evidence establishing its qualifications such as financial data, previous experience, and present commitments, and

B. the following additional information:

1. Evidence of Bidder's authority to do business in the state where the Project is located.

2. Bidder's state or other license number, if applicable.

3. Subcontractors and Supplier qualification information; coordinate with provisions of Article 13 of these Instructions, "Subcontractors, Suppliers, and

Others."

4. Bidder's underground utility and excavation contractor license number

5. Other required information regarding qualifications

4.05 A Bidder's failure to submit required qualification information within the times indicated may disqualify Bidder from receiving an award of the Contract.

4.06 No requirement in this Article 4 to submit information will prejudice the right of Owner to seek additional pertinent information regarding Bidder's qualifications.

4.07 Bidder is advised to carefully review those portions of the Bid Form requiring Bidder's representations and certifications.

ARTICLE 5 - PRE-BID CONFERENCE

5.01 A Mandatory pre-bid conference will be held at 10:00 am local time on Thursday, October 29, 2026 at Havana Library 203 E. Fifth Ave., Havana, Florida 32333..

5.02 BIDDERS are required to attend and participate in the conference.

5.03 OWNER will transmit to all prospective BIDDERS of record such Addenda as

ENGINEER and/or OWNER considers necessary in response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective.

ARTICLE 6 - SITE AND OTHER AREAS; EXISTING SITE CONDITIONS;

EXAMINATION OF SITE; OWNER'S SAFETY PROGRAM; OTHER WORK

6.01 Site and Other Areas

A. The Site is identified in the Bidding Documents. By definition, the Site includes rights-of-way, easements, and other lands furnished by Owner for the use of the

Contractor. Any additional lands required for temporary construction facilities, construction equipment, or storage of materials and equipment, and any access needed for such additional lands, are to be obtained and paid for by Contractor.

6.02 Existing Site Conditions

A. Subsurface and Physical Conditions; Hazardous Environmental Conditions

1. The Supplementary Conditions Identify:

a. those reports known to Owner of explorations and test of subsurface conditions at or adjacent to the site.

b. those drawings known to Owner of physical conditions relating to existing surface or subsurface structures at the Site (except Underground Facilities)

c. reports and drawings known to Owner relating to Hazardous

Environmental Conditions that have been identified at or adjacent to the

Site.

d. Technical Data contained in such reports and drawings.

2. Owner will make copies of reports and drawings referenced above available to any Bidder on request. These reports and drawings are not part of the

Contract Documents, but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely as provided in the General Conditions, has been identified and established in the Supplementary Conditions. Bidder is responsible for any interpretations or conclusion Bidder draws from any

Technical Data or any other data, interpretations, opinions, or information contained in such reports or shown or indicated in such drawings.

3. If the Supplementary Conditions do not identify Technical Data, the default definition of Technical Data set forth in Article 1 of the General Conditions will apply. Underground Facilities: Information and data shown or indicated in the

Bidding Documents with respect to existing Underground Facilities at or adjacent or contiguous to the Site are set forth in the Contract Documents and are based upon information and data furnished to OWNER and ENGINEER by owners of such Underground Facilities, including OWNER, or others.

B. Underground Facilities: Information and data shown or indicated in the Bidding

Documents with respect to existing Underground Facilities at or contiguous to the Site are set forth in the Contract Documents and are based upon information and data furnished to

Owner and

Engineer by owners of such Underground Facilities, including Owner, or others.

C. Adequacy of Data: Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to subsurface conditions, other physical conditions, and Underground Facilities, and possible changes in the

Bidding Documents due to differing or unanticipated subsurface or physical conditions appear in Paragraphs 5.03, 5.04, and 5.05 of the General Conditions.

Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders with respect to a Hazardous Environmental Condition at the

Site, if any, and possible changes in the Contract Documents due to any

Hazardous Environmental Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the

Contract Documents to be within the scope of the Work, appear in Paragraph

5.06 of the General Conditions.

6.03 Site Visit and Testing by Bidders

A. Bidder shall conduct the required Site visit during normal working hours and shall not disturb any ongoing operations at the Site.

B. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site conditions.

C. On request, and to the extent Owner has control over the Site, and schedule permitting, the Owner will provide Bidder access to the Site to conduct such additional examinations, investigations, explorations, test, and studies as Bidder deems necessary for preparing and submitting a successful Bid. Owner will not have any obligation to grant such access if doing so is not practical because of existing operations, security or safety concerns, or restraints on Owner’s authority regarding the Site.

D. Bidder shall comply with all applicable Laws and Regulations regarding excavation and location of utilities, obtain all permits, and comply with all terms and conditions established by Owner or by property owners or other entities controlling the Site with respect to schedule, access, existing operations, security, liability insurance, and applicable safety programs.

E. Bidder shall fill all holes and clean up and restore the Site to its former condition upon completion of such explorations, investigations, tests, and studies.

6.04 Owner’s Safety Program

A. Site visits and work at the Site may be governed by an Owner safety program. As the General Conditions indicate, if an Owner safety program exists, it will be noted in the Supplementary Conditions.

B. Provisions concerning responsibilities for the adequacy of data furnished to prospective BIDDERs with respect to subsurface conditions, other physical conditions and Underground Facilities, and possible changes in the Bidding

Documents due to differing or unanticipated conditions appear in Paragraphs

5.03, 5.04 and 5.05 of the General Conditions. Provisions concerning responsibilities for the adequacy of data furnished to prospective BIDDERs with respect to a Hazardous Environmental Condition at the Site, if any, and possible changes in the Contract Documents due to any Hazardous Environmental

Condition uncovered or revealed at the Site which was not shown or indicated in the Drawings or Specifications or identified in the Contract Documents to be within the scope of the Work, appear in Paragraph 5.06 of the General

Conditions.

6.05 Other Work at the Site

A. Reference is made to Article 8 of the Supplementary Conditions for the identification of the general nature of other work of which Owner is aware (if any) that is to be performed at the Site by Owner or others (such as utilities and other prime contractors) and relates to the Work contemplated by these Bidding

Documents. If Owner is party to a written contract for such other work, then on request, Owner will provide to each Bidder access to examine such contracts

(other than portions thereof related to price and other confidential matters), if any.

ARTICLE 7 - BIDDER'S REPRESENTATIONS

7.01 It is the responsibility of each BIDDER before submitting a Bid to:

A. examine and carefully study the Bidding Documents, including any Addenda and any data and reference items identified in the Bidding Documents;

B. visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the

Work;

C. become familiar with and satisfy itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work;

D. carefully study all:

1. reports of explorations and tests of subsurface conditions at or adjacent to the

Site and all drawings of physical conditions relating to existing surface or subsurface structures at the Site that have been identified in the

Supplementary Conditions, especially with respect to Technical Data in such reports and drawings, and

2. reports and drawings relating to Hazardous Environmental Conditions, if any, at or adjacent to the Site that have been identified in the Supplementary

Conditions, especially with respect to Technical Data in such reports and drawings;

E. consider the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents; and the

Site-related reports and drawings identified in the Bidding Documents, with respect to the effect of such information, observations, and documents on

1. the cost, progress, and performance of the Work;

2. the means, methods, techniques, sequences, and procedures of construction to be employed by Bidder; and

3. Bidder’s safety precautions and programs;

F. agree, based on the information and observations referred to in the preceding paragraph, that at the time of submitting its Bid no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the

Bidding Documents;

G. become aware of the general nature of the work to be performed by OWNER and others at the Site that relates to the Work as indicated in the Bidding Documents;

H. promptly give Engineer via the Purchasing Office written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding

Documents and confirm that the written resolution thereof by Engineer is acceptable to Bidder;

I. determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work;

J. review with their insurance agent/carrier the insurance requirements for this work and has obtained a quotation for additional policies or policy modifications or policy endorsements required to meet the requirements for this work. Article 6 of the General Conditions, as may be modified by the Supplementary Conditions, sets forth OWNER’s requirements as to performance and payment bonds and insurance; and

K. agree that the submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this

Article 7, that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 8 - INTERPRETATIONS AND ADDENDA

8.01 All questions about the meaning or intent of the Bidding Documents are to be submitted to Purchasing via the OpenGov Procurement portal for this solicitation. The deadline for questions will be 10:00 am local time on Wednesday, November 4, 2026. Questions submitted after the deadline may or may not be answered. Interpretations or clarifications considered necessary by Purchasing in response to such questions will be issued by Addenda and uploaded to the OpenGov Procurement portal for this solicitation. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

8.02 Addenda may be issued to clarify, correct or change the Bidding Documents.

ARTICLE 9 - BID SECURITY

9.01 A Bid must be accompanied by Bid security made payable to OWNER in an amount of

5% of BIDDER’s maximum Bid price and in the form of a cashier’s check or a Bid Bond on the form attached issued by a surety meeting the requirements of Paragraphs 6.01 and 6.02 of the General Conditions.

9.02 Bidder shall upload a copy of their bid bond in the VENDOR QUESTIONNAIRE section of this ITB.

Deliver OR Mail the Original Bond within 5 business days of Tuesday, November

24, 2026 in a sealed envelope/package to:

GADSDEN COUNTY PURCHASING OFFICE

ATTN: 27-01

HAND DELIVER TO: Suite 5-B East Jefferson Street

MAILING Address: PO Box 1799

QUINCY, FL 32351

The front lower left-hand corner of each SEALED envelope/package must contain the following information for proper identification:

CR12 5th Avenue – Pedestrian Improvements

27-01

Attention: Rose Raynak

Due within 5 business days of Tuesday, November 24, 2026.

A. Include name and address of Bidder to each sealed envelope/package

9.03 The Bid security of the apparent Successful BIDDER will be retained until OWNER awards the contract to such BIDDER, and such BIDDER has executed the Contract

Documents, furnished the required contract security, and met the other conditions of the

Notice of Award, whereupon the Bid security will be released. If the Successful BIDDER fails to execute and deliver the Contract Documents and furnish the required contract security within fifteen (15) days after the Notice of Award, OWNER may consider

BIDDER to be in default, annul the Notice of Award and the Bid security of that BIDDER will be forfeited.

https://procurement.opengov.com/portal/gadsdencountyfl/projects/306955/document?section=undefined

9.04 The Bid security of other BIDDERs whom OWNER believes to have a reasonable chance of receiving the award may be retained by OWNER until the earlier of ten (10) days after the effective date of the Agreement or sixty-one (61) days after the bid opening whereupon Bid security furnished by such BIDDERS will be released.

9.05 Bid security of other BIDDERs that OWNER believes do not have a reasonable chance of receiving the award will be released within ten days after the Bid opening.

ARTICLE 10 - CONTRACT TIMES

10.01 The number of days within which, or the dates by which, the Work is to be substantially completed, and completed and ready for final payment, are set forth in the Agreement.

ARTICLE 11 - LIQUIDATED DAMAGES

11.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial Completion, or completion of the Work in readiness for final payment, are set forth in the Agreement.

ARTICLE 12 - SUBSTITUTE AND "OR-EQUAL" ITEMS

12.01 The Contract for the Work, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents without consideration of possible substitute or “or-equal” items. In cases in which the Contract allows the Contractor to request that Engineer authorize the use of a substitute or “or-equal” item of material or equipment, application for such acceptance may not be made to and will not be considered by Engineer until after the Effective Date of the Contract.

12.02 All prices that Bidder sets forth in its Bid shall be based on the presumption that the

Contractor will furnish the materials and equipment specified or described in the

Bidding Documents, as supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals or “or-equal” or substitution requests are made at

Bidder’s sole risk.

ARTICLE 13 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS

13.01 A Bidder shall be prepared to retain specific Subcontractors, Suppliers, or other individuals or entities for the performance of the Work if required by the Bidding

Documents (most commonly in the Specifications) to do so. If a prospective Bidder objects to retaining any such Subcontractor, Supplier, or other individual or entity, and the concern is not relieved by an Addendum, then the prospective Bidder should refrain from submitting a Bid.

13.02 Subsequent to the submittal of the Bid, Owner may not require the Successful Bidder or

Contractor to retain any Subcontractor, Supplier, or other individual or entity against which Contractor has reasonable objection.

13.03 The apparent Successful Bidder, and any other Bidder so requested, shall within five days after Bid opening, submit to Owner a list of the Subcontractors or Suppliers proposed for the following portions of the Work:

If requested by Owner, such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, or other individual or entity. If Owner or Engineer, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, Owner may, before the Notice of Award is given, request apparent Successful Bidder to submit an acceptable substitute, in which case apparent

Successful Bidder shall submit a substitute, Bidder's Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and Owner may consider such price adjustment in evaluating Bids and making the Contract award.

13.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the Contract to the next lowest Bidder that proposes to use acceptable

Subcontractors, Suppliers, or other individuals or entities. Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security of any Bidder. Any

Subcontractor, Supplier, individual, or entity so listed and against which Owner or

Engineer makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to Owner and Engineer subject to subsequent revocation of such acceptance as provided in Paragraph 7.06 of the General Conditions.

ARTICLE 14 - PREPARATION OF BID

14.01 The Bid Documents can be found at:

https://procurement.opengov.com/portal/gadsdencountyfl/projects/306955

A. All requirements shall be submitted as requested in the online application. Bid pricing shall be done on the forms provided in the OG-100 ELECTRONIC BID

SCHEDULE section of this solicitation.

B. If the Bid Schedule expressly indicates that submitting pricing on a specific alternate item is optional, and Bidde r elects to not furnish pricing for such optional alternate item, then Proposer may enter the words “No Bid” or “Not

Applicable.”

14.02 The County has established certain mandatory requirements that must be included as part of any response that are described in the Solicitation C-200 - INSTRUCTIONS TO

BIDDERS section are hereby incorporated by reference. The use of “should” or “may” in this Solicitation indicate desirable attributes or conditions but are permissive in nature. Deviation from, or omission of, such a desirable feature will not by itself cause rejection of a Proposal.

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14.03 Bids not meeting all material requirements of this request, or which fail to provide all required information, documents, or materials such as request forms, bonds, etc., may be rejected as non-responsive. Material requirements of the bid are those set forth as mandatory, or without which an adequate analysis and comparison of replies is impossible, or those which affect the competitiveness of replies or the cost to the

County. A Bidder whose replies, past performance or current status that do not reflect the capability, integrity, or reliability to perform fully and in good faith the requirements of the Solicitation may be rejected as non-responsible.

14.04 The County reserves the right to determine which Bids meet the material requirements of the Solicitation and which Proposers are responsible and/or responsive. Further, the

Board of County Commissioners may reject any and all Bids and seek new Bids when it is in the best interest of the County to do so.

14.05 A Bid by a corporation shall be executed in the corporate name by a corporate officer

(whose title must appear under the signature), accompanied by evidence of authority to sign. The Corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be provided on the

Bid Transmittal Form (located in the OG-200 VENDOR QUESTIONARRE/REQUIRED

SUBMITTALS section of this Solicitation), for a Bid by a/an:

A. Partnership shall be executed in the partnership name and signed by a partner

(whose title must appear under the signature) accompanied by evidence of authority to sign. The Official address of the partnership shall be provided on the Proposal Form.

B. Limited liability company shall be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign.

The state of formation of the firm and the official address of the firm shall be shown.

C. An individual shall show the Bidder's name and official address.

D. A joint venture shall be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Transmittal Form. The official address of the joint venture shall be shown.

E. All names shall be printed in ink below the signatures.

14.06 Acknowledgement of receipt of all Addenda shall be made with the County’s OpenGov portal located at: https://procurement.opengov.com/portal/gadsdencountyfl/projects/306955. Failure to acknowledge receipt of all Addenda may result in the Bid being rejected.

14.07 Postal and e-mail addresses and telephone number for communications regarding the

Bid shall be listed in the Bidder'sOpenGov Vendor Profile.

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14.08 A Bidder seeking to do business with the County shall, at the time of submitting a Bid, be appropriately registered with the Department of State in accordance with the provisions of Chapters 605, 607, 617, or 620 Florida Statutes, as applicable. For further information on required filing and forms, please go to the following sites: http://sunbiz.org/index.html or https://www.dos.myflorida.com/.

14.09 The Bid shall contain evidence of Bidder's authority and qualification to do business in the state or locality where the Project is located, or Bidder shall covenant in writing to obtain such qualification prior to award of the Contract and attach such covenant to the

Biodder. Bidder's state contractor license number, if any, shall also be shown on the

BidTransmittal Form located in the OG-200 VENDOR QUESTIONARRE/REQUIRED

SUBMITTALS section of this solicitation.

14.10 The Bidder shall be appropriately registered with the System for Awards Management

(SAM.gov) at the time of submitting a proposal. Please visit SAM.gov for additional information regarding registration. If a Proposer has already registered with SAM.gov, a

Unique Entity Identifier (UEI) number must be provided on the BidTransmittal Form located in the OG-200 VENDOR QUESTIONARRE/REQUIRED SUBMITTALS section of this Solicitation.

14.11 The Bid should address the requirements in a clear and concise manner in the order stated herein.

14.12 Bids must include the information/documents specified and requested in the

Solicitation. Bids that do not adhere to the format or include the requested information/documents may be considered incomplete and therefore unresponsive by the County.

14.13 Bidders shall submit a preliminary schedule narrative and milestone timeline reflecting its approach to meeting the County’s target milestones. The schedule must include, but is not limited to preconstruction activities, bidding/early bid packages, permitting, mobilization, phased construction (if applicable), substantial completion, and final completion. The schedule is for evaluation purposes only and is not a guaranteed contract schedule until incorporated into the negotiated Contract and Notice to

Proceed.

14.14 The County reserves the right to seek additional/supplemental representation on specific issues as needed.

14.15 Bids should be typed or clearly written. No changes in or corrections to Bids will be allowed after the Bids are opened.

14.16 The signer of the Bid must declare that the Bid is, in all respects, fair and in good faith without collusion or fraud and that the signer of the Bid has the authority to bind the principal Bidder.

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14.17 The County shall not be liable for any costs incurred by Respondent prior to entering into a contract. Therefore, all Proposers are encouraged to provide a simple, straightforward, and concise description of their ability to meet the Solicitation requirements.

ARTICLE 15 - BASIS OF BID

15.01 Lump Sum

A. Bidders shall submit a Bid on a lump sum basis as set forth in the Bid Form.

15.02 Unit Price

A. BIDDERs shall submit a Bid on a unit price basis for each item of Work listed in the Bid Schedule.

B. The “Bid Price” (sometimes referred to as the extended price) for each unit price

Proposal item will be the product of the “Estimated Quantity” (which County or its representative has set forth in the Proposal Form) for the item and the corresponding “Proposal Unit Price” offered by the Bidder. The total of all unit price Proposal items will be the sum of these “Proposal Prices”; such total will be used by County for Bid comparison purposes. The final quantities and Contract

Price will be determined in accordance with 410 - BID FORM WITH

ATTACHMENTS section of this Solicitation and in the STANDARD GENERAL

CONDITIONS OF THE CONSTRUCTION CONTRACT.

C. Discrepancies between the multiplication of units of Work and unit prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column of figures and the correct sum thereof will be resolved in favor of the correct sum. Discrepancies between words and figures will be resolved in favor of the words.

15.03 Allowances

A. For cash allowances the Bid price shall include such amounts as the Bidder deems proper for Contractor's overhead, costs, profit, and other expenses on account of cash allowances, if any, named in the Contract Documents, in accordance with

Paragraph 13.02.B of the

General Conditions.

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ARTICLE 16 - SUBMITTAL OF BID

16.01 A bid with all required forms shall be submitted electronically by 3:00 pm on Tuesday, November 24, 2026 via the County's OpenGov Portal located at:

https://procurement.opengov.com/portal/gadsdencountyfl/projects/306955. Copies of required bid bond/certified check shall also be submitted electronically using the portal. The original bonds/certified check shall be delivered to the Issuing Office (Attn:

27-01) no later than five (5) business days from the date the bids are due.

16.02 The County's OpenGov Portal Clock is the official clock for determination of all deadline dates and times. The responsibility for submitting the Bid(s) to the County OpenGov

Portal no later than the specified time and date is solely that of the Bidder. The County will not be responsible for delays caused by technical difficulties, such as poor internet connectivity. The County strongly recommends completing a response well ahead of the deadline. Submission by mail, fax, or other electronic means will not be accepted. Bids will not be accepted after the submission deadline.

16.03 Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will not be accepted and will not be accepted or considered.

ARTICLE 17 - MODIFICATION AND WITHDRAWAL OF BID

17.01 A Bid may be modified or withdrawn through the County's OpenGov Portal before the submission deadline.

17.02 Once bids are open, the bid submittal may not be withdrawn for ninety (90) days, unless within 24 hours after Bids are opened the BIDDER files a duly signed written notice with OWNER and promptly thereafter demonstrates to the reasonable satisfaction of OWNER that there was a material and substantial mistake in the preparation of its Bid, that BIDDER may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that BIDDER will be disqualified from

A. further bidding on the Work, and

B. doing any work on the Contract, either as a subcontractor or any other capacity.

ARTICLE 18 - OPENING OF BIDS

18.01 Bid opening shall be public, on the date and time specified on the section C-200 -

Schedule of Events. It is the BIDDER’s responsibility to assure that his bid is delivered at the proper time and place. Offers by email, telegram, facsimile, or other electronic means or telephone are not acceptable.

https://procurement.opengov.com/portal/gadsdencountyfl/projects/306955

18.02 Bids will be opened at the time and place indicated in the advertisement or invitation to

Bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base

Bids and major alternates, if any, will be made available to Bidders after the opening of

Bids.

18.03 Pricing will be valid for a period of ninety (90) calendar days from Bid opening or until award is made, whichever occurs later.

ARTICLE 19 - BIDS TO REMAIN SUBJECT TO ACCEPTANCE

19.01 All Bids will remain subject to acceptance for the period of ninety (90) days after the day of the bid opening, but the OWNER may, in its sole discretion, release any Bid and return the Bid security prior to the end of this period.

ARTICLE 20 - EVALUATION OF BIDS & AWARD OF CONTRACT

20.01 Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner will reject the

Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the

Contract Documents for purposes of the Bid, then the Owner will reject the Bid as nonresponsive; provided that Owner also reserves the right to waive all minor informalities not involving price, time, or changes in the Work.

20.02 Owner reserves the right to reject any bids based on the bidders performance of previous work.

20.03 If Owner awards the contract for the Work, such award shall be to the responsible

Bidder submitting the lowest responsive Bid.

20.04 Evaluation of Bids

A. In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices, and other data, as may be requested in the Bid Form or prior to the Notice of Award.

B. For the determination of the apparent low Bidder when unit price bids are submitted, Bids will be compared on the basis of the total of the products of the estimated quantity of each item and unit price Bid for that item, together with any lump sum items.

20.05 In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the

Bidder and may consider the qualifications and experience of Subcontractors and

Suppliers proposed for those portions of the Work for which the identity of Subcontractors and

Suppliers must be submitted as provided in the Bidding Documents.

20.06 Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed

Subcontractors or

Suppliers.

ARTICLE 21 - BONDS AND INSURANCE

21.01 Article 6 of the General Conditions, as may be modified by the Supplementary

Conditions, sets forth Owner's requirements as to performance and payment bonds and insurance.

When the

Successful Bidder delivers the Agreement (executed by Successful Bidder) to Owner, it shall be accompanied by required bonds and insurance documentation.

ARTICLE 22 - SIGNING OF AGREEMENT

22.01 When OWNER issues a Notice of Award to the Successful BIDDER, it shall be accompanied by the required number of unsigned counterparts of the Agreement with the other Contract Documents which are identified in the Agreement as attached thereto. Within 15 days thereafter, Successful BIDDER shall sign and deliver the required number of counterparts of the Agreement and attached documents to

OWNER. Within ten days thereafter, OWNER shall deliver one fully signed counterpart to Successful BIDDER with a complete set of the Drawings with appropriate identification.

ARTICLE 23 - CONFLICT OF INTEREST

23.01 The award hereunder is subject to the provision of Chapter 112, Florida Statutes. All

BIDDERs must disclose with their bid proposal the name of any officer, director or agent who is also a…